HomeMy WebLinkAboutCity Council Committees - Operations Committee - 06/07/2016 (2)
Unless otherwise noted, the Operations Committee meets at 4 p.m. on the first and third
Tuesday of each month in Kent City Hall, Council Chambers East, 220 4th Ave S, Kent, 98032.
For additional information please contact Jennifer Hays at 253-856-5700.
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Office at 253-856-5725 in advance. For TDD relay service call Washington
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Operations Committee Agenda
Councilmembers: Bill Boyce – Les Thomas – Dana Ralph, Chair
June 7, 2016
4 p.m.
Item Description Action Speaker Time Page
1. Call to order Chair Ralph 1
2. Roll Call Chair Ralph 1
3. Changes to the Agenda Chair Ralph 1
4. Approval of Check Summary Report dated
5/01/2016 thru 5/15/2016
YES Chair Ralph 2
5. Approval of Meeting Minutes Dated
May 17, 2016
YES Chair Ralph 2 1
6. Primary Data Center Assessment &
Improvement Project - Recommend
YES Mike Carrington 15 3
7. C3 High Speed Fiber Optic Ring Extension
Project Agreement #70 - Recommend
YES Mike Carrington 15 15
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OPERATIONS COMMITTEE MINUTES
May 17, 2016
Committee Members Present: Les Thomas; Bill Boyce; Dana Ralph, Chair
The meeting was called to order by Dana Ralph at 4:00 p.m.
1. ROLL CALL.
2. CHANGES TO THE AGENDA.
There were no changes to the agenda.
3. APPROVAL OF THE CHECK SUMMARY REPORT DATED 4/16/2016 THRU
4/30/2016.
L. Thomas moved to approve the check summary report dated 4/16/16 through
4/30/16. B. Boyce seconded the motion, which passed 3-0.
4. APPROVAL OF MINUTES DATED MAY 3, 2016.
B. Boyce moved to approve the Operations Committee minutes dated May 3, 2016. L.
Thomas seconded the motion, which passed 3-0.
5. WOODMONT POLICE SUBSTATION - SECOND AMENDMENT TO LEASE
AGREEMENT – RECOMMEND.
Police Chief Thomas asked for a second renewal of a lease agreement initiated on May
1, 2008. The purpose of this lease is to provide a West Hill substation for the Kent
Police Department at the Woodmont Shopping Center, located at 26226 Pacific Highway
South. This second renewal will extend the City’s lease for an additional five years ,
through April 30, 2021.
The Woodmont location has proven to be a time-savings for officers that work in that
district so they can complete paperwork/reports, eat their lunch, and place in evidence
without having to travel to police headquarters. Presence in the West Hill community as
well as other communities that have remote offices has been an effective tool for safety
and criminal activity purposes.
L. Thomas moved to recommend authorizing the Mayor to sign the Second Amendment
to Lease Agreement with Woodmont Investments, LLC for a police substation on the
West Hill of Kent, and ratify all acts consistent with the terms of the Second
Amendment that occurred after the term of the current lease and prior to the parties’
execution of the Second Amendment. B. Boyce seconded the motion, which passed 3-
0.
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Operations Committee Minutes
May 17, 2016
Page: 2
6. TERM LIMITED EMPLOYEES IN THE PUBLIC WORKS DEPARTMENT -
RECOMMEND.
City Engineer Chad Bieren made a request to implement and hire term limited
temporary (TLT) positions for two-year terms. Creating TLT positions with benefits
provides a solution to enable the Department to continue the internship program and to
expand the program which is beneficial to the City. This also provides the City an
opportunity to develop future staff talent which helps immensely with succession
planning in an already competitive market.
In the past the Department has utilized individuals as “eight-month temporary”
employees. With the implementation of the Affordable Health Care Act this is no longer
an option. These temporary positions also do not fit in the definition of seasonal
employees.
The alternative would be to hire outside consultants to perform more of our capital
program, at double or perhaps triple the cost. Timesheets would be required for the TLT
employees and all labor costs would be charged to assigned capital projects already
approved by Council.
B. Boyce moved to recommend council authorize the Mayor to Authorize the Public
Works Department to replace the internship program the Department has maintained
with 10 term limited temporary employees, to be paid out of capital project funds . L.
Thomas seconded the motion, which passed 3-0.
The meeting was adjourned at 4:08 p.m. by D. Ralph.
J. Hays
Jennifer Hays
Operations Committee Secretary
2
INFORMATION TECHNOLOGY DEPARTMENT
Mike Carrington, Director
Phone: 253-856-4607
Fax: 253-856-4700
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: June 7, 2016
TO: Operations Committee
FROM: Mike Carrington, IT Director
SUBJECT: Primary Data Center Assessment & Improvement Project -
Recommend
MOTION: Recommend council authorize the Mayor to execute all documents
necessary to enter into a three year contract with King County to establish
the Sabey Data Center in Tukwila, Washington as the City’s new primary data
center facility.
SUMMARY: The City’s primary data center is currently located at Fire Station 74 in Kent,
WA. The IT Department has secured the Administration Office’s support to have the King
County Institutional Network (iNet) host our primary data center operations at the Sabey
Data Center/DC facility in Tukwila, Washington.
The Sabey facility has positioned itself as one of the premier data center co-location and
turnkey infrastructure providers on the West Coast. In the event of a natural or manmade
disaster, moving the data center to Sabey allows IT to concentrate its efforts on
restoration of business systems, applications and data. This would remove the additional
burden IT and Facilities faces by also needing to address restoration of data center
infrastructure, hardware and equipment.
Moving to this new location provides the City with increased infrastructure redundancy
and a stronger Disaster Recover Business Continuity capability (DRBC). The Sabey move
significantly improves our reliability and security posture and provides for efficient future
expansion and scalability.
Exhibits:
1. Position Paper – Executive Overview – Primary Data Center A & I Project
2. Project Profile - Primary IT Data Center Assessment & Improvement Project
Budget Impact:
2016 Expenditures
o Implementation Cost - $37,750
*Reallocation of 2016 budget approved for Network Expansion
o Recurring Monthly Charges - $5,600
*Covered by budget savings realized through the MDC/Mobile Data
Computer project.
2017 - 2018 Expenditures
o Recurring Monthly Charges - $5,600
*Proposed biennial budget increase to the ‘17-‘18 IT Operating Budget
3
IT Department – Position Paper
Executive Overview
Date: 04/07/16
Page 1 of 8
TOPIC TITLE: Primary Data Center Assessment & Improvement Project
SITUATION/POSITION
The City’s Primary Data Center is currently located at Fire Station 74 in Kent, Washington. The Information Technology Department is evaluating moving
the City’s Primary Data Center to Sabey in Tukwila, Washington. Moving to this new location provides the City with increased infrastructure
redundancy and a stronger Disaster Recover Business Continuity Strategy (DRBC)* along with security and reliability improvements.
Having a separate site for infrastructure and data will enable IT to fully implement our DRBC strategy. Since Sabey is a Tier 3 data center, it has numerous
redundancies built into their data center, from multiple generators to multiple Internet Service Provider (ISP) options, and earthquake retrofitting.
In a disaster recovery situation, this allows IT to concentrate their efforts on restoration of business systems, applications and data rather than applying
IT resources to restoring the data center infrastructure, hardware and equipment. This will allow for the continued operations of the City of Kent during an
event. In a natural disaster, a commercial data center will have more resources to restore infrastructure quicker should damage occur to equipment or
hardware.
Sabey is also in the process of building a data center in Eastern Washington allowing off site backups which aligns with the City of Kent’s DRBC strategy.
*A Disaster Recovery Business Continuity strategy (DRBC) is a documented process and set of procedures to recover and protect business IT infrastructure in the event of a disaster.
