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Home My WebLink AboutCity Council Committees - Public Works or Public Works Committee - 11/01/2021 (2) Public Works Committee Monday, November 1, 2021 4:00 PM Chambers Masks are required regardless of vaccination status. To listen to this meeting, call 1-888-475-4499 or 1-877-853-5257 and enter Meeting ID 833 1854 6221 Chair Brenda Fincher Councilmember Satwinder Kaur Councilmember Marli Larimer ************************************************************** Item Description Action Speaker Time 1. Call to Order YES Chair 01 MIN. 2. Roll Call YES Chair 01 MIN. 3. Agenda Approval YES Chair 01 MIN. 4. Approval of Minutes YES Chair 01 MIN. YES 1. Approval of October 18, Chair 05 MIN. 2021 Minutes 5. Business NO 1. INFO ONLY: Snow and Ice Brent Collins 15 MIN. Preparedness Bill Thomas NO 2. INFO ONLY: Grant April Delchamps 10 MIN. Opportunities NO 3. INFO ONLY: ARPA Budget Dave Brock 10 MIN. Request - Fleet Vehicle Replacement 6. Adjournment YES Chair 01 MIN. 7. Information Items YES Chair 01 MIN. Unless otherwise noted, the Public Works Committee meets at 4 p.m. on the first and third Mondays of each month in the Kent City Hall, Council Chambers, 220 Fourth Avenue South, Kent, WA 98032. For additional information please contact Nancy Yoshitake at 253-856-5508, or email NYoshitake@kentwa.gov, or Cheryl Viseth at 253-856-5504, or email Cviseth@kentwa.gov. Any person requiring a disability accomm 253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 7-1-1. 5/2 Pending Approval Public Works Committee CC PW Regular Meeting Minutes October 18, 2021 Date: October 18, 2021 Time: 4:00 p.m. Place: Chambers Attending: Brenda Fincher, Committee Chair Satwinder Kaur, Councilmember Marli Larimer, Councilmember Agenda: 1. Call to Order 4:00 p.m. Council Chair Fincher called the meeting to order. 2. Roll Call Attendee Name Title Status Arrived Brenda Fincher Committee Chair Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present 3. Agenda Approval There were no changes to the agenda. 4. Approval of Minutes 1. Approval of Minutes dated October 4, 2021 MOTION: Move to approve the Minutes dated October 4, 2021 RESULT: APPROVED \[UNANIMOUS\] MOVER: Satwinder Kaur, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Fincher, Kaur, Larimer 5. Business Njovuft!Bddfqubodf;!Njovuft!pg!Pdu!29-!3132!5;11!QN!!)Bqqspwbm!pg!Njovuft* 1. Commute Trip Reduction Grant - Authorize Commute Trip Reduction Coordinator, Shivani Lal presented an agreement between the Washington State Department of Transportation (WSDOT) and the City. Lal noted the City is required by state law to enforce the transportation demand management provisions in RCW 70A.15.4020. The City is then reimbursed by the State for costs incurred based on a formula devised by the State Department of Transportation, Public Transportation Office. Page 1 of 4 Qbdlfu!Qh/!3 5/2 Public Works Committee CC PW Regular Meeting October 18, 2021 Minutes Kent, Washington The $106,006 Agreement allocates two years of funding for the implementation of the Commute Trip Reduction (CTR) Program, for the 2021-2023 project term. -time, CTR Coordinator position and for materials used to support businesses participating in CTR. These businesses employ more than 11,000 people in the City. The program also promotes alternative transportation modes to any interested businesses or individuals. MOTION: I move to authorize the Mayor to sign the Transportation Demand Management Implementation Agreement, WSDOT #PTD0443, for the term July 1, 2021 through June 30, 2023, subject to final terms and conditions acceptable to the Public Works Director and City Attorney. RESULT: RECOMMENDED TO COUNCIL \[UNANIMOUS\] Next: 11/2/2021 5:00 PM MOVER: Marli Larimer, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Fincher, Kaur, Larimer 2. USGS Joint Funding Agreement for Fiscal Year 2022 - Authorize Environmental Manager, Mike Mactutis noted this