Loading...
HomeMy WebLinkAboutCity Council Committees - Parks and Human Services Committee - 05/17/2018 Unless otherwise noted, the Parks and Human Services Committee meets at 5 p.m. on the third Thursday of each month in the Kent City Hall, Council Chambers East, 220 Fourth Avenue South, Kent, WA 98032. For additional information please contact Ron Lashley at 253 -856-5101, or via email at RLashley@kentwa.gov. Any person requiring a disability accommodation should contact the City Clerk’s Office at 253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 1-800-833-6388. Parks and Human Services Committee Agenda Chair - Brenda Fincher Councilmembers - Satwinder Kaur, Julie Parascondola, CPRP Thursday, May 17, 2018 5:00 p.m. Item Description Action Speaker Time 1. Call to Order Chair Fincher 01 MIN. 2. Roll Call Chair Fincher 01 MIN. 3. Changes to the Agenda Chair Fincher 01 MIN. 4. Approval of April 19, 2018 Minutes YES Brenda Fincher 5. Grant Agreement with Recreation and Conservation Office for Walla Acquisition – Recommend YES Bryan Higgins 05 MIN. 6. Establishment of Riverbend Golf Complex’s Capital Funds and Cash Reserves - Recommend YES Julie Parascondola 45 MIN. 7. Facility Services Division Overview - Information Only NO Alex Ackley 30 MIN. 8. Director's Report - Informaition Only NO Julie Parascondola 10 MIN. 9. Adjournment Chair Fincher 01 MIN. PARKS AND HUMAN SERVICES COMMITTEE Julie Parascondola, CPRP 220 Fourth Ave S Kent, WA 98032 253-856-5100 DATE: May 17, 2018 TO: Parks and Human Services Committee SUBJECT: Approval of April 17, 2018 Minutes MOTION: Move to approve the April 19, 2018 Minutes SUMMARY: BUDGET IMPACT: ATTACHMENTS: 1. Approval of April 19, 2018 Minutes (PDF) 4 Packet Pg. 2 Page 1 of 3 Parks and Human Services Committee April 19, 2018 Minutes Kent Washington Approval Pending Date: April 19, 2017 Time: 5:00 p.m. Place: Council Chambers Attending: Chair Brenda Fincher, Councilmembers Bill Boyce, and Satwinder Kaur Agenda: 1. Call to Order Chair Brenda Fincher called the meeting to order at 6:01 p.m. 2. Roll Call Chair Brenda Fincher, Councilmembers Bill Boyce and Satwinder Kaur in attendance. 3. Changes to the Agenda There were no changes to the agenda. 4. Minutes dated March 15, 2018 MOTION: Councilmember Kaur moved to approve the minutes dated March 15, 2018. Councilmember Boyce seconded. The motion passed 3-0. 5. Resolution for Grant Application #18-1527 to the Recreation and Conservation Office for Service Club Ballfields Drainage – Recommend Every other year staff pursues funding for park development and/or acquisition of property through the Washington Recreation and Conservation Office (RCO). Staff is requesting authorization to submit a grant application to the RCO Washington Wildlife and Recreation program to fund drainage improvements for three fields at Service Club Ballfields Park. The application is submitted this year, funding occurs the following year contingent legislative approval in July, and the timeline would be the year after to begin improvements. MOTION: Councilmember Boyce moved to recommend council adopt the resolution authorizing the submittal of grant application #18-1527 to the Recreation and Conservation Office, to assist in funding drainage improvements at Service Club Ballfields Park. Councilmember Kaur seconded. The motion passed 3-0. 6. Park Planning & Development Division Overview – Information Hope Gibson, Park Planning & Development Manager, shared with the Committee a summary of the City’s Park Planning & Development responsibilities, in an effort to 4.a Packet Pg. 3 At t a c h m e n t : A p p r o v a l o f A p r i l 1 9 , 2 0 1 8 M i n u t e s ( 1 2 3 3 : A p p r o v a l o f A p r i l 1 9 , 2 0 1 8 M i n u t e s ) Page 2 of 3 educate and inform the Committee and to allow for any questions to be answered, as well as open dialogue and discussion. 7. Parks and Recreation Commission, Ordinance Update – Recommend The Mayor and staff are introducing a new Commission position – an ‘alternate,’ to be appointed and confirmed by Mayor and City Council. This ‘alternate’ position would serve in a nonvoting capacity, except when a regular member is absent from a meeting, at which point the alternate would then serve as a pro tempore member and will have the ability to vote on all matters coming before the Commission at that meeting. The alternate will not be required to assume a vacant commission spot but will have the option to do so. We are reducing the youth members from two to one. In building the youth initiative, we will have a Youth Commission that will be called on for input. MOTION: Councilmember Kaur moved to recommend Council amend Section 2.60.020 of the Kent City Code to reduce the membership of the Parks and Recreation Commission from 16 to 12 members; to provide for only one youth representative position, and to create an alternate position on the Commission. Councilmember Boyce seconded. The motion passed 3-0. 8. Human Services Commission, Ordinance Update –Recommend The Mayor and staff are introducing a new Commission position – an ‘alternate,’ to be appointed and confirmed by Mayor and City Council. This ‘alternate’ position would serve in a nonvoting capacity, except when a regular member is absent from a meeting, at which point the alternate would then serve as a pro tempore member and will have the ability to vote on all matters coming before the Commission at that meeting. MOTION: Councilmember Boyce moved to recommend Council amend Section 2.53.040 of the Kent City Code to create an alternate position on the Human Services Commission. Councilmember Kaur seconded. The motion passed 3-0. 09. Director's Report – Information Only Parks is putting in a request for proposal for a marketing and outreach plan. The plan will help to identify our marketing collateral better and how are we doing reaching populations we normally do not reach. It will also identify how we are utilizing social media for our true brand and how we tell our story to the community. In creating the strategy document, we will be working internally on how best to deliver our services. CBDG application cycle closed. We received 97 applications, of which 86 applications were complete. Currently, the applications are under review by the Human Services Department. RFP for the new restaurant concessionaire at the Riverbend Golf Course closes May 11th. 4.a Packet Pg. 4 At t a c h m e n t : A p p r o v a l o f A p r i l 1 9 , 2 0 1 8 M i n u t e s ( 1 2 3 3 : A p p r o v a l o f A p r i l 1 9 , 2 0 1 8 M i n u t e s ) Page 3 of 3 The Recreation Youth and Team Division were one of 20 grant recipients of twenty-five thousand dollars from the “Healthy Out of School Time” grant from the National Recreation and Park Association in partnership with the Walmart Foundation. 10. Adjournment Chair Fincher adjourned the meeting at 6:43 p.m. Ronald Lashley Ronald Lashley Committee Secretary 4.a Packet Pg. 5 At t a c h m e n t : A p p r o v a l o f A p r i l 1 9 , 2 0 1 8 M i n u t e s ( 1 2 3 3 : A p p r o v a l o f A p r i l 1 9 , 2 0 1 8 M i n u t e s ) PARKS AND HUMAN SERVICES COMMITTEE Julie Parascondola, CPRP 220 Fourth Ave S Kent, WA 98032 253-856-5100 DATE: May 17, 2018 TO: Parks and Human Services Committee SUBJECT: Grant Agreement with Recreation and Conservation Office for Walla Acquisition – Recommend MOTION: Move to recommend council authorize the mayor to sign a grant agreement with the Recreation and Conservation Office for reimbursement funding in the amount of $716,876 toward the acquisition costs of the Walla property at Clark Lake Park, subject to final grant terms and conditions acceptable to the parks director and city attorney. SUMMARY: On May 3, 2016, Council adopted Resolution No. 1926, which authorized staff to submit an application to the Recreation and Conservation Office (RCO) for state grant assistance to help offset the cost of acquiring the Walla property in June 2016. Formal application was made to RCO, which awarded the city of Kent grant #16- 1513. The grant provides for a total project cost of $1,433,753, with RCO reimbursing the City $716,876, conditioned upon an equal City match of $716,877. This 5.5 acre property, located at 12415 SE 240th Street, is one of an assemblage of parcels needed to complete Clark Lake Park. BUDGET IMPACT: Revenue impact to the Parks Acquisition budget SUPPORTS STRATEGIC PLAN GOAL: Authentic Connectivity and Communication, Thriving Neighborhoods and Urban Centers ATTACHMENTS: 1. Resolution (PDF) 5 Packet Pg. 6 #WASHINGTON STATE Recreation and Conservation Office Funding Board Project Agreement Project Sponsor: Project Title: City of Kent Clark Lake Park Expansion: Walla Acquisition Project Number: 1 6-1 51 3A Approval Da|a;21112Q18 A. PARTIESOFTHEAGREEMENT This Funding Board Project Agreement (Agreement) is entered into between the State of Washington by and through the Recreation and Conservation Funding Board (RCFB or funding board) and the Recreation and Conservation Office (RCO), P.O. Box 40917, Olympia, Washington 98504-0917 and City of Kent (Sponsor, and primary Sponsor), 220 Fourth Ave S, Kent, WA 98032-5895, and shall be binding on the agents and all persons acting by or through the parties. The Sponsor's Data Universal Numbering System (DUNS) Number is 020253613. All Sponsors are equally and independently subject to all the conditions of this Agreement except those conditions that expressly apply only to the primary Sponsor. Per the Applicant Resolution/Authorizations submitted by all sponsors (and on file wilh the RCO), the identified Authorized Representative(s)/Agent(s) have full authority to legally bind the Sponsor(s) regarding all matters related to the project, including but.not limited to, full authority to: (1 ) sign an application to the funding board for grant assistance, (2) enter into this project agreement on behalf of the Sponsor(s) (including indemnification and waiver of sovereign immunity as provided therein), (3) enter any amendments thereto on behalf of the Sponsors, and (4) make any decisions and submissions required with respect to the project. Agreements and amendments must be signed by the Authorized Representative of all sponsors. lf a Sponsor wishes to change its Authorized Representative/Agent as identified on the original signed Applicant Resolution/Authorization, the Sponsor has the obligation to provide to RCO in writing a newApplicant Resolution/Authorization signed by its governing body. Unless a newApplicant Resolution/Authorization has been provided, RCO will be entitled to rely upon the fact that the current Authorized Representative/Agent has the authority to bind the Sponsor to the Agreement (including any amendments thereto) and decisions related to implementation of the Agreement. For the purposes of this Agreement, as well as for grant management purposes with RCO, only the primary Sponsor may act as a fiscal agent to obtain reimbursements (see Section 1'1 . PROJECT REIMBURSEMENTS). B. PURPOSEOFAGREEMENT This Agreement sets out the terms and conditions by which a grant is made from the Outdoor Recreation Account of the State of Washington. The grant is administered by the Recreation and Conservation Office (RCO) to the Sponsor for the project named above per the director's authority granted in RCW 794.25.020. C. DESCRIPTION OF PROJECT The City of Kent will use this grant to acquire 5.5 acres at Clark Lake Park. Clark Lake Park is a 125-acre passive park surrounding a 7-acre freshwater lake located at 12415 SE 240th Street in Kent, King County. This will allow the City of Kent to acquire this high priority acquisition for inclusion into the existing park for expansion of lhe existing undersized parking lot and fulure development of park amenities. The primary recreational opportunity provided by this project is passive recreation. D. PERIODOF.PERFORMANCE The period of performance begins on April 17 , 2018 (project start date) and ends on June 30, 201 9 (project end date). No allowable cost incuned before or after this period is eligible for reimbursement unless specifically provided for by written amendment or addendum to this Agreement or specifically provided for by WAC Titles 286, 420; or RCFB and/or SRFB policies published in RCO manuals as of the effective date of this agreement. The Sponsor must request extensions ofthe period ofperformance at least 60 days before the project end date. The Sponsor has obligations beyond this period of performance as described in Section F: Long-Term Obligations E. STANDARD TERMS AND CONDITIONS INCORPORATED The Standard Terms and Conditions of the Project Agreement are hereby incorporated by reference as part of this Agreement. F. LONG.TERi'OBLIGATIONS RCO 16-1513A Revision Dale: 1 I 11 l2O1 8 Page 1 of 37 5.a Packet Pg. 7 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) For this acquisition project, the sponsor's on-going obligations shall be in perpetuity and shall survive the completion/termination of this Project Agreement unless otheMise identified in the Agreement or as approved by the funding board. lt is the intent of the funding board's conversion policy (see Section 25: Long-Term Obligations Of The Project Sponsors) that all lands acquired and/or facilities and areas developed, renovated, or restored with funding assistance remain in the public domain in perpetuity. G. PROJECTFUNDING The total grant award provided by the funding board for this project shall not exceed $71 6,876.00. The funding board shall not pay any amount beyond that approved for grant funding of the project and within the funding board's percentage as identified below. The Sponsor shall be responsible for all total project costs that exceed this amount. The minimum matching share provided by the Sponsor shall be as indicated below: Percentage DollarAmount Source of Funding RCFB - WWRP - Local Parks Proiect Sponsor Total Project Cost 50.00% 50.00% s716,876.00 $716,877.00 State $1,433,753.00 FEDERAL FUND INFORMATION This Agreement is not a federal subaward. This Agreement is funded with a grant from the State of Washington. I. RIGHTS AND OBLIGATIONS INTERPRETED IN LIGHT OF RELATED DOCUMENTS All rights and obligations of the parties under this Agreement are further specified in and shall be interpreted in light of the Sponsor's application and the project summary and eligible scope activities under which the Agreement has been approved as well as documents produced in the course of administering the Agreement, including the eligible scope activities, the milestones report, progress reports, and the final report. Provided, to the extent that information contained in such documents is ineconcilably in conflict with this Agreement, it shall not be used to vary the terms of the Agreement, unless those terms are shown to be subject to an unintended error or omission. This'Agreement" as used here and elsewhere in this document, unless otheMise specifically stated, has the meaning set forth in the definitions of the Standard Terms and Conditions. AMENDMENTS TO AGREEMENT Except as provided herein, no amendment (including without limitation, deletions) of any of the terms or conditions of this Agreement will be effective unless provided in writing signed by all parties. Extensions of the period of performance and minor scope adjustments consented to in writing (including email) by the Sponsor need only be signed by RCO's director or designee, unless othenarise provided for in another agreement a Sponsor has with the RCO. This exception does not apply to a federal government Sponsor or a Sponsor that requests and enters into a formal amendment for extensions or minor scope adjustments. It is the responsibility of a Sponsor to ensure that any person who signs an amendment on its behalf is duly authorized to do so, and such signature shall be binding on the Sponsor ifthe representative/agent signing has been authorized to do so by Applicant Resolution/Authorization provided to the RCO and such Applicant Resolution/Authorization has not been withdrawn by the governing body in a subsequent resolution. Any amendment to this Agreement, unless otheruise expressly stated, shall be deemed to include all cunent federal, state, and local govemment laws and rules, and funding board policies applicable and active and published in RCO manuals or on the RCO Website in effect as of the effective date of the amendment, without limitation to the subject matter of the amendment. Provided, any update in law, rule, policy or a manual that is incorporated as a result of an amendment shall apply only prospectively and shall not require that an act previously done in compliance with existing requirements be redone. K. COMPLIANCE WITH APPLICABLE STATUTES, RULES, AND RCFB.SRFB POLICIES This agreement is governed by, and the Sponsor shall comply with, all applicable state and federal laws and regulations, including any applicable RCFB and/or SRFB policies published in RCO manuals or on the RCO Website as exist on the effective date of this Agreement and any amendments to this Agreement. Provided, any update in law, rule, policy or a manual that is incorporated as a result of an amendment shall apply only prospectively and shall not require that an act previously done in compliance with existing requirements be redone. 