Pro/Con Analysis:
Fire Station 74 Data Center Sabey Data Center
# Pros Cons Pros Cons
1 Lack of Data Center Redundancies
Single Power source (utility)
Single UPS
Single Climate Control - HVAC
Single Generator
Data Center Redundancies
Redundant Power sources (utility)
Redundant UPS
Redundant Climate Controls – HVAC
(active and passive)
Redundant Generators
2 No co-location for DRBC available Building a data center in central
Washington for DRBC (possible future
co-location with fiber connection)
3 Site less secure
Access is not restricted to only those
who are CJIS Compliant
No auditing for room access (keypad)
Site more secure
Access restricted
Auditing of Entry access
Security patrols 24/7
Physical security audits and
assessments
State of the art controls and
4
IT Department – Position Paper
Executive Overview
Date: 04/07/16
Page 2 of 8
monitoring
4 Less data center resources available to IT King County uses as their Primary Data
Center
Shows that they have confidence in
approach
Due diligence done on their end as
well
5 Limited fiber choices
Comcast Franchise Agreement (Fiber)
Abundant fiber choices with carrier
neutrality (C3)
6 Facilities incurs operational expenses to
maintain data center infrastructure
Operational expenses for the city
reduced (resource management time to
maintain equipment - power, AC,
facilities space footprint)
7 IT has Consultation role in
construction and upgrade
designs
Sabey Resources Available via King
County for Construction and
Upgrade Designs
Highly experienced mission critical
in-house design build team available
Award-winning operations staff
Expert design and construction team
Fire Station 74 Data Center Sabey Data Center
# Pros Cons Pros Cons
8 Kent INET Fiber distribution
point (Comcast Franchise
Fiber)
King County INET Fiber distribution point
9 City owned equipment
Allows us the ability to
control the layout and
design of the
equipment on our rack
City owned equipment
Allows us the ability to control the
layout and design of the equipment
on our rack
10 Lower tier data center (tier 1) Second Highest tier data center (tier 3)
11 Expense of Modernizing Data Center Modern infrastructure exists (i.e. Racks,
5
IT Department – Position Paper
Executive Overview
Date: 04/07/16
Page 3 of 8
(i.e. racks, power, PDU, construction, HVAC,
alerting, staffing, security)
power, PDU, construction, HVAC, alerting,
staffing, security, etc.)
12 HVAC Issues
HVAC Undersized - Unexpected outages
due to component failure
Power cycles with generator tests
HVAC Reliability
HVAC engineered for space
No power cycles
13 Unable to quantify cost for doing business Budgeting is predictable – fixed monthly
cost
14 Redundant connections back to City Hall –
No Diverse Paths for last mile
Commercially Supported 10gig Point
to Point
High Capacity Network (equivalent to
existing) connection b/w Sabey and
City Hall
Fire Station 74 Data Center Sabey Data Center
# Pros Cons Pros Cons
15 Lack of space for growth Room for future expansion
The East campus comprises
approximately 1,200,000 square feet
of data center space including
powered shell and turnkey (subletting
from King County)
6
IT Department – Position Paper
Executive Overview
Date: 04/07/16
Page 4 of 8
The campus accommodates a wide
variety of tenants, including some of
the world’s largest and
most innovative enterprises, mid-
sized operators and colocation
providers
Designed for flexibility and
customization. Easily scalable
16 Aging infrastructure
Unexpected expenses
Infrastructure Investments –
Generator/Alternate Generator Required
Professional Grade Data Center
(established in 1974)
One of the largest and oldest privately
owned multi-tenant data center
owner/developers/operators in the
world.
Established history in the data center
industry (40+ years)
17 Ease of physical access
Physically getting to
this data center is easy
24/7 365 access
Proximity to IT
No ease of physical access
Data Center not in Kent,
WA (Leveraging our
relationship with King
County)
Drive time
Coordination for access
required
18 One power feed into FS74 building
Electricity coming from
multiple grids (best practice)
7
IT Department – Position Paper
Executive Overview
Date: 04/07/16
Page 5 of 8
Fire Station 74 Data Center Sabey Data Center
# Pros Cons Pros Cons
19 Local utility power is not designed for
industrial use
Local utility power designed
for industrial use
20 City owned facility IT does not own the facility
and is dependent on King
County/Sabey contract (KC
in the process of signing 30
year lease)
21 Equipment already in
place at this location
It is our own equipment
which allows us the
ability to control the
layout and design of the
equipment on our rack
Initial cost of equipment
(Initial cost of investment)
22 No re-occurring space
expense
Cost for space lease-
Additional operating expense
$80K/year
23 Quasi Redundant
connections back to City
Hall
Phase 1 connection to
Sabey is a single point of
failure on fiber
IT working on redundant
path (Phase 2)
8
IT Department – Position Paper
Executive Overview
Date: 04/07/16
Page 6 of 8
RECOMMENDATION
It is the recommendation of the Information Technology Department to move our Primary Data Center from Fire
Station 74 in Kent, WA to Sabey located in Tukwila, WA.
The main drivers for this project request are listed below (reflected in Pro/Con section):
Aligns with the City of Kent’s long term DRBC strategy
The Sabey location is more reliable than our current location
Security will be improved as part of this move
Availability and performance will be improved as a part of this move
If approved, this move of our Primary Data Center to Sabey will result in the following improvements (reflected in
Pro/Con section):
Disaster Recovery Improvements
Business Continuity Improvements
System Availability Improvements
Security Improvements
9
IT Department – Position Paper
Executive Overview
Date: 04/07/16
Page 7 of 8
Schedule:
Phase Task Start Date End Date
Plan
Project Profile 3/1/16 3/18/16
Schedule – Assessment phase ONLY 3/15/16 3/18/16
RASIC Diagram 3/21/16 3/29/16
Pro/Con Doc (Position Paper) 3/22/16 4/6/16
IT Approval 4/07/16 4/07/16
MLT Approval 5/17/16 5/17/16
Operations Committee Approval Submit paperwork by 5/25/16 6/07/16
Council Approval NA 6/21/16
Plan Deployment 7/1/16 8/1/16
Execute
Procurement 7/1/16 12/30/16
Confirm Sabey Lease in Place with King County
(*If Sabey can’t meet connectivity then the contract is null and void)
5/1/16 5/1/16
Deploy 8/1/16 12/30/16
Stabilize Test 7/1/16 12/30/16
Close Wrap Up Meeting 1/15/17 1/15/17
Supporting Documents:
Sabey Data Center - Website
Sabey Data Center – News Articles
King County Brochure – Services
Uptime Institute - Website
Primary Data Center Assessment & Improvement Project - Project Profile
10
IT Department – Position Paper
Executive Overview
Date: 04/07/16
Page 8 of 8
Assumptions (If approved):
- The proposed ammendment between King County and the City of Kent will be accepted.
- The City of Kent network will be extended to the new data center.
- Equipment located in current (and old) Data Center (74 and City Hall) will be moved to the new Data Center within
an approved project schedule.
- We will minimize down time of business systems during planned outages related to data center migration.
- Comprehensive communication plan during the data center migration.
- User experience will not change following the data center migration.
- Equipment procurement may impact the schedule.
- Connection redundancy to Sabey will be a separate IT initiative outside of the scope of this project.
- Internet Redundancy to Sabey will be a separate IT initiative outside of the scope of this project .
11
IT Department: Project Profile
Page 1 of 3
Project Name: Primary Data Center Assessment & Improvement Project
Prepared by: Tricia Callahan
Date Drafted: March 1, 2016 Service Area (SA): 16
Executive
Stakeholder: Mike Carrington
IT Management
Sponsor: James Endicott
Project Manger/
Business Analyst: Tricia Callahan Technical Lead: Galen Hirschi
Project Objective:
Assessment
o Budget estimates – move or not move
o Schedule estimates - move or not move
o Pro/Con Assessment – move or not move
Stay – recommend infrastructure updates, roles/responsibilities (RASIC)
Move – Sabey
o Infrastructure verification – move or not move
What is/isn’t needed/possible
o Decision – Data center location
Stay Implementation
o Infrastructure Upgrade
o Roles/responsibilities – doc, process, etc (RASIC)
o Complete existing data center upgrade
Move Implementation
o Coordinate project/sub-projects required to build out and move data center
o Procure resources to assist with meeting project goals and objectives
o Procure new equipment
o Maximize efficiency and quality , while minimizing costs and risks through the use of repeatable
processes
o Oversee and facilitate the creation of service/application plans to move the equipment
o Remove obsolete equipment from the current data center that will not be required in the new
space
Brief Overview:
Project will be managed in 2 phases – Assessment and Implementation
Make decision – Approval from the Mayor/CAO and Council [potentially]
Implementation - move
o Equipment located in current (and old) Data Center (74 and City Hall) be moved to the new
Data Center within an approved project schedule
o Unplanned service disruptions will be minimized as best as possible during the migration
Implementation – stay
o Business as usual
Drivers:
Security will be improved as part of this move
Availability and performance will be improved as a part of this move
Operational expenses for the city (power, AC, facilities space footprint) reduced…resource management
time to maintain equipment
Justification Summary:
Disaster recovery improvements
Business continuity improvements
System availability improvements
Security improvements
12
IT Department: Project Profile
Page 2 of 3
Program Goals Supported:
Support the city mission and related program initiatives through technologies and equipment that support
the City information systems and data stores.
Deliverables:
Project Management documents
o Pro/Con
o Plan/Profile – includes all sub-projects and dependencies
o Schedule
o Budget
o RASIC
o Systems Migration Plan
o Inventory (equipment, systems, applications)
o Implementation Plan for moving systems
Standard strategies and migration plan for moving systems, applications, functions and
equipment
Standard templates and repeatable processes for moving equipment and systems
o Validation report – successful migration of systems
o Decommision Plan
List of items to remove
STAY AND MOVE Lease Development
STAY Design (Tenant Improvement) TI
o Data Center Floor Plans
STAY Permits
o Reviewed
o Issued
STAY Construction TI
STAY AND MOVE Data Center Infrastructure
STAY AND MOVE Network Engineering
o Internet redundancy
o Wireless --- if we stay, it stays the same
Server Build Area – move: existing data center//stay: construction of TI
Telephony --- if we stay, it stays the same….evaluate what of telephony moves or does it stay local?