is an on-going partnership between the City of Kent and the U.S. Geological Survey (USGS) for stream data collection. For federal fiscal year 2022, the City of Kent would contribute $116,611 to the total annual program costs of $159,026 with the USGS, the this year due to the removal of one gage on Rock Creek. Gages provide valuable information on stream flows and precipitation, including water surface elevations, flow levels and amounts of precipitation. The information is then used to calibrate stream flow models and increase the accuracy of stormwater flood projection models. The stream flow measured at the gage at Rock Creek and Kent Kangley Road is included in the Clark Springs Habitat Conservation Plan as a criterion to Njovuft!Bddfqubodf;!Njovuft!pg!Pdu!29-!3132!5;11!QN!!)Bqqspwbm!pg!Njovuft* through December. This agreement will provide for operation, maintenance, and data collection at seven gages; two located on Mill Creek, one on Springbrook Creek, one on Rock Creek, and three on the Green River. MOTION: I move to authorize the Mayor to sign the Joint Funding Agreement for Water Resource Investigations between the City of Kent and the U.S. Geological Survey, in the amount of $116,611, Page 2 of 4 Qbdlfu!Qh/!4 5/2 Public Works Committee CC PW Regular Meeting October 18, 2021 Minutes Kent, Washington subject to final terms and conditions acceptable to the Public Works Director and City Attorney. RESULT: RECOMMENDED TO COUNCIL \[UNANIMOUS\] Next: 11/2/2021 5:00 PM MOVER: Satwinder Kaur, Councilmember SECONDER: Marli Larimer, Councilmember AYES: Fincher, Kaur, Larimer 3. Sound Transit Federal Way Link Extension Temporary Construction Agreement - Authorize Property and Acquisition Analyst, Cheryl Rolcik-Wilcox noted that Sound Transit is constructing the Federal Way Link Extension and needs to acquire a County Tax Parcel No. 282204-9017, which is owned by the City. The TCE will remain in effect until June 30, 2025, or until the easement area is fully restored, whichever occurs first. Sound Transit may, at its option, extend the term for up to an additional six months. An offer was made by Sound Transit, under threat of condemnation, to compensate the City $1,000.00 for the TCE. This amount was based on an appraisal conducted on behalf of Sound Transit, which determined that the compensation amount is $1,000.00, so their offer was increased to that amount. Staff reviewed the appraisal and recommends Council authorize the Mayor to sign the TCE to complete this transaction. MOTION: I move to authorize the Mayor to sign a 743 square ft Temporary Construction Easement for Sound Transit on King County Tax Parcel No. 282204-9017, subject to final terms and conditions acceptable to the Public Works Director and City Attorney. RESULT: RECOMMENDED TO COUNCIL \[UNANIMOUS\] Next: 11/2/2021 5:00 PM Njovuft!Bddfqubodf;!Njovuft!pg!Pdu!29-!3132!5;11!QN!!)Bqqspwbm!pg!Njovuft* MOVER: Marli Larimer, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Fincher, Kaur, Larimer 4. INFO ONLY: Naden Avenue/Willis Street Intersection Public Works Director, Chad Bieren noted that the city purchased properties on Naden Avenue, between Willis Street and Meeker Street, with the intention of constructing an aquatics center and replacement for the Kent Commons. In order to provide better access to the proposed facility, the city requested that the Washington State Department of Transportation (WSDOT) Page 3 of 4 Qbdlfu!Qh/!5 5/2 Public Works Committee CC PW Regular Meeting October 18, 2021 Minutes Kent, Washington allow a new connection to Willis Street at Naden Avenue. WSDOT owns Willis Street (SR 516) from the Union Pacific Railroad crossing to the west, and it has the authority to approve or deny new access to Willis Street. In 2017, after multiple requests, WSDOT approved a right-in/right-out, signalized access to Naden Avenue from SR516. The approval included a provision to analyze a roundabout at the 