100.00% H J L.SPECIAL CONDITIONS Special Condition #1 : Cultural Resources-Survey Required Section I of this agreement requires compliance with Executive Order 05-05 and/or Section 106 of the National Historic Preservation Act. RCO has completed the initial consultation for this project and a cultural resources survey is required. The Sponsor must submit to RCO the survey and receive from RCO a Notice to Proceed before any ground disturbing activities can begin. Construction started without a Notice to Proceed will be considered a breach of contract. ln the event that archaeological or historic materials are discovered while conducting ground disturbing activities, work in the immediate vicinity must stop and the Sponsor must ensure compliance with the provisions found in Section 8 of this agreement. RCO 16-15134 Revision Date: 1 I 1 1 1201 8 Page2 ol 37 5.a Packet Pg. 8 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) M. AGREEMENTCONTACTS The parties will provide all written communications and notices under this Agreement to the mail address or the email address listed below if not both: Proiect Gontact RCO - RCFB Name: Brian Levenhagen Karl Jacobs Title: Park Planner Natural Resources Building Address: 220 FourthAve. South PO Box40917 Kent, WA98032 Otympia, Washington 98504-0917 Email: BJLevenhagen@kentwa.gov karl.jacobs@rco.wa.gov These addresses and contacts shall be effective until receipt by one party from the other of a written notice of any change. Decisions relating to the Agreement must be made by the Authorized Representative/Agent, who may or may not be the Project Contact for purposes of notices and communications. N, ENTIREAGREEMENT This Agreement, with all amendments and attachments, constitutes the entire Agreement of the parties. No other understandings, oral or otherwise, regarding this Agreemenl shall exist or bind any of the parties. O. EFFECTIVE DATE This Agreement, for project 16-1513A, shall be subject to the written approval of the RCO's authorized representative and shall not be effective and binding until the date signed by both the Sponsor and the RCO, whichever is later (effective date). Reimbursements for eligible and allowable costs incurred within the period of performance identified in Section D: PERIOD OF PERFORMANCE are allowed only when this Agreement is fully execuled and an original is received by RCO. The Sponsor has read, fully understands, and agrees to be bound by all terms and conditions as set forth in this Agreement and the STANDARD TERMS AND CONDITIONS OF THE PROJECT AGREEMENT. The signators listed below represent and wanant their authority to bind the parties to this Agreement. City of Kent BY: Date: Name: (printed) Title: State of Vlhshington, Recr€ation Conservation Office On behalf of the Recreation and Conservation Fund-ng Board (RCFB or funding board) By:Date: Kaleen Cottingham Director Recreation and Conservation Office Prq-approved as to forln:6,* {"!A*Date:October 6, 201 7 Assistant Attorney General RCO 16-1513A Revision Dale: 1 l'11 12018 Page 3 of 37 5.a Packet Pg. 9 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) Table of Gontents Funding Board Project Agreement Standard Terms and Conditions of the Project Agreement SECTION 1. CITATIONS, HEADINGS AND DEFINITIONS SECTION 2. PERFORMANCE BYTHE SPONSOR SECTION 3. ASSIGNMENT SEGTION 4. RESPONSIBILITY FOR PROJECT SECTION 5. INDEMNIFICATION SECTION 6. INDEPENDENT CAPACITY OF THE SPONSOR SECTION 7. CONFLICT OF INTEREST SECTION 8. COMPLIANGE WITH APPLICABLE LAW SECTION 9. RECORDS SECTION 10. PROJECT FUNDING SECTIONll. PROJECTREIMBURSEMENTS SEGTION 12. ADVANCE PAYMENTS SECTION 13. RECOVERY OF PAYMENTS SEGTION 14. COVENANTAGAINST CONTINGENT FEES sEcTloN 15. TNCOME (AND FEES) AND USE OF TNCOME SECTIONl6. PROCUREMENTREQUIREMENTS SECTION 17. TREATMENT OF EQUIPMENTANDASSETS SECTION 18. RIGHT OF INSPECTION SECTIONl9. STEWARDSHIPANDMONITORING SECTION 20. PREFERENCES FOR RESIDENTS SECTION2l. AGKNOWLEDGMENTANDSIGNS SECTION 22. PROVISIONS FOR BOATING PROJECT GRANTS SECTION 23. PROVISIONS APPLYING TO DEVELOPMENT, MAINTENANCE, RENOVATION, AND RESTORATION PROJECTS SECTION 24. PROVISIONS APPLYING TO ACQUISITION PROJECTS SECTION 25. LONG-TERM OBLIGATIONS OF THE PROJECTS AND SPONSORS SECTION 26. GONSTRUCTION, OPERATION, USE AND MAINTENANGE OF ASSISTED PROJECTS SECTION 27. RECORDED NOTICE OF GRANT sEcTloN 28. pROVtStONS RELATED TO CORPORATE (TNCLUDTNG NONPROFTT) SPONSORS SECTION 29. PROVISIONS FOR FEDERAL SUBAWARDS ONLY 1 4 6 10 10 10 10 '11 11 11 13 13 14 16 16 16 16 17 18 19 19 19 19 20 20 21 22 23 24 24 24 RCO 16-1513A Revision Date: 1 I 1'l 1201 I Page 4 of 37 5.a Packet Pg. 10 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) SEGTION 30. sEcTroN 31. sEcTtoN 32. sEcTroN 33. sEcTroN 34. sEcTtoN 35. sEcTtoN 36. sEcTroN 37. sEcTtoN 38. sEcTroN 39. sEcTroN 40. sEcTtoN 41. sEcTroN 42. sEcTroN 43. SEGTION 44. sEcTroN 45. sEcTroN 46. PROVISIONS FOR BOATING INFRASTRUCTURE GRANTS PROVISIONS FOR FIREARMS AND ARCHERY RANGE RECREATION PROJECTS ONLY PROVISIONS FOR LAND AND WATER CONSERVATION FUND PROJECTS ONLY PROVISTONS FOR FARMAND FORESTACCOUNT PROJEGTS (FARMLAND AND FORESTLAND PRESERVATTON PROJECTS ONLY) PROVISIONS FOR SALMON RECOVERY FUNDING BOARD PROJECTS ONLY PROVISIONS FOR PUGET SOUNDACQUISITION AND RESTORATION PROJECTS ONLY ORDER OF PREGEDENGE LIMITATION OF AUTHORITY WAIVER OF DEFAULT APPLIGATION REPRESENTATIONS - MISREPRESENTATIONS OR INACCURACY OR BREAGH SPECIFIC PERFORMANCE TERMINATION AND SUSPENSION DISPUTE HEARING ATTORNEYS'FEES GOVERNING LAWruENUE PROVISIONS APPLICABLE ONLY IF FEDERALLY RECOGNIZED INDIAN TRIBE IS THE SPONSOR SEVERABILITY 27 27 28 28 28 29 33 33 33 33 34 34 35 36 36 36 37 RCO'16-1513A Revision Dale: 1 I 11 l2O1 8 Page 5 of 37 5.a Packet Pg. 11 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) if.. , *orr'roro*rrorc t3il,.J3#3** Standard Terms and Conditions of the Project Agreement Project Sponsor: Project Title: City of Kent Clark Lake Park Expansion: Walla Acquisition Project Number: 1 6-1 51 3A Approval Date: 2l I l2O1 I SECTION 1. CITATIONS, HEADINGS AND DEFINITIONS A. Any citations referencing specific documents refer to the current version on the effective date of this Agreement or the effective date of any amendment thereto. B. Headings used in this Agreement are for reference purposes only and shall not be considered a substantive part of this Agreement. C. Definitions. As used throughout this Agreement, the following terms shall have the meaning set forth below: acquisition project - A project that purchases or receives a donation of fee or less than fee interests in real property. These interests include, but are not limited to, conservation easements, access/trail easements, covenants, water rights, leases, and mineral rights. Agreement or project agreement - The document entitled "Funding Board Project Agreement" accepted by all parties to the present transaction, including without limitation these Standard Terms and Conditions of the ProjectAgreement, all attachments, addendums, and amendments, and any intergovernmental agreements or other documents that are incorporated into the Funding Board ProjectAgreement subject to any limitations on their effect. applicant -Any party that meets the qualifying standards, including deadlines, for submission of an application soliciting a grant of funds from the funding board. application - The documents and other materials that an applicant submits to the RCO to support the applicant's request for grant funds; this includes materials required for the "Application" in the RCO's automated project information system, and other documents as noted on the application checklist including but not limited to legal opinions, maps, plans, evaluation presentations and scripts. Authorized Representative/Agent -A Sponsor's agent (employee, political appointee, elected person, etc.) authorized to be the signatory of this Agreement and any amendments requiring a Sponsor signature. This person has the signature authority to bind the Sponsor to this Agreement, grant, and project. Boating Infrastructure Grant (BlG) -A program administered through the United States Fish and \Nildlife Service. C.F.R. - Code of Federal Regulations contractor - An entity that receives a contract from a Sponsor related to performance of work or another obligation under this Agreement. conversion - A conversion occurs 1) when facilities acquired, developed, renovated or restored within the project area are changed to a use other than that for which funds were approved, without obtaining prior written formal RCO or board approval, 2) when property interests are conveyed to a third party not otherwise eligible to receive grants in the program from which funding was approved without obtaining prior written formal RCO or board approval, or 3) when obligations to operate and maintain the funded property are not complied with after reasonable opportunity to cure. RCO 16-1513A Revision Date: 1 I 11 1201 I Page 6 of 37 5.a Packet Pg. 12 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) development project -A project that results in the construction of , or work resulting in, new elements, including but not limited to structures, facilities, and/or materials to enhance outdoor recreation resources. director - The chief executive officer of the Recreation and Conservation Office or that person's designee. education project -A project that provides information, education, and outreach programs for the benefit of outdoor recreationists. education and enforcement project - A project that provides information, education, and outreach programs; encourages responsible recreational behavior, and may provide law enforcement for the benefit of outdoor recreationists. effective date - The date when the signatures of all parties to this agreement are present in the agreement. enhancement project - 1) A project that brings a site back to its historic function as part of a natural ecosystem or that improves the ecological functionality of a site, or 2) a project that (i) supports hatchery reform to improve hatchery effectiveness to minimize impacts to wild fish populations, (ii) ensures compatibility between hatchery production and salmon recovery programs, or (iii) supports sustainable fisheries (WAC 420.04.01 0). equipment - Tangible personal property (including information technology systems) having a useful service life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the Sponsor or $5,000 (2 C.F.R. S 200.33 (2013)). funding board or board - The board that authorized the funds in this Agreement, either the Recreation and Conservation Funding Board (RCFB) created under RCW 79A.25.110, or the Salmon Recovery Funding Board (SRFB) created under RCW77.85.110. grant program - The source of the grant funds received. May be an account in the state treasury, or a grant category within a larger grant program, or a federal source. indirect cost - Costs incurred for a common or joint purpose benefitting more than one cost objective, and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved (2 C.F.R. S 200.56 (2013)). long-term compliance period - The period of time after the project end date or end of the period of performance (depending on the project types and grant program). During this period, the Sponsor has continuing obligations under the Agreement. This period may have a nonspecific end date (in perpetuity) or an expressly specified number of years. long-term obligations - Sponsor's obligations after the project end date, as specified in the Agreement and applicable regulations and policies. landowner agreement -An agreement that is required between a Sponsor and landowner for projects located on land not owned, or otherwise controlled, by the Sponsor. maintenance -A project that maintains existing areas and facilities through repairs and upkeep for the benefit of outdoor recreation or salmon recovery. maintenance and operation -A project that maintains and operates existing areas and facilities through repairs, upkeep, and routine services for the benefit of outdoor recreationists. match or matching share - The portion of the total project cost provided by the Sponsor RCO 16-1513A Revision Dale: 1 I 1 1 l2O1 I PageT oI 37 5.a Packet Pg. 13 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) milestone -An important event with a defined date to track an activity related to implementation of a funded project and monitor significant stages of project accomplishment. monitoring project - Means a project that tracks the effectiveness of salmon recovery restoration actions, or provides data on salmon populations or their habitat conditions. monitoring and research project - Means a project that tracks the effectiveness of salmon recovery restoration actions, or provides data on salmon populations or their habitat conditions. Office - Means the Recreation and Conservation Office or RCO notice of grant -As required by RCO or another authority, a document that has been legally recorded in the county or counties where the project property is located that describes the grant funded project located on the property, the funding sources, and agencies responsible for awarding the grant. pass-through entity -A non-Federal entity that provides a subaward to a subrecipient to carry out part of a Federal program (2 C. F . R. S 200.74 (201 3)). lf this Agreement is a federal subaward, RCO is the pass-through entity. period of performance - The period beginning on the project start date and ending on the project end date. planning (RCFB projects only) - A project that results in one or more of the following: a study, a plan, construction plans and specifications, and permits to increase the availability of outdoor recreational resources. planning (SRFB projects only) -A project that results in a study, assessment, project design, or inventory. pre-agreement cost - A project cost incurred before the period of performance primary Sponsor - The Sponsor who is not a secondary Sponsor and who is specifically identified in the Agreement as the entig to which RCO grants funds to and authorizes and requires to administer the grant. This administration includes but is not limited to acting as the fiscal agent for the grant (e.9. requesting and accepting reimbursements, submitting reports). Primary Sponsor includes its officers, employees, agents and successors. project -An undertaking that is, or may be, funded in whole or in part with funds administered by RCO on behalf of the funding board. project area, RCFB - A geographic area that delineates a grant assisted site which is subject to project agreement requ i rements (WAC 286. 04. 