Fiber --- move: evaluated///stay:no change
System Engineering …move:evaluate //stay: no change
Business Applications …move:evaluate// stay: no change
Physical Move
o Negotiate SOW
o Phase 1 – Analysis & Strategy
o Phase 2 – Architect & Validate
o Phase 3 – Detailed Design
o Phase 4 – Implementation
Install Servers, network infrastructure, telephony
Decommissioning – move and stay
Assumptions:
Issue, risk, and change management will follow a best practice process to be described in separate
project documents.
The sub-projects schedules, budgets, and dependencies are coordinated and monitored by the Project
Manager.
Sub-projects
o Tbd after decision made
IP Addresses will significantly change when cutting over to the new Data Center
The City of Kent network will be extended to the new data center
In-flight technology modifications will be avoided where possible to reduce risk
13
IT Department: Project Profile
Page 3 of 3
Assumptions (Continued):
Implementation will be done inside and outside of the maintenance windows with potential downtime to
business systems if move occurs
Look into leasing 74 space to RFA for their data center (potential sub project)
Equipment purchases will need to be considered in the schedule and budget
Move- telephony reconfiguration (primary, secondary sites, DR)
Resources:
*RASIC – Responsible, Approval, Support, Informed, Consulted
TS - All
SS – All
Stay – facilities
Both - RFA
Mike, Derek
Risks/Issues:
Redundant path ---plan and timing of things will be critical
Someone on the project will be assigned to fulfill the Quality Assurance role. This role will continually
evaluate and assess project risks. The project will manage risks using best practice risk management
practices and take actions to mitigate against these risks. Risks will be logged and managed through the
project SharePoint site. Sub-project risks will be escalated to the Project Manager If they potentially
impact the overall project scope, schedule or budget.
When moving equipment there is always the possibly of damage/malfunction. Will be included in the risk
mitigation plans.
The Pro/Con document will outline risk and issues associated with each of the options (move vs stay)
Recommendations:
Move systems, equipment, applications move in a staged approach
Exclusions:
Transforming existing systems to a new technology during migration.
Cloud hosted services (storage and compute) – budget constraints
Start/End Dates:
March 1, 2016
January 1, 2017 –in new space and running
Schedule
Estimated Development and/or Deployment Costs:
The cost projections include costs for the related sub-projects. This includes hardware refresh of end-of-
life equipment where applicable. The costs also cover the new infrastructure including:
• Server racks, power and security
• Network core
• Security items (firewalls)
• Storage devices to allow the migration of data
• Multiple Vendor services
Operational Impact:
Potentially moving entire data center. Applications, systems will be put offline and there will be network
outtages.
If data center moves, then resources will be allocated after hours and over the weekend. Overtime may
be required and operations workload (tickets) may be impacted during parts of this project.
14
INFORMATION TECHNOLOGY DEPARTMENT
Mike Carrington, Director
Phone: 253-856-4607
Fax: 253-856-4700
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: June 7, 2016
TO: Operations Committee
FROM: Mike Carrington, IT Director
SUBJECT: C3 High Speed Fiber Optic Ring Extension Project Agreement #70
- Recommend
MOTION: Recommend Council authorize the Mayor to execute all documents
necessary to enter into an agreement with the Community Connectivity
Consortium to design, provision and deliver a high speed optical network
extension that includes the City of Kent, subject to terms and conditions
acceptable to the City Attorney and Information Technology Director.
SUMMARY: This agreement is between the C3/Community Connectivity Consortium,
the University of Washington, and contributing project members such as Kent for the
design, provisioning and delivery of a high speed optical network around and extended
beyond Lake Washington. The project includes pathway, conduit, fiber and electronics
to build and operate a high speed Dense Wave Division Multiplex (DWDM) optical
network connecting the Westen-Seattle, UW-Bothell Campus, the City of Bellevue, The
King County Regional Communications and Emergency Coordination Center/RCECC,
Renton, Valley Communications Center, Kent and the King County Data Center/KDCD
at Sabey Campus in Tukwila.
In conjunction with the other participating members of the C3, for its part the City of
Kent is making an in-kind asset contribution of shared network equipment costs
estimated to be approximately $3,500 - $4,500, right of way/conduit system access
and spare fiber optic cable use of approximately 59,300 feet.
*See In-Kind Asset Contribution table on the next page
Current project schedules forecast completion of the ring in mid-to-late Q4 2016 due in
large part to the highly collaborative effort by impacted C3 members. It should be
noted that Kent’s participation and contribution would not be possible if it weren’t for
foresight and follow-through of our current and past City Councils, Tom Brubaker—
Kent City Attorney, Tim LaPorte—Kent Public Works Director and the IT Department for
showing the initiative to have spare conduit and dark fiber placed in our right of way
whenever public works projects were being planned and executed on non-fiber specific
projects.
15
Contribution Type and Agency Value (est.)
City of Auburn right of way/conduit system access, fiber optic
cable (31,000 feet) $1,550,000
City of Bellevue right of way/conduit system access, fiber optic
cable (45,100 feet) and data center node location $2,255,000
City of Federal Way right of way/conduit system access, fiber
optic cable (90,500 feet) $4,525,000
City of Kent right of way/conduit system access, fiber optic cable
(59,300 feet) $2,965,000
City of Kirkland right of way/conduit system access, fiber optic
cable (29,300 feet) $1,465,000
City of Renton right of way/conduit system access, fiber optic
cable (42,000 feet) $2,100,000
King County right of way/conduit system access, fiber optic
cable (44,033 feet) $2,201,660
King County RCECC Node location** $215,760
King County Data Center Node location** $215,760
City of Bellevue Data Center Node location** $215,760
King County GIS Services $7,000
King County Data Center to PNW Gigapop POP fiber interconnect
(Sabey Bldg. 5 to Bldg. 2) $120,000
University of Washington, fiber optic cable (total of 324,441 feet
in the following segments):
UW Bothell to Kirkland City Hall (86,286 feet)
Westin to UW Bothell (128,116 feet)
Sabey to Westin (110,039 feet) $16,222,050
Valley Communications Center data center node location** $215,760
Total In-Kind Contributions $34,273,750
Project Funding (see section IV.A, above) $383,900
Estimated Total Project Valuation* $34,657,650
*In-kind fiber optic strand contributions valued at approximately $33,283,710, have
been accounted for in previous projects and will not be included in the total project
valuation. Lengths of fiber segments are estimated and include service loops.
**Node location contribution based on King County’s rate card.
16
17
Exhibits:
1. C3/Community Connectivity Consortium Project Agreement #70 & Appendices
Budget Impact:
Estimated at between $3,500 - $4,500 for Kent’s share of applicable network
equipment at the Kent Valley Communications Node Site.
*All other in-kind contributions are by way of existing infrastructure and utilization
of dark fiber being “lit-up” as our contribution to this regional collaborative effort.
18
1
Consortium Project Agreement 70
Parties:
Provide for a high speed optical network ringing Lake Washington with optical nodes
located at the Westin Building, UW-Bothell campus, Bellevue City Hall, King County
Regional Communications and Emergency Coordination Center, Valley
Communications Center and the King County Data Center at Sabey Campus.
