HomeMy WebLinkAboutCity Council Committees - Public Facilities District Board - 03/26/2009 AGENDA
SPECIAL MEETING
of the
CITY OF KENT SPECIAL EVENTS CENTER PUBLIC FACILITIES DISTRICT
Thursday, March 26, 2009, 3:30 p.m.
ShoWare Center, 625 West James Street
Suite Lounge Room
I. Call to Order
a. Introductions—All
b. Approval of Minutes of the January 29, 2009 Meeting - Motion.
II. Finance Report - Bob Nachlinger
a. Financial Update
b. Review of State Sales Tax Revenues
III. Project Overview and Update - Ben Wolters, Brad Tong
a. Overview of Final Project Budget
b. Closeout of Project
c. LEED Certification
IV. Operator Update - Tim Higgins, Beth Sylves
a. Report on First 90 days of Operations
b. Status of Event Bookings/Marketing
c. Operation Budget Update
V. Seattle Thunderbirds Update - Colin Campbell
a. Attendance, Sales and Marketing Update
VI. Other Business
a. Confirmation of regular meeting dates for 2009
Adjourn
KENT SPECIAL EVENTS CENTER
PUBLIC FACILITIES DISTRICT FUND (PFD)
Preliminary as of February 28, 2009
Revenue & Debt Svc Fund
2008 Actual 2009 YTD
Beginning Fund Balance 0 166,310
REVENUES
Investment FMV Inc/Dec 17
Sales & Use Tax 786,843 110,035
Interest - Sales Tax 2,295 478
-TOTAL REVENUES 789,155 110,513
Transfers In-Bond Proceeds 1,769,877
TOTAL RESOURCES 2,559,032 276,823
EXPENDITURES
Debt Service 2,392,705
TOTAL EXPENDITURES 2,392,705 -
CHANGE IlN FUND BALANCE 166,327 110,513
ENDING FUND BALANCE 166,327 276,823
*January and February 2009 Sales Taxes accrued to 2008 and will be reversed for Decembc
3/26/2009
Kent Special Events Center Public Facilities District (PFD)
Sales Tax Revenues
As of February 28, 2009
Year Month Sales Tax Revenue
Received
2008 March 68,928.08
April 64,340.03
May 77,107.07
June 72,061.77
July 73,138.12
August 82,904.41
September 61,870.79
October 57,569.76
November 63,238.50
December 55,649.74
2009 January 48,144.96 *
February 61,890.26 *
786,843.49
* Revenues for January and February were accrued back to 2008. Reversal
of accrual will happen for December 2009 closing.
i
3/26/2009
City of Kent Monthly Budget Report
E* KENT EVENTS CENTER DRAFT
Life to Date Costs
as of March 2.1,2009(reconciled w/COK acctg J.P.thru 1131109)
A B C D E=(B-D)
Original Budget Revised Budget Prujec(Life to Date Projected Cost at
7/15/08 FCompletion
Architecture/Engineering(LMN) $ 4,072,229.00 $ 4,406,722.00 $ 4,569,905.88 $ 4,570,000.00 $ (163,278.00)
OtherA/E Consultants(WCA,TCI) $ $ 28,180.00 $ 27,923.80 $ 27,923.80 $ 256.20
Sub-TOTAL $ 4,072,229.00 $ 4,434,902.00 $ 4,597,829.68 $ 4,597,923.80 $ 163,021.80
Project Management(SOJ) $ 975,975.00 $ 1,035,975.00 $ 1,223,549.00 $ 1,235,000.00 $ (199,025.00)
Testing/Inspections(Mayes) $ - $ 150,115.00 $ 169,017.48 $ 169,017.48 $ (18,902.48)
Testing/Inspections-Geotech(Shannon&Wilson) $ 214,025.00 $ 141,055.00 $ 127,716.57 $ 131,055.00 $ 10,000.00
Testing/Inspections-Roofing(Wetherholt) $ - $ 23,000.00 $ 20,906.03 $ 23,000.00 $ -
Permit Review(Aegis) 1$ - $ 44,182.00 $ 6,378.75 $ 6,378.75 $ 37,803.25
Sub-TOTALI$ 1,190,000.00 $ 1,394,327.00 $ 1,547,567.83 $ 1,564,451.23 $ 170,124.23)
GC/CM Pre-Construction(incl.WSST) $ 217,800.00 $ 272,250.00 $ 272,250.00 $ 272,250.00J$ -
