HomeMy WebLinkAboutCity Council Committees - Parks and Human Services Committee - 05/17/2018
Unless otherwise noted, the Parks and Human Services Committee meets at 5 p.m. on the
third Thursday of each month in the Kent City Hall, Council Chambers East, 220 Fourth
Avenue South, Kent, WA 98032.
For additional information please contact Ron Lashley at 253 -856-5101, or via email at
RLashley@kentwa.gov.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay
Service at 1-800-833-6388.
Parks and Human Services
Committee
Agenda
Chair - Brenda Fincher
Councilmembers - Satwinder Kaur,
Julie Parascondola, CPRP
Thursday, May 17, 2018
5:00 p.m.
Item Description Action Speaker Time
1. Call to Order Chair Fincher 01 MIN.
2. Roll Call Chair Fincher 01 MIN.
3. Changes to the Agenda Chair Fincher 01 MIN.
4. Approval of April 19, 2018
Minutes
YES Brenda Fincher
5. Grant Agreement with
Recreation and Conservation
Office for Walla Acquisition –
Recommend
YES Bryan Higgins 05 MIN.
6. Establishment of Riverbend Golf
Complex’s Capital Funds and
Cash Reserves - Recommend
YES Julie Parascondola 45 MIN.
7. Facility Services Division
Overview - Information Only
NO Alex Ackley 30 MIN.
8. Director's Report - Informaition
Only
NO Julie Parascondola 10 MIN.
9. Adjournment Chair Fincher 01 MIN.
PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRP
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: May 17, 2018
TO: Parks and Human Services Committee
SUBJECT: Approval of April 17, 2018 Minutes
MOTION:
Move to approve the April 19, 2018 Minutes
SUMMARY:
BUDGET IMPACT:
ATTACHMENTS:
1. Approval of April 19, 2018 Minutes (PDF)
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Parks and Human Services Committee April 19, 2018
Minutes Kent Washington
Approval Pending
Date: April 19, 2017
Time: 5:00 p.m.
Place: Council Chambers
Attending: Chair Brenda Fincher, Councilmembers Bill Boyce, and Satwinder Kaur
Agenda:
1. Call to Order
Chair Brenda Fincher called the meeting to order at 6:01 p.m.
2. Roll Call
Chair Brenda Fincher, Councilmembers Bill Boyce and Satwinder Kaur in attendance.
3. Changes to the Agenda
There were no changes to the agenda.
4. Minutes dated March 15, 2018
MOTION: Councilmember Kaur moved to approve the minutes dated March 15, 2018.
Councilmember Boyce seconded. The motion passed 3-0.
5. Resolution for Grant Application #18-1527 to the Recreation and
Conservation Office for Service Club Ballfields Drainage – Recommend
Every other year staff pursues funding for park development and/or acquisition of
property through the Washington Recreation and Conservation Office (RCO). Staff is
requesting authorization to submit a grant application to the RCO Washington Wildlife
and Recreation program to fund drainage improvements for three fields at Service
Club Ballfields Park. The application is submitted this year, funding occurs the
following year contingent legislative approval in July, and the timeline would be the
year after to begin improvements.
MOTION: Councilmember Boyce moved to recommend council adopt the resolution
authorizing the submittal of grant application #18-1527 to the Recreation and
Conservation Office, to assist in funding drainage improvements at Service Club
Ballfields Park. Councilmember Kaur seconded.
The motion passed 3-0.
6. Park Planning & Development Division Overview – Information
Hope Gibson, Park Planning & Development Manager, shared with the Committee a
summary of the City’s Park Planning & Development responsibilities, in an effort to
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educate and inform the Committee and to allow for any questions to be answered, as
well as open dialogue and discussion.
7. Parks and Recreation Commission, Ordinance Update – Recommend
The Mayor and staff are introducing a new Commission position – an ‘alternate,’ to
be appointed and confirmed by Mayor and City Council. This ‘alternate’ position would
serve in a nonvoting capacity, except when a regular member is absent from a
meeting, at which point the alternate would then serve as a pro tempore member and
will have the ability to vote on all matters coming before the Commission at that
meeting. The alternate will not be required to assume a vacant commission spot but
will have the option to do so. We are reducing the youth members from two to one. In
building the youth initiative, we will have a Youth Commission that will be called on
for input.
MOTION: Councilmember Kaur moved to recommend Council amend Section 2.60.020
of the Kent City Code to reduce the membership of the Parks and Recreation
Commission from 16 to 12 members; to provide for only one youth representative
position, and to create an alternate position on the Commission. Councilmember Boyce
seconded.
The motion passed 3-0.
8. Human Services Commission, Ordinance Update –Recommend
The Mayor and staff are introducing a new Commission position – an ‘alternate,’ to be
appointed and confirmed by Mayor and City Council. This ‘alternate’ position would
serve in a nonvoting capacity, except when a regular member is absent from a
meeting, at which point the alternate would then serve as a pro tempore member and
will have the ability to vote on all matters coming before the Commission at that
meeting.
MOTION: Councilmember Boyce moved to recommend Council amend Section
2.53.040 of the Kent City Code to create an alternate position on the Human Services
Commission. Councilmember Kaur seconded.
The motion passed 3-0.
09. Director's Report – Information Only
Parks is putting in a request for proposal for a marketing and outreach plan. The plan
will help to identify our marketing collateral better and how are we doing reaching
populations we normally do not reach. It will also identify how we are utilizing social
media for our true brand and how we tell our story to the community. In creating the
strategy document, we will be working internally on how best to deliver our services.
CBDG application cycle closed. We received 97 applications, of which 86 applications
were complete. Currently, the applications are under review by the Human Services
Department.
RFP for the new restaurant concessionaire at the Riverbend Golf Course closes May 11th.
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The Recreation Youth and Team Division were one of 20 grant recipients of twenty-five
thousand dollars from the “Healthy Out of School Time” grant from the National
Recreation and Park Association in partnership with the Walmart Foundation.
10. Adjournment
Chair Fincher adjourned the meeting at 6:43 p.m.
Ronald Lashley
Ronald Lashley
Committee Secretary
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PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRP
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: May 17, 2018
TO: Parks and Human Services Committee
SUBJECT: Grant Agreement with Recreation and Conservation Office for
Walla Acquisition – Recommend
MOTION:
Move to recommend council authorize the mayor to sign a grant agreement
with the Recreation and Conservation Office for reimbursement funding in
the amount of $716,876 toward the acquisition costs of the Walla property
at Clark Lake Park, subject to final grant terms and conditions acceptable
to the parks director and city attorney.
SUMMARY:
On May 3, 2016, Council adopted Resolution No. 1926, which authorized staff to
submit an application to the Recreation and Conservation Office (RCO) for state
grant assistance to help offset the cost of acquiring the Walla property in June
2016.
Formal application was made to RCO, which awarded the city of Kent grant #16-
1513. The grant provides for a total project cost of $1,433,753, with RCO
reimbursing the City $716,876, conditioned upon an equal City match of $716,877.
This 5.5 acre property, located at 12415 SE 240th Street, is one of an assemblage
of parcels needed to complete Clark Lake Park.
BUDGET IMPACT: Revenue impact to the Parks Acquisition budget
SUPPORTS STRATEGIC PLAN GOAL:
Authentic Connectivity and Communication, Thriving Neighborhoods and Urban
Centers
ATTACHMENTS:
1. Resolution (PDF)
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#WASHINGTON STATE
Recreation and
Conservation Office Funding Board Project Agreement
Project Sponsor:
Project Title:
City of Kent
Clark Lake Park Expansion: Walla Acquisition
Project Number: 1 6-1 51 3A
Approval Da|a;21112Q18
A. PARTIESOFTHEAGREEMENT
This Funding Board Project Agreement (Agreement) is entered into between the State of Washington by and through
the Recreation and Conservation Funding Board (RCFB or funding board) and the Recreation and Conservation
Office (RCO), P.O. Box 40917, Olympia, Washington 98504-0917 and City of Kent (Sponsor, and primary Sponsor),
220 Fourth Ave S, Kent, WA 98032-5895, and shall be binding on the agents and all persons acting by or through the
parties. The Sponsor's Data Universal Numbering System (DUNS) Number is 020253613.
All Sponsors are equally and independently subject to all the conditions of this Agreement except those conditions that
expressly apply only to the primary Sponsor.
Per the Applicant Resolution/Authorizations submitted by all sponsors (and on file wilh the RCO), the identified
Authorized Representative(s)/Agent(s) have full authority to legally bind the Sponsor(s) regarding all matters related to
the project, including but.not limited to, full authority to: (1 ) sign an application to the funding board for grant
assistance, (2) enter into this project agreement on behalf of the Sponsor(s) (including indemnification and waiver of
sovereign immunity as provided therein), (3) enter any amendments thereto on behalf of the Sponsors, and (4) make
any decisions and submissions required with respect to the project. Agreements and amendments must be signed by
the Authorized Representative of all sponsors.
lf a Sponsor wishes to change its Authorized Representative/Agent as identified on the original signed Applicant
Resolution/Authorization, the Sponsor has the obligation to provide to RCO in writing a newApplicant
Resolution/Authorization signed by its governing body. Unless a newApplicant Resolution/Authorization has been
provided, RCO will be entitled to rely upon the fact that the current Authorized Representative/Agent has the authority
to bind the Sponsor to the Agreement (including any amendments thereto) and decisions related to implementation of
the Agreement.
For the purposes of this Agreement, as well as for grant management purposes with RCO, only the primary Sponsor
may act as a fiscal agent to obtain reimbursements (see Section 1'1 . PROJECT REIMBURSEMENTS).
B. PURPOSEOFAGREEMENT
This Agreement sets out the terms and conditions by which a grant is made from the Outdoor Recreation Account of
the State of Washington. The grant is administered by the Recreation and Conservation Office (RCO) to the Sponsor
for the project named above per the director's authority granted in RCW 794.25.020.
C. DESCRIPTION OF PROJECT
The City of Kent will use this grant to acquire 5.5 acres at Clark Lake Park. Clark Lake Park is a 125-acre passive park
surrounding a 7-acre freshwater lake located at 12415 SE 240th Street in Kent, King County. This will allow the City of
Kent to acquire this high priority acquisition for inclusion into the existing park for expansion of lhe existing undersized
parking lot and fulure development of park amenities. The primary recreational opportunity provided by this project is
passive recreation.
D. PERIODOF.PERFORMANCE
The period of performance begins on April 17 , 2018 (project start date) and ends on June 30, 201 9 (project end
date). No allowable cost incuned before or after this period is eligible for reimbursement unless specifically provided
for by written amendment or addendum to this Agreement or specifically provided for by WAC Titles 286, 420; or
RCFB and/or SRFB policies published in RCO manuals as of the effective date of this agreement.
The Sponsor must request extensions ofthe period ofperformance at least 60 days before the project end date.
The Sponsor has obligations beyond this period of performance as described in Section F: Long-Term Obligations
E. STANDARD TERMS AND CONDITIONS INCORPORATED
The Standard Terms and Conditions of the Project Agreement are hereby incorporated by reference as part of this
Agreement.
F. LONG.TERi'OBLIGATIONS
RCO 16-1513A Revision Dale: 1 I 11 l2O1 8 Page 1 of 37
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For this acquisition project, the sponsor's on-going obligations shall be in perpetuity and shall survive the
completion/termination of this Project Agreement unless otheMise identified in the Agreement or as approved by the
funding board. lt is the intent of the funding board's conversion policy (see Section 25: Long-Term Obligations Of The
Project Sponsors) that all lands acquired and/or facilities and areas developed, renovated, or restored with funding
assistance remain in the public domain in perpetuity.
G. PROJECTFUNDING
The total grant award provided by the funding board for this project shall not exceed $71 6,876.00. The funding board
shall not pay any amount beyond that approved for grant funding of the project and within the funding board's
percentage as identified below. The Sponsor shall be responsible for all total project costs that exceed this amount.
The minimum matching share provided by the Sponsor shall be as indicated below:
Percentage DollarAmount Source of Funding
RCFB - WWRP - Local Parks
Proiect Sponsor
Total Project Cost
50.00%
50.00%
s716,876.00
$716,877.00
State
$1,433,753.00
FEDERAL FUND INFORMATION
This Agreement is not a federal subaward. This Agreement is funded with a grant from the State of Washington.
I. RIGHTS AND OBLIGATIONS INTERPRETED IN LIGHT OF RELATED DOCUMENTS
All rights and obligations of the parties under this Agreement are further specified in and shall be interpreted in light of
the Sponsor's application and the project summary and eligible scope activities under which the Agreement has been
approved as well as documents produced in the course of administering the Agreement, including the eligible scope
activities, the milestones report, progress reports, and the final report. Provided, to the extent that information
contained in such documents is ineconcilably in conflict with this Agreement, it shall not be used to vary the terms of
the Agreement, unless those terms are shown to be subject to an unintended error or omission. This'Agreement" as
used here and elsewhere in this document, unless otheMise specifically stated, has the meaning set forth in the
definitions of the Standard Terms and Conditions.
AMENDMENTS TO AGREEMENT
Except as provided herein, no amendment (including without limitation, deletions) of any of the terms or conditions of
this Agreement will be effective unless provided in writing signed by all parties. Extensions of the period of
performance and minor scope adjustments consented to in writing (including email) by the Sponsor need only be
signed by RCO's director or designee, unless othenarise provided for in another agreement a Sponsor has with the
RCO. This exception does not apply to a federal government Sponsor or a Sponsor that requests and enters into a
formal amendment for extensions or minor scope adjustments.