0 1 0). project area, SRFB - The area consistent with the geographic limits of the scope of work of the project and subject to project agreement requirements. For restoration projects, the project area must include the physical limits of the project's final site plans or final design plans. For acquisition projects, the project area must include the area described by the legal description of the properties acquired for or committed to the project (WAC 420.04.010). project cost - The total allowable costs incurred under this Agreement and all required match share and voluntary committed matching share, including third-party contributions (2 C.F.R. S 200.83 (2013)). project end date - The specific date identified in the Agreement on which the period of performance ends, as may be changed by amendment. This date is not the end date for any long-term obligations. RCO 16-1513A Revision Dale: 1 I 1 I 1201 I Page 8 of 37 5.a Packet Pg. 14 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) project start date - The specific date identified in the Agreement on which the period of performance starts. research project - Means a project that studies salmon and the effectiveness of recovery restoration efforts on the population or habitat condition. RCO - Recreation and Conservation Office - The state office that provides administrative support to the Recreation and Conservation Funding Board and Salmon Recovery Funding Board. RCO includes the director and staff, created by RCW 79A.25.110 and 79A.25.150 and charged with administering this Agreement by RCW 77.85.110 and79A.25.240. reimburcement - RCO's payment of funds from eligible and allowable costs that have already been paid by the Sponsor per the terms of the Agreement. renovation project - A project intended to improve an existing site or structure in order to increase its useful service life beyond current expectations or functions. This does not include maintenance activities to maintain the facility for its originally expected useful service life. restoration project - A project that brings a site back to its historic function as part of a natural ecosystem or improving the ecological functionality of a site. restoration and enhancement project - A project that brings a site back to its historic function as part of a natural ecosystem or that improves the ecological functionality of a site or a larger ecosystem which improvement may include benefiting fish stocks. RCFB - Recreation and Conservation Funding Board RCW - Revised Code of Washington Recreational Trails Program (RTP) - A Federal Highways Administration grant program. secondary Sponsor - One of two or more Sponsors who is not a primary Sponsor. Only the primary Sponsor may be the fiscal agent for the project. Sponsor - A Sponsor is an organization that is listed in and has signed this Agreement. Sponsor Authorized Representative/Agent -A Sponsor's agent (employee, political appointee, elected person, etc.) authorized to be the signatory of this Agreement and any amendments requiring a Sponsor signature. This person has the signature authority to bind the Sponsor to this Agreement, grant, and project. SRFB - Salmon Recovery Funding Board subaward - Funds allocated to the RCO from another organization, for which RCO makes available to or assigns to another organization via thisAgreement. Also, a subaward may be an award provided by a passthrough entity to a subrecipient for the subrecipient to carry out part of any award received by the pass-through entity. lt does not include payments to a contractor or payments to an individual that is a beneficiary of a federal or other program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract. Also see 2 C.F.R. S 200.92 (2013). For federal subawards, a subaward is for the purpose of carrying out a portion of a Federal award and creates a federal assistance relationship with the subrecipient (2 C.F.R. S 200.330 (2013)). lf this Agreement is a federal subaward, the subaward amount is the grant program amount in Section G: Prolect Funding. RCO 16-15134 Revision Dale: 1 I 11 1201 8 Page I of 37 5.a Packet Pg. 15 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) subrecipient - Subrecipient means an entity that receives a subaward. For non-federal entities receiving federal funds, a subrecipient is an entity that receives a subaward from a passthrough entity to carry out part of a federal program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be a recipient of other federal awards directly from a federal awarding agency (2 C.F.R. S 200.93 (2013)). lf this Agreement is a federal subaward, the Sponsor is the subrecipient. useful service life - Period during which an asset or property is expected to be useable for the purpose it was acquired, developed, renovated, and/or restored per this Agreement. WAc - Washington Administrative Code SECTION 2. PERFORMANCE BYTHE SPONSOR The Sponsor shall undertake the project as described in this Agreement, and in accordance with the Sponsor's proposed goals and objectives described in the application or documents submitted with the application, all as finally approved by the funding board. All submitted documents are incorporated by this reference as if fully set forth herein. Timely completion of the project and submission of required documents, including progress and final reports, is important. Failure to meet critical milestones or complete the project, as set out in this Agreement, is a material breach of the Agreement. SECTION 3. ASSIGNMENT Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the Sponsor without prior written consent of the RCO. SECTION 4. RESPONSIBILITY FOR PROJECT Wl.rile the funding board undertakes to assist the Sponsor with the project by providing a grant pursuant to this Agreement, the project itself remains the sole responsibility of the Sponsor. The funding board undertakes no responsibilities to the Sponsor, or to any third party, other than as is expressly set out in this Agreement. The responsibility for the implementation of the project is solely that of the Sponsor, as is the responsibility for any claim or suit of any nature by any third party related in any way to the project. When a project is Sponsored by more than one entity, any and all Sponsors are equally responsible for the project and all post-completion stewardship responsibilities and long-term obligations unless otherwise stated in thisAgreement. The RCO has no responsibility for reviewing, approving, overseeing or supervising design or construction of the project and leaves such review, approval, oversight and supervision exclusively to the Sponsor and others with expertise or authority. ln this respect, the RCO will act only to confirm at a general, lay, and nontechnical level, solely for the purpose of compliance and payment and not for safety or suitability,.that the project has apparently been completed as per the Agreement. SECTION 5. INDEMNIFICATION The Sponsor shall defend, indemnify, and hold the State and its officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the actual or alleged acts, errors, omissions or negligence in connection with this Agreement (including without limitation all work or activities thereunder), or the breach of any obligation under this Agreement by the Sponsor or the Sponsor's agents , employees, contractors, subcontractors, or vendors, of any tier, or any other persons for whom the Sponsor may be legally liable. Provided that nothing herein shall require a Sponsor to defend or indemnify the State against and hold harmless the State from claims, demands or suits based solely upon the negligence of the State, its employees and/or agents for whom the State is vicariously liable. RCO 16-1513A Revision Date: 1 I 11 1201 I Page 10 of37 5.a Packet Pg. 16 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) Provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the Sponsor or the Sponsor's agents, employees, contractors, subcontractors or vendors, of any tier, or any other persons for whom the Sponsor is legally liable, and (b) the State its employees and agents for whom it is vicariously liable, the indemnity obligation shall be valid and enforceable only to the extent of the Sponsor's negligence or the negligence of the Sponsor's agents, employees, contractors, subcontractors or vendors, of any tier, or any other persons for whom the Sponsor may be legally liable. This provision shall be included in any agreement between Sponsor and any contractors, subcontractor and vendor, of any tier. The Sponsor shall also defend, indemnify, and hold the State and its officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions by the Sponsor or the Sponsor's agents, employees, contractors, subcontractors or vendors, of any tier, or any other persons for whom the Sponsor may be legally liable, in performance of the work under this Agreement or arising out of any use in connection with the Agreement of methods, processes, designs, information or other items furnished or communicated to the State, its agents, officers and employees pursuant to the Agreement. Provided, this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions resulting from the State's, its agents', officers' and employees'failure to comply with specific written instructions regarding use provided to the State, its agents, officers and employees by the Sponsor, its agents, employees, contractors, subcontractors or vendors, of any tier, or any other persons for whom the Sponsor may be legally liable. As part of its obligations provided above, the Sponsor specifically assumes potential liability for actions brought by the Sponsor's own employees or its agents against the State and, solely for the purpose of this indemnification and defense, the Sponsor specifically waives any immunity under the state industrial insurance law, RCWTitle 51. The funding board and RCO are included within the term State, as are all other agencies, departments, boards, councils, committees, divisions, bureaus, offices, societies, or other entities of state government. SECTION 6. INDEPENDENT CAPACITY OF THE SPONSOR The Sponsor and its employees or agents performing under this Agreement are not officers, employees or agents of the funding board or RCO. The Sponsor will not hold itself out as nor claim to be an officer, employee or agent of RCO, a funding board or of the state of Washington, nor will the Sponsor make any claim of right, privilege or benefit which would accrue to an employee under RCW 41.06 or Section 30B. The Sponsor is responsible for withholding and/or paying employment taxes, insurance, or deductions of any kind required by federal, state, and/or local laws. SECTION 7. CONFLICT OF INTEREST Notwithstanding any determination by the Executive Ethics Board or other tribunal, RCO may, in its sole discretion, by written notice to the Sponsor terminate this Agreement if it is found after due notice and examination by RCO that there is a violation of the Ethics in Public Service Act, RCW 42.52; or any similar statute involving the Sponsor in the procurement of, or performance under, this Agreement. ln the event this Agreement is terminated as provided herein, RCO shall be entitled to pursue the same remedies against the Sponsor as it could pursue in the event of a breach of the Agreement by the Sponsor The rights and remedies of RCO provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or this Agreement. SECTION 8. COMPLIANCE WITH APPLICABLE LAW RCO 16-15134 Revision Dale: 1 I 11 l2O1 I Page 11 of 37 5.a Packet Pg. 17 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) ln implementing the Agreement, the Sponsor shall comply with all applicable federal, state, and local laws (including without limitation all applicable ordinances, codes, rules, and regulations). Such compliance includes, without any limitation as to other applicable laws, the following laws: A. Nondiscrimination Laws. The Sponsor shall comply with all applicable federal, state, and local nondiscrimination laws and/or policies, including but not limited to: the Americans with Disabilities Act; Civil Rights Act; and the Age Discrimination Act. ln the event of the Sponsor's noncompliance or refusal to comply with any nondiscrimination law or policy, the Agreement may be rescinded, cancelled, or terminated in whole or in part, and the Sponsor may be declared ineligible for further grant awards from the funding board. The Sponsor is responsible for any and all costs or liability arising from the Sponsor's failure to so comply with applicable law. B. Secular Use of Funds. No funds awarded under this grant may be used to pay for any religious activities, worship, or instruction, or for lands and facilities for religious activities, worship, or instruction. Religious activities, worship, or instruction may be a minor use of the grant supported recreation and conservation land or facility. C. Wages and Job Safety. The Sponsor agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington or other jurisdiction which affect wages and job safety. The Sponsor agrees when state prevailing wage laws (RCW 39.12) are applicable, to comply with such laws, to pay the prevailing rate of wage to all workers, laborers, or mechanics employed in the performance of any part of this contract, and to file a statement of intent to pay prevailing wage with the Washington State Department of Labor and lndustries as required by RCW 39.12.040. The Sponsor also agrees to comply with the provisions of the rules and regulations of the Washington State Department of Labor and lndustries. 1. Exception, Service Organizations of Trail and Environmental Projects (RGW 79A.35.130). lf allowed by state and federal law and rules, participants in conservation corps programs offered by a nonprofit organization affiliated with a national service organization established under the authority of the national and community service trust act of 1993, P.L. 103-82, are exempt from provisions related to rates of compensation while performing environmental and trail maintenance work provided: (1) The nonprofit organization must be registered as a nonprofit corporation pursuant to RCW 24.03; (2) The nonprofit organization's management and administrative headquarters must be located in Washington; (3) Participants in the program must spend at least fifteen percent of their time in the program on education and training activities; and (4) Participants in the program must receive a stipend or living allowance as authorized by federal or state law. Participants are exempt from provisions related to rates of compensation only for environmental and trail maintenance work conducted pursuant to the conservation corps program. D. Archaeological and Cultural Resources. RCO facilitates the review of applicable projects for potential impacts to archaeological sites and state cultural resources. The Sponsor must assist RCO in compliance with Governor's Executive Order 05-05 or the National Historic Preservation Act before and after initiating ground-disturbing activity or construction, repair, installation, rehabilitation, renovation, or maintenance work on lands, natural resources, or structures. The funding board requires documented compliance with Executive Order 05-05 or Section 106 of the National Historic Preservation Act, whichever is applicable to the project. lf a federal agency declines to consult, the Sponsor shall comply with the requirements of Executive Order 05-05. ln the event that archaeological or historic materials are discovered during project activities, work in the location of discovery and immediate vicinity must stop instantly, the area must be secured, and notification must be provided to the following: concerned Tribes' cultural staff and cultural committees, RCO, and the State Department of Archaeology and Historic Preservation. lf human remains are discovered during project activity, work in the location of discovery and immediate vicinity must stop instantly, the area must be secured, and notification provided to the concerned Tribe's cultural staff and cultural committee, RCO, State Department of Archaeology, the coroner and local law enforcement in the most expeditious manner possible according to RCW 68.50. RCO't6-1513A Revision Dalet t h 1 1201 I Page 12 ol 37 5.a Packet Pg. 18 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) E. Restrictions on Grant Use. No part of any funds provided under this grant shall be used, other than for normal and recognized executive-legislative relationships, for publicity or propaganda purposes, or for the preparation, distribution, or use of any kit, pamphlet, booklet, publication, radio, television, or video presentation designed to support or defeat legislation pending before the U.S. Congress or any state legislature. No part of any funds provided under this grant shall be used to pay the salary or expenses of any Sponsor, or agent acting for such Sponsor, related to any activity designed to influence legislation or appropriations pending before the U.S. Congress or any state legislature. F. Debarment and Gertification. By signing the Agreement with RCO, the Sponsor certifies that neither it nor its principals nor any other lower tier participant are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by Washington State Labor and lndustries. Further, the Sponsor agrees not to enter into any arrangements or contracts related to this Agreement with any party that is on Washington State Department of Labor and lndustries"'Debarred Contractor List." SEGTION 9. RECORDS A. Digital Records. lf requested by RCO, the Sponsor must provide a digital file(s) of the project property and funded project site in a format specified by the RCO. B. Maintenance. The Sponsor shall maintain books, records, documents, data and other evidence relating to this Agreement and performance of the services described herein , including but not limited to accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement. Sponsor shall retain such records for a period of six years from the date RCO deems the project complete, as defined in Section 11: PROJECT REIMBURSEMENTS. lf any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. C. Access to Records and Data. At no additional cost, the records relating to theAgreement, including materials generated under the Agreement, shall be subject at all reasonable times to inspection, review or audit by RCO, personnel duly authorized by RCO, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. This includes access to all information that supports the costs submitted for payment under the grant and all findings, conclusions, and recommendations of the Sponsor's reports, including computer models and methodology for those models. D. Public Records. Sponsor acknowledges that the funding board is subject to RCW 42.56 and that this Agreement and any records Sponsor submits or has submitted to the State shall be a public record as defined in RCW 42.56. RCO administers public records requests per