HomeMy WebLinkAboutCity Council Committees - Operations Committee - 05/03/2016
OPERATIONS COMMITTEE MINUTES
May 3, 2016
Committee Members Present: Les Thomas; Bill Boyce; Dana Ralph, Chair
The meeting was called to order by Dana Ralph at 4:03 p.m.
1. ROLL CALL.
2. CHANGES TO THE AGENDA.
City Attorney Tom Brubaker will be presenting item nine, Real Property Surplus Policy –
Information Only, with Chief Administrative Officer Derek Matheson joining him and
depending how the conversation goes there may be action taken afterwards. Public
comment will be available with a limit of three minutes.
3. APPROVAL OF THE CHECK SUMMARY REPORT DATED 4/01/2016 THRU
4/15/2016.
L. Thomas moved to approve the check summary report dated 4/01/16 through
4/15/16. B. Boyce seconded the motion, which passed 3-0.
4. APPROVAL OF MINUTES DATED APRIL 19, 2016.
B. Boyce moved to approve the Operations Committee minutes dated April 19, 2016. L.
Thomas seconded the motion, which passed 3-0.
5. ICMA-RC THREE-YEAR ADMINISTRATIVE SERVICES AGREEMENT -
RECOMMEND.
Human Resources Benefits Manager Becky Fowler asked to have the service agreement
amended for a term of three years beginning June 1, 2016; the current agreement ends
June 30. The City contracts with ICMA as the sole third party administrator for the City’s
deferred compensation (457) program and has been the City’s deferred compensation
provider for over 20 years.
Highlights from the requested amended agreement are:
A decrease in record keeping fees from .10 business points to .08 with a small
fee with their funds,
This is set-up in a trust with approximately $58 million in this fund, and
Plan expenses are paid by the employees who contribute funds.
L. Thomas moved to recommend the Council authorize the Mayor to sign the ICMA-RC
Deferred Compensation Program Administrative Services Agreement, which is
amended to include a three year contract term and includes recordkeeping revenue of
0.08 percent and investment advisory fee for the VT Plus Fund of 0.21 percent, subject
to final terms and conditions acceptable to the Human Resource Director and City
Attorney. B. Boyce seconded the motion, which passed 3-0.
Operations Committee Minutes
May 3, 2016
Page: 2
6. MARCH FINANCIAL REPORT – INFORMATION ONLY.
Finance Director Aaron BeMiller reported analysis through March show both revenues
and expenditures likely to end the year favorable compared to budget, creating an
overall favorable variance amount of $1.7 million. The current estimated ending fund
balance reserves for 2016 calculates to 15.7 percent of estimated 2016 expenses.
7. DIRECTOR’S REPORT – INFORMATION ONLY.
Finance Director Aaron BeMiller updated members on the 2016 refunding effort for the
2008A series bonds as well as the Public Facilities District sales tax bonds. The schedule
previously presented was to price the bonds today, May 3, but have shifted the schedule
to Wednesday, May 11, in order to work out some language details and to make some
adjustments in the reporting system. The changes will make for a stronger Preliminary
Official Statement which prospective investors read about the City.
8. Real Property Surplus Policy – Information Only.
City Attorney Tom Brubaker and Chief Administrative Officer Derek Matheson reviewed
details in the draft policy that will apply to all proposed sales or disposal of real property
moving forward. Administration developed the outline in an attempt to give maximum
flexibility, a stepping off point for discussion, consideration of other concepts or
approaches, and further direction to staff.
The Committee’s changes to the draft policy include:
Committee would like items 2.b and 2.c to be consistent in the amount of time that
notices are posted and mailed. The preferred timeline is fifteen days.
Committee added language for public notices in a newspaper(s) and are open to
discuss further once the City’s community survey is complete. Results will include
how residents prefer to receive city information.
Mr. Brubaker amended item 8 to read: “This policy will not apply to property owned
by any of the City’s utilities, to any statutory street vacations or to other surplus
processes when state law provides a separate process for those properties.”
Mr. Matheson added that Council has already gone through a lengthy public process
regarding the Par 3 property at the Riverbend Golf Complex. He suggested adding
language to the ordinance to make the Par 3 parcel exempt from going through the new
process, Committee members agreed. Mr. Brubaker said he will add it to the policy.
Chair Ralph allowed public comment:
Sandi Lynden of 20302 102nd Ave SE: Ms. Lynden commented on items 4.1, 4.2,
7.3, 7.4 & 7.5 of Renton's Surplus Policy missing in the City’s draft outline.
Councilmember Jim Berrios: Mr. Berrios made a request to add public notice to the
Kent Reporter and to look at the other jurisdictions’ policies.
L. Thomas moved to move the draft surplus policy under Other Business for discussion
with full Council during the May 17 Council meeting. B. Boyce seconded the motion,
which passed 3-0.
Operations Committee Minutes
May 3, 2016
Page: 3
The meeting was adjourned at 4:56 p.m. by D. Ralph.
J. Hays
Jennifer Hays
Operations Committee Secretary