It is the responsibility of a Sponsor to ensure that any person who signs an amendment on its behalf is duly authorized
to do so, and such signature shall be binding on the Sponsor ifthe representative/agent signing has been authorized
to do so by Applicant Resolution/Authorization provided to the RCO and such Applicant Resolution/Authorization has
not been withdrawn by the governing body in a subsequent resolution.
Any amendment to this Agreement, unless otheruise expressly stated, shall be deemed to include all cunent federal,
state, and local govemment laws and rules, and funding board policies applicable and active and published in RCO
manuals or on the RCO Website in effect as of the effective date of the amendment, without limitation to the subject
matter of the amendment. Provided, any update in law, rule, policy or a manual that is incorporated as a result of an
amendment shall apply only prospectively and shall not require that an act previously done in compliance with existing
requirements be redone.
K. COMPLIANCE WITH APPLICABLE STATUTES, RULES, AND RCFB.SRFB POLICIES
This agreement is governed by, and the Sponsor shall comply with, all applicable state and federal laws and
regulations, including any applicable RCFB and/or SRFB policies published in RCO manuals or on the RCO Website
as exist on the effective date of this Agreement and any amendments to this Agreement. Provided, any update in law,
rule, policy or a manual that is incorporated as a result of an amendment shall apply only prospectively and shall not
require that an act previously done in compliance with existing requirements be redone.
100.00%
H
J
L.SPECIAL CONDITIONS
Special Condition #1 : Cultural Resources-Survey Required
Section I of this agreement requires compliance with Executive Order 05-05 and/or Section 106 of the National
Historic Preservation Act. RCO has completed the initial consultation for this project and a cultural resources survey
is required. The Sponsor must submit to RCO the survey and receive from RCO a Notice to Proceed before any
ground disturbing activities can begin. Construction started without a Notice to Proceed will be considered a breach
of contract. ln the event that archaeological or historic materials are discovered while conducting ground disturbing
activities, work in the immediate vicinity must stop and the Sponsor must ensure compliance with the provisions found
in Section 8 of this agreement.
RCO 16-15134 Revision Date: 1 I 1 1 1201 8 Page2 ol 37
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M. AGREEMENTCONTACTS
The parties will provide all written communications and notices under this Agreement to the mail address or the email
address listed below if not both:
Proiect Gontact RCO - RCFB
Name: Brian Levenhagen Karl Jacobs
Title: Park Planner Natural Resources Building
Address: 220 FourthAve. South PO Box40917
Kent, WA98032 Otympia, Washington 98504-0917
Email: BJLevenhagen@kentwa.gov karl.jacobs@rco.wa.gov
These addresses and contacts shall be effective until receipt by one party from the other of a written notice of any
change. Decisions relating to the Agreement must be made by the Authorized Representative/Agent, who may or may
not be the Project Contact for purposes of notices and communications.
N, ENTIREAGREEMENT
This Agreement, with all amendments and attachments, constitutes the entire Agreement of the parties. No other
understandings, oral or otherwise, regarding this Agreemenl shall exist or bind any of the parties.
O. EFFECTIVE DATE
This Agreement, for project 16-1513A, shall be subject to the written approval of the RCO's authorized representative
and shall not be effective and binding until the date signed by both the Sponsor and the RCO, whichever is later
(effective date). Reimbursements for eligible and allowable costs incurred within the period of performance identified
in Section D: PERIOD OF PERFORMANCE are allowed only when this Agreement is fully execuled and an original is
received by RCO.
The Sponsor has read, fully understands, and agrees to be bound by all terms and conditions as set forth in this
Agreement and the STANDARD TERMS AND CONDITIONS OF THE PROJECT AGREEMENT. The signators listed
below represent and wanant their authority to bind the parties to this Agreement.
City of Kent
BY: Date:
Name: (printed)
Title:
State of Vlhshington, Recr€ation Conservation Office
On behalf of the Recreation and Conservation Fund-ng Board (RCFB or funding board)
By:Date:
Kaleen Cottingham
Director
Recreation and Conservation Office
Prq-approved as to forln:6,* {"!A*Date:October 6, 201 7
Assistant Attorney General
RCO 16-1513A Revision Dale: 1 l'11 12018 Page 3 of 37
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Table of Gontents
Funding Board Project Agreement
Standard Terms and Conditions of the Project Agreement
SECTION 1. CITATIONS, HEADINGS AND DEFINITIONS
SECTION 2. PERFORMANCE BYTHE SPONSOR
SECTION 3. ASSIGNMENT
SEGTION 4. RESPONSIBILITY FOR PROJECT
SECTION 5. INDEMNIFICATION
SECTION 6. INDEPENDENT CAPACITY OF THE SPONSOR
SECTION 7. CONFLICT OF INTEREST
SECTION 8. COMPLIANGE WITH APPLICABLE LAW
SECTION 9. RECORDS
SECTION 10. PROJECT FUNDING
SECTIONll. PROJECTREIMBURSEMENTS
SEGTION 12. ADVANCE PAYMENTS
SECTION 13. RECOVERY OF PAYMENTS
SEGTION 14. COVENANTAGAINST CONTINGENT FEES
sEcTloN 15. TNCOME (AND FEES) AND USE OF TNCOME
SECTIONl6. PROCUREMENTREQUIREMENTS
SECTION 17. TREATMENT OF EQUIPMENTANDASSETS
SECTION 18. RIGHT OF INSPECTION
SECTIONl9. STEWARDSHIPANDMONITORING
SECTION 20. PREFERENCES FOR RESIDENTS
SECTION2l. AGKNOWLEDGMENTANDSIGNS
SECTION 22. PROVISIONS FOR BOATING PROJECT GRANTS
SECTION 23. PROVISIONS APPLYING TO DEVELOPMENT, MAINTENANCE, RENOVATION,
AND RESTORATION PROJECTS
SECTION 24. PROVISIONS APPLYING TO ACQUISITION PROJECTS
SECTION 25. LONG-TERM OBLIGATIONS OF THE PROJECTS AND SPONSORS
SECTION 26. GONSTRUCTION, OPERATION, USE AND MAINTENANGE OF ASSISTED
PROJECTS
SECTION 27. RECORDED NOTICE OF GRANT
sEcTloN 28. pROVtStONS RELATED TO CORPORATE (TNCLUDTNG NONPROFTT)
SPONSORS
SECTION 29. PROVISIONS FOR FEDERAL SUBAWARDS ONLY
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RCO 16-1513A Revision Date: 1 I 1'l 1201 I Page 4 of 37
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SEGTION 30.
sEcTroN 31.
sEcTtoN 32.
sEcTroN 33.
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sEcTroN 37.
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sEcTroN 42.
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SEGTION 44.
sEcTroN 45.
sEcTroN 46.
PROVISIONS FOR BOATING INFRASTRUCTURE GRANTS
PROVISIONS FOR FIREARMS AND ARCHERY RANGE RECREATION
PROJECTS ONLY
PROVISIONS FOR LAND AND WATER CONSERVATION FUND PROJECTS
ONLY
PROVISTONS FOR FARMAND FORESTACCOUNT PROJEGTS (FARMLAND
AND FORESTLAND PRESERVATTON PROJECTS ONLY)
PROVISIONS FOR SALMON RECOVERY FUNDING BOARD PROJECTS ONLY
PROVISIONS FOR PUGET SOUNDACQUISITION AND RESTORATION
PROJECTS ONLY
ORDER OF PREGEDENGE
LIMITATION OF AUTHORITY
WAIVER OF DEFAULT
APPLIGATION REPRESENTATIONS - MISREPRESENTATIONS OR
INACCURACY OR BREAGH
SPECIFIC PERFORMANCE
TERMINATION AND SUSPENSION
DISPUTE HEARING
ATTORNEYS'FEES
GOVERNING LAWruENUE
PROVISIONS APPLICABLE ONLY IF FEDERALLY RECOGNIZED INDIAN TRIBE
IS THE SPONSOR
SEVERABILITY
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Standard Terms and Conditions
of the Project Agreement
Project Sponsor:
Project Title:
City of Kent
Clark Lake Park Expansion: Walla Acquisition
Project Number: 1 6-1 51 3A
Approval Date: 2l I l2O1 I
SECTION 1. CITATIONS, HEADINGS AND DEFINITIONS
A. Any citations referencing specific documents refer to the current version on the effective date of this
Agreement or the effective date of any amendment thereto.
B. Headings used in this Agreement are for reference purposes only and shall not be considered a
substantive part of this Agreement.
C. Definitions. As used throughout this Agreement, the following terms shall have the meaning set forth
below:
acquisition project - A project that purchases or receives a donation of fee or less than fee interests
in real property. These interests include, but are not limited to, conservation easements, access/trail
easements, covenants, water rights, leases, and mineral rights.
Agreement or project agreement - The document entitled "Funding Board Project Agreement"
accepted by all parties to the present transaction, including without limitation these Standard Terms
and Conditions of the ProjectAgreement, all attachments, addendums, and amendments, and any
intergovernmental agreements or other documents that are incorporated into the Funding Board
ProjectAgreement subject to any limitations on their effect.
applicant -Any party that meets the qualifying standards, including deadlines, for submission of an
application soliciting a grant of funds from the funding board.
application - The documents and other materials that an applicant submits to the RCO to support
the applicant's request for grant funds; this includes materials required for the "Application" in the
RCO's automated project information system, and other documents as noted on the application
checklist including but not limited to legal opinions, maps, plans, evaluation presentations and scripts.
Authorized Representative/Agent -A Sponsor's agent (employee, political appointee, elected
person, etc.) authorized to be the signatory of this Agreement and any amendments requiring a
Sponsor signature. This person has the signature authority to bind the Sponsor to this Agreement,
grant, and project.
Boating Infrastructure Grant (BlG) -A program administered through the United States Fish and
\Nildlife Service.
C.F.R. - Code of Federal Regulations
contractor - An entity that receives a contract from a Sponsor related to performance of work or
another obligation under this Agreement.
conversion - A conversion occurs 1) when facilities acquired, developed, renovated or restored
within the project area are changed to a use other than that for which funds were approved, without
obtaining prior written formal RCO or board approval, 2) when property interests are conveyed to a
third party not otherwise eligible to receive grants in the program from which funding was approved
without obtaining prior written formal RCO or board approval, or 3) when obligations to operate and
maintain the funded property are not complied with after reasonable opportunity to cure.
RCO 16-1513A Revision Date: 1 I 11 1201 I Page 6 of 37
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development project -A project that results in the construction of , or work resulting in, new
elements, including but not limited to structures, facilities, and/or materials to enhance outdoor
recreation resources.
director - The chief executive officer of the Recreation and Conservation Office or that person's
designee.
education project -A project that provides information, education, and outreach programs for the
benefit of outdoor recreationists.
education and enforcement project - A project that provides information, education, and outreach
programs; encourages responsible recreational behavior, and may provide law enforcement for the
benefit of outdoor recreationists.
effective date - The date when the signatures of all parties to this agreement are present in the
agreement.
enhancement project - 1) A project that brings a site back to its historic function as part of a natural
ecosystem or that improves the ecological functionality of a site, or 2) a project that (i) supports
hatchery reform to improve hatchery effectiveness to minimize impacts to wild fish populations, (ii)
ensures compatibility between hatchery production and salmon recovery programs, or (iii) supports
sustainable fisheries (WAC 420.04.01 0).
equipment - Tangible personal property (including information technology systems) having a useful
service life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser
of the capitalization level established by the Sponsor or $5,000 (2 C.F.R. S 200.33 (2013)).
funding board or board - The board that authorized the funds in this Agreement, either the
Recreation and Conservation Funding Board (RCFB) created under RCW 79A.25.110, or the Salmon
Recovery Funding Board (SRFB) created under RCW77.85.110.
grant program - The source of the grant funds received. May be an account in the state treasury, or
a grant category within a larger grant program, or a federal source.
indirect cost - Costs incurred for a common or joint purpose benefitting more than one cost
objective, and not readily assignable to the cost objectives specifically benefitted, without effort
disproportionate to the results achieved (2 C.F.R. S 200.56 (2013)).
long-term compliance period - The period of time after the project end date or end of the period of
performance (depending on the project types and grant program). During this period, the Sponsor has
continuing obligations under the Agreement. This period may have a nonspecific end date (in
perpetuity) or an expressly specified number of years.
long-term obligations - Sponsor's obligations after the project end date, as specified in the
Agreement and applicable regulations and policies.
landowner agreement -An agreement that is required between a Sponsor and landowner for
projects located on land not owned, or otherwise controlled, by the Sponsor.
maintenance -A project that maintains existing areas and facilities through repairs and upkeep for
the benefit of outdoor recreation or salmon recovery.
maintenance and operation -A project that maintains and operates existing areas and facilities
through repairs, upkeep, and routine services for the benefit of outdoor recreationists.
match or matching share - The portion of the total project cost provided by the Sponsor
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milestone -An important event with a defined date to track an activity related to implementation of a
funded project and monitor significant stages of project accomplishment.
monitoring project - Means a project that tracks the effectiveness of salmon recovery restoration
actions, or provides data on salmon populations or their habitat conditions.
monitoring and research project - Means a project that tracks the effectiveness of salmon recovery
restoration actions, or provides data on salmon populations or their habitat conditions.