WAC 286-06 and 420-04. Additionally, in compliance with RCW 77.85.130(8), Sponsor agrees to disclose any information in regards to expenditure of any funding received from the SRFB. By submitting any record to the State, Sponsor understands that the State may be requested to disclose or copy that record under the state public records law, currently codified at RCW 42.56. The Sponsor warrants that it possesses such legal rights as are necessary to permit the State to disclose and copy such document to respond to a request under state public records laws. The Sponsor hereby agrees to release the State from any claims arising out of allowing such review or copying pursuant to a public records act request, and to indemnify against any claims arising from allowing such review or copying and pay the reasonable cost of state's defense of such claims. SECTION 10. PROJECT FUNDING RCO 16-1513A Revision Dale: 1 I 1 1 1201 8 Page13of37 5.a Packet Pg. 19 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) A. Authority. This Agreement is funded through a grant award from the recreation and conservation funding board per WAC 286 and/or the salmon recovery funding board per WAC 420. The director of RCO enters into this Agreement per delegated authority in RCW 79A.25.020 and 77 .85.120. B. AdditionalAmounts. The funding board shall not be obligated to pay any amount beyond the dollar amount as identified in this Agreement, unless an additional amount has been approved in advance by the funding board or director and incorporated by written amendment into this Agreement . C. Before the Agreement. No expenditure made, or obligation incurred, by the Sponsor before the project start date shall be eligible for grant funds, in whole or in part, unless specifically provided for by funding board policy, such as a waiver of retroactivity or program specific eligible pre-Agreement costs. For reimbursements of such costs, this Agreement must be fully executed and an original received by RCO. The dollar amounts identified in this Agreement may be reduced as necessary to exclude any such expenditure from reimbursement. D. Requirements for Federal Subawards. Pre-Agreement costs before the federal award date in Section H: FEDERAL FUND INFORMATION are ineligible unless approved by the federal award agency (2 C.F.R S 200.458 (2013)). E. After the Period of Performance. No expenditure made, or obligation incurred, following the period of performance shall be eligible, in whole or in part, for grant funds hereunder. ln addition to any remedy the funding board may have under this Agreement, the grant amounts identified in this Agreement shall be reduced to exclude any such expenditure from participation. SEGTIONll. PROJECTREIMBURSEMENTS A. Reimbursement Basis. This Agreement is administered on a reimbursement basis per WAC 286-13 and/or 420-12. Only the primary Sponsor may request reimbursement for eligible and allowable costs incurred during the period of performance. The primary Sponsor may only request reimbursement after (1) this Agreement has been fully executed and (2) the Sponsor has remitted payment to its vendors. RCO will authorize disbursement of project funds only on a reimbursable basis at the percentage as defined in Section G: PROJECT FUNDING. Reimbursement shall not be approved for any expenditure not incurred by the Sponsor or for a donation used as part of its matching share. RCO does not reimburse for donations. All reimbursement requests must include proper documentation of expenditures as required by RCO. B. Reimbunsement Request Frequency. The primary Sponsor is required to submit a reimbursement request to RCO, at a minimum for each project at least once a year for reimbursable activities occurring between July 1 and June 30 or as identified in the milestones. Sponsors must refer to the most recently published/adopted RCO policies and procedures regarding reimbursement requirements. C. Compliance and Payment. The obligation of RCO to pay any amount(s) under this Agreement is expressly conditioned on strict compliance with the terms of this Agreement and other agreements between RCO and the Sponsor. D. Retainage Held Until Project Gomplete. RCO reserves the right to withhold disbursement of the total amount of the grant to the Sponsor until the project has been completed. A project is considered "complete" when: 1. Allapproved or required activities outlined in theAgreement are done; 2. On-site signs are in place (if applicable); 3. A final project report is submitted to and accepted by RCO; 4. Any other required documents and media are complete and submitted to RCO; RCO 16-1513A Revision Dale: 1 I 11 1201 I Page 14 of 37 5.a Packet Pg. 20 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) 5. A final reimbursement request is submitted to RCO; 6. The completed project has been accepted by RCO; 7. Finalamendments have been processed; 8. Fiscal transactions are complete, and 9. RCO has accepted a final boundary map, if requested by RCO, for which the Agreement terms will apply in the future. 10. Notice of Grant (if applicable) filed with the county lands records office and a stamped copy received by RCO E. Requirements for Federal Subawards: Match. The Sponsor's matching share must comply with 2 C.F.R. S 200.306 (2013). Any shared costs or matching funds and all contributions, including cash and third party in-kind contributions, can be accepted as part of the Sponsor's matching share when such contributions meet all of the following criteria: 1. Are verifiable from the non-Federal entity's (Sponsor's) records; 2. Are not included as contributions for any other Federal award; 3. Are necessary and reasonable for accomplishment of project or program objectives; 4. Are allowable under 2 C.F.R. Part 200, Subpart E-Cost Principles (2013); 5. Are not paid by the Federal Government under another Federal award, except where the Federal statute authorizing a program specifically provides that Federal funds made available for such program can be applied to matching or cost sharing requirements of other Federal programs; 6. Are provided for in the approved budget when required by the Federal awarding agency identified in Section H: FEDERAL FUND INFORMATION of thisAgreement; and 7. Conform to other provisions of 2 C.F.R. Part 200, Subpart D-Post Federal Award Requirements (201 3), as applicable. F. Requirements for FederalSubawards: Close out. Per 2 C.F.R S 200.343 (2013), the non-Federal entity (Sponsor) must: 1. Submit, no later than 90 calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award. The Federal awarding agency or pass-through entity (RCO) may approve extensions when requested by the Sponsor. 2. Liquidate all obligations incurred under the Federal award not later than 90 calendar days after the end date of the period of performance as specified in the terms and conditions of the Federalaward. 3. Refund any balances of unobligated cash that the Federal awarding agency or passthrough entity (RCO) paid in advance or paid and that are not authorized to be retained by the non-Federal entity (Sponsor) for use in other projects. See OMB CircularA-129 and see 2 C.F.R S 200.345 Collection of amounts due (2013), for requirements regarding unreturned amounts that become delinquent debts. RCO 16-15134 Revision Datet 1 I 1 1 l2O1 8 Page 15 of37 5.a Packet Pg. 21 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) 4. Account for any real and personal property acquired with Federal funds or received from the Federal Government in accordance with 2 C.F.R SS 200.310 lnsurance coverage through 200.316 Property rust relationship and 200.329 Reporting on real property (2013). SECTION 12. ADVANCE PAYMENTS Advance payments of or in anticipation of goods or services are not allowed unless approved by the RCO director and are consistent with legal requirements and Manual 8: Reimbursements. See WAC 420-12. SECTION 13. RECOVERY OF PAYMENTS A. Recovery for Noncompliance. ln the event that the Sponsor fails to expend funds under this Agreement in accordance with state and federal laws, and/or the provisions of the Agreement, or meet its percentage of the project total, RCO reserves the right to recover grant award funds in the amount equivalent to the extent of noncompliance in addition to any other remedies available at law or in equity. B. Overpayment Payments. The Sponsor shall reimburse RCO for any overpayment or erroneous payments made under the Agreement. Repayment by the Sponsor of such funds under this recovery provision shall occur within 30 days of demand by RCO. lnterest shall accrue at the rate of twelve percent (12%) per annum from the time that payment becomes due and owing. C. Requirements for FederalSubawards. RCO, acting as a pass-through entity, may impose any of the remedies as authorized in 2 C.F.R SS 200.207 Specific conditions and/or 200.338 Remedies for noncompliance (2013). SECTION 14. COVENANTAGAINST CONTINGENT FEES The Sponsor warrants that no person or selling agent has been employed or retained to solicit or secure this Agreement on an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established agents maintained by the Sponsor for the purpose of securing business. RCO shall have the right, in the event of breach of this clause by the Sponsor, to terminate this Agreement without liability or, in its discretion, to deduct from the Agreement grant amount or consideration or recover by other means the full amount of such commission, percentage, brokerage or contingent fee. sEcTroN 15. TNCOME (AND FEES) AND USE OF TNCOME RCFB Projects. See WAC 286-13-110 for additional requirements for projects funded from the RCFB. A. lncome. 1. Farm and Forest Account (Farmland and Forestland Preserrration Grants). Excepted from this section is income generated and fees paid on/for properties which received funds from the Farm and ForestAccount (RCW 794.1 5.1 30). 2. Firearms and Archery Range Recreation Projects. Excepted from this section are safety classes (firearm and/or hunter) for which a facility/range fee must not be charged (RCW 794.25.210). 3. Compatible source. The source of any income generated in a funded project or project area must be compatible with the funding source and the Agreement and any policies adopted by the RCFB or SRFB. RCO 16-1513A Revision Oale: 1 I 1'l 1201 8 Page16of37 5.a Packet Pg. 22 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) B. Use of lncome. Subject to any limitations contained in applicable state or federal law and applicable rules and policies, income or fees generated at a prolect work site (including entrance, utility corridor permit, cattle grazing, timber harvesting, farming, etc.) during or after the reimbursement period cited in the Agreement, must be sed to offset: 1. The Sponsor's matching resources; 2. The project's total cost; 3. The expense of operation, maintenance, stewardship, monitoring, and/or repair of the facility or program assisted by the funding board grant; 4. The expense of operation, maintenance, stewardship, monitoring, and/or repair of other similar units in the Sponsor's system; 5. Capital expenses for similar acquisition and/or development and renovation; and/or 6. Other purposes explicitly approved by RCO C. Fees. User and/or other fees may be charged in connection with land acquired or facilities developed, maintained, renovated, or restored with funding board grants if the fees are consistent with the: 1. Grant program laws, rules, policies, and funding board policies; 2. Value of any service(s) furnished; 3. Value of any opportunities furnished; and 4. Prevailing range of public fees in the state for the activity involved. D. Requirements for Federal Subawards. Sponsors must also comply with 2 C.F.R. S 200.307 Program income (2013). SECTIONl6. PROCUREMENTREQUIREMENTS A. Procurement Requirements. lf the Sponsor has, or is required to have, a procurement process that follows applicable state and/or federal law or procurement rules and principles, it must be followed, documented, and retained. lf no such process exists the Sponsor must follow these minimum procedures: 1. Publish a notice to the public requesting bids/proposals for the project; 2. Specifu in the notice the date for submittal of bids/proposals; 3. Specify in the notice the general procedure and criteria for selection; and 4. Sponsor must contract or hire from within its bid pool. lf bids are unacceptable the process needs to be repeated until a suitable bid is selected. 5. Comply with the same legal standards regarding unlawful discrimination based upon race, gender, ethnicity, sex, or sex-orientation that are applicable to state agencies in selecting a bidder or proposer. Alternatively, Sponsor may choose a bid from a bidding cooperative if authorized to do so. RCO 16-15134 Revision Dale: 1 I 11 1201 8 Page 17 ol 37 5.a Packet Pg. 23 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) This procedure creates no rights for the benefit of third parties, including any proposers, and may not be enforced or subject to review of any kind or manner by any entity other than the RCO. Sponsors may be required to certify to the RCO that they have followed any applicable state and/or federal procedures or the above minimum procedure where state or federal procedures do not apply. B. Requirements for Federal Subawards. 1. For all Federal subawards except RTP projects, non-Federal entities (Sponsors) must follow 2 C.F.R SS 200.318 General procurement standards through 200.326 Contract Provisions (2013). 2. For RTP subawards, Sponsors follow such policies and procedures allowed by the State when procuring property and services under a Federal award (2 C.F.R S 1201.317 (2013)). State procurement policies are in subsection A of this section. SECTION 17. TREATMENT OF EQUIPMENT AND ASSETS Equipment shall be used and managed only for the purpose of this Agreement, unless otherwise provided herein or in published funding board policies, or approved by RCO in writing. A. Discontinued Use. Equipment obtained under this Agreement shall remain in the possession of the Sponsor for the duration of the project, or RULES of applicable grant assisted program. Wren the Sponsor discontinues use of the equipment for the purpose for which it was funded, RCO may require the Sponsor to deliver the equipment to RCO, or to dispose of the equipment according to RCO published policies. B. Loss or Damage. The Sponsor shall be responsible for any loss or damage to equipment C. Requirements for Federal Subawards. Except in the RTP, procedures for managing equipment (including replacement equipment), whether acquired in whole or in part under a Federal award or match for the award, until disposition takes place will, at a minimum, meet the following requirements (2 C.F.R S 200.313 (2013)): 1. Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FederalAward ldentification Number), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. 2. A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. 3. A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. 4. Adequate maintenance procedures must be developed to keep the property in good condition. 5. lf the non-Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return. D. Requirements for RTP Subawards. 1. The subrecipient (Sponsor) shall follow such policies and procedures prescribed by and allowed by the State, as well as federal law and federal rules issued by the Federal Highways Administration and 2 CFR 200. RCO 16-15134 Revision Date: 1 I 11 1201 8 Page18of37 5.a Packet Pg. 24 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) 2. Sponsor may be required to pay prevailing wage rates as required by the Davis Bacon Act as amended. SECTION 18. RIGHT OF INSPECTION The Sponsor shall provide right of access to the project to RCO, or any of its officers, or to any other authorized agent or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate performance, long-term obligations, compliance, and/or quality assurance under this Agreement. lf a landowner agreement or other form of control and tenure as described in Section 23.C: Control and Tenure has been executed, it will further stipulate and define the funding board and RCO's right to inspect and access lands acquired or developed with funding board assistance. SECTIONl9. STEWARDSHIPANDMONITORING Sponsor agrees to perform monitoring and stewardship functions as stated in funding board policy, this Agreement, or as otherwise directed by RCO consistent with existing policies. Sponsor further agrees to utilize, where applicable and financially feasible, any monitoring protocols recommended by the funding board SECTION 20. PREFERENCES FOR RESIDENTS Sponsors shall not express a preference for users of grant assisted projects on the basis of residence (including preferential reservation, membership, and/or permit systems) except that reasonable differences in admission and other fees may be maintained on the basis of residence. Fees for nonresidents must not exceed twice the fee imposed on residents. \Nhere there is no fee for residents but a fee is charged to nonresidents, the nonresident fee shall not exceed the amount that would be imposed on residents at comparable state or local public facilities. SECTION 21. ACKNOWLEDGMENT AND SIGNS A. Publications. The Sponsor shall include language which acknowledges the funding contribution of the applicable grant program to this project in any release or other publication developed or modified for, or referring to, the project during the project period and in the future. B. Signs. 