An Addendum to the
Community Connectivity Consortium’s
Project Agreement Template Policy
19
2
Table of Contents
I. Project Summary ..................................................................................................... 4
A. Project Number 70 ............................................................................................... 4
B. Project Name ........................................................................................................ 4
C. Project Description ............................................................................................... 4
D. Lead Agency/Project Manager ............................................................................. 4
E. Participating Agencies.......................................................................................... 4
II. Description of Project ............................................................................................. 4
A. Fiber Segments ..................................................................................................... 4
B. Active Electronics ................................................................................................ 6
C. Project Specifications and Scope of Work ........................................................... 6
III. Responsibilities ....................................................................................................... 7
A. University of Washington .................................................................................... 7
B. Node Site Hosts .................................................................................................... 8
C. City of Bellevue ................................................................................................... 9
D. King County ......................................................................................................... 9
E. Valley Communications Center ........................................................................... 9
F. Fiber Optic Segment Contributors ....................................................................... 9
G. System Changes ................................................................................................. 11
IV. Project Budget/Payments ...................................................................................... 11
A. Budget ................................................................................................................ 11
B. Optional Services Costs ..................................................................................... 11
C. In-Kind Asset Contributions .............................................................................. 12
D. Payments ............................................................................................................ 13
E. Completion and Acceptance............................................................................... 13
V. Optical System Equipment Refreshes ...................................................................... 13
VI. Agreement Term ................................................................................................... 14
VII. Apportionment of Liability ................................................................................... 14
VIII. Disclaimer, Third Party Components, and Exclusion of Damages ...................... 15
IX. Project Schedule .................................................................................................... 16
X. Changes or Addenda to Project Agreement Template Policy ............................... 16
XI. Miscellaneous ........................................................................................................ 16
20
3
XII. Approvals .............................................................................................................. 17
21
4
I. Project Summary
A. Project Number
70
B. Project Name
C3 Optical Network System around Lake Washington
C. Project Description
This Consortium Project Agreement #70 (“Agreement”), consisting of this agreement, its
appendices A-F, attached hereto and incorporated herein, and the Template Policy, is
entered between the Community Connectivity Consortium (“C3”), the University of
Washington (“UW”), and contributing project members as noted in Section E below for
design, provisioning, and delivery of a high speed optical network around Lake
Washington (“the System”). The System may only be used for the purpose of supporting
public, not-for-profit, and governmental institutions unless explicitly agreed otherwise in
writing by all parties. This project includes pathway, conduit, fiber and electronics to build
and operate a high speed dense wave division multiplex (“DWDM”) optical network
around Lake Washington connecting The Westin, Seattle; UW-Bothell Campus; the City
of Bellevue; the King County Regional Communications and Emergency Coordination
Center (“RCECC”), Renton; Valley Communications Center, Kent; and King County
Data Center (“KCDC”) at Sabey Campus. Tukwila.
D. Lead Agency/Project Manager
University of Washington
E. Participating Agencies
City of Auburn
City of Bellevue
City of Federal Way
City of Kent
City of Kirkland
City of Renton
King County
Valley Communications Center
II. Description of Project
A. Fiber Segments
1. Route Segment Descriptions
Fiber used in this project shall include existing fiber in 11 segments.
- Segment 1 – The Westin, Seattle to UW-Bothell Campus, Bothell.
Segment contributor: UW
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- Segment 2 – UW-Bothell to City of Kirkland City Hall, Kirkland.
Segment contributor: UW
- Segment 3 – Kirkland City Hall to Bellevue City Hall, Bellevue
Segment contributor: City of Kirkland
- Segment 4 – Bellevue City Hall to King County RCECC, Renton.
Segment contributor: City of Bellevue
- Segment 5 – King County RCECC to Benson Hill Elementary, Renton.
Segment contributor: City of Renton
- Segment 6 – Benson Hill Elementary to Comcast Kent Vista Hub, Renton.
Segment Contributor: King County
- Segment 7 – Comcast Kent Vista Hub to Valley Communications Center, Kent.
Segment Contributor: City of Kent
- Segment 8 – Valley Communications Center to City of Auburn data center,
Auburn.
Segment contributor: City of Auburn
- Segment 9 – City of Auburn data center to City of Federal Way data center,
Federal Way.
Segment contributor: King County
- Segment 10 – City of Federal Way data center to KCDC at Sabey Campus,
Tukwila.
Segment Contributor: City of Federal Way
- Segment 11 – KCDC at Sabey Campus to the Westin Building, Seattle.
Segment contributor: UW
Specific fiber routing is shown on Appendix D to this Agreement. Some splicing
of existing fiber will be required to complete the loop.
2. Points of Demarcation/Node Sites:
The Westin Building
Node Site Host: UW
Address: Suite 804, 2001 6th Ave, Seattle, WA
UW-Bothell Campus, Bothell
Node Site Host: UW
Address: Physical Plant Bldg., 18115 Campus Way NE, Bothell, WA
City of Bellevue City Hall
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Node Site Host: City of Bellevue
Address: Room MEC01, 450 110th Ave NE, Bellevue, WA
King County RCECC
Node Site Host: King County
Address: Room 142, 3511 NE 2nd St, Renton, WA
Valley Communications Center
Node Site Host: Valley Communications Center
Address: Room 153, 27519 108 Avenue SE, Kent, WA
KCDC at Sabey Campus
Node Site Host: King County
Address: KCDC, 3655 S 120th Place, Bldg. 5, Tukwila, WA
B. Active Electronics
1. Base System Description. The base system hardware includes chassis, system
management hardware and software, amplifiers, and filters. The base system will provide
the following capabilities:
A DWDM system with 80 wave capacity.
Each wave is capable of supporting Ethernet services ranging in speed from 1 to
100 Gigabit per second (“Gbps”), depending on the equipment purchased.
40 waves will be allocated to UW.
40 waves will be allocated to C3.
2. Ethernet Services Description. The initial C3 investment includes one Ethernet service
switch at each Node site as follows:
Sixteen 1 Gigabit Ethernet (“GE”) services will be available to C3 members from
any Node Site to any Node Site on the ring.
Six of the C3 waves will be used for the 16x1GE services.
Four of the C3 waves will be made available to King County in exchange for
funding of a node site to be installed and operated at the Valley Communications
Center as detailed in the Project Budget Table below, leaving 30 waves available
for C3’s future allocation.
All services on the network will be path protected at layer 1 to survive fiber breaks. This
protection is provided by an Optical Path Protection Module, which protects services at the
per-wave level. The services are demarked at the client port on the node. All base system
and optional services will be provisioned with path protection as a standard. There will be
no option to have unprotected services on the backbone.
C. Project Specifications and Scope of Work
This project shall meet all Node Site specifications, as outlined in Appendix A, and shall
follow manufacturer recommendations for equipment installation and operations. Any
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deviations from Node Site specifications are clearly documented in Appendix B and shall
be remedied by the Node Site Host prior to the Acceptance Date unless deemed an
acceptable risk by the Lead Agency.
III. Responsibilities
The following responsibilities of the organizations listed below shall exist for the term of this
Agreement as specified in section V below, and for any subsequent extensions as allowed by this
Agreement:
A. University of Washington
1. Lead Agency. UW shall act as the project manager, system architect, equipment,
operations and maintenance supplier for a high speed optical network ringing Lake
Washington (see Appendix D, Route Map).
2. Operations/Maintenance. Although jointly funded, all the C3 equipment will be
procured, owned, operated, and maintained exclusively by UW except as described in the
remainder of this section (Section III). C3 members, including future members, may use
the fiber ring in accordance with the terms of this Agreement. All scheduled maintenance
shall be performed during agreed upon maintenance windows. UW Network Operations
Center (“NOC”) will make reasonable efforts to ensure that optical network services are
available and monitored 24 hours a day, 7 days a week, with the exception of upgrades,
maintenance, and outages. In the event of a C3 equipment failure, the UW NOC will
dispatch UW engineers to the applicable node site as required at the discretion of the UW
NOC. UW NOC shall report, via web page and email distribution lists, all network
outages and network incidents to C3 as they occur. C3 may report any known service
outages to UW NOC by calling 206-221-6000 or sending an email to netops@uw.edu.
3. Maintenance Agreements. UW will maintain all C3 equipment vendor maintenance
agreements, which will require a C3 maintenance commitment for the life of the
equipment.
4. Spares. UW will also maintain spares for all of the base system hardware as identified in
Appendix C.
5. Change Management. UW shall notify C3 of any system changes materially affecting
the C3 service. UW shall use industry standard change management procedures for system
changes as follows:
Routine - The standard process: 7-10 business days
Urgent - For change requests that address time-critical and significant network
outages, security threats, or business risks
Recurring - Lower-risk, lower-impact network changes that occur on a regular,
scheduled basis.
6. Westin and UW Bothell sites. In addition to Node Site responsibilities listed in section
III.B below, UW will provide rack and cabinet space in the Westin and UW Bothell Node
Sites, as described in Appendix B.
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B. Node Site Hosts
1. “Node Site Hosts” means the parties listed in the following table:
Project Member Contact Email Business
Hour* Contact
After hours
Contact
City of Bellevue IS Help Desk 425.452.2886 425.452.2886
King County
(RCECC and
Sabey Campus)
KC NOC 206.263.7000 206.263.7000
Valley
Communications
Center
Help Desk 253.372.1575 253.372.1575
University of
Washington
NOC 206.221.6000 206.221.6000
*Business hours shall be considered 7 a.m.–5 p.m. for purposes of this Agreement.
2. Node Site Operations. Each Node Site Host shall be responsible for the operation of the
Node Site facility at the specific locations outlined above, in accordance with the C3 Node
Site Specifications listed in Appendix A. Each Node Site Host shall operate the Node Site
on a 24x7x365 basis. UW NOC is responsible for the 24x7x365 monitoring of the
network. Should an interruption in service occur, UW NOC will initiate immediate
restoration and notification procedures. As required, Node Site Hosts and Fiber Optic
Segment Contributors shall:
a. Respond (Mean time to Respond) acknowledging the service disruption within
30 minutes of initial contact.
b. Arrive on site within 2 hours of initial contact. Reasonable efforts will be made
to commence work immediately and work until complete.
c. Node Site Hosts shall make reasonable efforts to provide hourly updates to the
UW NOC.
d. UW NOC will make reasonable efforts to provide subsequent updates via web
page and email distribution lists to C3 members until the outage is resolved.