Office - Means the Recreation and Conservation Office or RCO
notice of grant -As required by RCO or another authority, a document that has been legally
recorded in the county or counties where the project property is located that describes the grant
funded project located on the property, the funding sources, and agencies responsible for awarding
the grant.
pass-through entity -A non-Federal entity that provides a subaward to a subrecipient to carry out
part of a Federal program (2 C. F . R. S 200.74 (201 3)). lf this Agreement is a federal subaward, RCO
is the pass-through entity.
period of performance - The period beginning on the project start date and ending on the project
end date.
planning (RCFB projects only) - A project that results in one or more of the following: a study, a
plan, construction plans and specifications, and permits to increase the availability of outdoor
recreational resources.
planning (SRFB projects only) -A project that results in a study, assessment, project design, or
inventory.
pre-agreement cost - A project cost incurred before the period of performance
primary Sponsor - The Sponsor who is not a secondary Sponsor and who is specifically identified in
the Agreement as the entig to which RCO grants funds to and authorizes and requires to administer
the grant. This administration includes but is not limited to acting as the fiscal agent for the grant (e.9.
requesting and accepting reimbursements, submitting reports). Primary Sponsor includes its officers,
employees, agents and successors.
project -An undertaking that is, or may be, funded in whole or in part with funds administered by
RCO on behalf of the funding board.
project area, RCFB - A geographic area that delineates a grant assisted site which is subject to
project agreement requ i rements (WAC 286. 04. 0 1 0).
project area, SRFB - The area consistent with the geographic limits of the scope of work of the
project and subject to project agreement requirements. For restoration projects, the project area must
include the physical limits of the project's final site plans or final design plans. For acquisition projects,
the project area must include the area described by the legal description of the properties acquired for
or committed to the project (WAC 420.04.010).
project cost - The total allowable costs incurred under this Agreement and all required match share
and voluntary committed matching share, including third-party contributions (2 C.F.R. S 200.83
(2013)).
project end date - The specific date identified in the Agreement on which the period of performance
ends, as may be changed by amendment. This date is not the end date for any long-term obligations.
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project start date - The specific date identified in the Agreement on which the period of performance
starts.
research project - Means a project that studies salmon and the effectiveness of recovery restoration
efforts on the population or habitat condition.
RCO - Recreation and Conservation Office - The state office that provides administrative support to
the Recreation and Conservation Funding Board and Salmon Recovery Funding Board. RCO includes
the director and staff, created by RCW 79A.25.110 and 79A.25.150 and charged with administering
this Agreement by RCW 77.85.110 and79A.25.240.
reimburcement - RCO's payment of funds from eligible and allowable costs that have already been
paid by the Sponsor per the terms of the Agreement.
renovation project - A project intended to improve an existing site or structure in order to increase
its useful service life beyond current expectations or functions. This does not include maintenance
activities to maintain the facility for its originally expected useful service life.
restoration project - A project that brings a site back to its historic function as part of a natural
ecosystem or improving the ecological functionality of a site.
restoration and enhancement project - A project that brings a site back to its historic function as
part of a natural ecosystem or that improves the ecological functionality of a site or a larger
ecosystem which improvement may include benefiting fish stocks.
RCFB - Recreation and Conservation Funding Board
RCW - Revised Code of Washington
Recreational Trails Program (RTP) - A Federal Highways Administration grant program.
secondary Sponsor - One of two or more Sponsors who is not a primary Sponsor. Only the primary
Sponsor may be the fiscal agent for the project.
Sponsor - A Sponsor is an organization that is listed in and has signed this Agreement.
Sponsor Authorized Representative/Agent -A Sponsor's agent (employee, political appointee,
elected person, etc.) authorized to be the signatory of this Agreement and any amendments requiring
a Sponsor signature. This person has the signature authority to bind the Sponsor to this Agreement,
grant, and project.
SRFB - Salmon Recovery Funding Board
subaward - Funds allocated to the RCO from another organization, for which RCO makes available
to or assigns to another organization via thisAgreement. Also, a subaward may be an award provided
by a passthrough entity to a subrecipient for the subrecipient to carry out part of any award received
by the pass-through entity. lt does not include payments to a contractor or payments to an individual
that is a beneficiary of a federal or other program. A subaward may be provided through any form of
legal agreement, including an agreement that the pass-through entity considers a contract. Also see 2
C.F.R. S 200.92 (2013). For federal subawards, a subaward is for the purpose of carrying out a
portion of a Federal award and creates a federal assistance relationship with the subrecipient (2
C.F.R. S 200.330 (2013)). lf this Agreement is a federal subaward, the subaward amount is the grant
program amount in Section G: Prolect Funding.
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subrecipient - Subrecipient means an entity that receives a subaward. For non-federal entities
receiving federal funds, a subrecipient is an entity that receives a subaward from a passthrough
entity to carry out part of a federal program; but does not include an individual that is a beneficiary of
such program. A subrecipient may also be a recipient of other federal awards directly from a federal
awarding agency (2 C.F.R. S 200.93 (2013)). lf this Agreement is a federal subaward, the Sponsor is
the subrecipient.
useful service life - Period during which an asset or property is expected to be useable for the
purpose it was acquired, developed, renovated, and/or restored per this Agreement.
WAc - Washington Administrative Code
SECTION 2. PERFORMANCE BYTHE SPONSOR
The Sponsor shall undertake the project as described in this Agreement, and in accordance with the
Sponsor's proposed goals and objectives described in the application or documents submitted with the
application, all as finally approved by the funding board. All submitted documents are incorporated by this
reference as if fully set forth herein.
Timely completion of the project and submission of required documents, including progress and final reports,
is important. Failure to meet critical milestones or complete the project, as set out in this Agreement, is a
material breach of the Agreement.
SECTION 3. ASSIGNMENT
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the
Sponsor without prior written consent of the RCO.
SECTION 4. RESPONSIBILITY FOR PROJECT
Wl.rile the funding board undertakes to assist the Sponsor with the project by providing a grant pursuant to this
Agreement, the project itself remains the sole responsibility of the Sponsor. The funding board undertakes no
responsibilities to the Sponsor, or to any third party, other than as is expressly set out in this Agreement. The
responsibility for the implementation of the project is solely that of the Sponsor, as is the responsibility for any
claim or suit of any nature by any third party related in any way to the project. When a project is Sponsored by
more than one entity, any and all Sponsors are equally responsible for the project and all post-completion
stewardship responsibilities and long-term obligations unless otherwise stated in thisAgreement.
The RCO has no responsibility for reviewing, approving, overseeing or supervising design or construction of
the project and leaves such review, approval, oversight and supervision exclusively to the Sponsor and others
with expertise or authority. ln this respect, the RCO will act only to confirm at a general, lay, and nontechnical
level, solely for the purpose of compliance and payment and not for safety or suitability,.that the project has
apparently been completed as per the Agreement.
SECTION 5. INDEMNIFICATION
The Sponsor shall defend, indemnify, and hold the State and its officers and employees harmless from all
claims, demands, or suits at law or equity arising in whole or in part from the actual or alleged acts, errors,
omissions or negligence in connection with this Agreement (including without limitation all work or activities
thereunder), or the breach of any obligation under this Agreement by the Sponsor or the Sponsor's agents ,
employees, contractors, subcontractors, or vendors, of any tier, or any other persons for whom the Sponsor
may be legally liable.
Provided that nothing herein shall require a Sponsor to defend or indemnify the State against and hold
harmless the State from claims, demands or suits based solely upon the negligence of the State, its
employees and/or agents for whom the State is vicariously liable.
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Provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the
Sponsor or the Sponsor's agents, employees, contractors, subcontractors or vendors, of any tier, or any other
persons for whom the Sponsor is legally liable, and (b) the State its employees and agents for whom it is
vicariously liable, the indemnity obligation shall be valid and enforceable only to the extent of the Sponsor's
negligence or the negligence of the Sponsor's agents, employees, contractors, subcontractors or vendors, of
any tier, or any other persons for whom the Sponsor may be legally liable.
This provision shall be included in any agreement between Sponsor and any contractors, subcontractor and
vendor, of any tier.
The Sponsor shall also defend, indemnify, and hold the State and its officers and employees harmless from all
claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright
infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary
information, know-how, copyright rights or inventions by the Sponsor or the Sponsor's agents, employees,
contractors, subcontractors or vendors, of any tier, or any other persons for whom the Sponsor may be legally
liable, in performance of the work under this Agreement or arising out of any use in connection with the
Agreement of methods, processes, designs, information or other items furnished or communicated to the
State, its agents, officers and employees pursuant to the Agreement. Provided, this indemnity shall not apply
to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade
secrets, patents, proprietary information, know-how, copyright rights or inventions resulting from the State's,
its agents', officers' and employees'failure to comply with specific written instructions regarding use provided
to the State, its agents, officers and employees by the Sponsor, its agents, employees, contractors,
subcontractors or vendors, of any tier, or any other persons for whom the Sponsor may be legally liable.
As part of its obligations provided above, the Sponsor specifically assumes potential liability for actions
brought by the Sponsor's own employees or its agents against the State and, solely for the purpose of this
indemnification and defense, the Sponsor specifically waives any immunity under the state industrial
insurance law, RCWTitle 51.
The funding board and RCO are included within the term State, as are all other agencies, departments,
boards, councils, committees, divisions, bureaus, offices, societies, or other entities of state government.
SECTION 6. INDEPENDENT CAPACITY OF THE SPONSOR
The Sponsor and its employees or agents performing under this Agreement are not officers, employees or
agents of the funding board or RCO. The Sponsor will not hold itself out as nor claim to be an officer,
employee or agent of RCO, a funding board or of the state of Washington, nor will the Sponsor make any
claim of right, privilege or benefit which would accrue to an employee under RCW 41.06 or Section 30B.
The Sponsor is responsible for withholding and/or paying employment taxes, insurance, or deductions of any
kind required by federal, state, and/or local laws.
SECTION 7. CONFLICT OF INTEREST
Notwithstanding any determination by the Executive Ethics Board or other tribunal, RCO may, in its sole
discretion, by written notice to the Sponsor terminate this Agreement if it is found after due notice and
examination by RCO that there is a violation of the Ethics in Public Service Act, RCW 42.52; or any similar
statute involving the Sponsor in the procurement of, or performance under, this Agreement.
ln the event this Agreement is terminated as provided herein, RCO shall be entitled to pursue the same
remedies against the Sponsor as it could pursue in the event of a breach of the Agreement by the Sponsor
The rights and remedies of RCO provided for in this clause shall not be exclusive and are in addition to any
other rights and remedies provided by law or this Agreement.
SECTION 8. COMPLIANCE WITH APPLICABLE LAW
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ln implementing the Agreement, the Sponsor shall comply with all applicable federal, state, and local laws
(including without limitation all applicable ordinances, codes, rules, and regulations). Such compliance
includes, without any limitation as to other applicable laws, the following laws:
A. Nondiscrimination Laws. The Sponsor shall comply with all applicable federal, state, and local
nondiscrimination laws and/or policies, including but not limited to: the Americans with Disabilities Act;
Civil Rights Act; and the Age Discrimination Act. ln the event of the Sponsor's noncompliance or
refusal to comply with any nondiscrimination law or policy, the Agreement may be rescinded,
cancelled, or terminated in whole or in part, and the Sponsor may be declared ineligible for further
grant awards from the funding board. The Sponsor is responsible for any and all costs or liability
arising from the Sponsor's failure to so comply with applicable law.
B. Secular Use of Funds. No funds awarded under this grant may be used to pay for any religious
activities, worship, or instruction, or for lands and facilities for religious activities, worship, or
instruction. Religious activities, worship, or instruction may be a minor use of the grant supported
recreation and conservation land or facility.
C. Wages and Job Safety. The Sponsor agrees to comply with all applicable laws, regulations, and
policies of the United States and the State of Washington or other jurisdiction which affect wages and
job safety. The Sponsor agrees when state prevailing wage laws (RCW 39.12) are applicable, to
comply with such laws, to pay the prevailing rate of wage to all workers, laborers, or mechanics
employed in the performance of any part of this contract, and to file a statement of intent to pay
prevailing wage with the Washington State Department of Labor and lndustries as required by RCW
39.12.040. The Sponsor also agrees to comply with the provisions of the rules and regulations of the
Washington State Department of Labor and lndustries.
1. Exception, Service Organizations of Trail and Environmental Projects (RGW
79A.35.130). lf allowed by state and federal law and rules, participants in conservation corps
programs offered by a nonprofit organization affiliated with a national service organization
established under the authority of the national and community service trust act of 1993, P.L.
103-82, are exempt from provisions related to rates of compensation while performing
environmental and trail maintenance work provided: (1) The nonprofit organization must be
registered as a nonprofit corporation pursuant to RCW 24.03; (2) The nonprofit organization's
management and administrative headquarters must be located in Washington; (3) Participants
in the program must spend at least fifteen percent of their time in the program on education
and training activities; and (4) Participants in the program must receive a stipend or living
allowance as authorized by federal or state law. Participants are exempt from provisions
related to rates of compensation only for environmental and trail maintenance work conducted
pursuant to the conservation corps program.
D. Archaeological and Cultural Resources. RCO facilitates the review of applicable projects for
potential impacts to archaeological sites and state cultural resources. The Sponsor must assist RCO
in compliance with Governor's Executive Order 05-05 or the National Historic Preservation Act before
and after initiating ground-disturbing activity or construction, repair, installation, rehabilitation,
renovation, or maintenance work on lands, natural resources, or structures. The funding board
requires documented compliance with Executive Order 05-05 or Section 106 of the National Historic
Preservation Act, whichever is applicable to the project. lf a federal agency declines to consult, the
Sponsor shall comply with the requirements of Executive Order 05-05. ln the event that
archaeological or historic materials are discovered during project activities, work in the location of
discovery and immediate vicinity must stop instantly, the area must be secured, and notification must
be provided to the following: concerned Tribes' cultural staff and cultural committees, RCO, and the
State Department of Archaeology and Historic Preservation. lf human remains are discovered during
project activity, work in the location of discovery and immediate vicinity must stop instantly, the area
must be secured, and notification provided to the concerned Tribe's cultural staff and cultural
committee, RCO, State Department of Archaeology, the coroner and local law enforcement in the
most expeditious manner possible according to RCW 68.50.