1.During the period of performance through the period of long-term obligation, the Sponsor shall post openly visible signs or other appropriate media at entrances and other locations on the project area that acknowledge the applicable grant program's funding contribution, unless exempted in funding board policy or waived by the director; and 2. During the period of longterm obligation, the Sponsor shall post openly visible signs or other appropriate media at entrances and other locations to notify the public of the availability of the site for reasonable public access. C. Geremonies. The Sponsor shall notify RCO no later than two weeks before a dedication ceremony for this project. The Sponsor shall verbally acknowledge the applicable grant program's funding contribution at all dedication ceremonies. D. Federally Funded Projects. \Mten issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing a project funded in whole or in part with federal money provided for in this grant, Sponsors shall clearly state: 1. The fund source; 2. The percentage of the total costs of the project that is financed with federal money; RCO 16-1513A Revision Dale: 1 I 11 1201 I Page19of37 5.a Packet Pg. 25 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) 3. The dollar amount of federal funds for the project; and 4. The percentage and dollar amount of the total costs of the project that is financed by nongovernmental sources. SECTION 22. PROVISIONS FOR BOATING PROJECT GRANTS lf requested by RCO, or required per state or federal law or rule with respect to any project or project element that supports recreational boating, Sponsor shall manage the project or project element per federal rules to include 2 C.F.R. Part 200, and place a United States Coast Guard (or other federal agency) logo and funding program information at the project site. sEcTroN 23 PROVISIONS APPLYING TO DEVELOPMENT, MAINTENANCE, RENOVATION, AND RESTORATION PROJEGTS The following provisions shall be in force only if the project described in this Agreement is for construction of land or facilities in a development, maintenance, renovation or restoration project: A. Operations and Maintenance. Properties, structures, and facilities developed, maintained, or operated with the assistance of money granted by the board and within the project area shall be built, operated, and maintained according to applicable regulations, laws, building codes, and health and public safety standards to assure a reasonably safe condition and to prevent premature deterioration (WAC 286.13.130). lt is the Sponsor's sole responsibility to ensure the same are operated and maintained in a safe and operable condition. The RCO does not conduct safety inspections or employ or train staff for that purpose. B. Document Review and Approval. Prior to commencing construction or finalizing the design, the Sponsor agrees to submit one copy of all construction and restoration plans and specifications to RCO for review solely for compliance with the scope of work to be identified in the Agreement. RCO does not review for, and disclaims any responsibility to review for safety, suitability, engineering, compliance with code, or any matters other than the scope so identified. Although RCO staff may provide tentative guidance to a Sponsor on matters related to site accessibility by persons with a disability, it is the Sponsor's responsibility to confirm that all legal requirements for accessibility are met even if the RCO guidance would not meet such requirements. 1. Change orders that impact the amount of funding or changes to the scope of the project as described to and approved by the funding board or RCO must receive prior written approval of the board or RCO. C. Control and Tenure. The Sponsor must provide documentation that shows appropriate tenure (such as landowner agreement, long-term lease, easement, or fee simple ownership) for the land proposed for construction. The documentation must meet current RCO requirements identified in the appropriate grant program policy manual as of the effective date of this Agreement and determines the long-term compliance period unless otherwise approved by the board. D. Nondiscrimination. Except where a nondiscrimination clause required by a federal funding agency is used, the Sponsor shall insert the following nondiscrimination clause in each contract for construction of this project: "During the performance of this contract, the contractor agrees to comply with all federal and state nondiscrimination laws, regulations and policies." RCO 16-1513A Revision Dale: 1 I 11 1201 8 Page29 ol 37 5.a Packet Pg. 26 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) E. Use of Best Management Practices. Sponsors are encouraged to use best management practices including those developed as part of the Washington State Aquatic Habitat Guidelines (AHG) Program. AHG documents include "lntegrated Streambank Protection Guidelines", 2002; "Land Use Planning for Salmon, Steelhead and Trout: A land use planner's guide to salmonid habitat protection and recovery", 2009", "Protecting Nearshore Habitat and Functions in Puget Sound", 2010; "Stream Habitat Restoration Guidelines", 2012; "Waler Crossing Design Guidelines", 2013; and "Marine Shoreline Design Guidelines", 2014. These documents, along with new and updated guidance documents, and other information are available on the AHG Web site. Sponsors are also encouraged to use best management practices developed by the Washington lnvasive Species Council (WISC) described in "Reducing Accidental lntroductions of lnvasive Species" which is available on the WISC Web site. SECTION 24. PROVISIONS APPLYING TOACQUISITION PROJECTS The following provisions shall be in force only if the project described in this Agreement is an acquisition project (including projects with any acquisition component): A. Evidence of Land Value. Before disbursement of funds by RCO as provided under this Agreement, the Sponsor agrees to supply documentation acceptable to RCO that the cost of the property rights acquired has been established according to funding board policy. B. Evidence of Title. The Sponsor agrees to provide documentation that shows the type of ownership interest for the property that has been acquired. This shall be done before any payment of financial assistance. C. Legal Description of Real Property Rights Acquired. The legal description of the real property rights purchased with funding assistance provided through this Agreement (and protected by a recorded conveyance of rights to the State of Washington) shall be delivered to RCO before final payment. D. Gonveyance of Rights to the State of Washington. \A/hen real property rights (both fee simple and lesser interests) are acquired, the Sponsor agrees to execute an appropriate document conveying certain rights and responsibilities to RCO, on behalf of the State of Washington. These documents include a Deed of Right, Assignment of Rights, Easements and/or Leases as described below. The Sponsor agrees to use document language provided by RCO, to record the executed document in the County where the real property lies, and to provide a copy of the recorded document to RCO. The document required will vary depending on the funding board project type, the real property rights being acquired and whether or not those rights are being acquired in perpetuity. 1. Deed of Right. The Deed of Right conveys to the people of the state of Washington the right to preserve, protect, access, and/or use the property for public purposes consistent with the funding source and project agreement. See WAC 286 or 420. Sponsors shall use this document when acquiring real property rights that include the underlying land. This document may also be applicable for those easements where the Sponsor has acquired a perpetual easement for public purposes. 2. Assignment of Rights. The Assignment of Rights document transfers certain rights to RCO and the state such as public access, access for compliance, and enforcement. Sponsors shall use this document when an easement or lease is being acquired under this Agreement. The Assignment of Rights requires the signature of the underlying landowner and must be incorporated by reference in the easement document. 3. Easements and Leases. The Sponsor may incorporate required language from the Deed of Right orAssignment of Rights directly into the easement or lease document, thereby eliminating the requirement for a separate document. Language will depend on the situation; Sponsor must obtain RCO approval on the draft language prior to executing the easement or lease. RCO 16-1513A Revision Dale: 1 I 1'l 1201 8 Page21 of37 5.a Packet Pg. 27 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) E. Real Property Acquisition and Relocation Assistance. 1. Federal Acquisition Policies. When federal funds are part of this Agreement, the Sponsor agrees to comply with the terms and conditions of the Uniform Relocation Assistance and Real PropertyAcquisition PoliciesAct of 1970, 84 Stat. 1894 (1g7O)--Public Law 91-646, as amended, and applicable regulations and procedures of the federal agency implementing that Act. 2. State Acquisition Policies. \Nhen state funds are part of this Agreement, the Sponsor agrees to comply with the terms and conditions of the Uniform Relocation Assistance and Real Property Acquisition Policy of the State of Washington, Chapter 8.26 RCW and Chapter 468-100 WAC. 3. Housing and Relocation. ln the event that housing and relocation costs, as required by federal law set out in subsection (1) above and/or state law set out in subsection (2) above, are involved in the execution of this project, the Sponsor agrees to provide any housing and relocation assistance required. F. Buildings and Structures. ln general, grant funds are to be used for outdoor recreation, conservation, or salmon recovery. Sponsors agree to remove or demolish ineligible structures. Sponsor must consult with RCO regarding treatment of such structures and compliance with Section 8.D Archeological and Cultural Resources. G. HazardousSubstances. 1. Gertification. The Sponsor shall inspect, investigate, and conduct an environmental audit of the proposed acquisition site for the presence of hazardous substances, as defined in RCW 70.1 05D.020(1 3), and certify: a. No hazardous substances were found on the site, or b. Any hazardous substances found have been treated and/or disposed of in compliance with applicable state and federal laws, and the site deemed "clean." 2. Responsibility. Nothing in this provision alters the Sponsor's duties and liabilities regarding hazardous substances as set forth in RCW 70.105D. 3. Hold Harmless. The Sponsor will defend, protect and hold harmless the State and any and all of its employees and/or agents, from and against any and all liability, cost (including but not limited to all costs of defense and attorneys' fees) and any and all loss of any nature from any and all claims or suits resulting from the presence of, or the release or threatened release of, hazardous substances on the property the Sponsor is acquiring, except to the extent, if any, that the State, its officers and agents caused or contributed to the release. The funding board and RCO are included within the term State, as are all other agencies, departments, boards, councils, committees, divisions, bureaus, offices, societies, or other entities of state government. H. Requirements for Federal Subawards. The non-federal entity (Sponsor) must submit reports at least annually on the status of real property in which the federal government retains an interest, unless the federal interest in the real property extends 15 years or longer. ln those instances where the federal interest attached is for a period of 15 years or more, the federal awarding agency or the passthrough entity (RCO), at its option, may require the Sponsor to report at various multi-year frequencies (e.9., every two years or every three years, not to exceed a five-year reporting period; or a federal awarding agency or RCO may require annual reporting for the first three years of a federal award and thereafter require reporting every five years) (2 C.F.R S 200.329 (2013)). SECTION 25. LONG.TERM OBLIGATIONS OF THE PROJECTS AND SPONSORS RCO 16-1513A Revision Dale: 1 I 1 1 1201 I Page22 oI 37 5.a Packet Pg. 28 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) A. Long-Term Obligations of RGFB Projects. Sponsor shall comply with WAC 286-13-160, 170, and 1 80. B. Long-Term Obligations of SRFB Projects. Sponsor shall comply with WAC 420 C. Perpetuity. For acquisition, development, and restoration projects, or a combination thereof, unless otherwise allowed by policy, program rules, or this Agreement, or approved in writing by RCO or the funding board, RCO requires that the project area continue to function as intended after the period of performance in perpetuity. D. Gonversion. The Sponsor shall not at any time convert any real property (including any interest therein) or facility acquired, developed, renovated, and/or restored pursuant to this Agreement, unless provided for in applicable statutes, rules, and policies. Conversion includes, but is not limited to, putting such property to uses other than those purposes for which funds were approved or transferring such property to another entity without prior approval via a written amendment to the Agreement. Also see WAC Title 286 or 420 and applicable policies. All real property or facilities acquired, developed, renovated, and/or restored with funding assistance shall remain in the same ownership and in public use/access status in perpetuity unless otherwise expressly provided in the Agreement or applicable policy or unless a transfer or change in use is approved by the funding board through an amendment. Failure to comply with these obligations is a conversion. Further, if the project is subject to operation and or maintenance obligations, the failure to comply with such obligations, without cure after a reasonable period as determined by the RCO, is a conversion. Determination of whether a conversion has occurred shall be based upon this Agreement, applicable law and RCFB/SRFB policies. For acquisition projects that are expressly term limited in the Agreement, such as one involving a lease or a term-limited restoration, renovation or development project or easement, the restriction on conversion shall apply only for the length of the term, unless otherwise provided in this Agreement, by funding board policy, other RCO approved written documents, or required by applicable state or federal law. \A/hen a conversion has been determined to have occurred, the Sponsor is required to remedy the conversion per established funding board policies, and the board or RCO may pursue such remedies as are allowed by law and board policies, and/or this Agreement. SECTION 26. CONSTRUCTION, OPERATION, USE AND MAINTENANCE OF ASSISTED PROJECTS The following provisions shall be in force only if the project described in this Agreement is an acquisition , development, maintenance, renovation, or restoration project: A. Property and facility operation and maintenance. Sponsor must ensure that properties or facilities assisted with funding board funds, including undeveloped sites, are built, operated, used, and maintained: 1. According to applicable federal, state, and local laws and regulations, including public health standards and building codes; 2. ln a reasonably safe condition for the project's intended use; 3. Throughout its estimated useful service life so as to prevent undue deterioration; 4. ln compliance with all federal and state nondiscrimination laws, regulations and policies B. Open to the public. Unless otherwise specifically provided for in the Agreement of funding board policies, and in compliance with applicable statutes, rules, and funding board policies, facilities must be open and accessible to the general public, and must: RCO 16-1513A Revision Dale: 1 I 1 1 1201 I Page23 ol 37 5.a Packet Pg. 29 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) 1. Be constructed, maintained, and operated to meet or exceed the minimum requirements of the most current guidelines or rules, local or state codes, Uniform FederalAccessibility Standards, guidelines, or rules, including but not limited to: the lnternational Building Code, the Americans with Disabilities Act, and the Architectural Barriers Act, as amended and updated. 