GC/CM Construction(incl.WSST) $ 63,558,533.00 $ 66,325,304.00 $ 67,115,563.21 $ 67,155,872.18 $ (830,568.18)
Sub-TOTAL $ 63,776,333.00 $ 66,597,554.00 $ 67,387,813.21 $ 67,428,122.18 $ 830,568.18
4.Other Owner 11roject Costs
Operations Consultant $ 100,000.00 $ 100,000.00 $ 100,183.93 $ 100,183.93 $ (183.93)
Feasibility(B&D,Baldwin) $ 85,000.00 $ 85,000.00 $ 84,805.04 $ 84,805.04 $ 194.96
Outside Legal(Foster Pepper) $ 250,000.00 $ 250,000.00 $ 246,262.67 $ 246,262.67 $ 3,737.33
PR/CommunityOutreach $ 120,000.00 $ 120,000.00 $ 110,197.96 $ 110,197.96 $ 9,802.04
EIS&Transp(Blumen/Heffron) $ 160,000.00 $ 160,000.00 $ 269,338.30 $ 269,338.30 $ (109,338.30)
Lobbyist/External Fundraising $ 85,000.00 $ 85,000.00 $ 45,000.00 $ 45,000.00 $ 40,000.00
Survey(Baseline) $ 10,000.00 $ 10,000.00 $ 1,718.82 $ 1,718.82 $ 8,281.18
Geotechnical/Soils(S&W Piles) $ 75,000.00 $ 185,000.00 $ 184,499.85 $ 184,499.85 $ 500.15
Wetlands Delineation(Legal&Scientist) $ 30,000.00 $ 30,000.00 $ 26,646.71 $ 26,646.71 $ 3,353.29
Travel/Misc/Reimburseables $ 30,000.00 $ 30,000.00 $ 94,219.22 $ 94,219.22 $ (64,219.22)
Builders Risk Insurance $ 125,000.00 $ 211,000,00 $ 210,980.60 $ 210,980.60 $ 19.40
Owner's Permits/Entitlements $ 200,000.00 $ 385,774.00 $ 391,520.14 $ 391,520.14 $ (5,746.14)
Site Utility Connections/Fees(incl PSE/Potelco) $ 100,000.00 $ 100,000.00 $ 118,869.37 $ 118,869.37 $ (18,869.37)
Commissioning(EEI) $ 100,000.00 $ 100,000.00 $ 87,232.29 $ 104,847.00 $ (4,847.00)
FF&E(incl WSST) $ 3,000,000.00 $ 4,551,779.00 $ 4,046,272.94 $ 4,066,431.94 $ 485,347.06
Naming Rights $ $ - $ 13,821.48 $ 13,821.48 $ (13,821.48)
Owner's LEED Costs(Paladin) $ $ 153,000.00 $ 126,344.19 $ 133,000.00 $ 20,000.00
Owner's Separate Cost Estimating $ $ - $ 20,000.00 $ 20,000.00 $ (20,000.00)
Special Services(LMN) $ 261,372.00 $ 261,372.00 $ 266,896.78 $ 266,896.78 $ (5,524.78)
Reimbursables(LMN) I$ 100,000.00 1$ 104,226.00 $ 118,212.80 $ 120,000.00 1$ 15,774.00
Sub-TOTALI$ 4,831,372.00 1$ 6,922,151.00 $ 6,563,023.09 IS 6-669.2-39A111$ 312,911.19
Mitigation Costs $ 2,112,000.00 $ 2,362,000.00 $ 1,838,000.00 $ 1,838,000.00 $ 524,000.00
Financing Costs $ 2,600,000.00 $ 2,800,000.00 $ 2,800,000.00 $ 2,800,000.00 $
Additional Mitigation $ $ $ - $ $
Sub-TOTAL $ 4,712,000.00 $ 5,162,000.00 $ 4,638,000.00 $ 4,638,000.00 $ 524,000.00
Interim Project-Funded Costs(from above) $ $ S $
External Source of Funding(T-Buds) $ $ $ $ (38,374.54)
External Source of Funding(Naming Rights) $ $ $ $ (79,150.08)
External Source of Funding(Risk Mgmnt) $ $ S $ (41,203.09)
External Source of Funding(Public Works) $ $ $ $ (21,822.89)
External Source of Funding(SAVOR Loan) $ - $ - $ - $ (20,159.00)
Puget Sound Energy Incentives/Rebates $ $ - $ - $ (42,375.50
Required Adjustment $ - $ $ $ 243,085.10
PROJECT TOTAL COSTS 1$ 78,581,934.00 $ 84,510,934.00 $ 84,734,233.81 $ 84,594,651.92 $ (83,717.92)
100%
AM PAGE ONE OF
�.FPLICAr ION AND CERTIFICATION FOR P -Y ANT.::
T o`vNER_City of Kentt�ppROVED FOR PAYMM� Events Center APPLICATION NO: 07050001�18/ll Distribution to:
CITY OF KENT �X OWNER
=ARCHITECT
k
DATE PERYQD TO: 01/31/09 CONTRACTOR
t FROM CONTRACTOR: V1A ARCHITECT-LMN Architects
MORTENSON CONSTRUCTION tz2 C 0 11 C--E ^
14719 NE 29th Place \
