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HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 02/26/2018 (2) PUBLIC WORKS COMMITTEE February 26, 2018 Minutes City of Kent, WA Summary Minutes Date: February 26, 2018 Time: 4:00 p.m. Place: Chambers East 1. Call to Order: The meeting was called to order at 4:02 p.m. by Committee member Higgins. 2. Roll Call: Dennis Higgins, Committee Chair and Committee members Brenda Fincher and Toni Troutner were present. Absent: None 3. Changes to the Agenda: Perry Soblick was added to the agenda. 4. Approval of Minutes, Dated February 5, 2017 Committee member Troutner MOVED to approve the Minutes of February 5, 2017. The motion was SECONDED by Committee member Fincher. The motion PASSED 3-0. 5. Goods and Services Agreement with Western Systems, Inc. for Traffic Signal Cabinet Lifecycle Replacement - Recommend Kelly Peterson, Transportation Manager noted that there are 6 traffic signal cabinets that need to be replaced due to age. Although the cabinets are still functional it is very difficult to find parts or components when items fail and need to be replaced. Peterson also noted that these controllers do not have the capability of running a more complex signal with flashing yellow arrows. These cabinets will be purchased off the state contract, which includes negotiated prices that assume a higher volume of goods. Committee member Fincher MOVED to recommend Council authorize the Mayor to sign a Goods and Services Agreement with Western Systems, Inc., for the purchase of six (6) traffic signal cabinets and plug-in electrical components in an amount not to exceed $170,176.25, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Troutner. The motion PASSED 3-0. 6. Veterans Drive Funding Commitment Letter - Recommend Kelly Peterson, Transportation Manager noted that the WA State Legislature passed a transportation package in 2015 which included the Gateway Program. The Gateway Program extends SR 167 in Pierce County and SR 509 in King County. When the legislature passed this package, local contributors were asked to help fund the construction of these projects. The agencies required to participate in making local contributions were not identified. If local contributions are not identified, elements of the Gateway projects, such as the Veterans Drive extension would likely get eliminated. Peterson noted that Kent has an opportunity to partner with Washington State Department of Transportation (WSDOT) to request grant funds to help fill the local gap and ensure Veterans extension is constructed. Kent is taking the lead on a Puget Sound Regional Council (PSRC) Regional Grant, requesting $4.5 Million to match a $1 Million contribution from the City. To date the process has included a competition in front of the South County Area Transportation Board – Technical Advisory Committee. This Veterans Drive project ranked first, and was subsequently voted on by the South County Area Transportation Board (SCATBd) to move on in the next phase of the regional competition. Projects still need to be approved through the King County Project Evaluation Committee, the Regional Project Evaluation Committee and the Transportation Policy Board. Screening forms are due to the PSRC on March 12, 2018, which includes a letter of commitment for all sources of funding. Committee member Troutner MOVED to recommend Council authorize the Mayor to sign a letter of commitment for one million dollars for matching funds to support Kent’s application to the Puget Sound Regional Council grant for the Veterans Drive extension, a part of the Connecting Washington Gateway program, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Fincher. The motion PASSED 3-0. 7. Contract with GeoEngineers for Kent Airport Levee FEMA Conditional Letter of Map Revision (CLOMR) Application - Recommend Alex Murillo, Design Engineering Supervisor noted the location of the Kent Airport Levee and gave a brief description of the project. In previous FEMA preliminary floodplain maps, the area protected by the Kent Airport Levee was shown to be mapped in the FEMA floodplain. Businesses and properties that are mapped in the FEMA floodplain are faced with lower property values, strict development regulations, and often are required to secure FEMA flood insurance policies. FEMA has agreed to temporarily “seclude” this area from FEMA floodplain mapping, due to the ongoing engineering work on this accreditation plan. GeoEngineers will prepare a Certified Letter of Map Revision (CLOMR) submittal package to submit to FEMA. The CLOMR package will include a preliminary design and levee certification study for the Kent Airport Levee. Committee member Fincher MOVED to recommend Council authorize the Mayor to sign a Consultant Service Agreement with GeoEngineers, Inc. for Engineering Services on the Kent Airport Levee FEMA Conditional Letter of Map Revision (CLOMR) Application in an amount not to exceed $364,807.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Troutner. The motion PASSED 3-0. 