2. Appear aftractive and inviting to the public except for brief installation, construction, or maintenance periods. 3. Be available for appropriate use by the general public at reasonable hours and times of the year, according to the type of area or facility, unless otherwise stated in RCO manuals, by a decision of the board, or by RCO in writing. Sponsor shall notify the public of the availability for use by posting and updating that information on its website and by maintaining at entrances and/or other locations openly visible signs with such information. SECTION 27. RECORDED NOTICE OF GRANT At the request of RCO, Sponsor shall record a notice of grant on the property and shall submit to the RCO a recorded and registry stamped copy of such notice. The purpose of the notice of grant is to ensure that the present and future use of the facility is and shall remain subject to the terms and conditions described in this Agreement. The notice of grant shall be in a format specified by RCO. sEcTroN 28. PROVTSTONS RELATED TO CORPORATE (TNCLUDTNG NONPROFTT) SPONSORS A corporate Sponsor, including any nonprofit Sponsor, shall: A. Maintain corporate status with the state, including registering with the Washington Secretary of State' s office, throughout the Sponsor's obligation to the project as identified in the Agreement. B. Notifi7 RCO before corporate dissolution at any time during the period of performance or long-term obligations. \Mthin 30 days of dissolution the Sponsor shall name a qualified successor that will agree in writing to assume any on-going project responsibilities, and transfer all property and assets to the successor. A qualified successor is any party eligible to apply for funds in the subject grant program and capable of complying with the terms and conditions of this Agreement. RCO will process an amendment transferring the Sponsor's obligation to the qualified successor if requirements are met. C. Maintain sites or facilities open to the public and may not limit access to members. SECTION 29. PROVISIONS FOR FEDERAL SUBAI'VARDS ONLY The following provisions shall be in force only if the project described in this Agreement is funded with a federalsubaward as identified in Section H: FEDERAL FUND lnformation: A. Sub-Recipient (Sponsor) must comply with the cost principles of 2 C.F.R. Part 200 Subpart E (2013) Unless otherwise indicated, the cost principles apply to the use of funds provided under this Agreement to include match and any in-kind matching donations. The applicability of the cost principles depends on the type of organization incurring the costs. B. Binding Official. Per 2 CFR 200.415, Sponsor certifies through its actions or those of authorized staff, at the time of a request for reimbursement, the following: "To the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claimsorotherwise. (U.S. CodeTitle 18, Section 1001 andTitle3l, Sections3729-3730and 3801-3812).' RCO 16-1513A Revision Dale: 1 I 11 120'l I Page24 ol 37 5.a Packet Pg. 30 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) C. Equal Employment Opportunity. Except as otherwise provided under 41 C.F.R. Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. S 60-1.3 must include the equal opportunity clause provided under 41 C.F.R. S 60- 1.4(b), in accordance with Executive Order 11246, Equal Employment Opportunity (30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, Amending Executive Order 11246 Relating to Equal Employment Opportunity, and implementing regulations at 41 C.F.R. Part 60 (Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor). See 2 C.F.R. Part 200, Appendix ll, paragraph C. 1. Federally Assisted Gonstruction Gontract. The regulation at 41 C. F.R. S 60-1 .3 defines a "federally assisted construction contract" as any agreement or modification thereof between any applicant and a person for construction work which is paid for in whole or in part with funds obtained from the Government or borrowed on the credit of the Government pursuant to any Federal program involving a grant, contract, loan, insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, or any application or modification thereof approved by the Government for a grant, contract, loan, insurance, or guarantee under which the applicant itself participates in the construction work. 2. Gonstruction Work. The regulation at 41 C.F.R. S 60-1.3 defines "construction work" as the construction, rehabilitation, alteration, conversion, extension, demolition or repair of buildings, highways, or other changes or improvements to real property, including facilities providing utility services. The term also includes the supervision, inspection, and other onsite functions incidental to the actual construction. D. Davis-Bacon Act, as amended (40 U.S.C. 3141-31481. When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-federal entities (Sponsors) must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3148) as supplemented by Department of Labor regulations (29 C.F.R. $ 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). ln accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. ln addition, contractors must be required to pay wages not less than once a week. The non-federal entity (Sponsor) must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity (Sponsor) must report all suspected or reported violations to the federal awarding agency identified in Section H: Federal Fund lnformation. The contracts must also include a provision for compliance with the Copeland "Anti- Kickback" Act (40 U. S. C. 3145), as supplemented by Department of Labor regulations (29 C.F.R Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in \Mrole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient (Sponsor) must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal enti$ (Sponsor) must report all suspected or reported violations to the Federal awarding agency identified in Section H: Federal Fund lnformation. RCO 16-1513A Revision Dale: 1111 12O18 Page 25 of 37 5.a Packet Pg. 31 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) E. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). \Mrere applicable, all contracts awarded by the non-federal entity (Sponsor) in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. F. Rights to lnventions Made Under a Gontract or Agreement. lf the Federal award meets the definition of "funding agreement" under 37 C.F.R S 401.2(a) and the recipient or subrecipient (Sponsor) wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient (Sponsor) must comply with the requirements of 37 C.F.R Part 401, "Rights to lnventions Made by Nonprofit Organizations and SmallBusiness Firms Under Government Grants, Contracts and CooperativeAgreements," and any implementing regulations issued by the awarding agency. G. Glean AirAct (42 U.S.C. 7401-7671q.) and the Federal Water Pollution GontrolAct (33 U.S.C. 1251-13871, as Amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean AirAct (42 U.S.C. 74O1-7671q) and the Federal \A/bter Pollution ControlAct as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency identified in Section H: Federal Fund lnformation and the Regional Office of the Environmental Protection Agency (EPA) H. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). By signing this Agreement, the Sponsor certifies (per the certification requirements of 31 U.S.C.) that none of the funds that the Sponsor has (directly or indirectly) received or will receive for this project from the United States or any agency thereof, have been used or shall be used to engage in the lobbying of the Federal Government or in litigation against the United States. Such lobbying includes any influence or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this project. Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. RCO 16-1513A Revision Dale: 1 I 1'l 1201 I Page 26 of 37 5.a Packet Pg. 32 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) l. Procurement of Recovered Materials. A non-federal entity (Sponsor) that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R parl247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. J. Required Insurance. The non-federal entity (Sponsor) must, at a minimum, provide the equivalent insurance coverage for real property and equipment acquired or improved with federal funds as provided to property owned by the non-federal entity. Federally-owned property need not be insured unless required by the terms and conditions of the Federal award (2 C.F.R S 200.310 (2013)). K. Debarment and Suspension (Executive Orders 12549 and 12689). The Sponsor must not award a contract to parties listed on the government-wide exclusions in the System forAward Management (SAM), in accordance with the Office of Management and Budget (OMB) guidelines at 2 C.F.R S 180 that implement Executive Orders 12549 (3 C.F.R part 1986 Comp., p. 189) and 12689 (3 C.F.R part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. L. Gonflict of Interest. Sponsor agrees to abide by the conflict of interest policy and requirements of the federal funding agency established pursuant to 2 C.F.R 200. SECTION 30. PROVISIONS FOR BOATING INFRASTRUCTURE GRANTS A. Use of Sport Fish Restoration Logo. Per 50 CFR 86 Sec 75 and 76, the user of the logo must indemnify and defend the United States and hold it harmless from any claims, suits, losses, and damages from; any allegedly unauthorized use of any patent, process, idea, method, or device by the user in connection with its use of the logo, or any other alleged action of the user; and any claims, suits, losses, and damages arising from alleged defects in the articles or services associated with the logo. No one may use any part of the logo in any other manner unless the United States Fish and \Mldlife Service's Assistant Director for Wildlife and Sport Fish Restoration or Regional Director approves in writing. SECTION 3'. PROVISIONS FOR FIREARMS AND ARCHERY RANGE RECREATION PROJECTS ONLY The following provisions shall be in force only if the project described in this Agreement is funded from the Firearms and Archery Range Recreation Account. A. Liability Insurance. The Sponsor of a firearms or archery range recreation project shall procure an endorsement, or other addition, to liability insurance it carries, or shall procure a new policy of liability insurance, in a total coverage amount the Sponsor deems adequate to ensure it will have resources to pay successful claims of people who may be killed or injured, or suffer damage to property, while present at the range facility to which this grant is related, or by reason of being in the vicinity of that facility; provided that the coverage shall be at least one million dollars ($1,000,000) for the death of, or injury to, each person. B. Insurance Endorsement. The liability insurance policy, including any endorsement or addition, shall name Washington State, the funding board, and RCO as additional insured and shall be in a form approved by the funding board or director. RCO 16-1513A Revision Dale: 1 I 1 1 l2O1 8 Page27 oi 37 5.a Packet Pg. 33 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) G. Length of lnsurance. The policy, endorsement or other addition, or a similar liability insurance policy meeting the requirements of this section, shall be kept in force throughout the Sponsor's obligation to the project as identified in this Agreement in Section F. LONG-TERM OBLIGATIONS. D. Notice of Gancellation. The policy, as modified by any endorsement or other addition, shall provide that the issuing company shall give written notice to RCO not less than thirty (30) calendar days in advance of any cancellation of the policy by the insurer, and within ten (10) calendar days following any termination of the policy by the Sponsor. E. Government Agencies. The requirement of Subsection A through D above shall not apply if the Sponsor is a federal, state, or municipal government which has established a program of self-insurance or a policy of self-insurance with respect to claims arising from its facilities or activities generally, including such facilities as firearms or archery ranges, when the applicant declares and describes that program or policy as a part of its application to the funding board. F. Sole Duty of the Sponsor. By this requirement, the funding board and RCO does not assume any duty to any individual person with respect to death, injury, or damage to property which that person may suffer while present at, or in the vicinity of, the facility to which this grant relates. Any such person, or any other person making claims based on such death, injury, or damage, must look to the Sponsor, or others, for any and all remedies that may be available by law. SECTION 32. PROVISIONS FOR LAND AND WATER CONSERVATION FUND PROJECTS ONLY lf the project has been approved by the National Park Service, US Department of the lnterior, for funding assistance from the federal Land and Water Conservation Fund (LWCF), the "LWCF GrantAgreement General Provisions" are made part of this Agreement and incorporated herein . The Sponsor shall abide by these LWCF General Provisions, in addition to this Agreement, as they now exist or are hereafter amended. Further, the Sponsor agrees to provide RCO with reports or documents needed to meet the requirements of the LWCF General Provisions. sEcTloN 33. PROVTSTONS FOR FARM AND FOREST ACCOUNT PROJECTS (FARMLAND AND FORESTLAND PRESERVATTON PROJECTS ONLY) The following sections will not apply to Farmland and Forestland Preservation Projects if covered separately in a recorded RCO approved Agricultural Conservation Easement, or Forest Conservation Easement (or other method): A. Section 15 - lncome and lncome Use; B. Section 19 - Stewardship and Monitoring; C. Section 21 - Acknowledgement and Signs; D. Section 24 - Provisions Applying To Acquisition Projects, Sub-sections D, F, and G; E. Section 25C -Perpetuity; and F. Section 26 - Construction, Operation, Use and Maintenance of Assisted Projects. SECTION 34. PROVISIONS FOR SALMON RECOVERY FUNDING BOARD PROJECTS ONLY For habitat restoration projects funded in part or whole with federal funds administered by the SRFB the Sponsor shall not commence with clearing of riparian trees or in-water work unless either the Sponsor has complied with 50 C.F.R. S 223.203 (bX8) (2000), limit 8 or until an Endangered SpeciesAct consultation is finalized in writing by the National Oceanic and Atmospheric Administration . Violation of this requirement may be grounds for terminating this Agreement. This section shall not be the basis for any enforcement responsibility by RCO. RCO 16-1513A Revision Dale: 1 I 1 1 1201 I Page 28 of 37 5.a Packet Pg. 34 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) SECTION 35. PROVISIONS FOR PUGET SOUNDACQUISITION AND RESTORATION PROJECTS ONLY The following provisions shall be in force only if the project described in this Agreement is funded in part or wholly from the Puget Sound Acquisition and Restoration program. The Sponsor agrees to the following terms and conditions: A. Cost Principles/lndirect Gosts For State Agencies. GRANT RECIPIENT agrees to comply with the cost principles of 2 CFR 200 Subpart E as appropriate to the award. ln addition to the US Environmental Protection Agency's General Terms and Conditions "lndirect Cost Rate Agreements," if the recipient does not have a previously established indirect cost rate, it agrees to prepare and submit its indirect cost rate proposal in accordance with 2 CFR 200 Appendix Vll. B. Gredit and Acknowledgement. ln addition to Section 21: Acknowledgement and Signs, materials produced must display both the Environmental Protection Agency (EPA) and Puget Sound Partnership (PSP) logos and the following credit line: "This project has been funded wholly or in part by the United States Environmental Protection Agency. The contents of this document do not necessarily reflect the views and policies of the Environmental Protection Agency, nor does mention of trade names or commercial products constitute endorsement or recommendation for use. " This requirement is for the life of the product, whether during or after the Agreement period of performance. C. Hotel Motel Fire Safety Act. Sponsor agrees to ensure that all conference, meeting, convention, or training space funded in whole or part with federal funds, complies with the federal Hotel and Motel Fire Safety Act (PL 101-391 , as amended). Sponsors may search the Hotel-Motel National Master List @ http://www.usfa.dhs.gov/applications/hotel to see if a property is in compliance or to find other information about the Act. D. Drug Free Workplace Gertification. Sub-recipient (Sponsor) shall make an ongoing, good faith effort to maintain a drug-free workplace pursuant to the specific requirements set forth in 2 C.F.R. Part 1536 Subpart B. Additionally, in accordance with these regulations, the recipient organization shall identify all