Members may use staff, support vendor or in the instance of a fiber break, C3 contracted
firms to resolve the issue.
3. Node Site Maintenance. Each Node host shall be responsible for the maintenance of its
Node Site facility, and shall maintain, for the duration of this Agreement, a parts
replacement and technical support contract as applicable in order to meet Node Site
support requirements as identified in Appendix A. Said contract shall operate 24x7x365.
Should a Node Site facility maintenance issue arise that is not specifically listed, those
costs shall be the responsibility of the Node Site host. Any Node Site facility maintenance
shall be performed during agreed upon maintenance windows and low traffic periods for
public safety. A schedule for Node Site maintenance activities will be established by the
each Node Site host, and notifications will be sent to C3 at least 72 hours prior to the
scheduled maintenance.
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4. Site/System Security. Node Site host will ensure that site and access security to the
electronics meet the minimum Criminal Justice Information Services (“CJIS”) Security
Policy Ver. 5.3 or any subsequent revision thereof.
5. Change Management. Node Site hosts shall notify UW and other C3 members of any
system changes materially affecting the C3 service. Node Site hosts shall use industry
standard change management procedures for Node Site changes as follows:
Routine - The standard process: 7-10 business days
Urgent - For change requests that address time-critical and significant network
outages, security threats, or business risks
Recurring - Lower-risk, lower-impact, network changes that occur on a regular,
scheduled basis.
C. City of Bellevue
In addition to Node Site responsibilities listed in section III.B above, The City of Bellevue
will provide rack and cabinet space in its data center as described in Appendix B.
D. King County
1. King County Data Center at Sabey Campus. In addition to Node site responsibilities
listed in section III.B above, King County will provide rack and cabinet space in its data
center located at the Sabey Data Center Campus as described Appendix B, and provide a
pair of fiber between the King County Data Center in Building 5 and the UW point of
presence (“POP”) in Building 2 of the Sabey Complex. King County will also provide
transport fiber between the Building 5 Meet-Me-Room and the King County Data Center
to extend the City of Federal Way segment to the data center.
2. King County Regional Communications and Emergency Coordination Center (RCECC).
In addition to Node Site responsibilities listed in Section III.B above, King County will
provide rack and cabinet space in its data center located at the RCECC as described in
Appendix B.
E. Valley Communications Center
In addition to Node Site responsibilities listed in section III.B above, Valley
Communications Center will provide rack and cabinet space in its data center as described
in Appendix B.
F. Fiber Optic Segment Contributors
Expected future maintenance of the fiber optic cable contributed (Note fiber segment
contributors above) to this project is outlined below:
1. “Fiber Optic Segment Contributors” means the project members listed in the following
table:
Project Member Contact** Email Business After hours
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Hour* Contact Contact
City of Auburn Melissa Medisch
Colin Schmalz
Brian Garbarino
253.804.5078
253.261.1601
253.261.2476
City of Federal
Way
Brian Pearson
Thomas Fichtner
253.835.2552
253.835.2547
206.755.8548
253.835.2552
206.755.8548
City of Kent Galen Hirschi
James Endicott
253.856.4616
253.856.4620
253.266.2299
253.561.1998
City of Kirkland IT Help Desk 425.587.4357 425.313.2132
City of Renton IT Help Desk 425.430.6870 206.300.0571
UW UW NOC
City of Bellevue IS Help Desk 425.452.2886 425.452.2886
King County KC NOC 206.263.7000 206.263.7000
*Business hours shall be considered 7 a.m.–5 p.m. for purposes of this Agreement.
**Contact shall be made in the order listed in the table.
2. Route Preparation. All work shall be done during normal working hours. The fiber optic
route utilizes existing City of Kirkland, City of Bellevue, City of Renton, City of Kent,
Valley Communications Center, City of Auburn, King County, City of Federal Way, and
UW fiber. If any construction, remediation, or relocation is required, it will be funded and
completed by the Fiber Optic Segment Contributor in consultation with the Lead Agency.
3. Fiber Terminations, Splicing and Testing. All work shall be done during normal
working hours. Segment contributors will confirm all splice details prior to undertaking
any work under this section. The cost of any splicing required under this Agreement shall
be borne by the applicable C3 member requesting the splice. Fiber pairs shall be tested
prior to implementation of Active Electronics.
4. Locates/Fiber Relocation. Member fiber optic strands contributed to this project were
constructed under other project agreements that contain provisions for locates and
relocation of fiber. Any fiber locate or fiber relocation shall be managed by the Fiber
Optic Segment Contributor.
5. Repairs/Breaks. The C3 fiber segment contributor shall be responsible for immediate
detection and coordination of timely repair of all breaks or outages of fiber in fiber
segments identified in this Agreement. The underlying fiber optic agreements shall
determine the cost allocation of the repair. C3 and/or the project participants shall contract
with a competent and qualified vendor to provide 7x24x365, four-hour response to any
fiber breaks/outages that happen on the fiber segments in the agreement.
6. Notification and Response Process: In the event of a fiber optic disruption or cable
break, notification and response procedures shall be those defined above in section III.B.2
or as defined in any applicable subsequent operations document.
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G. System Changes
The parties acknowledge that the optical network design, location of node sites, use of
fiber optic cable through a franchise agreement, or other matters relating to the System
may need to change during the term of this Agreement. Accordingly, the parties agree to
cooperate in good faith to resolve any such need for changes, to jointly determine how the
associated costs should be allocated between the parties, and, if necessary, to modify this
Agreement in accordance with the requirements of section XI.A herein.
IV. Project Budget/Payments
The base configuration includes 4 node sites funded jointly by UW and C3. Two additional node
sites will be funded as follows:
Valley Communications Center, Kent: funded by King County.
Sabey Data Center Campus, Tukwila: funded by UW.
A. Budget
Project Budget Detail
*Sale
s tax
is
inclu
ded in
the
quote
d
equip
ment
costs.
B
.
O
p
t
i
o
n
a
l
S
e
Organization Item Description Non-Recurring
Cost
UW Operations
Recurring Cost
Vendor
Maintenance
Recurring Cost
Total
Monthly
Recurring
Cost
UW
Core Optical System
Equipment with
Installation
$90,000 N/A N/A N/A
Network Service
Equipment with $60,000 N/A N/A N/A
Sabey Optical Node
Equipment with
Installation
$50,000 N/A N/A N/A
UW Subtotal $200,000 N/A N/A N/A
C3
Core Optical System
Equipment with
Installation
$90,000 $760 $880 $1,640
Network Service
Equipment with
Installation
$40,000 $300 N/A $300
ValleyCom Locking $2,400 N/A N/A N/A
Miscellaneous Fiber $1,500 N/A N/A N/A
Sabey Optical Node N/A $190 $220 $410
ValleyCom Optical Node N/A $190 $220 $410
C3 Subtotal $133,900 $1,440 $1,320 $2,760
King County
ValleyCom Optical Node
Equipment with $50,000 N/A N/A N/A
King County Subtotal $50,000 N/A N/A N/ATOTAL PROJECT
COSTS $383,900 $1,440 $1,320 $2,760
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rvices Costs
Optional services will be made available by C3 to C3 members using a business model and pricing
to be defined by the C3 Board. The cost, both one-time and recurring, of any additional slots or
chassis required for any C3 services will be added to the cost of the proposed service, and invoiced
by UW to C3.
C. In-Kind Asset Contributions
In-Kind Asset Contribution Table*
Contribution Type and Agency Value (est.)
City of Auburn right of way/conduit system access, fiber optic cable
(31,000 feet) $1,550,000
City of Bellevue right of way/conduit system access, fiber optic cable
(45,100 feet) and data center node location $2,255,000
City of Federal Way right of way/conduit system access, fiber optic cable
(90,500 feet) $4,525,000
City of Kent right of way/conduit system access, fiber optic cable (59,300
feet) $2,965,000
City of Kirkland right of way/conduit system access, fiber optic cable
(29,300 feet) $1,465,000
City of Renton right of way/conduit system access, fiber optic cable
(42,000 feet) $2,100,000
King County right of way/conduit system access, fiber optic cable (44,033
feet) $2,201,660
King County RCECC Node location** $215,760
King County Data Center Node location** $215,760
City of Bellevue Data Center Node location** $215,760
King County GIS Services $7,000
King County Data Center to PNW Gigapop POP fiber interconnect (Sabey
Bldg. 5 to Bldg. 2) $120,000
University of Washington, fiber optic cable (total of 324,441 feet in the
following segments):
UW Bothell to Kirkland City Hall (86,286 feet)
Westin to UW Bothell (128,116 feet)
Sabey to Westin (110,039 feet) $16,222,050
Valley Communications Center data center node location** $215,760
Total In-Kind Contributions $34,273,750
Project Funding (see section IV.A, above) $383,900
Estimated Total Project Valuation* $34,657,650
*In-kind fiber optic strand contributions valued at approximately $33,283,710, have been accounted for in previous projects and
will not be included in the total project valuation. Lengths of fiber segments are estimated and include service loops.
