Loading...
HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 07/16/2018 (2) Page 1 of 5 Approved Public Works Committee CC PW Regular Meeting Minutes July 16, 2018 Date: July 16, 2018 Time: 4:00 PM Place: Chambers East Attending: Dennis Higgins, Committee Chair Brenda Fincher, Councilmember Toni Troutner, Councilmember Agenda: 1. Call to Order 4:01 PM 2. Roll Call Attendee Name Title Status Arrived Dennis Higgins Committee Chair Present Brenda Fincher Councilmember Present Toni Troutner Councilmember Present 3. Changes to the Agenda None 4. Approval of Minutes dated July 2, 2018 MOTION: Move to approve the Minutes dated July 2, 2018 RESULT: APPROVED [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Higgins, Fincher, Troutner 5. Puget Sound Energy Master Lighting Services Agreement Kelly Peterson, Transportation Manager noted the City owns approximately 2,600 lights that are maintained by the Public Works Department. PSE owns approximately 3,500 lights within city limits for which Kent pays electricity and maintenance via tariff. The proposed Master Lighting Service agreement clarifies terms of service and how new lights are added to the system. The Agreement addresses products and services, performance by parties, permits if required, responsibilities for necessary easements, reimbursement of construction costs and liability. Currently a Master Lighting Services Agreement does not exist. Public Works Committee CC PW Regular Meeting Minutes July 16, 2018 Kent, Washington Page 2 of 5 When additional lights are requested by the City, PSE will continue to provide the City a written cost estimate on an order, and if approved by Kent, the work will be completed and added to the inventory and billed accordingly. PSE is seeking Master Lighting Services Agreements with all municipalities to standardize its operations. The proposed agreement has been reviewed by the Kent Law Department. MOTION: Move to recommend the Council to authorize the Mayor to sign a Master Lighting Services Agreement with Puget Sound Energy, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. RESULT: APPROVED [UNANIMOUS] MOVER: Brenda Fincher, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Higgins, Fincher, Troutner 6. Consultant Services Agreement for the Reservoir near S 240th St & 98th Ave S Recoating and Fall Protection Mike Almaroof Engineering Tech, noted the reservoir was constructed in 1958 and is located just north of South 240th Street and west of 98th Ave S on the east hill of Kent. The reservoir was recoated in 1991. Based on a coating analysis performed in 2015, the coating is due to be recoated again. The coating analysis indicated the exterior of the reservoir had notable failures. There are locations around the reservoir where the paint has delaminated from the primer paint. There are some areas where the steel is exposed without any coating, those areas are corroding. The interior coating of the tank also needs to be replaced to maintain water quality. While the tank is off-line, safety and security improvements to the tank will be performed to reduce cost and the time the tank is off-line. Security and safety improvement are necessary to provide worker safety and undisturbed water service. MOTION: Move to recommend Council authorize the Mayor to sign a consultant services agreement with Gray and Osborne, Inc. in an amount not to exceed $43,500, for the 125K Reservoir near S 240th Street and 98th Ave S for the Recoating and Fall Protection Improvements Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Public Works Committee CC PW Regular Meeting Minutes July 16, 2018 Kent, Washington Page 3 of 5 RESULT: APPROVED [UNANIMOUS] MOVER: Toni Troutner, Councilmember SECONDER: Brenda Fincher, Councilmember AYES: Higgins, Fincher, Troutner 7. Downey Farmstead and Naden Ave Endeavors Thomas Leyrer, Design Engineer II and Mike Mactutis, Environmental Engineering Manager noted that The Downey Farmstead Restoration project will construct a 2,000 LF side channel tributary to the Green River to provide rearing and refuge habitat for threatened Chinook and other salmon species and provide 130 acre-feet of floodplain storage to reduce flooding in the area. A construction contract for Phase I of this work is expected to be awarded at the July 17, 2018 City Council meeting. Phase I of this project will include clearing and grubbing and removing approximately 20,000 CY of material. This material will then be hauled from the Downey site to the Naden Site, a city property which is expected to be sold for development. By providing a nearby location to haul and place the fill, the grant funded project will save money and the Downey property will be easier to develop. 