known workplaces under its federal awards, and keep this information on file during the performance of the award. Sponsors who are individuals must comply with the drug-free provisions set forth in 2 C.F.R. Part 1536 Subpart C. The consequences for violating this condition are detailed under 2 C.F.R. Part 1536 Subpart E. E. Management Fees. Management fees or similar charges in excess of the direct costs and approved indirect rates are not allowable. The term "management fees or similar charges" refers to the expenses added to direct costs in order to accumulate and reserve funds for ongoing business expenses, unforeseen liabilities or for other similar costs that are not allowable. Management fees or similar charges may not be used to improve or expand the project funded under this Agreement, except for the extent authorized as a direct cost of carrying out the scope of work. F. Trafficking in Persons and Trafficking Victim Protection Act of 2000 (TVPA). This provision applies only to a sub-recipient (Sponsor), and all sub-awardees of sub-recipient (Sponsor), if any. Sub-recipient (Sponsor) shall include the following statement in all sub-awards made to any private entity under this Agreement. "You as the sub-recipient, your employees, sub-awardees under this award, and sub-awardees' employees may not engage in severe forms of trafficking in persons during the period of time that the award is in effect; procure a commercial sex act during the period of time that the award is in effect; or use forced labor in the performance of the award or sub-awards under this Award." The sub-recipient (Sponsor), and all sub-awardees of sub-recipient (Sponsor) must inform RCO immediately of any information you receive from any source alleging a violation of this prohibition during the award term. RCO 16-15134 Revision Dale: 1 I 1 1 l2O1 I Page 29 of 37 5.a Packet Pg. 35 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) The federal agency funding this Agreement may unilaterally terminate, without penalty, the funding award if this prohibition is violated, Section 106 of the Trafficking Victims Protection Act of 2000, as amended. G. Lobbying. The chief executive officer of this recipient agency (Sponsor) shall ensure that no grant funds awarded under this Agreement are used to engage in lobbying of the Federal Government or in litigation against the United States, unless authorized under existing law. The recipient (Sponsor) shall abide by its respective Cost Principles (OMB Circulars A-21, A-87 , and A-122), which generally prohibits the use of federal grant funds for litigation against the United States, or for lobbying or other political activities. The Sponsor agrees to comply with 40 C.F.R. Part 34, New Restrictions on Lobbying. Sponsor shall include the language of this provision in award documents for all sub-awards exceeding $100,000, and require that sub-awardees submit certification and disclosure forms accordingly. ln accordance with the Byrd Anti-Lobbying Amendment, any Sponsor who makes a prohibited expenditure under 40 C.F.R. Part 34 or fails to file the required certification or lobbying forms shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each expenditure. All contracts awarded by Sponsor shall contain, when applicable, the anti-lobbying provisions as stipulated in the Appendix at 40 C.F.R. Part 30. Pursuant to Section 18 of the Lobbying Disclosure Act, Sponsor affirms that it is not a non-profit organization described in Section 501(c)(4) of the lnternal Revenue Code of 1986; or that it is a non-profit organization described in Section 501(c)(4) of the code but does not and will not engage in lobbying activities as defined in Section 3 of the Lobbying Disclosure Act. H. Reimbursement Limitation. lf the Sponsor expends more than the amount of RCO funding in this Agreement in anticipation of receiving additional funds from the RCO, it does so at its own risk. RCO is not legally obligated to reimburse the Sponsor for costs incurred in excess of the RCO approved budget. l. Disadvantaged Business Enterprise Requirements. The Sponsor agrees to comply with the requirements of EPAs Utilization of Small, Minority and Women's Business Enterprises in procurements made under this award. J. Minority and Women's Business Participation. Sponsor agrees to solicit and recruit, to the maximum extent possible, certified minority owned (MBE) and women owned (WBE) businesses in purchases and contracts initiated after the effective date of this Agreement. These goals are expressed as a percentage of the total dollars available for purchase or agreement and are as follows: Purchased Goods 8% MBE 4% WBE Purchased Services 10% MBE 4o/oWBE Professional Services 10% MBE 4o/o WBE Meeting these goals is voluntary and no agreement award or rejection shall be made based on achievement or non-achievement of the goals. Achievement of the goals is encouraged, however, and Sponsor and ALL prospective bidders or people submitting qualifications shall take the following affirmative steps in any procurement initiated after the effective date of this Agreement: 1. lnclude qualified minority and women's businesses on solicitation lists 2. Assure that qualified minority and women's business are solicited whenever they are potential sources of services or supplies. RCO 16-1513A Revision Dale: 1 I 1 1 1201 8 Page 30 of 37 5.a Packet Pg. 36 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) 3. Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. 4. Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women's businesses. 5. Use the services and assistance of the State Office of Minority and Women's Business Enterprises (OMWBE) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. K. MBE/WBE Reporting. ln accordance with the deviation from 40 C.F.R. 533.502, signed November 8, 2013, DBE reporting is limited to annual reports and only required for assistance agreements where one or more the following conditions are met: 1. There are any funds budgeted in the contractual/services, equipment or construction lines of the award; 2. $3,000 or more is included for supplies; or 3. There are funds budgeted for subawards or loans in which the expected budget(s) meet the conditions as 4. Described in items (a) and (b) \Mren completing the form, recipients (Sponsors) should disregard the quarterly and semi-annual boxes in the reporting period Section 1B of the form. For annual submissions, the reports are due by October 30th of each year or 90 days after the end of the project period, whichever comes first. The reporting requirement is based on planned procurements. Recipients (Sponsors) with funds budgeted for non-supply procurement and/or $3,000 or more in supplies are required to report annually whether the planned procurements take place during the reporting period or not. lf no procurements take place during the reporting period, the recipient should check the box in Section 58 when completing the form. MBEM/BE reports should be sent to the DBE Coordinator in the Sponsor's region. Contact information can be found at http://www.epa.gov/osbp/contactpage.htm. The coordinators also can answer any questions. Final MBEMBE reports must be submitted within 90 days after the project period of the grant ends. To be in compliance with regulations, the Sponsor must submit a final MBEMBE report. Non-compliance may impact future competitive grant proposals. The current EPA Form 5700-52A can be found at the EPA Office of Small Business Program's Home Page at http ://www.epa. gov/osbp/dbe_reporti ng. htm. L. Procurement involving an EPA Financial Assistance Agreement, Pursuant to 40 C.F.R. S 33.301, the Sponsor agrees to make the following six good faith efforts whenever procuring construction , equipment, services and supplies under an EPA financial assistance agreement, and to require that sub-recipients (Sponsors), and prime contractors also comply. Records documenting compliance with the six good faith efforts shall be retained: 1. Ensure Disadvantaged Business Enterprise (DBEs) are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For lndian Tribal, State and Local and Government Sponsors, this will include placing DBEs on solicitation lists and soliciting them whenever they are potential sources. RCO 16-1513A Revision Date: 1 I 1 1 1201 I Page 31 of 37 5.a Packet Pg. 37 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) 2. Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by DBEs in the competitive process. This includes, whenever possible, posting solicitations for bids or proposals for a minimum of 30 calendar days before the bid or proposal closing date. 3. Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs. For lndian Tribal, State and local Government Sponsors, this will include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by DBEs in the competitive process. 4. Encourage contracting with a consortium of DBEs when an agreement is too large for one of these firms to handle individually. 5. Use the services and assistance of the Small Business Administration (SBA) and the Minority Business Development of the Department of Commerce. 6. lf the Sponsor awards subcontracts, require the Sponsor to take the steps in paragraphs (a) through (e) of this section. M. Lobbying & Litigation. By signing this Agreement, the Sponsor certifies that none of the funds received from this Agreement shall be used to engage in the lobbying of the Federal Government or in litigation against the United States unless authorized under existing law. The chief executive officer of this Sponsor agency shall ensure that no grant funds awarded under this Agreement are used to engage in lobbying of the Federal Government or in litigation against the United States unless authorized under existing law. The Sponsor shall abide by its respective Attachment in 2 C.F.R. Part 200, which prohibits the use of federal grant funds for litigation against the United States or for lobbying or other political activities. For subawards exceeding $100,000, EPA requires the following certification and disclosure forms: Certification Regarding Lobbying, EPA Form 6600-06: http://www. epa. gov/ogd/AppKiUform/Lobbying_sec. pdf 2. Disclosure of Lobbying Activities, SF LLL: http://www.epa.gov/ogd/AppKiVform/sflllin_sec.pdf 3. Legal expenses required in the administration of Federal programs are allowable. Legal expenses for prosecution of claims against the Federal Government are unallowable. N. Payment to Consultants. EPA participation in the salary rate (excluding overhead) paid to individual consultants retained by recipients (Sponsors) or by a recipients' (Sponsor's) contractors or subcontractors shall be limited to the maximum daily rate for Level lV of the Executive Schedule (formerly GS-18), to be adjusted annually. This limit applies to consultation services of designated individuals with specialized skills who are paid at a daily or hourly rate. This rate does not include transportation and subsistence costs for travel performed (the recipient will pay these in accordance with his/her normal travel reimbursement practices). Subagreements with firms for services that are awarded using the procurement requirements in 40 C.F.R. Parts 30 or 31 , are not affected by this limitation unless the terms of the contract provide the recipient (Sponsor) with responsibility for the selection, direction and control of the individual who will be providing services under the contract at an hourly or daily rate of compensation. See 40 C.F.R. S 30.27(b) or 40 C.F.R. S 31.369(D, as applicable, for additional information. As of January 1,2014, the limit is $602.24 per day $75.28 per hour. 1 RCO 16-1513A Revision Dale: 1 I 1 1 l2O1 8 Page 32 of 37 5.a Packet Pg. 38 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) O. Peer Review. \A/here appropriate, prior to finalizing any significant technical products the Principal lnvestigator (Pl) of this project must solicit advice, review, and feedback from a technical review or advisory group consisting of relevant subject matter specialists. A record of comments and a brief description of how respective comments are addressed by the Pl will be provided to the Project Monitor prior to releasing any final reports or products resulting from the funded study. P. lnternational Travel (lncluding Canada). All lnternational Travel must be approved by the US Environmental Protection Agency's Office of lnternational and Tribal Affairs (OITA) BEFORE travel occurs. Even a brief trip to a foreign country, for example to attend a conference, requires OITA approval. Please contact your Partnership Project manager as soon as possible if travel is planned out of the country, including Canada and/or Mexico, so that they can submit a request to the EPA Project Officer if they approve of such travel. O. Unliquidated Obligations (ULO). Sub-recipients, and all sub-awardees of Sub-Recipients, if any, should manage their agreement and subaward funding in ways that reduce the length of time that federal funds obligated and committed to subaward projects are unspent (not yet drawn down through disbursements to sub-recipients and sub-awardees). SECTION 36. ORDER OF PRECEDENCE This Agreement is entered into, pursuant to, and under the authority granted by applicable federal and state laws. The provisions of the Agreement shall be construed to conform to those laws. ln the event of a direct and irreconcilable conflict between the terms of this Agreement and any applicable statute , rule, or policy or procedure, the conflict shall be resolved by giving precedence in the following order: 1. Federal law and binding executive orders; 2. Code of federal regulations; 3. Terms and conditions of a grant award to the state from the federal government; 4. Federal grant program policies and procedures adopted by a federal agency that are required to be applied by federal law; 5. State law (constitution, statute); 6. Washington Administrative Code; 7. Funding board or RCO policies. SECTION 37. LIMITATION OF AUTHORITY Only RCO's Director or RCO's delegate by writing (delegation to be made prior to action) shall have the authority to alter, amend, modify, or waive any clause or condition of this Agreement; provided that any such alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made as a written amendment to this Agreement and signed by the RCO Director or delegate SECTION 38. WAIVER OF DEFAULT Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of the Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Agreement unless stated to be such in writing , signed by the director, or the director's designee, and attached as an amendment to the originalAgreement. sEcTroN 39.APPLICATION REPRESENTATIONS - MISREPRESENTATIONS OR INACCURACY OR BREACH RCO 16-1513A Revision Dale: 1 I 11 1201 I Page 33 of 37 5.a Packet Pg. 39 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) The funding board and RCO rely on the Sponsor's application in making its determinations as to eligibility for, selection for, and scope of, funding grants. Any misrepresentation, error or inaccuracy in any part of the application may be deemed a breach of thisAgreement. SECTION 40. SPECIFIC PERFORMANCE The funding board and RCO may enforce this Agreement by the remedy of specific performance, which usually will mean completion of the project as described in this Agreement and /or enforcement of long-term obligations. However, the remedy of specific performance shall not be the sole or exclusive remedy available to RCO. No remedy available to the funding board or RCO shall be deemed exclusive. The funding board or RCO may elect to exercise any, a combination of, or all of the remedies available to it under this Agreement, or under any provision of law, common law, or equity, including but not limited to seeking full or partial repayment of the grant amount paid and damages. SECTION 41. TERMINATION AND SUSPENSION The funding board and RCO will require strict compliance by the Sponsor with all the terms of this Agreement including, but not limited to, the requirements of the applicable statutes, rules and all funding board and RCO policies, and with the representations of the Sponsor in its application for a grant as finally approved by the funding board. For federal awards, notification of termination will comply with 2 C.F.R. S 200.340. A. ForGause. 1. The funding board or the director may suspend or terminate the obligation to provide funding to the Sponsor under this Agreement: a. lf the Sponsor breaches any of the Sponsor's obligations under this Agreement; b. lf the Sponsor fails to make progress satisfactory to the funding board or director toward completion of the project by the completion date set out in this Agreement lncluded in progress is adherence to milestones and other defined deadlines; or c. lf the primary and secondary Sponsor(s) cannot mutually agree on the process and actions needed to implement the project; 2. Prior to termination, the RCO or the funding board shall notify the Sponsor in writing of the opportunity to cure. lf corrective action is not taken within 30 days or such other time period that the director or board approves in writing, the Agreement may be terminated. ln the event of termination, the Sponsor shall be liable for damages or other relief as authorized by law and/or this Agreement. 