p�D FOR PAYiJ' '`�JECTI�OS: 07050001
Bellevue, WA98007 SHIELS OBL TZ JOHNSEN FEB
CONTRACT FOR:General Construction BYC=T4T DATE:
CONTRACTOR'S APPLICATION FOR PAY NT The under gned Contractor certifies that to the best oftheContractor'sknowledge,
Application is made for payment,as shown below,in connection with the Contract
info ton and belief the Work covered by this Application for Payment has been - �1 C lA
Continuation Sheet AIA Document G703,is attached. c pleted in accordance with the Contract Documents,that all amounts have b " kid y_
the Contractor for Work for which previous Certificates for Payment were iss an (Gt @A'SS'Inl' !C ,
payments received from the Owner,and that current payment shown herein i now ue 1v,,- a �)
1. ORIGINAL CONTRACT SUM $ 58,942,099.00
2. Net change by Change Orders(not incl tax) $ 2,904,493.66 CONTRACTOR:
3. CONTRACT SUM TO DATE(Line 1±2) $ 61,846,592.66
4. TOTAL COMPLETED&STORED TO $ 61,846,592.99
DATE (Column G on G703) By. Date: Z y' Hlp�C7
5. RETAINAGE:
a- 5 %of Completed Work $ 3,079,829-63 State of: Washington County of:King
(Column D+E on G703) Subscribed and swo to eforeme this /�7i dd�a- f •�.z�i -/ ` 9
b. 5%of Stored Material $ - Notary Public:
(Column F on G703) My Commission expires:
Total Retainage(Lines 5a+5b or
Total in Column I of G703) $ 3,079,829.63 ARCHITECT'S CERTIFICATE FOR PAYMENT
6. TOTAL EARNED LESS RETAINAGE $ 58,766,763.36 In accordance with the Contract Documents,based on on-site observations and the data
(Line 4 Less Line 5 Total) comprising the application,the Architect certifies to the Owner that to the best of the ��
7. LESS PREVIOUS CERTIFICATES FOR Architect's knowledge,information and belief the Work has progressed as indi
PAYMENT(Line 6 from prior Certificate) $ 57,931,180.44 the quality of the Work is in accordance with the Contract Documents,andd t�catet ctor
8 a.SALES TAX DUE THIS APPLICATION 9.0% $ 79 160.49 is entitled to payment of the AMOUNT CERTIFIED. ,loo�
8.b. CURRENT PAYMENT DUE $ 91 4,74140
9. BALANCE TO FINISH,INCLUDING RETAINAGE
(Line 3 less Line 6) 9/`; 7'y3- '�
AMOUNT CERTIFIED........-..$ /
CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS (Attach explanation if amount certified dii fersfrom the amount applied.Initial all figures on this
Total changes approved $3,815,342 $560,864 Application and onthe Continuation Sheet that are changed to conform with the amount certified.)
in previous months by Owner ARCHI�
Total approved this Month $33,893 $88,504 By: Date:
TOTALS $3,849,235 $649,368 T ' ertificate is not negotiable. The AMOUNT CERTIFIED is payable only to the
C o ntractor named herein.Issuance,payment and acceptance of payment are without
acceptance of payment are without
prejudice to any rights of the Owner or Contractor under this Contract-
NET CHANGES by Change Order(in 1;_-TAIA DOCUMENT G702-APPLICATION AND CERTIFICATION FOR PAYMENT•I M EDITION•AIA-01992 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVE,N.W.,WASHINGTON,DC 20006-5292
Users may obtain validation of this document by requesting a completed AIA Document D401 -Certification of Document's Authenticity from the Licensee.
f` �NVATIO V SHEET nin DOCUMENT G703 _. PAGE CF PAGES
�.
