HomeMy WebLinkAboutCity Council Committees - Operations Committee - 11/01/2016
OPERATIONS COMMITTEE MINUTES
November 1, 2016
Committee Members Present: Chair Dana Ralph, Bill Boyce, and Les Thomas.
1. The meeting was called to order by Dana Ralph at 4:03 p.m.
2. ROLL CALL.
3. CHANGES TO THE AGENDA.
There were no changes to the agenda.
4. APPROVAL OF THE CHECK SUMMARY REPORT DATED 10/01/2016 THRU
10/15/2016.
L. Thomas moved to approve the check summary report dated 10/01/2016 thru
10/15/2016. B. Boyce seconded the motion, which passed 3-0.
5. APPROVAL OF MINUTES DATED OCTOBER 18, 2016.
B. Boyce moved to approve the Operations Committee minutes dated October 18, 2016.
L. Thomas seconded the motion, which passed 3-0.
6. PUBLIC FACILITIES DISTRICT BOARD REAPPOINTMENT - RECOMMEND
Economic & Community Development Deputy Director Kurt Hanson made a request to
reappoint Jeff Piecewicz to the Board for an additional four-year term of September 1,
2016 – August 31, 2020. Mr. Piecewicz’s original appointment was a four-year term that
expired on August 31, 2016.
The Board has five members who meet quarterly and oversee the finances of the
ShoWare Center.
B. Boyce moved to recommend the City Council reappoint Jeff Piecewicz to Position No. 1
of the Public Facilities District Board for a four-year term of September 1, 2016 – August
31, 2020. L. Thomas seconded the motion, which passed 3-0.
7. ORDINANCE AMENDING KCC 5.01 GENERAL BUSINESS LICENSES AND KCC 5.14 –
RENTAL HOUSING SAFETY – RECOMMEND
Finance Deputy Director Barbara Lopez asked to move forward amendments to KCC 5.01
and 5.14 for annual business relicensing requirements and establish more effective
enforcement options. The proposed relicensing requirements clarify that: 1) a business
license expires at the end of the calendar year for which it was issued, and 2) ongoing
businesses are required to obtain a new business license by January 1 of each subsequent
calendar year.
The proposed amendment eliminates the current $50 penalty, which has not been
effective in ensuring compliance. The monetary penalty is being replaced by the following
enforcement options:
Operations Committee Minutes
November 1, 2016
Page: 2
Civil Infraction – filed with the City’s municipal court, can carry a $250 fine plus an
additional $250 court cost.
Civil Code Enforcement - time intensive and most likely the last option to be used
Criminal Violation – repeat offenders could face jail
Injunction – request to stop the business by way of a court order
Collections – handed over to collection agency to collect unpaid fees and penalties
If a business is believed to not have a current license, Councilmembers are encouraged to
notify city staff.
L. Thomas moved to recommend Council adopt the ordinance amending Chapter 5.01
of the Kent City Code, entitled “General Business Licenses,” and Chapter 5.14 of the Kent
City Code, entitled “Rental Housing Safety,” to clarify annual business licensing
requirements and provide enforcement options to encourage compliance. B. Boyce
seconded the motion, which passed 3-0.
8. 3RD QUARTER SUPPLEMENT BUDGET ADJUSTMENT ORDINANCE - RECOMMEND.
Ms. Lopez asked members to authorize an overall budget increase of $77,763,280. Of that
amount, $76,888,060 was previously approved by Council and establishes the budget for
refunding the 2008 and Public Facilities District bonds and $854,295 represents various
grant rewards.
Not yet approved by Council is $20,925 to transfer funds from the new Solid Waste Utility
Fund to cover a deficit balance (matching grants) for prior year recycling program
activities.
L. Thomas moved to recommend Council approve the consolidating budget adjustment
ordinance for adjustments made between July 1, 2016 and September 30, 2016,
reflecting an overall budget increase of $77,763,280. B. Boyce seconded the motion,
which passed 3-0.
9. SEPTEMBER FINANCIAL REPORT – INFORMATION ONLY.
Finance Director Aaron BeMiller reported overall the City is in line with what was reported
in August. Analysis through September show both revenues and expenditures ending the
year favorable compared to budget, creating an overall positive variance amount of $3.5
million. The current estimated ending fund balance reserves for 2016 calculates to 16.1
percent of estimated 2016 expenses.
The following highlights were reported:
Revenues are estimated to end the year at nearly $4.3 million or 4.9 percent higher than
budgeted. Most of the City's major revenue sources show positive variances compared to
budget, including sales tax ($677,000), licenses and permits ($557,000),
intergovernmental revenue ($514,000) and B&O ($1.7 million). This is offset by
unfavorable variances compared to budget for other taxes ($150,000) and fines and
forfeitures ($50,000).
Operations Committee Minutes
November 1, 2016
Page: 3
Through September, all departments are remaining fairly close to budget.
The meeting was adjourned at 4:32 p.m. by D. Ralph.
J. Hays
Jennifer Hays
Operations Committee Secretary