4th/Willis intersection. The th roundabout would allow for a change in the 74 Avenue S/Willis St intersection to remove northbound left turns. It was determined that th 4/Willis would be a good location for a roundabout, and the city made a capital request in the state budget to help pay for it. The city received state funding for the roundabout and then Council added a capital project to improve the Parks space along Willis Street. Completing the right-in/right-out will improve access to the Naden Property and finish the Willis Street Gateway project as originally discussed with WSDOT. Committee members Larimer and Kaur requested that this item be heard before the full council, at the October 19, 2021 Council workshop. 5. INFO ONLY: Veterans Drive Planters Public Works Director, Chad Bieren noted that the Veterans Drive intersection at Military Road was designed to match up with the SR 509 Gateway Project, creating a new entryway into the city from the freeway system. The proposal is to remove the existing vegetation in the median and roadside planters, and replacing it with more decorative, less labor-intensive plantings. Bieren noted the roadway was planted in 2006 without irrigation because water service was not available. Now that nearby properties have developed, water is available and will enable the city to create a better gateway feature. Committee member Kaur asked if this project could wait until a later date. Committee members Kaur and Larimer have concerns about spending ARPA money on this project. The item will be discussed at the October 19, 2021 Council Workshop. Njovuft!Bddfqubodf;!Njovuft!pg!Pdu!29-!3132!5;11!QN!!)Bqqspwbm!pg!Njovuft* 6. Adjournment 4:40 p.m. Council Chair Fincher adjourned the meeting. Cheryl Viseth Committee Secretary Page 4 of 4 Qbdlfu!Qh/!6 6/2 PUBLIC WORKS COMMITTEE Chad Bieren, P.E. 220 Fourth Avenue South Kent, WA 98032 253-856-5500 DATE: November 1, 2021 TO: Public Works Committee SUBJECT: INFO ONLY: Snow and Ice Preparedness SUMMARY: Staff will present information on our annual Snow and Ice Response Preparedness measures. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. Qbdlfu!Qh/!7 6/3 PUBLIC WORKS COMMITTEE Chad Bieren, P.E. 220 Fourth Avenue South Kent, WA 98032 253-856-5500 DATE: November 1, 2021 TO: Public Works Committee SUBJECT: INFO ONLY: Grant Opportunities SUMMARY: Two transportation grant opportunities remain in 2021: 1) the Puget and 2) the Transportation Improvement Board (TIB) Complete Streets Program. th The TAP grant Call for Projects, released on October 15, is a Federal Highway Administration funding program for community-based transportation improvements, such as bicycle/pedestrian facilities, historic preservation of transportation assets, environmental mitigation, and others. PSRC will be distributing $13.5 million of federal fiscal year 2022-2024 TAP funds. Jurisdictions are limited to two applications per eligible sponsor, with a request limit of$2.5 million per application. The TIB Complete Streets Program has a unique process that requires eligible recipients to submit applications to nominating agencies. Nominations are for the City rather than a specific project to be considered for an award. From these applications, TIB selects agencies for a potential award. Selected agencies must submit project concepts at 3 funding levels with a maximum award of $1 million. Historically few projects over $500,000 have been funded. Staff submitted applications to all nominating agencies that were accepting applications. TIB will notify selected agencies in early December. Staff will be reviewing both grant opportunities and identifying projects ideas for each funding source. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. Inclusive Community - Embracing our diversity and advancing equity through genuine community engagement. Qbdlfu!Qh/!8 6/4 PUBLIC WORKS COMMITTEE Chad Bieren, P.E. 220 Fourth Avenue South Kent, WA 98032 253-856-5500 DATE: November 1, 2021 TO: Public Works Committee SUBJECT: INFO ONLY: ARPA Budget Request - Fleet Vehicle Replacement th SUMMARY: During the September 28 Council Workshop, Council asked about statutory requirements for electric and/or hybrid vehicles. A related question th regarding a proposed list of replacement vehicles was brought up at the October 5 Council Workshop. In 2007, the Washington State Legislature adopted the provisions of RCW vehicle fleets to electricity or biofuel by June 1, 2015. D various amendments were enacted pushing the compliance deadline back to June 1, 2018. The state Department of Commerce has adopted rules, codified within chapter 194- 29 WAC, that define when it is considered practicable to purchase electric or hybrid involving multiple dynamic factors including among other things cost and availability, changes in fueling infrastructure, operations, maintenance, technical feasibility, and implementation costs. Those same rules state that it is considered practicable for a city to procure electric or hybrid electric vehicles when the following criteria are met: 1) a vehicle is available that meets operational needs, 2) charging requirements can be met during routine use or through fleet management strategies, and 3) the lifecycle cost is equal to or less than the lifecycle cost of the vehicle the local government would otherwise procure. In conformance to the above criteria, fifty-one hybrid vehicles have been added to (standardized city line of vehicles identified through a 2018 LEAN process) have/are introducing hybrid technology to additional, larger models of vehicles (up to a ½ ton pickup). In addition, the upfront cost of hybrid engines is becoming more economical. Qbdlfu!Qh/!9 6/4 three electric vehicles, will be added to the fleet. Following is the complete list of forty-two vehicles that are planned for replacement. Vehicle Existing vehicle description New vehicle description Estimated 1 Number cost 1007 Van Van 55,000 3217 Van Van 63,000 3501 SUV (Police-pursuit) SUV (Police-pursuit) - HYBRID 73,000 3502 SUV (Police-pursuit) SUV (Police-pursuit) - HYBRID 73,000 3856 SUV (Police-pursuit) SUV (Police-pursuit) - HYBRID 73,000 5403 Pickup (3/4 Ton) Pickup (3/4 Ton) 45,000 5134 Pickup (3/4 Ton) Pickup (3/4 Ton) 45,000 5336 Pickup (1 Ton) Pickup (1 Ton) 65,000 5425 Pickup (1 Ton) Pickup (1 Ton) 65,000 5506 Van Pickup (3/4 Ton) 45,000 5513 Pickup (1/2 Ton) Pickup (1/2 Ton) - HYBRID 43,000 5517 Van Pickup (3/4 Ton) 45,000 5562 Pickup (3/4 Ton) Pickup (3/4 Ton) 45,000 5599 Pickup (3/4 Ton) Pickup (3/4 Ton) 45,000 5703 Pickup (1 Ton) Pickup (1 Ton) 65,000 5704 Pickup (3/4 Ton) Pickup (3/4 Ton) 45,000 5706 Pickup (3/4 Ton) Pickup (3/4 Ton) 45,000 5786 Pickup (1 Ton) Pickup (1 Ton) 60,000 6201 Pickup (1/2 Ton) Pickup (1/2 Ton) - HYBRID 43,000 6205 Pickup (3/4 Ton) Pickup (3/4 Ton) 45,000 6306 Pickup (3/4 Ton) Pickup (3/4 Ton) 45,000 6314 Pickup (3/4 Ton) Pickup (3/4 Ton) 45,000 6322 Pickup (1 Ton) Pickup (1 Ton) 60,000 6329 Pickup (1 Ton) Pickup (1 Ton) 65,000 6330 Pickup (1 Ton) Pickup (1 Ton) 65,000 8712B Compact - HYBRID SUV (Mid) - ELECTRIC 49,000 8729 Pickup (1 Ton) Pickup (1 Ton) 65,000 8762 Van Van 63,000 8768 Compact - HYBRID SUV (Mid) - ELECTRIC 49,000 8780 Van Van 55,000 8801 Pickup (1 Ton) Pickup (1 Ton) 65,000 8815 Pickup (Small) Pickup (1/2 Ton) - HYBRID 43,000 8831 Pickup (1/2 Ton) Pickup (1/2 Ton) - HYBRID 43,000 8832 Van SUV (Small) - HYBRID 43,000 8836 Sedan SUV (Mid) - ELECTRIC 49,000 8848 Van Van 55,000 8854 Pickup (1 Ton) Pickup (1 Ton) 60,000 8859 Pickup (3/4 Ton) Pickup (3/4 Ton) 45,000 Qbdlfu!Qh/!: 6/4 8860 SUV (Small) SUV (Small) - HYBRID 43,000 8863 Pickup (1/2 Ton) Pickup (3/4 Ton) 45,000 8868 Van Van 55,000 9506 Pickup (1 Ton) Pickup (1 Ton) 60,000 1 Estimated cost includes vehicle upfitting (light bars, radios, etc.) SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. 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