HomeMy WebLinkAboutCity Council Committees - Operations Committee - 10/04/2016
OPERATIONS COMMITTEE MINUTES
October 4, 2016
Committee Members Present: Chair Dana Ralph, Bill Boyce, and Les Thomas.
The meeting was called to order by Dana Ralph at 4:00 p.m.
1. ROLL CALL.
2. CHANGES TO THE AGENDA.
There were no changes to the agenda.
3. APPROVAL OF THE CHECK SUMMARY REPORT DATED 9/01/2016 THRU
9/15/2016.
L. Thomas moved to approve the check summary report dated 9/01/2016 thru
9/15/2016. B. Boyce seconded the motion, which passed 3-0.
4. APPROVAL OF MINUTES DATED SEPTEMBER 20, 2016.
B. Boyce moved to approve the Operations Committee minutes dated September 20,
2016. L. Thomas seconded the motion, which passed 3-0.
5. ORDINANCE AMENDING EXEMPTION SECTION OF KCC 3.10.030 – SURPLUS OF
REAL PROPERTY - RECOMMEND.
City Attorney Tom Brubaker requested to make an amendment to the Surplus of Real
Property ordinance that was implemented in May 2016. The amended language is an
exemption for the sale, transfer, or exchange of real property to another public agency
and exempts the City in having to go through the public participation process. However,
Council still holds the ability to request any property to go through the formal process.
The oversight came about due to an upcoming property trade agreement with the
Regional Fire Authority (RFA). The RFA would receive city-owned property just south of
the main East Hill fire station while the City would receive RFA-owned property located on
Washington Avenue.
L. Thomas moved to recommend Council adopt an ordinance that amends section
3.10.030, by adding an exemption to real property surplus procedures when transferring
property to another public entity. B. Boyce seconded the motion, which passed 3-0.
6. REQUEST FOR PROPOSAL – LINEN AND UNIFORM SERVICES - RECOMMEND.
Finance Director Aaron BeMiller and Customer Service Manager Patty Roseto asked
committee members to advance the proposed Cintas Corporation contract for uniforms
and linen services. Out of two companies that responded to the City’s request for
proposal, Cintas was selected as the preferred vendor. The contract will provide linen
services for the use of mats, towels, and mops; provide rental and laundering of uniforms
Operations Committee Minutes
October 4, 2016
Page: 2
for approximately 10 employees; and the purchase of parkas, Carhartt jackets and
raingear for approximately 239 employees.
With a budget impact of $200,500, this contract is a three year term with an option to
continue on a month-to-month basis up to one additional year after September 30, 2019.
The remaining $19,500 is cushion for staffing and uniform need increases.
B. Boyce moved to recommend Council authorize the Mayor to sign a three year
agreement with Cintas Corporation for the rental and laundering of uniforms and linens
in an amount not to exceed $220,000, with terms and conditions acceptable to the
Finance Director and City Attorney. L. Thomas seconded the motion, which passed 3-0.
7. STRATEGIC PLAN RESOLUTION - RECOMMEND.
Human Resources Business Strategy and Performance Analyst Todd Babcock solicited
approval of the adoption of the Strategic Plan resolution. The resolution will officially
incorporate and adopt the vision, mission, goals and values developed by council and staff
during this summer’s retreats. The strategic plan will provide direction and continuity in
guiding elected officials and city employees throughout their daily work.
Next steps to refine the plan are to establish a work group and develop performance
measures. The idea is that this will be a working document that will progress over time.
L. Thomas moved to recommend Council adopt the Strategic Plan Resolution. B. Boyce
seconded the motion, which passed 3-0.
8. EMERGENCY REPLACEMENT OF THE SHOWARE CENTER ZAMBONI HOT WATER
TANKS - RECOMMEND.
Economic and Community Development Director Ben Wolters requested members to move
forward an emergency situation for the replacement of the failing hot water boiler
servicing the Zamboni fill tanks at ShoWare Center requiring immediate replacement of
the tanks. These hot water tanks are needed to maintain a quality sheet of ice for both
the player’s safety and the professional quality of the game.
B. Boyce moved to recommend Council authorize the Mayor to sign an agreement for
$78,000 with Hermanson Company LLP for ShoWare Center Zamboni Hot Water Tank
Replacements and add this item as an emergency walk on to the October 4, 2016 Council
meeting under other business for a vote by the Full Council of the agreement to move
forward immediately. L. Thomas seconded the motion, which passed 3-0.
The meeting was adjourned at 4:20 p.m. by D. Ralph.
J. Hays
Jennifer Hays
Operations Committee Secretary