**Node location contribution based on King County’s rate card.
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D. Payments
C3 and King County will provide funding to UW for project nonrecurring costs as outlined above
in the Project Budget Detail table.
C3 will pay to UW a one-time fee of $133,900 within 30 days of the Effective
Date.
King County will pay to UW a one-time fee of $50,000 within 30 days of the
Effective Date.
Regarding recurring maintenance and operations fees to be paid by C3, payment shall be as
follows. Subsequent to the Acceptance Date, and on the annual anniversary of the Acceptance
Date thereafter, an annual recurring maintenance and operations fee of $29,520 ($2,460 x 12
months) as outlined above in the Project Budget Detail Table, plus any additional recurring fees as
identified in section IV.B, will be invoiced by UW to C3. Payment for the entire annual amount is
due within 30 days of invoice. If C3 fails to make timely payment, UW may charge one percent
(1%) per month on the amount due until paid in full. Should the payments of recurring fees to
UW become more than 360 days past due, UW may choose to discontinue any services provided
on the C3 Optical Network System without affecting any other rights or obligations of the parties
to this Project.
E. Completion and Acceptance
UW will make reasonable efforts to provide all functionality contemplated in this agreement
within 120 days of receipt of equipment from the manufacturer. Testing and acceptance will be
considered complete as of the Acceptance Date, as defined in Appendix F.
V. Optical System Equipment Refreshes
The initial C3 optical system equipment (to include the optical system equipment at additional
Node Sites) will have an expected life of 7 years. This expected life period will begin on the
Acceptance Date and end 7 years after the Acceptance Date (“the Initial Optical System
Equipment Term”). In conjunction with the completion of the Initial Optical System Equipment
Term, and thereafter on each anniversary of that date, UW will evaluate the optical system
equipment to determine if its useful life can be extended an additional year. Upon UW’s
determination that the useful life of the optical system equipment can no longer be extended, UW
will consult with C3 to develop a new system design and quote for a technical refresh of the
optical system equipment. Such costs for the technical refresh of the core equipment, and the
available capacity of the resulting system, shall be apportioned 50% to UW, 50% to C3. As with
this Agreement for the original system, any additional costs associated with network services
provisioned on the resulting core system shall accrue to the party (UW, C3, or the Participating
Agency) requesting the network services. These provisions shall also apply to any subsequent
technical refreshes.
In the event C3 or UW decides not to fund its percentage of the core equipment, the remaining
party (C3 or UW) may choose to fund the entire technical refresh, and as a result retain 100% of
the available capacity of the resulting system. If C3 declines to fund its percentage of the core
equipment refresh, UW will retain rights of use and access to all fiber segments and node site use
in accordance with the overall terms and conditions of this Agreement. If UW declines to fund its
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percentage of the core equipment refresh, C3 will retain rights of use and access to fiber segments
under the control of UW, and all UW Lead Agency responsibilities as defined in section III.A (1-
5) will end.
VI. Agreement Term
A. Term. This Agreement shall be effective as of the date when it has been executed by all parties
(“Effective Date”) and continue in full force and effect for twenty years from the Effective Date
(“Initial Agreement Term”), and will be automatically renewed in 5 year increments (“Renewal
Periods”) unless terminated in accordance with the provisions below.
B. Termination. This Agreement may be terminated at any time upon the unanimous written
agreement of all of the parties to this Agreement. In addition, any party may terminate this
Agreement at the end of the Initial Agreement Term or at the end of any 5-year Renewal Period.
To terminate the Agreement as allowed by this paragraph, a party must provide a written notice of
termination to all other parties at least 180 days in advance of the end of the Initial Agreement
Term or applicable Renewal Period.
C. Disposition of Equipment. In the event this Agreement is terminated prior to the end of the
Initial Agreement Term or any Renewal Period, UW shall redeliver the portion of optical
equipment funded by C3 and King County and cancel all manufacturer’s maintenance contracts.
Whereas C3 funding supports a portion of the core equipment and may support a portion of the
technical equipment refresh, UW will work in partnership with C3 to determine the most equitable
redistribution of equipment. Costs for transporting or shipping will be paid by C3 and King
County respectively. UW will incur no liability on account of any such termination.
VII. Apportionment of Liability
A. Liability
1. Except as otherwise provided in this Agreement, each party shall defend, indemnify, and hold
harmless the other parties, including their officers, officials, employees, agents, and regents, from
and against any claim alleging harm, damage, injury, or loss to any person or property to the
extent such claim arises out of or results from its own, or its employees’ or agents’, negligent acts
or omissions, whether during construction or after completion of the project.
2. If a party uses contractors or subcontractors for work pursuant to this Agreement, then either
(a) the party agrees that its obligations in section VII.A above will include responsibility for
claims arising from the performance of such contractors and subcontractors, or (b) the party will
include in its contract with any such contractor or subcontractor a provision requiring the
contractor or subcontractor to defend, indemnify, and hold harmless the other parties, including
their officers, officials, employees, agents, and regents from and against any claim arising from the
contractor’s or subcontractor’s performance.
3. The indemnity in section VII.A above is specifically and expressly intended to constitute a
waiver of each party’s immunity under the Washington Industrial Insurance Act, RCW Title 51,
(a) only between and with regard to the parties, (b) only for work done by a party, and (c) only to
the extent necessary to provide the indemnified party or parties with a full and complete indemnity
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of claims made by the indemnitor’s employees. The parties acknowledge that these provisions
were specifically negotiated and agreed upon by them.
B. Worker Insurance
Each party to this Agreement shall ensure that it and all persons performing work on its behalf,
including without limitation project suppliers and subcontractors, maintain in effect at all times
during the Work, coverage or insurance in accordance with the applicable laws relating to
worker’s compensation and employer’s liability insurance (including, but not limited to, the
Washington Industrial Insurance Act and the laws of the state in which any such person was
hired), regardless of whether such coverage or insurance is mandatory or merely elective under the
law. Each party shall furnish such assurance and evidence of such coverage or insurance (such as
copies of insurance policies and Certificates of Compliance issued by the Washington State
Department of Labor and Industries) as Participating Agencies may request.
C. General Liability Insurance.
Each party to this Agreement shall maintain in full force and effect throughout the term of this
Agreement, a minimum of Two Million Dollars ($2,000,000) liability insurance for property
damage and bodily injury, and shall cause its agents, contractors, and subcontractors to maintain
the same with regard to work under this Agreement. In satisfying the insurance requirements set
forth in this section, a party may self-insure against such risks in such amounts as are reasonable
for a municipality or agency of its size or shall obtain a coverage agreement through a Risk Pool
authorized by Chapter 48.62 RCW which shall provide liability coverage to the party for the
liabilities contractually assumed by the party in this Agreement. At the time of execution of this
Agreement, and prior to commencement of performance of any of the Work, each party shall
furnish, upon request, a Certificates of Insurance as evidence that policies providing insurance (or
self-insurance) with such provisions, coverages and limits are in full force and effect.
VIII. Disclaimer, Third Party Components, and Exclusion of Damages
A. DISCLAIMER. ALL SERVICES AND ACTIVITIES PROVIDED BY A PARTY UNDER
THIS AGREEMENT, INCLUDING SERVICES AND ACTIVITIES PERFORMED BY THE
UW AND THE NODE SITE HOSTS, AND NOTWITHSTANDING ANY OTHER
PROVISION OF THIS AGREEMENT, THE PARTIES ACCEPT SUCH ACTIVITIES,
SERVICES AND THE SERVICE EQUIPMENT “AS IS,” WITH NO REPRESENTATIONS OR
WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WITHOUT
LIMITATION IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A
PARTICULAR PURPOSE, OR NON-INFRINGEMENT OF INTELLECTUAL PROPERTY
RIGHTS OR ANY IMPLIED WARRANTY ARISING FROM STATUTE, COURSE OF
DEALING, COURSE OF PERFORMANCE, OR USAGE OF TRADE. WITHOUT LIMITING
THE GENERALITY OF THE FOREGOING, NO PARTY HAS ANY OBLIGATION TO
INDEMNIFY OR DEFEND ANY OTHER PARTY AGAINST CLAIMS RELATED TO
INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS.
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B. Third Party Components. UW shall (a) pass through to the non-UW parties any warranty
right UW receives from a third party provider of Third Party Components, and (b) reasonably
cooperate with the non-UW party, at that party’s expense, in enforcing such rights. UW
PROVIDES NO WARRANTIES, EXPRESS OR IMPLIED, WITH REGARD TO THIRD
PARTY COMPONENTS, AND UW WILL NOT BE LIABLE FOR ANY FAILURE OF ANY
THIRD PARTY COMPONENT TO FUNCTION AS EXPECTED OR INTENDED.
