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HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 03/19/2018 (2) PUBLIC WORKS COMMITTEE March 19, 2018 Minutes City of Kent, WA Pending Approval Date: March 19, 2018 Time: 4:00 p.m. Place: Chambers East 1. Call to Order: The meeting was called to order at 4:02 p.m. by Committee member Higgins . 2. Roll Call: Dennis Higgins, Committee Chair and Committee members Brenda Fincher and Toni Troutner were present. Absent: N/A 3. Changes to the Agenda: Item 9 changed to Info Only 4. Approval of Minutes, Dated March 5, 2017 Committee member Troutner MOVED to approve the Minutes of February 26, 2017. The motion was SECONDED by Committee member Fincher. The motion PASSED 3 - 0. 5. South 228th Street UPRR Grade Separation Project Reimbursement Agreement with AT&T - Recommend Mark Madfai, Design Engineering Supervisor noted that AT&T has temporarily relocated its facilities to accommodate the construction of the 228th Street overpass project. They have requested the City install new conduit for future placement of their facilities in the new overpass and bridge. This reimbursement agreement will allow the City to be reimbursed for the design and construction costs to install the new conduit with the City’s project. Committee member Fincher MOVED to recommend Council authorize the Mayor to sign a to sign a Reimbursement Agreement with AT&T for the South 228th Street UPRR Grade Separation Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Troutner. The motion PASSED 3 - 0. 6. South 228th Street UPRR Grade Separation Project Joint Utility Trench Agreements with Comcast, Zayo and Puget Sound Energy - Recommend Mark Madfai, Design Engineering Supervisor noted that Century Link, Comcast, Zayo, and Puget Sound Energy (PSE) Gas and Power will need to relocate their facilities to accommodate construction of the South 228th Street Union Pacific Railroad (UPRR) Grade Separation project. Currently, these facilities lie underground and are in conflict with future improvements along South 228th Street on the east side of the UP railroad tracks. Comcast, Zayo and PSE Gas will participate in a joint utility trench that the City’s contractor will construct as part of the overall project. Constructing these improvements as part of a city public works contract ensures the timely relocation of utilities and minimizes utility conflicts during construction of other improvements. This arrangement reduces the risk of change orders due to utilities, which can be significant. Each utility will pay its proportionate share of costs to complete the relocation of its facilities. Last year many of these utility companies relocated their facilities on the west side of the UP railroad tracks from above ground poles to underground. They participated in a joint utility trench that the City’s contractor constructed on the west side of the tracks. Committee member Troutner MOVED to recommend Council authorize the Mayor to sign Joint Utility Trench Agreements with Comcast, Zayo and Puget Sound Energy for the South 228th Street UPRR Grade Separation Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Fincher. The motion PASSED 3 - 0. 7. South 228th St UPRR Grade Separation Project Facility Relocation Agreement with Puget Sound Energy - Recommend Mark Madfai, Design Engineering Supervisor noted as part of the relocations required for construction of the South 228th Street UPRR grade Separation Project, Puget Sound Energy (PSE) must relocate existing power facilities both underground and overhead. This agreement is for the underground relocation of overhead power distribution facilities that are located within PSE’s property along the Interurban Trail. These lines must be removed to accommodate construction of the new bridge. The remaining relocations are covered under the franchise agreement and are PSE’s responsibility to pay for. Last year the City paid for and PSE performed the work to raise three sets of existing high voltage power lines along PSE property to make way for the new bridge. This remaining work was not completed with the transmission line work last year because underground relocations still needed to be completed to the east. PSE did participate in the City’s joint utility trench to underground lines west of the UPRR tracks under a Schedule 74 reimbursement agreement at that time. Committee member Troutner MOVED to authorize the Mayor to sign the Facility Relocation Agreement with Puget Sound Energy in the amount of $713,867.11 for the South 228th Street UPRR Grade Separation Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Fincher. The motion PASSED 3 – 0. 8. Contract with Gray and Osborne for Construction Engineering Services for the Cambridge Reservoir Project - Recommend Paul Kuehne, Construction Supervisor noted that Gray and Osborne will provide services to include oversight of reservoir rehabilitation, welding inspection, material inspection and testing. The largest components of the Cambridge Reservoir Recoating and Fall Protection Project are the coating (specialized paint) inspection and welding inspection for fall protection facilities. As the city does not make these improvements very often, we do not have staff with the certifications necessary to inspect the work. Therefore, we propose using a consultant to complete these inspections. The contract is roughly 10% of the value of the contract, which is within the industry standard. Committee member Fincher MOVED to authorize the Mayor to sign a Consultant Services Agreement with Gray and Osborne in an amount not to exceed $135,628.00 for Engineering Services for the Cambridge Reservoir Recoating and Fall Protection Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Troutner. The motion PASSED 3 - 0. 9. Consultant Services Agreement with AECOM for the Upper Mill Creek Dam – Info Only Alex Murillo, Environmental Supervisor noted that AECOM, an Engineering consulting firm, was selected to perform engineering services for this project and has completed the majority of the design work. Permitting the dam endeavor has proven difficult and time consuming, taking over two years to accomplish. As a result of the permitting process, numerous changes were required to meet requirements. Permits required include a Corps of Engineers permit, a Washington State Department of Fisheries permit, a State Department of Ecology permit for the dam raising and consultation with the Muckleshoot Indian Nation. After many exchanges over the past year, we believe we are ready to finalize the design, and hopefully obtain the permits in time for construction commencement this summer. 10. Information Only/Preliminary Flood Map Open House March 21, 2018 Chris Wadsworth, CFM, Civil Engineering Designer II noted that the City of Kent is hosting a public open house to discuss changes to the Federal Emergency Management Agency’s (FEMA) Flood Insurance Rates Maps and how they might impact Kent properties. The open house will be held from 6-8 p.m. on Wednesday, March 21, in the City Council Chambers at Kent City Hall. The meeting includes several other jurisdictions, including Auburn, Bellevue, Tukwila and King County. FEMA representatives will also attend. FEMA’s maps delineate flood areas along several rivers and streams in King County, including the Green River, the Cedar River, Springbrook Creek, Mill Creek, the Black River, Kelsey Creek and the west tributary of Kelsey Creek. The maps are preliminary, and once adopted, will be used to help community officials and residents identify flood risks, determine flood insurance rates and inform hazard mitigation plans and land-use and development decisions. City of Kent staff, FEMA representatives, and staff from King County and other local cities, will be in attendance at the meeting to provide information to the public and to answer questions. 11. Information Only/132nd Avenue Phase 1 Update Drew Holcomb, Design Engineer II noted that Phase 1 of the 132nd Avenue Improvement Projects is complete. Staff shared the success of this project and also updated the committee on project costs. 12. Information Only/S. 228th Street Right-of-Way Update Tim LaPorte, Public Works Director, noted that since last week’s update there are only 3 properties from which we still need to obtain right of way. LaPorte noted that until all properties have signed, we are unable to bid the project. 13. Information Only/Quiet Zone Update Chad Bieren, Deputy Public Works Director / City Engineer said that he talked with the Utilities and Transportation Commission (UTC) last Thursday regarding the City’s position that for establishment of the Quiet Zone should only include necessary improvements for the proposal and that other improvements requested by the railroads should be considered outside of the Quiet Zone process. ADDED ITEMS: American Legion Members of the American Legion presented a history of their Kent past and asked for relief from utility taxes and/or rates. Adjournment: At 5:40 p.m., Committee Chair Higgins declared the meeting adjourned. Cheryl Viseth, Committee Secretary