Document G702,APPLICATION AND CERTIFICATION FOR PAYMENT,containing APPLICATION N0: C 7 0 5 0 0 01-18
K. tractor's signed certification is attached. APPLICATION DATE: 01/31/0 9
In tabulations below,amounts are stated to the nearest dollar. PERIOD TO: 01/31/0 9
Use Column I on Contracts where variable retainage for line items may apply_ 07050001 ARCHITECT'S PROJECT NO:
A B C D E F G H I 7
ITEM DESCRIPTION OF WORK ORIGINAL CHANGES CURRENT WORK COMPLETED TOTAL % BALANCE RETAINAGE
NO. SCHEDULED TO SCHEDULED FROM PREVIOUS THIS PERIOD COMPLETED (H_E) TO FINISH (IF VARIABLE
VALUE SCHEDULED VALUE APPLICATION AND STORED (E-H) RATE)
VALUE TO DATE
-� (F'G)
Reimburseable General Conditions
003 Professional Services 86,000 (31,588) 54,412 47,006 7,275 54,412 100% 2,720.60
005 Construction Services 60,180 23,826 84,006 84,006 ` 84,006 100% 4,200.30
006 Design Services-City of Kent 1,320 1,320 1,320 �l 1,320 100% 66.00
009 Relocation and Travel 41,083 5,397 46,480 44,033 2,447 46,480 100% 2,324.00
010 Field Office Expenses 135,291 10,666 145,957 144,126 1,831 145,957 100% 7,297.85
011 Temporary Facilities 491,948 117,251 609,199 592,461 16,738 ,609,199 100% 30,459.97
012 Transportation/Trucking 45,150 13,046 58,196 48,575 °1 9,621 'f 58,196 100% 2,909.80
013 Construction Utilities 244,448 42,750 287,198 268,521 ! 18,677 P.87,198 100% 14,359.90
014 Heating and Ventilation 43,139 17,520 60,659 60,659 L ;` 60,659 100% 3,032.95
015 Construction Equipment 236,744 211,316 448,060 405,929 42,131 448,060 100% 22,403.00
017 Safety 57,622 128,880 186,502 185,673 829 1 186,502 100% 9,325.10
018 Cleaning 234,613 81,416 316,029 298,527 17,502 316,029 100% 15,801.45
019 Closeout Services 89,950 (20,748) 692202 49,780 19,422 i 69,202 100% 3,460.10
Bid Packages
101 Earthwork-CTI 2,645,067 644,333 3,289,400 3,196,640 92,760 3,289,400 100% L64,470.01
102 Deep Foundations-ACC/Hurlen 1,126,800 52,140 1,178,940 1,178,940 1,178,940 100% 58,947.00
103 Structure-Mortenson 14,667,000 2,285,704 16,952,704 16,781,776 170,928 16,952,704 100% 847,635.20
104 Mechanical 8,179,731 (937,238) 7,242,493 72220,165 22,328 7,242,493 100% 362,124.65
105 Electrical 7,430,297 176,545 7,606,842 7,596,165 10,677 7,606,842 100% 380,342.10
106 Utilities-Merlino 372,142 618,933 991,075 988,406 2,669 991,075 100% 49,553.75
107 Elevators 154,780 I44,851 299,631 299,631 299,631 100% 14,981.55
108 Insulation/Gyp Systems 2,137,993 1,209,736 3,347,729 3,333,336 14,393 3,347,729 100% 167,386.43
109 Arch.Woodwork 454,747 (454,747) - - - 100% -
110 Ice Rink Assembly 1,407,372 (248,846) 1,158,526 1,158,526 1,158,526 100% 57,926.30
111 Specialties 579,187 267,759 846,946 846,946 846,946 100% 42,347.30
112 Flooring 457,942 (9,442) 448,500 427,957 20,543 448,500 100% 22,425.00
113 Doors/Frames/Hardware 566,468 166,270 732,738 737,539 (4,801) 732,738 100% 36,636.90