8. Signature Pointe Levee Interlocal Agreement - Recommend Alex Murillo, P.E., Design Engineering Supervisor noted the location of the Signature Pointe Levee and gave a brief description of the project. Murillo said that the levee system is like a chain of links, and you can’t have any weak links or we will continue to have opportunities to flood. The area protected by the levee is above the 100 year flood plain but some areas need additional freeboard in order to be accreditable by FEMA. Additionally, much of the existing levee is too steep and needs to be set back. The King County Flood Control District has allocated funding to the project in order to study the project area and determine the preferred levee alignment for the project. A future interlocal agreement will be required for property acquisition, design, and construction of the project. Committee member Troutner MOVED to recommend Council authorize the Mayor to sign an Interlocal Agreement between the City of Kent and King County Flood Control District for the Signature Pointe Levee Project in an amount not to exceed $300,000.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Fincher. The motion PASSED 3-0. 9. Lower Russell Road Levee Interlocal Agreement - Recommend Alex Murillo, P.E., Design Engineering Supervisor gave a brief description of the project and its location. He went on to note that the Lower Russell Road Levee is located on the right bank of the Green River between S. 212th St. and Veteran’s Way. The landward area is protected by the levee above the 100 year flood level, but the levee needs to be set back from the river to meet the federal stability requirements for levee accreditation. This project, which is being managed by the Flood Control District (District), includes habitat and trail improvements as well as relocation of Van Doren’s Park in addition to the levee reconstruction. This interlocal agreement includes provisions for the city to purchase property and provide the District with easements for river bank protection in addition to similar easements on several other properties previously purchased by the city along Russell Road. The District will reimburse the city for expenses related to these property purchases. Committee member Fincher MOVED to recommend Council authorize the Mayor to sign an Interlocal Agreement between the City of Kent and the King County Flood Control District for the Lower Russell Road Levee Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Troutner. The motion PASSED 3-0. 10. Agreement with PSE for Downey Farmstead Utility Relocation – Recommend Matt Knox, PWS Environmental Supervisor gave a brief description of the project. In order to accomplish the restoration work, Frager Road will be moved away from the river’s edge and Puget Sound Energy (PSE) overhead cables and poles will need to be moved. This agreement will fund and authorize PSE to move its utilities out of the way of the habitat project. Committee member Troutner MOVED to recommend Council authorize the Mayor to sign a Facility Relocation Agreement with Puget Sound Energy to relocate utility lines to accommodate the Downey Farmstead Restoration Project, in an amount estimated to be $118,085.42, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Fincher. The motion PASSED 3-0. 11. Agreement with Century Link for Downey Farmstead Utility Relocation – Recommend Matt Knox, PWS Environmental Supervisor briefly explained where the project is located and what needs to be done to provide additional floodplain storage. In order to accomplish the restoration work, Frager Road will be moved away from the river’s edge CenturyLink overhead cables and poles will need to be moved. This agreement will fund and authorize CenturyLink to move its utilities out of the way of the habitat project. Committee member Fincher MOVED to recommend Council authorize the Mayor to sign a Special Construction Proposal with CenturyLink to relocate utility lines to accommodate the Downey Farmstead Restoration Project, in an amount not to exceed $21,032.21, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Troutner. The motion PASSED 3-0. 12. Information Only/S. 224th St. Improvements, 84th Ave S. to 88th Ave S. Project Update Jason Bryant, Capital Projects Manager noted that Phase 1 of the S 224th Street Improvements Project has been underway for several months now and has reached milestones that are difficult to see, as work to date has primarily been underground. Bryan shared pictures of progress to date. 13. Information Only/Snow & Ice Update Tim LaPorte, Public Works Director showed some photos of the recent snow and ice event and shared the following statistics: • Total Regular Hours Worked - 265 • Overtime - 50 • De-icer used - 2,200 Gallons • Sand - 172 tons • Total Cost $27,500 14. Information Only/S. 228th Street Right-of-Way Update Tim LaPorte, Public Works Director, noted that there are 4 properties that we still need to obtain right of way from. The Klavano property signed on February 26. LaPorte stated that staff is unable to bid the project until all of the properties have signed. 15. Information Only/Quiet Zone Update Chad Bieren, Deputy Public Works Director / City Engineer said that the notice of intent to start the Quiet Zone along with petitions to the UTC for improvements that are related to those notices of intent finish up those on Friday, March 2. Staff is working on getting in touch with the UTC about the LED lights. Added Item Perry Sobolik asked about the petition that he circulated and submitted to the city almost 4 years ago about changing the city ordinance to preclude heavy truck traffic in neighborhoods. He asked that the committee to reconsider the submitted request. Chair Higgins requested that a traffic update be done and asked if heavy truck traffic is able to be counted. Staff will get back to the committee with this request. Adjournment: At 5:23 p.m., Committee Chair Higgins declared the meeting adjourned. Cheryl Viseth, Committee Secretary