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E. Restrictions on Grant Use. No part of any funds provided under this grant shall be used, other than
for normal and recognized executive-legislative relationships, for publicity or propaganda purposes, or
for the preparation, distribution, or use of any kit, pamphlet, booklet, publication, radio, television, or
video presentation designed to support or defeat legislation pending before the U.S. Congress or any
state legislature.
No part of any funds provided under this grant shall be used to pay the salary or expenses of any
Sponsor, or agent acting for such Sponsor, related to any activity designed to influence legislation or
appropriations pending before the U.S. Congress or any state legislature.
F. Debarment and Gertification. By signing the Agreement with RCO, the Sponsor certifies that neither
it nor its principals nor any other lower tier participant are presently debarred, suspended, proposed
for debarment, declared ineligible or voluntarily excluded from participation in this transaction by
Washington State Labor and lndustries. Further, the Sponsor agrees not to enter into any
arrangements or contracts related to this Agreement with any party that is on Washington State
Department of Labor and lndustries"'Debarred Contractor List."
SEGTION 9. RECORDS
A. Digital Records. lf requested by RCO, the Sponsor must provide a digital file(s) of the project
property and funded project site in a format specified by the RCO.
B. Maintenance. The Sponsor shall maintain books, records, documents, data and other evidence
relating to this Agreement and performance of the services described herein , including but not limited
to accounting procedures and practices which sufficiently and properly reflect all direct and indirect
costs of any nature expended in the performance of this Agreement. Sponsor shall retain such
records for a period of six years from the date RCO deems the project complete, as defined in Section
11: PROJECT REIMBURSEMENTS. lf any litigation, claim or audit is started before the expiration of
the six (6) year period, the records shall be retained until all litigation, claims, or audit findings
involving the records have been resolved.
C. Access to Records and Data. At no additional cost, the records relating to theAgreement, including
materials generated under the Agreement, shall be subject at all reasonable times to inspection,
review or audit by RCO, personnel duly authorized by RCO, the Office of the State Auditor, and
federal and state officials so authorized by law, regulation or agreement. This includes access to all
information that supports the costs submitted for payment under the grant and all findings,
conclusions, and recommendations of the Sponsor's reports, including computer models and
methodology for those models.
D. Public Records. Sponsor acknowledges that the funding board is subject to RCW 42.56 and that this
Agreement and any records Sponsor submits or has submitted to the State shall be a public record as
defined in RCW 42.56. RCO administers public records requests per WAC 286-06 and 420-04.
Additionally, in compliance with RCW 77.85.130(8), Sponsor agrees to disclose any information in
regards to expenditure of any funding received from the SRFB. By submitting any record to the State,
Sponsor understands that the State may be requested to disclose or copy that record under the state
public records law, currently codified at RCW 42.56. The Sponsor warrants that it possesses such
legal rights as are necessary to permit the State to disclose and copy such document to respond to a
request under state public records laws. The Sponsor hereby agrees to release the State from any
claims arising out of allowing such review or copying pursuant to a public records act request, and to
indemnify against any claims arising from allowing such review or copying and pay the reasonable
cost of state's defense of such claims.
SECTION 10. PROJECT FUNDING
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A. Authority. This Agreement is funded through a grant award from the recreation and conservation
funding board per WAC 286 and/or the salmon recovery funding board per WAC 420. The director of
RCO enters into this Agreement per delegated authority in RCW 79A.25.020 and 77 .85.120.
B. AdditionalAmounts. The funding board shall not be obligated to pay any amount beyond the dollar
amount as identified in this Agreement, unless an additional amount has been approved in advance
by the funding board or director and incorporated by written amendment into this Agreement .
C. Before the Agreement. No expenditure made, or obligation incurred, by the Sponsor before the
project start date shall be eligible for grant funds, in whole or in part, unless specifically provided for
by funding board policy, such as a waiver of retroactivity or program specific eligible pre-Agreement
costs. For reimbursements of such costs, this Agreement must be fully executed and an original
received by RCO. The dollar amounts identified in this Agreement may be reduced as necessary to
exclude any such expenditure from reimbursement.
D. Requirements for Federal Subawards. Pre-Agreement costs before the federal award date in
Section H: FEDERAL FUND INFORMATION are ineligible unless approved by the federal award
agency (2 C.F.R S 200.458 (2013)).
E. After the Period of Performance. No expenditure made, or obligation incurred, following the period
of performance shall be eligible, in whole or in part, for grant funds hereunder. ln addition to any
remedy the funding board may have under this Agreement, the grant amounts identified in this
Agreement shall be reduced to exclude any such expenditure from participation.
SEGTIONll. PROJECTREIMBURSEMENTS
A. Reimbursement Basis. This Agreement is administered on a reimbursement basis per WAC 286-13
and/or 420-12. Only the primary Sponsor may request reimbursement for eligible and allowable costs
incurred during the period of performance. The primary Sponsor may only request reimbursement
after (1) this Agreement has been fully executed and (2) the Sponsor has remitted payment to its
vendors. RCO will authorize disbursement of project funds only on a reimbursable basis at the
percentage as defined in Section G: PROJECT FUNDING. Reimbursement shall not be approved for
any expenditure not incurred by the Sponsor or for a donation used as part of its matching share.
RCO does not reimburse for donations. All reimbursement requests must include proper
documentation of expenditures as required by RCO.
B. Reimbunsement Request Frequency. The primary Sponsor is required to submit a reimbursement
request to RCO, at a minimum for each project at least once a year for reimbursable activities
occurring between July 1 and June 30 or as identified in the milestones. Sponsors must refer to the
most recently published/adopted RCO policies and procedures regarding reimbursement
requirements.
C. Compliance and Payment. The obligation of RCO to pay any amount(s) under this Agreement is
expressly conditioned on strict compliance with the terms of this Agreement and other agreements
between RCO and the Sponsor.
D. Retainage Held Until Project Gomplete. RCO reserves the right to withhold disbursement of the
total amount of the grant to the Sponsor until the project has been completed. A project is considered
"complete" when:
1. Allapproved or required activities outlined in theAgreement are done;
2. On-site signs are in place (if applicable);
3. A final project report is submitted to and accepted by RCO;
4. Any other required documents and media are complete and submitted to RCO;
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5. A final reimbursement request is submitted to RCO;
6. The completed project has been accepted by RCO;
7. Finalamendments have been processed;
8. Fiscal transactions are complete, and
9. RCO has accepted a final boundary map, if requested by RCO, for which the Agreement terms
will apply in the future.
10. Notice of Grant (if applicable) filed with the county lands records office and a stamped copy
received by RCO
E. Requirements for Federal Subawards: Match. The Sponsor's matching share must comply with 2
C.F.R. S 200.306 (2013). Any shared costs or matching funds and all contributions, including cash
and third party in-kind contributions, can be accepted as part of the Sponsor's matching share when
such contributions meet all of the following criteria:
1. Are verifiable from the non-Federal entity's (Sponsor's) records;
2. Are not included as contributions for any other Federal award;
3. Are necessary and reasonable for accomplishment of project or program objectives;
4. Are allowable under 2 C.F.R. Part 200, Subpart E-Cost Principles (2013);
5. Are not paid by the Federal Government under another Federal award, except where the
Federal statute authorizing a program specifically provides that Federal funds made available
for such program can be applied to matching or cost sharing requirements of other Federal
programs;
6. Are provided for in the approved budget when required by the Federal awarding agency
identified in Section H: FEDERAL FUND INFORMATION of thisAgreement; and
7. Conform to other provisions of 2 C.F.R. Part 200, Subpart D-Post Federal Award
Requirements (201 3), as applicable.
F. Requirements for FederalSubawards: Close out. Per 2 C.F.R S 200.343 (2013), the non-Federal
entity (Sponsor) must:
1. Submit, no later than 90 calendar days after the end date of the period of performance, all
financial, performance, and other reports as required by the terms and conditions of the
Federal award. The Federal awarding agency or pass-through entity (RCO) may approve
extensions when requested by the Sponsor.
2. Liquidate all obligations incurred under the Federal award not later than 90 calendar days after
the end date of the period of performance as specified in the terms and conditions of the
Federalaward.
3. Refund any balances of unobligated cash that the Federal awarding agency or passthrough
entity (RCO) paid in advance or paid and that are not authorized to be retained by the
non-Federal entity (Sponsor) for use in other projects. See OMB CircularA-129 and see 2
C.F.R S 200.345 Collection of amounts due (2013), for requirements regarding unreturned
amounts that become delinquent debts.
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4. Account for any real and personal property acquired with Federal funds or received from the
Federal Government in accordance with 2 C.F.R SS 200.310 lnsurance coverage through
200.316 Property rust relationship and 200.329 Reporting on real property (2013).
SECTION 12. ADVANCE PAYMENTS
Advance payments of or in anticipation of goods or services are not allowed unless approved by the RCO
director and are consistent with legal requirements and Manual 8: Reimbursements. See WAC 420-12.
SECTION 13. RECOVERY OF PAYMENTS
A. Recovery for Noncompliance. ln the event that the Sponsor fails to expend funds under this
Agreement in accordance with state and federal laws, and/or the provisions of the Agreement, or
meet its percentage of the project total, RCO reserves the right to recover grant award funds in the
amount equivalent to the extent of noncompliance in addition to any other remedies available at law or
in equity.
B. Overpayment Payments. The Sponsor shall reimburse RCO for any overpayment or erroneous
payments made under the Agreement. Repayment by the Sponsor of such funds under this recovery
provision shall occur within 30 days of demand by RCO. lnterest shall accrue at the rate of twelve
percent (12%) per annum from the time that payment becomes due and owing.
C. Requirements for FederalSubawards. RCO, acting as a pass-through entity, may impose any of
the remedies as authorized in 2 C.F.R SS 200.207 Specific conditions and/or 200.338 Remedies for
noncompliance (2013).
SECTION 14. COVENANTAGAINST CONTINGENT FEES
The Sponsor warrants that no person or selling agent has been employed or retained to solicit or secure this
Agreement on an agreement or understanding for a commission, percentage, brokerage or contingent fee,
excepting bona fide employees or bona fide established agents maintained by the Sponsor for the purpose of
securing business. RCO shall have the right, in the event of breach of this clause by the Sponsor, to terminate
this Agreement without liability or, in its discretion, to deduct from the Agreement grant amount or
consideration or recover by other means the full amount of such commission, percentage, brokerage or
contingent fee.
sEcTroN 15. TNCOME (AND FEES) AND USE OF TNCOME
RCFB Projects. See WAC 286-13-110 for additional requirements for projects funded from the RCFB.
A. lncome.
1. Farm and Forest Account (Farmland and Forestland Preserrration Grants). Excepted from
this section is income generated and fees paid on/for properties which received funds from the
Farm and ForestAccount (RCW 794.1 5.1 30).
2. Firearms and Archery Range Recreation Projects. Excepted from this section are safety
classes (firearm and/or hunter) for which a facility/range fee must not be charged (RCW
794.25.210).
3. Compatible source. The source of any income generated in a funded project or project area
must be compatible with the funding source and the Agreement and any policies adopted by
the RCFB or SRFB.
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B. Use of lncome. Subject to any limitations contained in applicable state or federal law and applicable
rules and policies, income or fees generated at a prolect work site (including entrance, utility corridor
permit, cattle grazing, timber harvesting, farming, etc.) during or after the reimbursement period cited
in the Agreement, must be sed to offset:
1. The Sponsor's matching resources;
2. The project's total cost;
3. The expense of operation, maintenance, stewardship, monitoring, and/or repair of the facility
or program assisted by the funding board grant;
4. The expense of operation, maintenance, stewardship, monitoring, and/or repair of other similar
units in the Sponsor's system;
5. Capital expenses for similar acquisition and/or development and renovation; and/or
6. Other purposes explicitly approved by RCO
C. Fees. User and/or other fees may be charged in connection with land acquired or facilities developed,
maintained, renovated, or restored with funding board grants if the fees are consistent with the:
1. Grant program laws, rules, policies, and funding board policies;
2. Value of any service(s) furnished;
3. Value of any opportunities furnished; and
4. Prevailing range of public fees in the state for the activity involved.
D. Requirements for Federal Subawards. Sponsors must also comply with 2 C.F.R. S 200.307
Program income (2013).
SECTIONl6. PROCUREMENTREQUIREMENTS
A. Procurement Requirements. lf the Sponsor has, or is required to have, a procurement process that
follows applicable state and/or federal law or procurement rules and principles, it must be followed,
documented, and retained. lf no such process exists the Sponsor must follow these minimum
procedures:
1. Publish a notice to the public requesting bids/proposals for the project;
2. Specifu in the notice the date for submittal of bids/proposals;
3. Specify in the notice the general procedure and criteria for selection; and
4. Sponsor must contract or hire from within its bid pool. lf bids are unacceptable the process
needs to be repeated until a suitable bid is selected.
5. Comply with the same legal standards regarding unlawful discrimination based upon race,
gender, ethnicity, sex, or sex-orientation that are applicable to state agencies in selecting a
bidder or proposer.
Alternatively, Sponsor may choose a bid from a bidding cooperative if authorized to do so.
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This procedure creates no rights for the benefit of third parties, including any proposers, and
may not be enforced or subject to review of any kind or manner by any entity other than the
RCO. Sponsors may be required to certify to the RCO that they have followed any applicable
state and/or federal procedures or the above minimum procedure where state or federal
procedures do not apply.
B. Requirements for Federal Subawards.
1. For all Federal subawards except RTP projects, non-Federal entities (Sponsors) must follow 2
C.F.R SS 200.318 General procurement standards through 200.326 Contract Provisions
(2013).
2. For RTP subawards, Sponsors follow such policies and procedures allowed by the State when
procuring property and services under a Federal award (2 C.F.R S 1201.317 (2013)). State
procurement policies are in subsection A of this section.