114 Painting&Coatings 276,815 145,558 422,373 352,215 70,158 422,373 100% 21,118.65
115 Concrete Paving 390,330 (390,330) - - - 100% -
116 Asphalt Striping 135,596 (65,098) 70,498 23,850 46,648 70,498 100% 3,524.90
117 Caulking&Sealants 99,397 (99,397) - - - 100% -
118 Glazing Systems 1,197,251 (258,070) 939,181 939,181 939,181 100% 46,959.05
119 Event Seating&Equip 1,222,694 (91,086) 1,131,608 1,130,441 1,167 1,131,608 100% 56,580.40
120 Landscaping/Site Improve 233,310 167,243 400,553 386,233 14,320 400,553 100% 20,027.66
,4 TION SHEET AIA DOCUMENT G703 PAGE OF PAGES
p? 1PPLICATION AND CERTIFICATION FOR PAYMENT,containing APPLICATION NO: 0 7 0 5 0 0 01-18
cefication is attached. APPLICATION DATE: 01/31/0 9
ow('aiiiounts are stated to the nearest dollar. PERIOD TO: 01/31/0 9
;onyContracts where variable retainage for line items may apply. 07050001 ARCHITECT'S PROJECT NO:
B C D E F G H I J
t n DESCRIPTION OF WORK ORIGINAL CHANGES CURRENT WORK COMPLETED TOTAL % BALANCE RETAINAGE
0 b SCHEDULED TO SCHEDULED FROM PREVIOUS THIS PERIOD COMPLETED (H=E) TO FINISH (IF VARIABLE
VALUE SCHEDULED VALUE APPLICATION AND STORED (E-H) RATE)
VALUE TO DATE
(F+G)
121 Metal Siding 1,471,040 619,071 2,090,111 1,943,664 146,447 2,090,111 100% 104,505.56
Masonry 1,353,487 433,383 1,786,870 1,780,213 6,657 1,786,870 100% 89,343.50
P 123 Misc.Metals/Stairs&Rails 160,862 (160,862) - - - 100% -
124 Roofing System 1,581,919 (248,929) 1,332,990 1,320,839 12,151 1,332,990 100% 66,649.51
125 Concession Equipment 277,750 (277,750) - - - 100% -
126 Rough Carpentry 52,041 (52,041) - - - 100% -
127 Unassigned/Unawarded 218,358 (160,123) 58,235 57,036 1,199 58,235 100% 2,911.75
128 Sports Equipment - 321,731 321,731 317,460 4,271 321,731 100% 16,086.55
129 Signage - 275,455 275,455 268,276 7,179 275,455 100% 13,772.75
200 Construction Contingency 2,434,036 (2,434,036) - - - 100% -
300 Preconstruction 250,000 - 250,000 250,000 250,000 100% (0)
301 SGC-Personnel 1,552,798 57,918 1,610,716 1,585,018 25,698 I,610,716 100% 80,535.79
302 SGC-Insurance 504,545 45,089 549,634 549,634 - 549,634 100% 27,481.68
303 SGC-Bonds 406,700 33,618 440,319 440,318 0 440,319 100% 0 22,015.93
304 SGC-B&O Taxes-WA 365,795 0 365,795 365,795 (0) 365,795 100% 0 18,289.73
400 Base Fee 2,811,681 526,099 3,337,780 3,260,084 77,696 3,337,780 100% 0 166,889.00
SUBTOTAL(excluding tax) 58,942,099 2,904,494 61,846,593 60,967,032 879,561 61,846,593 100% (0) 3,079,829.63
Sales Taxes(8.9%) 2 229;354 (6;943) 2,222,411 2,222,411 2,222,411 0
Sales Taxes(9.0%) 3;050;386 268`425; 3,318,811 3 239;651; 79,160 3,318,811 (0)
GRAND TOTALS 64,221,839 3,165,976 1,67;387 815 66,429,094 958,721 67,387,815 100% (0) 3,079,829.63
Users may obtain validation of this document by requesting of the license a completed AIA Document D401-Certification of Documents Authenticity