8. Transportation Master Plan (TMP) Non-Motorized Plan Update April Delchamps, Sr. Transportation Planner, noted that staff are in the process of updating the Transportation Master Plan (TMP) which includes a non- motorized component. Staff has presented materials to the Kent Bicycle Advisory Board (KBAB) to review existing bicycle facilities and provide recommendations for updates to the Bicycle Plan in the TMP. During the TMP update, non-motorized facilities for bicycles and pedestrians, including multi-use facilities and trails, will be considered. New and existing facilities are currently being mapped or included. Coordination with the Economic and Community Development, Parks, and Police Departments will occur as a part of the process. In addition to KBAB, the Parks & Recreation Commission and neighborhood groups will be asked for recommendations. Several planning documents and large capital projects are also being considered during the update. These include: Downtown Subarea Plan, Midway Subarea Plan, Let’s Go Kent Plan, long range plans from KC METRO and Sound Transit, Federal Way Link Extension, YMCA, Kent Station Access Improvements, and the Puget Sound Gateway Project. The update will identify projects to be included in the TMP. These projects will help develop the multi-modal transportation network in the City. The projects will improve connectivity in the transportation network for non- motorized users. The update will also look at identifying an east-west bicycle facility across the City. Public Works Committee CC PW Regular Meeting Minutes July 16, 2018 Kent, Washington Page 4 of 5 9. James St Pavement Rehabilitation (Central Ave N to Clark Ave N) Change Order Jason Barry, Capital Projects Manager noted that the contractor on our James Street Pavement Rehabilitation Project (Central Ave N to Clark Ave N) has 60 Working Days to conclude the construction of the project. Specifications require the contractor to maintain 1 lane of traffic in each direction on James Street throughout the duration of the project. The contractor has requested approval to implement a 20-day full closure of James Street during construction that will result in an early completion and up to $200,000 in savings to the City. Barry noted that at the neighborhood meeting on July 2 the overwhelming proposal was to close the roadway for the 20 days starting July 21. For information about traffic alerts go to DriveKent.com. 10. Quiet Zone Update Chad Bieren P.E., Deputy Director / City Engineer noted the following: - Staff continues to work on the revised crossing modification documents for the UTC. - UPRR has not completed the installation of the constant warning time equipment at Meeker St. This is the last location that needs constant warning time circuitry. - FRA is continuing to review the Alternative Safety Measures (ASMs) proposals for two of the BNSF railroad crossings. This courtesy review will provide us with feedback on our ASM proposals prior to submitting the Notice of Intent (NOI). This will provide us with more confidence that our ASMs are sufficient to lower the crossing risk to an acceptable level before submitting the NOI. - WSDOT is still reviewing the Willis St grade crossing modification petition we sent them in June. WSDOT needs to approve the crossing modifications before we can file the NOI because they own the UPRR crossing (SR 516 limited access). WSDOT had an internal meeting on July 12 to discuss the crossing modifications and our proposed quiet zone. We are waiting to hear the results of that meeting. Staff will continue to work with WSDOT for crossing modification approval and will file the FRA NOI and UTC grade crossing petition when WSDOT approval is received. - Staff continue to work with BNSF for easements to install fencing between crossings identified in the quiet zone diagnostic. Non-railroad property owners have been contacted to secure easements for installation of the fence. Public Works Committee CC PW Regular Meeting Minutes July 16, 2018 Kent, Washington Page 5 of 5 Staff is designing fencing for installation at the UPRR Willis St crossing that was identified in the quiet zone diagnostic. Property owners are being contacted to discuss easements for installation of the fence. 11. Adjournment 4:46 PM Committee Secretary