C. EXCLUSION OF DAMAGES. TO THE EXTENT ALLOWED BY LAW, AND
NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, IN NO EVENT
WILL ANY PARTY BE LIABLE TO ANY OTHER PARTY OR TO ANY THIRD PARTY
FOR ANY LOST PROFITS (WHETHER DIRECT OR INDIRECT) OR LOSS OF DATA,
COVER, SUBSTITUTE GOODS OR SERVICES, OR FOR INCIDENTAL,
CONSEQUENTIAL, PUNITIVE, SPECIAL, OR EXEMPLARY DAMAGES (INCLUDING
DAMAGE TO BUSINESS, REPUTATION, OR GOODWILL), OR INDIRECT DAMAGES OF
ANY TYPE HOWEVER CAUSED, WHETHER BY BREACH OF CONTRACT, TORT
(INCLUDING NEGLIGENCE), OR ANY OTHER LEGAL OR EQUITABLE CAUSE OF
ACTION, EVEN IF THE PARTY HAS BEEN ADVISED OF SUCH DAMAGES IN
ADVANCE OR IF SUCH DAMAGES WERE FORESEEABLE.
IX. Project Schedule
Task Target Completion Date
Circulate and sign copies of the project PA June 2016
Complete fiber optic splicing/testing June 2016
Issue Purchase Orders June 2016
Installation of rack/cabinet equipment June 2016
Installation, configuration, testing of equipment December 2016
Go-Live January 2017
X. Changes or Addenda to Project Agreement Template Policy
This Agreement shall be interpreted in conjunction with the Project Agreement Template Policy
document, which is incorporated into this Agreement by reference. This Agreement shall
supersede the Project Agreement Template Policy document to the extent it contains terms and
conditions which change, modify, delete, add to, supplement or otherwise amend the terms and
conditions of the Project Agreement Template Policy document.
XI. Miscellaneous
A. Modifications or Amendments
No modification to or amendment of the provisions of this Agreement shall be effective unless in
writing and signed by authorized representatives of the parties to this Agreement. The parties
expressly reserve the right to modify this Agreement, from time to time, by mutual agreement as
called for in the Project Agreement Template Policy.
B. Counterparts
This Agreement may be executed in counterparts, each of which so executed will be deemed to be
an original and such counterparts together will constitute on and the same agreement.
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C. Authority
Each party hereby represents and warrants to the other parties that it has the right, powers, and
authority to enter into this Agreement and to fully perform all of its obligations hereunder.
XII. Approvals
IN WITNESS WHEREOF, the parties hereto have executed this Project Agreement on the
respective dates indicated below.
_________________________ ________ __________________
Nancy Backus Date City Attorney
Mayor
City of Auburn
_________________________ ________ __________________
Toni Cramer Date City Attorney
Chief Information Officer
City of Bellevue
________________________ ________ __________________
Jim Ferrell Date City Attorney
Mayor
City of Federal Way
_________________________ ________ __________________
Suzette Cooke Date City Attorney
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Mayor
City of Kent
_________________________ ________ __________________
Brenda Cooper Date City Attorney
Chief Information Officer
City of Kirkland
Approved as to Legal Form:
_________________________ ________ __________________
Denis Law Date City Attorney
Mayor
City of Renton
_________________________ ________
Bill Kehoe Date
Chief Technology Officer
King County
_________________________ ________
Dan Jordt Date
Associate Vice President
University of Washington Information Technology
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_________________________ ________
Lora Ueland Date
Executive Director
Valley Communications Center
_________________________ ________
Chelo Picardal Date
Chief Technology Officer
Community Connectivity Consortium
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Appendix A
C3 Node Site Specifications
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Appendix B
C3 Site Preparedness
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Appendix C
Spares List
Part Number Description
1040700041 Power Supply Module DC for 9HU Shelf, 1000W, PSU/9HU-DC, HW Rel 2.00
1040700042-01 Power Supply Module AC for 9HU Shelf, 1000W, PSU/9HU-AC, HW Rel 1.02
1063708416 Common Equipment Module for 9HU Shelf, CEM/9HU, HW Rel 2.00
1042700011 Fan Module for 9HU Shelf, FAN/9HU, HW Rel 2.00
1063708423-01 Shelf Control Unit II with High-Availability Functionality, 2.5 HU high for small slots, SCU-II, HW Rel 1.01
0061705844-03 SFP IF, 850nm, Intra-Office Reach, for 1G FC, 2G FC, and GigE, SFP/2G1/850I/MM/LC, HW Rel 3.01
1063708412 Network Element Control Unit with high performance processor, 2.5 HU high, 2 RJ45 Ethernet ports and 1
serial port, NCU-II, HW Rel 2.01
1063708463-03 Optical Supervisory Channel Module with 2 pluggable network ports, OSCM-PN, HW Rel 3.01
1061706193 SFP IF, 1510nm, Very Long Reach, 125Mbit/s only, for use with OSCM-PN and OSFM+#1510,
SFP/FE/C1510V/SM/LC, HW Rel 2.00
1063701000-01 Dual Terminal 10G Core XPDR with 2x XFP client IFs and 2x XFP network IFs, 2WCC-PCN-10G, HW Rel 1.01
1063703210-01 5-Terminal Access XPDR with 5x SFP+ client IFs and 5x SFP+ network IFs, 5WCA-PCN-16GU, HW Rel 1.01
1063703200 Dual Terminal 10G Access XPDR with 2x XFP client IFs and 2x XFP network IFs, 2WCA-PCN-10G, HW Rel 2.00
1078974400-01
SH1PCS, 1HU Packet Connectivity Shelf for Packet Optical Carrier Ethernet with Full 11G OTN Line Interface,
EFEC, & GCC Communication, Includes 2x Slots for Client Cards (Kit, including Fan Module, 1x PSU filler, and 1x
Client Interface filler), SH1PCS&FAN
1040974039 SH1PCS, 200W AC Power Supply Module, S/PSU/AC-200, HW Rel 1.01
1078974424-01 SH1PCS, 8-Port GigE Client Interface Module with SFP Pluggable Ports, PCS/PM/GE/8/SFP, HW Rel 1.01
0061701811-03 11G XFP IF, 1310nm, Standard Reach, 9.953 Gbit/s-11.400 Gbit/s, XFP/11G/1310S/SM/LC, HW Rel 3.01
1061701850-02 10G/11G SFP+ IF, 1310 nm, Short Reach, SFP+/11GU/1310S/SM/LC, HW Rel 2.01
1061705850-02 SFP IF, 1310 nm, Standard Reach, Gigabit Ethernet (FSP 3000/FSP150) and Fast Ethernet (FSP 150 only), with
Industrial Temperature Range, SFP/GBE/1310S/SM/LC/TIN, HW Rel 2.01
1061701400-01 Up to 11G XFP DWDM IF, Very Long Reach, C-Band Tunable, 81 Wavelengths, XFP/11G/DCTV/SM/LC, HW Rel
1.01
1061702000-01 Up to 11G SFP+ DWDM IF, Very Long Reach, C-Band Tunable, 96 Wavelengths, SFP+/11GU/DCTV/SM/LC, HW
Rel 1.01
1063708449-01 Optical Path Protection Module, OPPM, HW Rel 1.01
1063708320 ROADM Module, 8-Degree, WSS-Based, 40 C-Band Wavelengths, 100 GHz, with WSS, 1x8 Power Splitter, and
Integrated OPM, 8ROADM-C40/0/OPM, HW Rel 2.02
1063709052 Optical Amplifier, Double Stage, 20 dBm maximum output power, variable gain for low-gain applications, gain
controlled (C-Band), Dual Monitoring Ports, EDFA-C-D20-VLGC-DM, HW Rel 2.01
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Appendix D
Ring Map
41
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Appendix E
Fiber Segment Detail Spreadsheet
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25
Appendix F
Definitions
Acceptance Date The date after 72 continuous hours of network operation
within acceptable parameters agreed to by the C3 and UW
jointly.
Active Electronics Switches, routers, hubs that move data across a network.
Dense Wavelength Division
Multiplexing
Dense wavelength division multiplexing (DWDM) is a technology
that puts data from different sources together on an optical fiber,
with each signal carried at the same time on its own separate light
wavelength.*
Fiber Segment A length of fiber optic cable between known points.
Lead Agency Lead agency is the project member responsible for the successful
completion of the project.
NOC Network operations center.
Node Site Facility location, usually a data center, of the optical network gear.
Optical Path Protection Module Provides protection to the network so that a service disruption to
the network, reverses traffic in the opposite direction around the
disruption (No loss of service.).
Response Time Acknowledgement of receipt of an incident call.