SECTION 17. TREATMENT OF EQUIPMENT AND ASSETS
Equipment shall be used and managed only for the purpose of this Agreement, unless otherwise provided
herein or in published funding board policies, or approved by RCO in writing.
A. Discontinued Use. Equipment obtained under this Agreement shall remain in the possession of the
Sponsor for the duration of the project, or RULES of applicable grant assisted program. Wren the
Sponsor discontinues use of the equipment for the purpose for which it was funded, RCO may require
the Sponsor to deliver the equipment to RCO, or to dispose of the equipment according to RCO
published policies.
B. Loss or Damage. The Sponsor shall be responsible for any loss or damage to equipment
C. Requirements for Federal Subawards. Except in the RTP, procedures for managing equipment
(including replacement equipment), whether acquired in whole or in part under a Federal award or
match for the award, until disposition takes place will, at a minimum, meet the following requirements
(2 C.F.R S 200.313 (2013)):
1. Property records must be maintained that include a description of the property, a serial
number or other identification number, the source of funding for the property (including the
FederalAward ldentification Number), who holds title, the acquisition date, and cost of the
property, percentage of Federal participation in the project costs for the Federal award under
which the property was acquired, the location, use and condition of the property, and any
ultimate disposition data including the date of disposal and sale price of the property.
2. A physical inventory of the property must be taken and the results reconciled with the property
records at least once every two years.
3. A control system must be developed to ensure adequate safeguards to prevent loss, damage,
or theft of the property. Any loss, damage, or theft must be investigated.
4. Adequate maintenance procedures must be developed to keep the property in good condition.
5. lf the non-Federal entity is authorized or required to sell the property, proper sales procedures
must be established to ensure the highest possible return.
D. Requirements for RTP Subawards.
1. The subrecipient (Sponsor) shall follow such policies and procedures prescribed by and
allowed by the State, as well as federal law and federal rules issued by the Federal Highways
Administration and 2 CFR 200.
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2. Sponsor may be required to pay prevailing wage rates as required by the Davis Bacon Act as
amended.
SECTION 18. RIGHT OF INSPECTION
The Sponsor shall provide right of access to the project to RCO, or any of its officers, or to any other
authorized agent or official of the state of Washington or the federal government, at all reasonable times, in
order to monitor and evaluate performance, long-term obligations, compliance, and/or quality assurance under
this Agreement.
lf a landowner agreement or other form of control and tenure as described in Section 23.C: Control and
Tenure has been executed, it will further stipulate and define the funding board and RCO's right to inspect and
access lands acquired or developed with funding board assistance.
SECTIONl9. STEWARDSHIPANDMONITORING
Sponsor agrees to perform monitoring and stewardship functions as stated in funding board policy, this
Agreement, or as otherwise directed by RCO consistent with existing policies. Sponsor further agrees to
utilize, where applicable and financially feasible, any monitoring protocols recommended by the funding board
SECTION 20. PREFERENCES FOR RESIDENTS
Sponsors shall not express a preference for users of grant assisted projects on the basis of residence
(including preferential reservation, membership, and/or permit systems) except that reasonable differences in
admission and other fees may be maintained on the basis of residence. Fees for nonresidents must not
exceed twice the fee imposed on residents. \Nhere there is no fee for residents but a fee is charged to
nonresidents, the nonresident fee shall not exceed the amount that would be imposed on residents at
comparable state or local public facilities.
SECTION 21. ACKNOWLEDGMENT AND SIGNS
A. Publications. The Sponsor shall include language which acknowledges the funding contribution of
the applicable grant program to this project in any release or other publication developed or modified
for, or referring to, the project during the project period and in the future.
B. Signs.
1.During the period of performance through the period of long-term obligation, the Sponsor shall
post openly visible signs or other appropriate media at entrances and other locations on the
project area that acknowledge the applicable grant program's funding contribution, unless
exempted in funding board policy or waived by the director; and
2. During the period of longterm obligation, the Sponsor shall post openly visible signs or other
appropriate media at entrances and other locations to notify the public of the availability of the
site for reasonable public access.
C. Geremonies. The Sponsor shall notify RCO no later than two weeks before a dedication ceremony
for this project. The Sponsor shall verbally acknowledge the applicable grant program's funding
contribution at all dedication ceremonies.
D. Federally Funded Projects. \Mten issuing statements, press releases, requests for proposals, bid
solicitations, and other documents describing a project funded in whole or in part with federal money
provided for in this grant, Sponsors shall clearly state:
1. The fund source;
2. The percentage of the total costs of the project that is financed with federal money;
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3. The dollar amount of federal funds for the project; and
4. The percentage and dollar amount of the total costs of the project that is financed by
nongovernmental sources.
SECTION 22. PROVISIONS FOR BOATING PROJECT GRANTS
lf requested by RCO, or required per state or federal law or rule with respect to any project or project element
that supports recreational boating, Sponsor shall manage the project or project element per federal rules to
include 2 C.F.R. Part 200, and place a United States Coast Guard (or other federal agency) logo and funding
program information at the project site.
sEcTroN 23 PROVISIONS APPLYING TO DEVELOPMENT, MAINTENANCE, RENOVATION, AND
RESTORATION PROJEGTS
The following provisions shall be in force only if the project described in this Agreement is for construction of
land or facilities in a development, maintenance, renovation or restoration project:
A. Operations and Maintenance. Properties, structures, and facilities developed, maintained, or
operated with the assistance of money granted by the board and within the project area shall be built,
operated, and maintained according to applicable regulations, laws, building codes, and health and
public safety standards to assure a reasonably safe condition and to prevent premature deterioration
(WAC 286.13.130). lt is the Sponsor's sole responsibility to ensure the same are operated and
maintained in a safe and operable condition. The RCO does not conduct safety inspections or employ
or train staff for that purpose.
B. Document Review and Approval. Prior to commencing construction or finalizing the design, the
Sponsor agrees to submit one copy of all construction and restoration plans and specifications to
RCO for review solely for compliance with the scope of work to be identified in the Agreement. RCO
does not review for, and disclaims any responsibility to review for safety, suitability, engineering,
compliance with code, or any matters other than the scope so identified. Although RCO staff may
provide tentative guidance to a Sponsor on matters related to site accessibility by persons with a
disability, it is the Sponsor's responsibility to confirm that all legal requirements for accessibility are
met even if the RCO guidance would not meet such requirements.
1. Change orders that impact the amount of funding or changes to the scope of the project as
described to and approved by the funding board or RCO must receive prior written approval of
the board or RCO.
C. Control and Tenure. The Sponsor must provide documentation that shows appropriate tenure (such
as landowner agreement, long-term lease, easement, or fee simple ownership) for the land proposed
for construction. The documentation must meet current RCO requirements identified in the
appropriate grant program policy manual as of the effective date of this Agreement and determines
the long-term compliance period unless otherwise approved by the board.
D. Nondiscrimination. Except where a nondiscrimination clause required by a federal funding agency is
used, the Sponsor shall insert the following nondiscrimination clause in each contract for construction
of this project:
"During the performance of this contract, the contractor agrees to comply with all federal and state
nondiscrimination laws, regulations and policies."
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E. Use of Best Management Practices. Sponsors are encouraged to use best management practices
including those developed as part of the Washington State Aquatic Habitat Guidelines (AHG)
Program. AHG documents include "lntegrated Streambank Protection Guidelines", 2002; "Land Use
Planning for Salmon, Steelhead and Trout: A land use planner's guide to salmonid habitat protection
and recovery", 2009", "Protecting Nearshore Habitat and Functions in Puget Sound", 2010; "Stream
Habitat Restoration Guidelines", 2012; "Waler Crossing Design Guidelines", 2013; and "Marine
Shoreline Design Guidelines", 2014. These documents, along with new and updated guidance
documents, and other information are available on the AHG Web site. Sponsors are also encouraged
to use best management practices developed by the Washington lnvasive Species Council (WISC)
described in "Reducing Accidental lntroductions of lnvasive Species" which is available on the WISC
Web site.
SECTION 24. PROVISIONS APPLYING TOACQUISITION PROJECTS
The following provisions shall be in force only if the project described in this Agreement is an acquisition
project (including projects with any acquisition component):
A. Evidence of Land Value. Before disbursement of funds by RCO as provided under this Agreement,
the Sponsor agrees to supply documentation acceptable to RCO that the cost of the property rights
acquired has been established according to funding board policy.
B. Evidence of Title. The Sponsor agrees to provide documentation that shows the type of ownership
interest for the property that has been acquired. This shall be done before any payment of financial
assistance.
C. Legal Description of Real Property Rights Acquired. The legal description of the real property
rights purchased with funding assistance provided through this Agreement (and protected by a
recorded conveyance of rights to the State of Washington) shall be delivered to RCO before final
payment.
D. Gonveyance of Rights to the State of Washington. \A/hen real property rights (both fee simple and
lesser interests) are acquired, the Sponsor agrees to execute an appropriate document conveying
certain rights and responsibilities to RCO, on behalf of the State of Washington. These documents
include a Deed of Right, Assignment of Rights, Easements and/or Leases as described below. The
Sponsor agrees to use document language provided by RCO, to record the executed document in the
County where the real property lies, and to provide a copy of the recorded document to RCO. The
document required will vary depending on the funding board project type, the real property rights
being acquired and whether or not those rights are being acquired in perpetuity.
1. Deed of Right. The Deed of Right conveys to the people of the state of Washington the right
to preserve, protect, access, and/or use the property for public purposes consistent with the
funding source and project agreement. See WAC 286 or 420. Sponsors shall use this
document when acquiring real property rights that include the underlying land. This document
may also be applicable for those easements where the Sponsor has acquired a perpetual
easement for public purposes.
2. Assignment of Rights. The Assignment of Rights document transfers certain rights to RCO
and the state such as public access, access for compliance, and enforcement. Sponsors shall
use this document when an easement or lease is being acquired under this Agreement. The
Assignment of Rights requires the signature of the underlying landowner and must be
incorporated by reference in the easement document.
3. Easements and Leases. The Sponsor may incorporate required language from the Deed of
Right orAssignment of Rights directly into the easement or lease document, thereby
eliminating the requirement for a separate document. Language will depend on the situation;
Sponsor must obtain RCO approval on the draft language prior to executing the easement or
lease.
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E. Real Property Acquisition and Relocation Assistance.
1. Federal Acquisition Policies. When federal funds are part of this Agreement, the Sponsor
agrees to comply with the terms and conditions of the Uniform Relocation Assistance and Real
PropertyAcquisition PoliciesAct of 1970, 84 Stat. 1894 (1g7O)--Public Law 91-646, as
amended, and applicable regulations and procedures of the federal agency implementing that
Act.
2. State Acquisition Policies. \Nhen state funds are part of this Agreement, the Sponsor agrees
to comply with the terms and conditions of the Uniform Relocation Assistance and Real
Property Acquisition Policy of the State of Washington, Chapter 8.26 RCW and Chapter
468-100 WAC.
3. Housing and Relocation. ln the event that housing and relocation costs, as required by
federal law set out in subsection (1) above and/or state law set out in subsection (2) above,
are involved in the execution of this project, the Sponsor agrees to provide any housing and
relocation assistance required.
F. Buildings and Structures. ln general, grant funds are to be used for outdoor recreation,
conservation, or salmon recovery. Sponsors agree to remove or demolish ineligible structures.
Sponsor must consult with RCO regarding treatment of such structures and compliance with Section
8.D Archeological and Cultural Resources.
G. HazardousSubstances.
1. Gertification. The Sponsor shall inspect, investigate, and conduct an environmental audit of
the proposed acquisition site for the presence of hazardous substances, as defined in RCW
70.1 05D.020(1 3), and certify:
a. No hazardous substances were found on the site, or
b. Any hazardous substances found have been treated and/or disposed of in compliance
with applicable state and federal laws, and the site deemed "clean."
2. Responsibility. Nothing in this provision alters the Sponsor's duties and liabilities regarding
hazardous substances as set forth in RCW 70.105D.
3. Hold Harmless. The Sponsor will defend, protect and hold harmless the State and any and all
of its employees and/or agents, from and against any and all liability, cost (including but not
limited to all costs of defense and attorneys' fees) and any and all loss of any nature from any
and all claims or suits resulting from the presence of, or the release or threatened release of,
hazardous substances on the property the Sponsor is acquiring, except to the extent, if any,
that the State, its officers and agents caused or contributed to the release. The funding board
and RCO are included within the term State, as are all other agencies, departments, boards,
councils, committees, divisions, bureaus, offices, societies, or other entities of state
government.
H. Requirements for Federal Subawards. The non-federal entity (Sponsor) must submit reports at
least annually on the status of real property in which the federal government retains an interest,
unless the federal interest in the real property extends 15 years or longer. ln those instances where
the federal interest attached is for a period of 15 years or more, the federal awarding agency or the
passthrough entity (RCO), at its option, may require the Sponsor to report at various multi-year
frequencies (e.9., every two years or every three years, not to exceed a five-year reporting period; or
a federal awarding agency or RCO may require annual reporting for the first three years of a federal
award and thereafter require reporting every five years) (2 C.F.R S 200.329 (2013)).
SECTION 25. LONG.TERM OBLIGATIONS OF THE PROJECTS AND SPONSORS
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A. Long-Term Obligations of RGFB Projects. Sponsor shall comply with WAC 286-13-160, 170, and
1 80.
B. Long-Term Obligations of SRFB Projects. Sponsor shall comply with WAC 420
C. Perpetuity. For acquisition, development, and restoration projects, or a combination thereof, unless
otherwise allowed by policy, program rules, or this Agreement, or approved in writing by RCO or the
funding board, RCO requires that the project area continue to function as intended after the period of
performance in perpetuity.