3. RCO reserves the right to suspend all or part of the Agreement, withhold further payments, or prohibit the Sponsor from incurring additional obligations of funds during the investigation of any alleged breach and pending corrective action by the Sponsor, or a decision by the RCO to terminate the Contract. B. For Convenience. Except as otherwise provided in this Agreement, RCO may, by ten (10) days written notice, beginning on the second day after the mailing, terminate this Agreement, in whole or in part when it is in the best interest of the state. lf this Agreement is so terminated, RCO shall be liable only for payment required under the terms of this Agreement prior to the effective date of termination . A claimed termination for cause shall be deemed to be a "Termination for Convenience" if it is determined that: 1. The Sponsor was not in default; or 2. Failure to perform was outside Sponsor's control, fault or negligence. RCO 16-1513A Revision Dale: 1 I 11 1201 8 Page 34 of 37 5.a Packet Pg. 40 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) C. Rights of Remedies of the RCO. 1. The rights and remedies of RCO provided in thisAgreement are not exclusive and are in addition to any other rights and remedies provided by law. 2. ln the event this Agreement is terminated by the funding board or director, after any portion of the grant amount has been paid to the Sponsor under this Agreement, the funding board or director may require that any amount paid be repaid to RCO for redeposit into the account from which the funds were derived. However, any repayment shall be limited to the extent it would be inequitable and represent a manifest injustice in circumstances where the project will fulfill its fundamental purpose for substantially the entire period of performance and of long-term obligation. D. Non Availability of Funds. The obligation of the RCO to make payments is contingent on the availability of state and federal funds through legislative appropriation and state allotment. lf amounts sufficient to fund the grant made under this Agreement are not appropriated to RCO for expenditure for this Agreement in any biennial fiscal period, RCO shall not be obligated to pay any remaining unpaid portion of this grant unless and until the necessary action by the Legislature or the Office of Financial Management occurs. lf RCO participation is suspended under this section for a continuous period of one year, RCO's obligation to provide any future funding under this Agreement shall terminate. Termination of the Agreement under this section is not subject to appeal by the Sponsor. 1. Suspension: The obligation of the RCO to manage contract terms and make payments is contingent upon the state appropriating state and federal funding each biennium. ln the event the state is unable to appropriate such funds by the first day of each new biennium RCO reserves the right to suspend the Agreement, with ten (10) days written notice, until such time funds are appropriated. Suspension will mean all work related to the contract must cease until such time funds are obligated to RCO and the RCO provides notice to continue work. SECTION 42. DISPUTE HEARING Except as may otherwise be provided in this Agreement, when a dispute arises between the Sponsor and the funding board, which cannot be resolved, either party may request a dispute hearing according to the process set out in this section. Either party's request for a dispute hearing must be in writing and clearly state: A. The disputed issues; B. The relative positions of the parties; C. The Sponsor's name, address, project title, and the assigned project number ln order for this section to apply to the resolution of any specific dispute or disputes, the other party must agree in writing that the procedure under this section shall be used to resolve those specific issues. The dispute shall be heard by a panel of three persons consisting of one person chosen by the Sponsor, one person chosen by the director, and a third person chosen by the two persons initially appointed. lf a third person cannot be agreed on, the third person shall be chosen by the funding board's chair. Any hearing under this section shall be informal, with the specific processes to be determined by the disputes panel according to the nature and complexity of the issues involved. The process may be solely based on written material if the parties so agree. The disputes panel shall be governed by the provisions of thisAgreement in deciding the disputes. The parties shall be bound by the decision of the disputes panel, unless the remedy directed by that panel shall be without the authority of either or both parties to perform, as necessary, or is othenarise unlavyful. RCO 16-1513A Revision Dale: 1 I 11 1201 I Page 35 of 37 5.a Packet Pg. 41 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) Request for a disputes hearing under this section by either party shall be delivered or mailed to the other party. The request shall be delivered or mailed within thirty (30) days of the date the requesting party has received notice of the action or position of the other party which it wishes to dispute. The written agreement to use the process under this section for resolution of those issues shall be delivered or mailed by the receiving party to the requesting party within thirty (30) days of receipt by the receiving party of the request. All costs associated with the implementation of this process shall be shared equally by the parties. SECTION43. ATTORNEYS'FEES ln the event of litigation or other action brought to enforce contract terms, each party agrees to bear its own attorney fees and costs. SECTION 44. GOVERNING LAWruENUE This Agreement shall be construed and interpreted in accordance with lhe laws of the State of Washington . ln the event of a lawsuit involving this Agreement, venue shall be in Thurston County Superior Court if legally proper; otherwise venue shall be in a county where the project is situated, if venue there is legally proper, and if not, in a county where venue is legally proper. The Sponsor, by execution of this Agreement acknowledges the jurisdiction of the courts of the State of \Ahshington. sEcTtoN 45.PROVISIONS APPLICABLE ONLY IF FEDERALLY RECOGNIZED INDIAN TRIBE IS THE SPONSOR ln the cases where thisAgreement is between the funding board (which includes the State of Washington for purposes of this Agreement) and a federally recognized lndian Tribe, the following terms and conditions apply, but only between those parties: A. Notwithstanding the above venue provision, if the State of Washington intends to initiate legal action against a federally recognized lndian tribe relating to the performance, breach, or enforcement of this Agreement, it shall so notify the Tribe. lf the Tribe believes that a good faith basis exists for subject matter jurisdiction of such an action in federal court, the Tribe shall so notifi7 the State within five days of receipt of such notice and state the basis for such jurisdiction. lf the Tribe so notifies the State, the State shall bring such action in federal court, otherwise the State may sue the Tribe in the Thurston County Superior Court, or such other superior court where venue is proper, if not proper in Thurston County. lnterpretation of the Agreement shall be according to applicable State law, except to the extent preempted by federal law. ln the event suit is brought in federal court and the federal court determines that it lacks subject matter jurisdiction to resolve the dispute between the State and Tribal Party, then the State may bring suit in Thurston County Superior Court or such other superior court where venue is proper, if not proper in Thurston County. B. Any judicial award, determination, order, decree or other relief, whether in law or equity or otherwise, resulting from such actions under subsection A above, shall be binding and enforceable on the parties. Any money judgment or award against a Tribe, tribal officers, or employees, or the State of Washington, its agencies, or its officers and employees may exceed the amount of funding awarded under this Agreement. C. As requested by RCO, the Tribe shall provide to RCO its governing requirements and procedures for entering into Agreement with RCO and waiving its sovereign immunity. ln addition, the tribe shall provide to RCO all authorizations the Tribe requires to authorize the person (s) signing the Agreement on the Tribe's behalf to bind the Tribe and waive the Tribe's sovereign immunity as provided herein . RCO 16-1513A Revision Dale: 111112018 Page 36 of 37 5.a Packet Pg. 42 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) D. The Tribe hereby waives its sovereign immunity for suit in federal and state court for the limited purposes of allowing the State to bring and prosecute to completion such actions relating to the performance, breach, or enforcement of this Agreement as provided in subsection A above, and to bring actions to enforce any judgment arising from such actions. This waiver is not for the benefit of any third party and shall not be enforceable by any third party or by any assignee of the parties. ln any enforcement action, the parties shall bear their own enforcement costs, including attorneys'fees. For purposes of this provision, the State includes the funding board, the RCO, and any other state agencies as the term "agency" is broadly understood to include, but not be limited to, departments, commissions, boards, divisions, bureaus, committees, offices, councils, societies, etc. SECTION 46. SEVERABILITY The provisions of this Agreement are intended to be severable. lf any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Agreement. RCO 16-1513A Revision Date:'l l'11 l2O1 8 Page 37 of 37 5.a Packet Pg. 43 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) Eligible Scope Activities Project Sponsor: Project Title: Program: City of Kent Clark Lake Park Expansion: Walla Acquisition \ M/RP - Local Parks Project Number: 16-1513 Project Type: Acquisition Approval: 21112018 Acquisition Metrics Property: Walla Property (Worksite #1, Clark Lake Park) Real Property Acquisition Land Acres by Acreage Type (fee simple): Wetlands Uplands Existing structures on site: Incidentals Appraisal Appraisal Review Glosing, Recording, Taxes, Title Cultural resources (Acq) Demolition Buildings / structures to be demolished: Fencing (Acq) Number of linear feet of fencing to be built: Noxious weed control Acres treated for noxious weeds by method: Mechanical Survey (Acq) Wetland Delineations Administrative Costs (Acq) Administrative costs (Acq) 0.25 5.25 Structures to be demolished A house built in 1913, a tool shed, a small abandoned single family home, a pump building, and the foundation of a barn that burned down about 't0 years ago. An onsite Septic system will also need to be decommissioned. Sposnor wi''l/ salvage what they can from the existing house. 400 5.50 t, ELIGREIM.RPT April 17,2018 Page: 5.a Packet Pg. 44 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) Project Number: Project Name: Sponsor: Project Manager: X = lVlilestone Complete ! = Critical Milestone Milestone Report By Project 16-1513A Clark Lake Park Expansion: WallaAcquisition Kent City of Karl Jacobs x Order Appraisal(s)01to1t2016 x !Order Appraisal Review(s)04t15t2016 x I Purchase Agreement Signed 07131t2016 x !Acquisition Closing 12t31t2016 Waiver of retroactivity #16-12, Project Start o4t17t2018 Recorded Acq Documents to RCO 05t31t2018 !Progress Report Due 06t30t2018 Cultural Resources Complete 06/30/2018 Survey required. See special condition #1. !Annual Project Billing Due 07t01t2018 Survey Complete 12t31t2018 !Progress Report Due 12t31t2018 Demolition Complete 03t31t2019 Fencing Complete o5t31t2019 Funding Acknowl Sign Posted 06t01t2019 RCO Final lnspection 06t15t2019 Noxious Weed Control Complete 06t15t2019 Agreement End Date 06t30t2019 Final Billing Due 07t01t2019 Submit prior to final report. Final Report Due 07t02t2019 Submit after, but within 10 days of, final billing. Comments/DescriptionXMilestoneDate l MILESTO.RPT April 17, 2018 Page: 5.a Packet Pg. 45 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) 5.a Packet Pg. 46 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) 5.a Packet Pg. 47 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) 5.a Packet Pg. 48 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) 5.a Packet Pg. 49 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) 5.a Packet Pg. 50 At t a c h m e n t : R e s o l u t i o n ( 1 2 3 4 : G r a n t A g r e e m e n t w i t h R e c r e a t i o n a n d C o n s e r v a t i o n O f f i c e f o r W a l l a A c q u i s i t i o n – R e c o m m e n d ) PARKS AND HUMAN SERVICES COMMITTEE Julie Parascondola, CPRP 220 Fourth Ave S Kent, WA 98032 253-856-5100 DATE: May 17, 2018 TO: Parks and Human Services Committee SUBJECT: Establishment of Riverbend Golf Complex’s Capital Funds and Cash Reserves - Recommend MOTION: Move to recommend Council establish Riverbend Golf Complex’s capital budget and cash reserves account based on proceeds received from the sale of the Par 3 property at Riverbend Golf Course, in alignment with Riverbend’s August 2017 Business Plan. SUMMARY: The City Council in May of 2017 authorized the sale of the Par 3 property at Riverbend Golf Course for $10,500,000 to Auburn-based FNW, Inc./Landmark Development Group for a mixed-use project. This sale will eliminate Riverbend’s interfund loan of $4,000,000 (est), establish new cash reserves of $500,000 and also provide a capital re-investment in the Riverbend Golf Complex. These are critical goals developed in the August 2017 Riverbend Business Plan. Debt payment, capital reinvestment, and cash reserves establishment will be completed in two phases, based on the purchase and sale agreement and closing schedule created at the time of the sale. Phase I is now complete and closed, with Auburn-based FNW, Inc./Landmark Development paying $6,146,341 which is 59% of the $10,500,000 total sale price. Payment received for Phase 1 will reduce the existing $4,000,000 (est) interfund loan down by ($2,341,463) leaving a remaning balance of $1,658,537 (est), establish 59%, $292,683, of the new $500,000 cash reserve and the remaining balance will pay for closing costs, outside counsel expenses, and establish a new capital improvements budget for Riverbend. The capital improvement budget for Phase 1 is estimated to be $3,278,294. The final contribution to capital improvements is contingent upon the final billing for outside counsel. Capital projects are in alignment with the Capital Improvement Plan created in the August 2017 Riverbend Business Plan. When closing of Phase II occurs, staff will come back to the Council to allocated remaining balances. Capital improvement for Phase 1 payment will be allocated as follows: $100,000 for 18 Hole Clubhouse Expansion/Remodel, $2,225,000 for Driving Range Expansion/Remodel, $750,000 for Maintenance Equipment Replacement (4 year lease for $187,500 per year starting in 2018), $40,000 for 18 Hole Golf Course 6 Packet Pg. 51 Renovations and Improvements, $40,000 for Driving range Ball Machine, and $123,294 Unallocated Balance. BUDGET IMPACT: Establish a new Riverbend Golf complex capital budget of $3,278,294 and a new Riverbend cash reserve account of $292,683. SUPPORTS STRATEGIC PLAN GOAL: Authentic Connectivity and Communication, Thriving Neighborhoods and Urban Centers, Sustainable Funding 6 Packet Pg. 52 PARKS AND HUMAN SERVICES COMMITTEE Julie Parascondola, CPRP 220 Fourth Ave S Kent, WA 98032 253-856-5100 DATE: May 17, 2018 TO: Parks and Human Services Committee SUBJECT: Facility Services Division Overview - Information Only SUMMARY: Alex Ackley, Facility Services Superintendent, will be sharing with the Committee a divisional summary of the City’s Facility Services responsibilities, in an effort to educate and inform the Committee and to allow for any questions to be answered, as well as open dialogue and discussion. SUPPORTS STRATEGIC PLAN GOAL: Innovative Government, Authentic Connectivity and Communication, Thriving Neighborhoods and Urban Centers, Sustainable Funding, Inclusive Community 7 Packet Pg. 53 PARKS AND HUMAN SERVICES COMMITTEE Julie Parascondola, CPRP 220 Fourth Ave S Kent, WA 98032 253-856-5100 DATE: May 17, 2018 TO: Parks and Human Services Committee SUBJECT: Director's Report - Information Only SUMMARY: Julie Parascondola, Director of the Parks, Recreation and Community Services Department, will inform the committee of noteworthy information and upcoming events. 8 Packet Pg. 54