Wave A band of colored light used to transmit data.
24x7x365 Denotes industry standard language where service is provided 24
hours a day, 7 days a week, 365 days per year.
*Source: http://searchtelecom.techtarget.com/definition/dense-wavelength-division-multiplexing
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APPENDIX E
FIBER SEGMENT DETAILS
Date: 02/19/16
SIX C3 High Speed Ring Nodes at Westin, UW Bothell, Bellevue City Hall, KC RCECC, VCOM, and Sabey Tukwila
For data Compilation - King
County GIS Contact: Cheryl
Wilder (206) 477-4421,
Cheryl.Wilder@kingcounty.gov
Fiber Link
No.Description UWDLR
Fiber
Contributor Fiber Owner Bldg Strands Panel Ports Building Strands Panel Ports Tested Length Fiber Line Status Name Email Phone Name Email Phone
Fiber Route Details for
GIS Mapping (Digital
Spatial data set; ESRI,
AC, text descriptor, or
hardcopy)
Segment #1 Westin To UW Bothell DLR003375
1.1 Westin To UW Bothell UW UW Westin 804.01.08 P1 9/10 UW Bothell B1-2 11/12 Assigned by UW Brenda Jones brendaj@uw.edu 206-221-4523 Brenda Jones brendaj@uw.edu 206-221-4523
Segment #2 UW Bothell To Bellevue City Hall
2.1 UW Bothell To Kirkland City Hall UW UW UW Bothell B1-2 23/24 Kirkland City Hall A1-2 9/10 Assigned by UW Xiaoning Jiang, CoK XJiang@kirklandwa.gov 425.587.3070 Donna Gaw dgaw@kirklandwa.gov (425) 587-3080
2.2 Kirkland City Hall To Bellevue City Hall CoK CoK/CoB Kirkland City Hall 93/94 Bellevue City Hall 93/94 Complete Xiaoning Jiang, CoK XJiang@kirklandwa.gov 425.587.3070 Donna Gaw dgaw@kirklandwa.gov (425) 587-3080
Segment #3 Bellevue City Hall To RCECC
3.1
Bellevue City Hall To NE 4th Street & Monroe Ave. in Renton (via
Factoria Blvd. & Coal Creek PKWY)CoBV CoB Bellevue City Hall 71/72 NE 4th St & Monroe Ave 71/72 Splice needed Smitha Vijayan, CoB svijayan@bellevuewa.gov 425.452.6053 Jim Rawley JRawley@bellevuewa.gov 425.452.7197
3.2 NE 4th Street & Monroe Ave. in Renton To RCECC CoBV CoB NE 4th St & Monroe Ave 71/72 RCECC 127/128 Splice needed Smitha Vijayan, CoB svijayan@bellevuewa.gov 425.452.6053 Jim Rawley JRawley@bellevuewa.gov 425.452.7197
Segment #4 RCECC To ValleyCom
4.1 RCECC To NE 4th and Monroe, Renton CoRenton CoR RCECC 71/72 NE 4th & Monroe, Renton 71/72 Splice needed Tim Moore TMoore@Rentonwa.gov 425.430.6881 Ron Hansen rhansen@rentonwa.gov (425) 430-6873
4.2 NE 4th Street & Monroe Ave. to Grady and Wells, Renton CoRenton CoB NE 4th & Monroe, Renton 71/72 Grady & Wells, Renton 77/78 Splice needed
4.3 Grady and Wells To Renton City Hall CoRenton CoR Grady & Wells, Renton 77/78 Splice needed
4.4 Renton City Hall To 116th CoRenton CoR Renton City Hall 273/274 116th 32/33 Splice needed
4.5 116th To Benson Hill Elementary CoRenton CoR 116th 32/33 Benson Hill Elementary 32/33 Splice needed
4.6 Benson Hill Elementary to Kent Vista Hub (Comcast Hub)CoRenton Benson Hill Elementary 32/33 Kent Vista Hub 32/33 Splice needed Galen Hirschi ghirschi@ci.kent.wa.us 253-856-4614 Galen Hirschi ghirschi@ci.kent.wa.us 253-856-4614
4.7 Kent Vista Hub to Kent City Hall CoK Comcast Kent Vista Hub 3/4 Kent City Hall 3/4 Galen Hirschi ghirschi@ci.kent.wa.us 253-856-4614 Galen Hirschi ghirschi@ci.kent.wa.us 253-856-4614
4.8 Kent City Hall to Kent EOC CoK Comcast Kent City Hall 47/48 Kent EOC 47/48
4.9 Kent EOC to Valley Com CoK Comcast Kent EOC 5/6 ValleyCom 5/6
Segment #5 Valley Com to Sabey
5.1 VCOM To Auburn City Hall CoAuburn CoA VCOM 11/12 Auburn City Hall 11/12 To Be Assigned by CoAuburn Ashley Riggs, CoA ariggs@auburnwa.gov (253) 288-3149
5.2 Auburn City Hall To KC-Inet Federal Way Hub KC INET Comcast Auburn City Hall KC-Inet Federal Way Hub To Be Assigned by KC Cheryl Wilder Cheryl.Wilder@kingcounty.gov 206.477.4421 Hanker Su Hanker.Su@kingcounty.gov (206) 263-7986
5.3 KC-Inet Federal Wayt Hub To Federal Way City Hall KC INET Comcast KC-Inet Federal Way Hub Federal Way City Hall Ports 53/54 To Be Assigned by KC
5.4 Federal Way City Hall To Sabey Tukwila Building 5, Room 133A CoFW Zayo Federal Way City Hall Ports 1/2 Sabey Bldg 5 Rm 133A Ports 37/38 To Be Assigned by CoFW Erik Earle Erik.Earle@cityoffederalway.com
5.5 Sabey Tukwila Building 5, Room 133A to King County Data Center KC-INET KC-INET Sabey Bldg 5 Rm 133A Sabey KCDC To Be Assigned by KC
5.6 King County Data Center to Building 2, Sabey Data Center KC-INET KC-INET To Be Assigned by KC
Segment 6 Sabey Tukwila To Westin DLR003044
6.1 King County Data Center to Building 2, Sabey Data Center KC-INET KC-INET Sabey KCDC Sabey Bldg 5 Rm 133A To Be Assigned by KC
6.2 Sabey Tukwila Building 5, Room 133A to King County Data Center KC-INET KC-INET To Be Assigned by KC
6.3 Sabey Tukwila Building 2 To Westin UW UW Sabey Bldg 2/or 5-133A SDC P3 135/136 Westin WT-10.1 75/76 Assigned by UW Brenda Jones brendaj@uw.edu 206-221-4523 Brenda Jones brendaj@uw.edu 206-221-4523
C3 South
Loop
For data Compilation - King
County GIS Contact: Cheryl
Wilder (206) 477-4421,
Cheryl.Wilder@kingcounty.gov
Fiber Link
No.Description
Fiber
Contributor Point A Point Z Fiber Line Status
Contacts (name, phone &
email)
Fiber Route Details for
GIS Mapping (Digital
Spatial data set; ESRI,
AC, text descriptor, or
hardcopy)
Fiber Link 1: Renton City Hall to Kent EOC Renton City Hall Kent EOC
Fiber Link
Segment 1-1 Renton City Hall To Kent EOC
C3 (South End
Members)
To be designed by C3 South End
Members
Fiber Link 2: Kent EOC To VCOM Kent EOC VCOM
Fiber Link
Segment 2-1 Kent EOC To VCOM CoKent To Be Assigned by CoKent
Fiber Link 3: VCOM To Auburn City Hall VCOM Auburn City Hall
Fiber Link
Segment 3-1 VCOM To Auburn City Hall CoAuburn To Be Assigned by CoAuburn
Fiber Link 4: Auburn City Hall To Federal City Hall VCOM Federal City Hall
Fiber Link
Segment 4-1 Auburn City Hall to Federal City Hall
C3 (South End
Members)
To be designed by C3 South End
Members
Fiber Link 5:Federal City Hall Sabey Tukwila
Fiber Link
Segment 5-1 Federal Way City Hall To Sabey Tukwila Building 5 CoFW via Zayo To Be Assigned by CoFW
Fiber Link 6: Sabey Tukwila To Tukwila City Hall Sabey Tukwila Tukwila City Hall
Fiber Link
Segment 6-1 Sabey Tukwila Building 5 To Tukwila City Hall
C3 (South End
Members)
To be designed by C3 South End
Members
Fiber Link 7: Tukwila City Hall To Renton City Hall Tukwila City Hall Renton City Hall
Fiber Link
Segment 7-1 Tukwila City Hall To Renton City Hall
C3 (South End
Members)
To be designed by C3 South End
Members
GIS Contacts Technical ContactsPoint A Point Z
Fiber Connection Options for C3 High Speed Ring and C3 South Loop
C3 High Speed Ring
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