D. Gonversion. The Sponsor shall not at any time convert any real property (including any interest
therein) or facility acquired, developed, renovated, and/or restored pursuant to this Agreement, unless
provided for in applicable statutes, rules, and policies. Conversion includes, but is not limited to,
putting such property to uses other than those purposes for which funds were approved or
transferring such property to another entity without prior approval via a written amendment to the
Agreement. Also see WAC Title 286 or 420 and applicable policies. All real property or facilities
acquired, developed, renovated, and/or restored with funding assistance shall remain in the same
ownership and in public use/access status in perpetuity unless otherwise expressly provided in the
Agreement or applicable policy or unless a transfer or change in use is approved by the funding board
through an amendment. Failure to comply with these obligations is a conversion. Further, if the project
is subject to operation and or maintenance obligations, the failure to comply with such obligations,
without cure after a reasonable period as determined by the RCO, is a conversion. Determination of
whether a conversion has occurred shall be based upon this Agreement, applicable law and
RCFB/SRFB policies.
For acquisition projects that are expressly term limited in the Agreement, such as one involving a
lease or a term-limited restoration, renovation or development project or easement, the restriction on
conversion shall apply only for the length of the term, unless otherwise provided in this Agreement, by
funding board policy, other RCO approved written documents, or required by applicable state or
federal law.
\A/hen a conversion has been determined to have occurred, the Sponsor is required to remedy the
conversion per established funding board policies, and the board or RCO may pursue such remedies
as are allowed by law and board policies, and/or this Agreement.
SECTION 26. CONSTRUCTION, OPERATION, USE AND MAINTENANCE OF ASSISTED PROJECTS
The following provisions shall be in force only if the project described in this Agreement is an acquisition ,
development, maintenance, renovation, or restoration project:
A. Property and facility operation and maintenance. Sponsor must ensure that properties or facilities
assisted with funding board funds, including undeveloped sites, are built, operated, used, and
maintained:
1. According to applicable federal, state, and local laws and regulations, including public health
standards and building codes;
2. ln a reasonably safe condition for the project's intended use;
3. Throughout its estimated useful service life so as to prevent undue deterioration;
4. ln compliance with all federal and state nondiscrimination laws, regulations and policies
B. Open to the public. Unless otherwise specifically provided for in the Agreement of funding board
policies, and in compliance with applicable statutes, rules, and funding board policies, facilities must
be open and accessible to the general public, and must:
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1. Be constructed, maintained, and operated to meet or exceed the minimum requirements of the
most current guidelines or rules, local or state codes, Uniform FederalAccessibility Standards,
guidelines, or rules, including but not limited to: the lnternational Building Code, the Americans
with Disabilities Act, and the Architectural Barriers Act, as amended and updated.
2. Appear aftractive and inviting to the public except for brief installation, construction, or
maintenance periods.
3. Be available for appropriate use by the general public at reasonable hours and times of the
year, according to the type of area or facility, unless otherwise stated in RCO manuals, by a
decision of the board, or by RCO in writing. Sponsor shall notify the public of the availability for
use by posting and updating that information on its website and by maintaining at entrances
and/or other locations openly visible signs with such information.
SECTION 27. RECORDED NOTICE OF GRANT
At the request of RCO, Sponsor shall record a notice of grant on the property and shall submit to the RCO a
recorded and registry stamped copy of such notice. The purpose of the notice of grant is to ensure that the
present and future use of the facility is and shall remain subject to the terms and conditions described in this
Agreement. The notice of grant shall be in a format specified by RCO.
sEcTroN 28. PROVTSTONS RELATED TO CORPORATE (TNCLUDTNG NONPROFTT) SPONSORS
A corporate Sponsor, including any nonprofit Sponsor, shall:
A. Maintain corporate status with the state, including registering with the Washington Secretary of State'
s office, throughout the Sponsor's obligation to the project as identified in the Agreement.
B. Notifi7 RCO before corporate dissolution at any time during the period of performance or long-term
obligations. \Mthin 30 days of dissolution the Sponsor shall name a qualified successor that will agree
in writing to assume any on-going project responsibilities, and transfer all property and assets to the
successor. A qualified successor is any party eligible to apply for funds in the subject grant program
and capable of complying with the terms and conditions of this Agreement. RCO will process an
amendment transferring the Sponsor's obligation to the qualified successor if requirements are met.
C. Maintain sites or facilities open to the public and may not limit access to members.
SECTION 29. PROVISIONS FOR FEDERAL SUBAI'VARDS ONLY
The following provisions shall be in force only if the project described in this Agreement is funded with a
federalsubaward as identified in Section H: FEDERAL FUND lnformation:
A. Sub-Recipient (Sponsor) must comply with the cost principles of 2 C.F.R. Part 200 Subpart E (2013)
Unless otherwise indicated, the cost principles apply to the use of funds provided under this
Agreement to include match and any in-kind matching donations. The applicability of the cost
principles depends on the type of organization incurring the costs.
B. Binding Official. Per 2 CFR 200.415, Sponsor certifies through its actions or those of authorized
staff, at the time of a request for reimbursement, the following: "To the best of my knowledge and
belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash
receipts are for the purposes and objectives set forth in the terms and conditions of the Federal
award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material
fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false
claimsorotherwise. (U.S. CodeTitle 18, Section 1001 andTitle3l, Sections3729-3730and
3801-3812).'
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C. Equal Employment Opportunity. Except as otherwise provided under 41 C.F.R. Part 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. S 60-1.3
must include the equal opportunity clause provided under 41 C.F.R. S 60- 1.4(b), in accordance with
Executive Order 11246, Equal Employment Opportunity (30 Fed. Reg. 12319, 12935, 3 C.F.R. Part,
1964-1965 Comp., p. 339), as amended by Executive Order 11375, Amending Executive Order 11246
Relating to Equal Employment Opportunity, and implementing regulations at 41 C.F.R. Part 60 (Office
of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor).
See 2 C.F.R. Part 200, Appendix ll, paragraph C.
1. Federally Assisted Gonstruction Gontract. The regulation at 41 C. F.R. S 60-1 .3 defines a
"federally assisted construction contract" as any agreement or modification thereof between
any applicant and a person for construction work which is paid for in whole or in part with funds
obtained from the Government or borrowed on the credit of the Government pursuant to any
Federal program involving a grant, contract, loan, insurance, or guarantee, or undertaken
pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee,
or any application or modification thereof approved by the Government for a grant, contract,
loan, insurance, or guarantee under which the applicant itself participates in the construction
work.
2. Gonstruction Work. The regulation at 41 C.F.R. S 60-1.3 defines "construction work" as the
construction, rehabilitation, alteration, conversion, extension, demolition or repair of buildings,
highways, or other changes or improvements to real property, including facilities providing
utility services. The term also includes the supervision, inspection, and other onsite functions
incidental to the actual construction.
D. Davis-Bacon Act, as amended (40 U.S.C. 3141-31481. When required by federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non-federal entities
(Sponsors) must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3148)
as supplemented by Department of Labor regulations (29 C.F.R. $ 5, "Labor Standards Provisions
Applicable to Contracts Covering Federally Financed and Assisted Construction").
ln accordance with the statute, contractors must be required to pay wages to laborers and mechanics
at a rate not less than the prevailing wages specified in a wage determination made by the Secretary
of Labor. ln addition, contractors must be required to pay wages not less than once a week. The
non-federal entity (Sponsor) must place a copy of the current prevailing wage determination issued by
the Department of Labor in each solicitation. The decision to award a contract or subcontract must be
conditioned upon the acceptance of the wage determination. The non-Federal entity (Sponsor) must
report all suspected or reported violations to the federal awarding agency identified in Section H:
Federal Fund lnformation.
The contracts must also include a provision for compliance with the Copeland "Anti- Kickback" Act (40
U. S. C. 3145), as supplemented by Department of Labor regulations (29 C.F.R Part 3, "Contractors
and Subcontractors on Public Building or Public Work Financed in \Mrole or in Part by Loans or
Grants from the United States"). The Act provides that each contractor or subrecipient (Sponsor) must
be prohibited from inducing, by any means, any person employed in the construction, completion, or
repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.
The non-Federal enti$ (Sponsor) must report all suspected or reported violations to the Federal
awarding agency identified in Section H: Federal Fund lnformation.
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E. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). \Mrere applicable, all
contracts awarded by the non-federal entity (Sponsor) in excess of $100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702
and 3704, as supplemented by Department of Labor regulations (29 C.F.R. Part 5). Under 40 U.S.C.
3702 of the Act, each contractor must be required to compute the wages of every mechanic and
laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week
is permissible provided that the worker is compensated at a rate of not less than one and a half times
the basic rate of pay for all hours worked in excess of 40 hours in the work week.
The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer
or mechanic must be required to work in surroundings or under working conditions which are
unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or
materials or articles ordinarily available on the open market, or contracts for transportation or
transmission of intelligence.
F. Rights to lnventions Made Under a Gontract or Agreement. lf the Federal award meets the
definition of "funding agreement" under 37 C.F.R S 401.2(a) and the recipient or subrecipient
(Sponsor) wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental, developmental, or
research work under that "funding agreement," the recipient or subrecipient (Sponsor) must comply
with the requirements of 37 C.F.R Part 401, "Rights to lnventions Made by Nonprofit Organizations
and SmallBusiness Firms Under Government Grants, Contracts and CooperativeAgreements," and
any implementing regulations issued by the awarding agency.
G. Glean AirAct (42 U.S.C. 7401-7671q.) and the Federal Water Pollution GontrolAct (33 U.S.C.
1251-13871, as Amended. Contracts and subgrants of amounts in excess of $150,000 must contain a
provision that requires the non-Federal award to agree to comply with all applicable standards, orders
or regulations issued pursuant to the Clean AirAct (42 U.S.C. 74O1-7671q) and the Federal \A/bter
Pollution ControlAct as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal
awarding agency identified in Section H: Federal Fund lnformation and the Regional Office of the
Environmental Protection Agency (EPA)
H. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). By signing this Agreement, the Sponsor certifies
(per the certification requirements of 31 U.S.C.) that none of the funds that the Sponsor has (directly
or indirectly) received or will receive for this project from the United States or any agency thereof,
have been used or shall be used to engage in the lobbying of the Federal Government or in litigation
against the United States. Such lobbying includes any influence or attempt to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with this project. Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will
not and has not used federal appropriated funds to pay any person or organization for influencing or
attempting to influence an officer or employee of any agency, a member of Congress, officer or
employee of Congress, or an employee of a member of Congress in connection with obtaining any
federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose
any lobbying with non-federal funds that takes place in connection with obtaining any federal award.
Such disclosures are forwarded from tier to tier up to the non-federal award.
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l. Procurement of Recovered Materials. A non-federal entity (Sponsor) that is a state agency or
agency of a political subdivision of a state and its contractors must comply with section 6002 of the
Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The
requirements of Section 6002 include procuring only items designated in guidelines of the
Environmental Protection Agency (EPA) at 40 C.F.R parl247 that contain the highest percentage of
recovered materials practicable, consistent with maintaining a satisfactory level of competition, where
the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the
preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner
that maximizes energy and resource recovery; and establishing an affirmative procurement program
for procurement of recovered materials identified in the EPA guidelines.
J. Required Insurance. The non-federal entity (Sponsor) must, at a minimum, provide the equivalent
insurance coverage for real property and equipment acquired or improved with federal funds as
provided to property owned by the non-federal entity. Federally-owned property need not be insured
unless required by the terms and conditions of the Federal award (2 C.F.R S 200.310 (2013)).
K. Debarment and Suspension (Executive Orders 12549 and 12689). The Sponsor must not award a
contract to parties listed on the government-wide exclusions in the System forAward Management
(SAM), in accordance with the Office of Management and Budget (OMB) guidelines at 2 C.F.R S 180
that implement Executive Orders 12549 (3 C.F.R part 1986 Comp., p. 189) and 12689 (3 C.F.R part
1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties
debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under
statutory or regulatory authority other than Executive Order 12549.
L. Gonflict of Interest. Sponsor agrees to abide by the conflict of interest policy and requirements of the
federal funding agency established pursuant to 2 C.F.R 200.
SECTION 30. PROVISIONS FOR BOATING INFRASTRUCTURE GRANTS
A. Use of Sport Fish Restoration Logo. Per 50 CFR 86 Sec 75 and 76, the user of the logo must
indemnify and defend the United States and hold it harmless from any claims, suits, losses, and
damages from; any allegedly unauthorized use of any patent, process, idea, method, or device by the
user in connection with its use of the logo, or any other alleged action of the user; and any claims,
suits, losses, and damages arising from alleged defects in the articles or services associated with the
logo. No one may use any part of the logo in any other manner unless the United States Fish and
\Mldlife Service's Assistant Director for Wildlife and Sport Fish Restoration or Regional Director
approves in writing.
SECTION 3'. PROVISIONS FOR FIREARMS AND ARCHERY RANGE RECREATION PROJECTS ONLY
The following provisions shall be in force only if the project described in this Agreement is funded from the
Firearms and Archery Range Recreation Account.
A. Liability Insurance. The Sponsor of a firearms or archery range recreation project shall procure an
endorsement, or other addition, to liability insurance it carries, or shall procure a new policy of liability
insurance, in a total coverage amount the Sponsor deems adequate to ensure it will have resources
to pay successful claims of people who may be killed or injured, or suffer damage to property, while
present at the range facility to which this grant is related, or by reason of being in the vicinity of that
facility; provided that the coverage shall be at least one million dollars ($1,000,000) for the death of, or
injury to, each person.
B. Insurance Endorsement. The liability insurance policy, including any endorsement or addition, shall
name Washington State, the funding board, and RCO as additional insured and shall be in a form
approved by the funding board or director.
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G. Length of lnsurance. The policy, endorsement or other addition, or a similar liability insurance policy
meeting the requirements of this section, shall be kept in force throughout the Sponsor's obligation to
the project as identified in this Agreement in Section F. LONG-TERM OBLIGATIONS.
D. Notice of Gancellation. The policy, as modified by any endorsement or other addition, shall provide
that the issuing company shall give written notice to RCO not less than thirty (30) calendar days in
advance of any cancellation of the policy by the insurer, and within ten (10) calendar days following
any termination of the policy by the Sponsor.
E. Government Agencies. The requirement of Subsection A through D above shall not apply if the
Sponsor is a federal, state, or municipal government which has established a program of
self-insurance or a policy of self-insurance with respect to claims arising from its facilities or activities
generally, including such facilities as firearms or archery ranges, when the applicant declares and
describes that program or policy as a part of its application to the funding board.
F. Sole Duty of the Sponsor. By this requirement, the funding board and RCO does not assume any
duty to any individual person with respect to death, injury, or damage to property which that person
may suffer while present at, or in the vicinity of, the facility to which this grant relates. Any such
person, or any other person making claims based on such death, injury, or damage, must look to the
Sponsor, or others, for any and all remedies that may be available by law.
SECTION 32. PROVISIONS FOR LAND AND WATER CONSERVATION FUND PROJECTS ONLY
lf the project has been approved by the National Park Service, US Department of the lnterior, for funding
assistance from the federal Land and Water Conservation Fund (LWCF), the "LWCF GrantAgreement
General Provisions" are made part of this Agreement and incorporated herein . The Sponsor shall abide by
these LWCF General Provisions, in addition to this Agreement, as they now exist or are hereafter amended.
Further, the Sponsor agrees to provide RCO with reports or documents needed to meet the requirements of
the LWCF General Provisions.
sEcTloN 33. PROVTSTONS FOR FARM AND FOREST ACCOUNT PROJECTS (FARMLAND AND
FORESTLAND PRESERVATTON PROJECTS ONLY)
The following sections will not apply to Farmland and Forestland Preservation Projects if covered separately in
a recorded RCO approved Agricultural Conservation Easement, or Forest Conservation Easement (or other
method):
A. Section 15 - lncome and lncome Use;
B. Section 19 - Stewardship and Monitoring;
C. Section 21 - Acknowledgement and Signs;
D. Section 24 - Provisions Applying To Acquisition Projects, Sub-sections D, F, and G;
E. Section 25C -Perpetuity; and
F. Section 26 - Construction, Operation, Use and Maintenance of Assisted Projects.
SECTION 34. PROVISIONS FOR SALMON RECOVERY FUNDING BOARD PROJECTS ONLY
For habitat restoration projects funded in part or whole with federal funds administered by the SRFB the
Sponsor shall not commence with clearing of riparian trees or in-water work unless either the Sponsor has
complied with 50 C.F.R. S 223.203 (bX8) (2000), limit 8 or until an Endangered SpeciesAct consultation is
finalized in writing by the National Oceanic and Atmospheric Administration . Violation of this requirement may
be grounds for terminating this Agreement. This section shall not be the basis for any enforcement
responsibility by RCO.
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SECTION 35. PROVISIONS FOR PUGET SOUNDACQUISITION AND RESTORATION PROJECTS ONLY
The following provisions shall be in force only if the project described in this Agreement is funded in part or
wholly from the Puget Sound Acquisition and Restoration program.
The Sponsor agrees to the following terms and conditions:
A. Cost Principles/lndirect Gosts For State Agencies. GRANT RECIPIENT agrees to comply with the
cost principles of 2 CFR 200 Subpart E as appropriate to the award. ln addition to the US
Environmental Protection Agency's General Terms and Conditions "lndirect Cost Rate Agreements," if
the recipient does not have a previously established indirect cost rate, it agrees to prepare and submit
its indirect cost rate proposal in accordance with 2 CFR 200 Appendix Vll.
B. Gredit and Acknowledgement. ln addition to Section 21: Acknowledgement and Signs, materials
produced must display both the Environmental Protection Agency (EPA) and Puget Sound Partnership
(PSP) logos and the following credit line: "This project has been funded wholly or in part by the United
States Environmental Protection Agency. The contents of this document do not necessarily reflect the
views and policies of the Environmental Protection Agency, nor does mention of trade names or
commercial products constitute endorsement or recommendation for use. " This requirement is for the
life of the product, whether during or after the Agreement period of performance.
C. Hotel Motel Fire Safety Act. Sponsor agrees to ensure that all conference, meeting, convention, or
training space funded in whole or part with federal funds, complies with the federal Hotel and Motel
Fire Safety Act (PL 101-391 , as amended). Sponsors may search the Hotel-Motel National Master List
@ http://www.usfa.dhs.gov/applications/hotel to see if a property is in compliance or to find other
information about the Act.
D. Drug Free Workplace Gertification. Sub-recipient (Sponsor) shall make an ongoing, good faith effort
to maintain a drug-free workplace pursuant to the specific requirements set forth in 2 C.F.R. Part
1536 Subpart B. Additionally, in accordance with these regulations, the recipient organization shall
identify all known workplaces under its federal awards, and keep this information on file during the
performance of the award. Sponsors who are individuals must comply with the drug-free provisions
set forth in 2 C.F.R. Part 1536 Subpart C. The consequences for violating this condition are detailed
under 2 C.F.R. Part 1536 Subpart E.
E. Management Fees. Management fees or similar charges in excess of the direct costs and approved
indirect rates are not allowable. The term "management fees or similar charges" refers to the
expenses added to direct costs in order to accumulate and reserve funds for ongoing business
expenses, unforeseen liabilities or for other similar costs that are not allowable. Management fees or
similar charges may not be used to improve or expand the project funded under this Agreement,
except for the extent authorized as a direct cost of carrying out the scope of work.
F. Trafficking in Persons and Trafficking Victim Protection Act of 2000 (TVPA). This provision
applies only to a sub-recipient (Sponsor), and all sub-awardees of sub-recipient (Sponsor), if any.
Sub-recipient (Sponsor) shall include the following statement in all sub-awards made to any private
entity under this Agreement.
"You as the sub-recipient, your employees, sub-awardees under this award, and
sub-awardees' employees may not engage in severe forms of trafficking in persons during the
period of time that the award is in effect; procure a commercial sex act during the period of
time that the award is in effect; or use forced labor in the performance of the award or
sub-awards under this Award."
The sub-recipient (Sponsor), and all sub-awardees of sub-recipient (Sponsor) must inform RCO
immediately of any information you receive from any source alleging a violation of this prohibition
during the award term.
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The federal agency funding this Agreement may unilaterally terminate, without penalty, the funding
award if this prohibition is violated, Section 106 of the Trafficking Victims Protection Act of 2000, as
amended.
G. Lobbying. The chief executive officer of this recipient agency (Sponsor) shall ensure that no grant
funds awarded under this Agreement are used to engage in lobbying of the Federal Government or in
litigation against the United States, unless authorized under existing law. The recipient (Sponsor) shall
abide by its respective Cost Principles (OMB Circulars A-21, A-87 , and A-122), which generally
prohibits the use of federal grant funds for litigation against the United States, or for lobbying or other
political activities.
The Sponsor agrees to comply with 40 C.F.R. Part 34, New Restrictions on Lobbying. Sponsor shall
include the language of this provision in award documents for all sub-awards exceeding $100,000,
and require that sub-awardees submit certification and disclosure forms accordingly.
ln accordance with the Byrd Anti-Lobbying Amendment, any Sponsor who makes a prohibited
expenditure under 40 C.F.R. Part 34 or fails to file the required certification or lobbying forms shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each expenditure.
All contracts awarded by Sponsor shall contain, when applicable, the anti-lobbying provisions as
stipulated in the Appendix at 40 C.F.R. Part 30.
Pursuant to Section 18 of the Lobbying Disclosure Act, Sponsor affirms that it is not a non-profit
organization described in Section 501(c)(4) of the lnternal Revenue Code of 1986; or that it is a
non-profit organization described in Section 501(c)(4) of the code but does not and will not engage in
lobbying activities as defined in Section 3 of the Lobbying Disclosure Act.
H. Reimbursement Limitation. lf the Sponsor expends more than the amount of RCO funding in this
Agreement in anticipation of receiving additional funds from the RCO, it does so at its own risk. RCO
is not legally obligated to reimburse the Sponsor for costs incurred in excess of the RCO approved
budget.
l. Disadvantaged Business Enterprise Requirements. The Sponsor agrees to comply with the
requirements of EPAs Utilization of Small, Minority and Women's Business Enterprises in
procurements made under this award.
J. Minority and Women's Business Participation. Sponsor agrees to solicit and recruit, to the
maximum extent possible, certified minority owned (MBE) and women owned (WBE) businesses in
purchases and contracts initiated after the effective date of this Agreement.
These goals are expressed as a percentage of the total dollars available for purchase or agreement
and are as follows:
Purchased Goods 8% MBE 4% WBE
Purchased Services 10% MBE 4o/oWBE
Professional Services 10% MBE 4o/o WBE
Meeting these goals is voluntary and no agreement award or rejection shall be made based on
achievement or non-achievement of the goals. Achievement of the goals is encouraged, however, and
Sponsor and ALL prospective bidders or people submitting qualifications shall take the following
affirmative steps in any procurement initiated after the effective date of this Agreement:
1. lnclude qualified minority and women's businesses on solicitation lists
2. Assure that qualified minority and women's business are solicited whenever they are potential
sources of services or supplies.
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3. Divide the total requirements, when economically feasible, into smaller tasks or quantities, to
permit maximum participation by qualified minority and women's businesses.
4. Establish delivery schedules, where work requirements permit, which will encourage
participation of qualified minority and women's businesses.
5. Use the services and assistance of the State Office of Minority and Women's Business
Enterprises (OMWBE) and the Office of Minority Business Enterprises of the U.S. Department
of Commerce, as appropriate.
K. MBE/WBE Reporting. ln accordance with the deviation from 40 C.F.R. 533.502, signed November 8,
2013, DBE reporting is limited to annual reports and only required for assistance agreements where
one or more the following conditions are met:
1. There are any funds budgeted in the contractual/services, equipment or construction lines of
the award;
2. $3,000 or more is included for supplies; or
3. There are funds budgeted for subawards or loans in which the expected budget(s) meet the
conditions as
4. Described in items (a) and (b)
\Mren completing the form, recipients (Sponsors) should disregard the quarterly and
semi-annual boxes in the reporting period Section 1B of the form. For annual submissions, the
reports are due by October 30th of each year or 90 days after the end of the project period,
whichever comes first.
The reporting requirement is based on planned procurements. Recipients (Sponsors) with
funds budgeted for non-supply procurement and/or $3,000 or more in supplies are required to
report annually whether the planned procurements take place during the reporting period or
not. lf no procurements take place during the reporting period, the recipient should check the
box in Section 58 when completing the form.
MBEM/BE reports should be sent to the DBE Coordinator in the Sponsor's region. Contact
information can be found at http://www.epa.gov/osbp/contactpage.htm. The coordinators also
can answer any questions.
Final MBEMBE reports must be submitted within 90 days after the project period of the grant
ends. To be in compliance with regulations, the Sponsor must submit a final MBEMBE report.
Non-compliance may impact future competitive grant proposals. The current EPA Form
5700-52A can be found at the EPA Office of Small Business Program's Home Page at
http ://www.epa. gov/osbp/dbe_reporti ng. htm.
L. Procurement involving an EPA Financial Assistance Agreement, Pursuant to 40 C.F.R. S 33.301,
the Sponsor agrees to make the following six good faith efforts whenever procuring construction ,
equipment, services and supplies under an EPA financial assistance agreement, and to require that
sub-recipients (Sponsors), and prime contractors also comply. Records documenting compliance with
the six good faith efforts shall be retained:
1. Ensure Disadvantaged Business Enterprise (DBEs) are made aware of contracting
opportunities to the fullest extent practicable through outreach and recruitment activities. For
lndian Tribal, State and Local and Government Sponsors, this will include placing DBEs on
solicitation lists and soliciting them whenever they are potential sources.
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2. Make information on forthcoming opportunities available to DBEs and arrange time frames for
contracts and establish delivery schedules, where the requirements permit, in a way that
encourages and facilitates participation by DBEs in the competitive process. This includes,
whenever possible, posting solicitations for bids or proposals for a minimum of 30 calendar
days before the bid or proposal closing date.
3. Consider in the contracting process whether firms competing for large contracts could
subcontract with DBEs. For lndian Tribal, State and local Government Sponsors, this will
include dividing total requirements when economically feasible into smaller tasks or quantities
to permit maximum participation by DBEs in the competitive process.
4. Encourage contracting with a consortium of DBEs when an agreement is too large for one of
these firms to handle individually.
5. Use the services and assistance of the Small Business Administration (SBA) and the Minority
Business Development of the Department of Commerce.
6. lf the Sponsor awards subcontracts, require the Sponsor to take the steps in paragraphs (a)
through (e) of this section.
M. Lobbying & Litigation. By signing this Agreement, the Sponsor certifies that none of the funds
received from this Agreement shall be used to engage in the lobbying of the Federal Government or in
litigation against the United States unless authorized under existing law.
The chief executive officer of this Sponsor agency shall ensure that no grant funds awarded under
this Agreement are used to engage in lobbying of the Federal Government or in litigation against the
United States unless authorized under existing law. The Sponsor shall abide by its respective
Attachment in 2 C.F.R. Part 200, which prohibits the use of federal grant funds for litigation against
the United States or for lobbying or other political activities.
For subawards exceeding $100,000, EPA requires the following certification and disclosure forms:
Certification Regarding Lobbying, EPA Form 6600-06:
http://www. epa. gov/ogd/AppKiUform/Lobbying_sec. pdf
2. Disclosure of Lobbying Activities, SF LLL: http://www.epa.gov/ogd/AppKiVform/sflllin_sec.pdf
3. Legal expenses required in the administration of Federal programs are allowable. Legal
expenses for prosecution of claims against the Federal Government are unallowable.
N. Payment to Consultants. EPA participation in the salary rate (excluding overhead) paid to individual
consultants retained by recipients (Sponsors) or by a recipients' (Sponsor's) contractors or
subcontractors shall be limited to the maximum daily rate for Level lV of the Executive Schedule
(formerly GS-18), to be adjusted annually. This limit applies to consultation services of designated
individuals with specialized skills who are paid at a daily or hourly rate. This rate does not include
transportation and subsistence costs for travel performed (the recipient will pay these in accordance
with his/her normal travel reimbursement practices).
Subagreements with firms for services that are awarded using the procurement requirements in 40
C.F.R. Parts 30 or 31 , are not affected by this limitation unless the terms of the contract provide the
recipient (Sponsor) with responsibility for the selection, direction and control of the individual who will
be providing services under the contract at an hourly or daily rate of compensation. See 40 C.F.R. S
30.27(b) or 40 C.F.R. S 31.369(D, as applicable, for additional information.
As of January 1,2014, the limit is $602.24 per day $75.28 per hour.
1
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O. Peer Review. \A/here appropriate, prior to finalizing any significant technical products the Principal
lnvestigator (Pl) of this project must solicit advice, review, and feedback from a technical review or
advisory group consisting of relevant subject matter specialists. A record of comments and a brief
description of how respective comments are addressed by the Pl will be provided to the Project
Monitor prior to releasing any final reports or products resulting from the funded study.
P. lnternational Travel (lncluding Canada). All lnternational Travel must be approved by the US
Environmental Protection Agency's Office of lnternational and Tribal Affairs (OITA) BEFORE travel
occurs. Even a brief trip to a foreign country, for example to attend a conference, requires OITA
approval. Please contact your Partnership Project manager as soon as possible if travel is planned
out of the country, including Canada and/or Mexico, so that they can submit a request to the EPA
Project Officer if they approve of such travel.
O. Unliquidated Obligations (ULO). Sub-recipients, and all sub-awardees of Sub-Recipients, if any,
should manage their agreement and subaward funding in ways that reduce the length of time that
federal funds obligated and committed to subaward projects are unspent (not yet drawn down through
disbursements to sub-recipients and sub-awardees).
SECTION 36. ORDER OF PRECEDENCE
This Agreement is entered into, pursuant to, and under the authority granted by applicable federal and state
laws. The provisions of the Agreement shall be construed to conform to those laws. ln the event of a direct
and irreconcilable conflict between the terms of this Agreement and any applicable statute , rule, or policy or
procedure, the conflict shall be resolved by giving precedence in the following order:
1. Federal law and binding executive orders;
2. Code of federal regulations;
3. Terms and conditions of a grant award to the state from the federal government;
4. Federal grant program policies and procedures adopted by a federal agency that are required
to be applied by federal law;
5. State law (constitution, statute);
6. Washington Administrative Code;
7. Funding board or RCO policies.
SECTION 37. LIMITATION OF AUTHORITY
Only RCO's Director or RCO's delegate by writing (delegation to be made prior to action) shall have the
authority to alter, amend, modify, or waive any clause or condition of this Agreement; provided that any such
alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or
binding unless made as a written amendment to this Agreement and signed by the RCO Director or delegate
SECTION 38. WAIVER OF DEFAULT
Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any
provision of the Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall
not be construed to be a modification of the terms of the Agreement unless stated to be such in writing ,
signed by the director, or the director's designee, and attached as an amendment to the originalAgreement.
sEcTroN 39.APPLICATION REPRESENTATIONS - MISREPRESENTATIONS OR INACCURACY OR
BREACH
RCO 16-1513A Revision Dale: 1 I 11 1201 I Page 33 of 37
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The funding board and RCO rely on the Sponsor's application in making its determinations as to eligibility for,
selection for, and scope of, funding grants. Any misrepresentation, error or inaccuracy in any part of the
application may be deemed a breach of thisAgreement.
SECTION 40. SPECIFIC PERFORMANCE
The funding board and RCO may enforce this Agreement by the remedy of specific performance, which
usually will mean completion of the project as described in this Agreement and /or enforcement of long-term
obligations. However, the remedy of specific performance shall not be the sole or exclusive remedy available
to RCO. No remedy available to the funding board or RCO shall be deemed exclusive. The funding board or
RCO may elect to exercise any, a combination of, or all of the remedies available to it under this Agreement,
or under any provision of law, common law, or equity, including but not limited to seeking full or partial
repayment of the grant amount paid and damages.
SECTION 41. TERMINATION AND SUSPENSION
The funding board and RCO will require strict compliance by the Sponsor with all the terms of this Agreement
including, but not limited to, the requirements of the applicable statutes, rules and all funding board and RCO
policies, and with the representations of the Sponsor in its application for a grant as finally approved by the
funding board. For federal awards, notification of termination will comply with 2 C.F.R. S 200.340.
A. ForGause.
1. The funding board or the director may suspend or terminate the obligation to provide funding
to the Sponsor under this Agreement:
a. lf the Sponsor breaches any of the Sponsor's obligations under this Agreement;
b. lf the Sponsor fails to make progress satisfactory to the funding board or director
toward completion of the project by the completion date set out in this Agreement
lncluded in progress is adherence to milestones and other defined deadlines; or
c. lf the primary and secondary Sponsor(s) cannot mutually agree on the process and
actions needed to implement the project;
2. Prior to termination, the RCO or the funding board shall notify the Sponsor in writing of the
opportunity to cure. lf corrective action is not taken within 30 days or such other time period
that the director or board approves in writing, the Agreement may be terminated. ln the event
of termination, the Sponsor shall be liable for damages or other relief as authorized by law
and/or this Agreement.
3. RCO reserves the right to suspend all or part of the Agreement, withhold further payments, or
prohibit the Sponsor from incurring additional obligations of funds during the investigation of
any alleged breach and pending corrective action by the Sponsor, or a decision by the RCO to
terminate the Contract.
B. For Convenience. Except as otherwise provided in this Agreement, RCO may, by ten (10) days
written notice, beginning on the second day after the mailing, terminate this Agreement, in whole or in
part when it is in the best interest of the state. lf this Agreement is so terminated, RCO shall be liable
only for payment required under the terms of this Agreement prior to the effective date of termination .
A claimed termination for cause shall be deemed to be a "Termination for Convenience" if it is
determined that:
1. The Sponsor was not in default; or
2. Failure to perform was outside Sponsor's control, fault or negligence.
RCO 16-1513A Revision Dale: 1 I 11 1201 8 Page 34 of 37
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C. Rights of Remedies of the RCO.
1. The rights and remedies of RCO provided in thisAgreement are not exclusive and are in
addition to any other rights and remedies provided by law.
2. ln the event this Agreement is terminated by the funding board or director, after any portion of
the grant amount has been paid to the Sponsor under this Agreement, the funding board or
director may require that any amount paid be repaid to RCO for redeposit into the account
from which the funds were derived. However, any repayment shall be limited to the extent it
would be inequitable and represent a manifest injustice in circumstances where the project will
fulfill its fundamental purpose for substantially the entire period of performance and of
long-term obligation.
D. Non Availability of Funds. The obligation of the RCO to make payments is contingent on the
availability of state and federal funds through legislative appropriation and state allotment. lf amounts
sufficient to fund the grant made under this Agreement are not appropriated to RCO for expenditure
for this Agreement in any biennial fiscal period, RCO shall not be obligated to pay any remaining
unpaid portion of this grant unless and until the necessary action by the Legislature or the Office of
Financial Management occurs. lf RCO participation is suspended under this section for a continuous
period of one year, RCO's obligation to provide any future funding under this Agreement shall
terminate. Termination of the Agreement under this section is not subject to appeal by the Sponsor.
1. Suspension: The obligation of the RCO to manage contract terms and make payments is
contingent upon the state appropriating state and federal funding each biennium. ln the event
the state is unable to appropriate such funds by the first day of each new biennium RCO
reserves the right to suspend the Agreement, with ten (10) days written notice, until such time
funds are appropriated. Suspension will mean all work related to the contract must cease until
such time funds are obligated to RCO and the RCO provides notice to continue work.
SECTION 42. DISPUTE HEARING
Except as may otherwise be provided in this Agreement, when a dispute arises between the Sponsor and the
funding board, which cannot be resolved, either party may request a dispute hearing according to the process
set out in this section. Either party's request for a dispute hearing must be in writing and clearly state:
A. The disputed issues;
B. The relative positions of the parties;
C. The Sponsor's name, address, project title, and the assigned project number
ln order for this section to apply to the resolution of any specific dispute or disputes, the other party
must agree in writing that the procedure under this section shall be used to resolve those specific
issues. The dispute shall be heard by a panel of three persons consisting of one person chosen by
the Sponsor, one person chosen by the director, and a third person chosen by the two persons initially
appointed. lf a third person cannot be agreed on, the third person shall be chosen by the funding
board's chair.
Any hearing under this section shall be informal, with the specific processes to be determined by the
disputes panel according to the nature and complexity of the issues involved. The process may be
solely based on written material if the parties so agree. The disputes panel shall be governed by the
provisions of thisAgreement in deciding the disputes.
The parties shall be bound by the decision of the disputes panel, unless the remedy directed by that
panel shall be without the authority of either or both parties to perform, as necessary, or is othenarise
unlavyful.
RCO 16-1513A Revision Dale: 1 I 11 1201 I Page 35 of 37
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Request for a disputes hearing under this section by either party shall be delivered or mailed to the
other party. The request shall be delivered or mailed within thirty (30) days of the date the requesting
party has received notice of the action or position of the other party which it wishes to dispute. The
written agreement to use the process under this section for resolution of those issues shall be
delivered or mailed by the receiving party to the requesting party within thirty (30) days of receipt by
the receiving party of the request.
All costs associated with the implementation of this process shall be shared equally by the parties.
SECTION43. ATTORNEYS'FEES
ln the event of litigation or other action brought to enforce contract terms, each party agrees to bear its own
attorney fees and costs.
SECTION 44. GOVERNING LAWruENUE
This Agreement shall be construed and interpreted in accordance with lhe laws of the State of Washington . ln
the event of a lawsuit involving this Agreement, venue shall be in Thurston County Superior Court if legally
proper; otherwise venue shall be in a county where the project is situated, if venue there is legally proper, and
if not, in a county where venue is legally proper. The Sponsor, by execution of this Agreement acknowledges
the jurisdiction of the courts of the State of \Ahshington.
sEcTtoN 45.PROVISIONS APPLICABLE ONLY IF FEDERALLY RECOGNIZED INDIAN TRIBE IS THE
SPONSOR
ln the cases where thisAgreement is between the funding board (which includes the State of Washington for
purposes of this Agreement) and a federally recognized lndian Tribe, the following terms and conditions apply,
but only between those parties:
A. Notwithstanding the above venue provision, if the State of Washington intends to initiate legal action
against a federally recognized lndian tribe relating to the performance, breach, or enforcement of this
Agreement, it shall so notify the Tribe. lf the Tribe believes that a good faith basis exists for subject
matter jurisdiction of such an action in federal court, the Tribe shall so notifi7 the State within five days
of receipt of such notice and state the basis for such jurisdiction. lf the Tribe so notifies the State, the
State shall bring such action in federal court, otherwise the State may sue the Tribe in the Thurston
County Superior Court, or such other superior court where venue is proper, if not proper in Thurston
County. lnterpretation of the Agreement shall be according to applicable State law, except to the
extent preempted by federal law. ln the event suit is brought in federal court and the federal court
determines that it lacks subject matter jurisdiction to resolve the dispute between the State and Tribal
Party, then the State may bring suit in Thurston County Superior Court or such other superior court
where venue is proper, if not proper in Thurston County.
B. Any judicial award, determination, order, decree or other relief, whether in law or equity or otherwise,
resulting from such actions under subsection A above, shall be binding and enforceable on the
parties. Any money judgment or award against a Tribe, tribal officers, or employees, or the State of
Washington, its agencies, or its officers and employees may exceed the amount of funding awarded
under this Agreement.
C. As requested by RCO, the Tribe shall provide to RCO its governing requirements and procedures for
entering into Agreement with RCO and waiving its sovereign immunity. ln addition, the tribe shall
provide to RCO all authorizations the Tribe requires to authorize the person (s) signing the Agreement
on the Tribe's behalf to bind the Tribe and waive the Tribe's sovereign immunity as provided herein .
RCO 16-1513A Revision Dale: 111112018 Page 36 of 37
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D. The Tribe hereby waives its sovereign immunity for suit in federal and state court for the limited
purposes of allowing the State to bring and prosecute to completion such actions relating to the
performance, breach, or enforcement of this Agreement as provided in subsection A above, and to
bring actions to enforce any judgment arising from such actions. This waiver is not for the benefit of
any third party and shall not be enforceable by any third party or by any assignee of the parties. ln any
enforcement action, the parties shall bear their own enforcement costs, including attorneys'fees.
For purposes of this provision, the State includes the funding board, the RCO, and any other state agencies
as the term "agency" is broadly understood to include, but not be limited to, departments, commissions,
boards, divisions, bureaus, committees, offices, councils, societies, etc.
SECTION 46. SEVERABILITY
The provisions of this Agreement are intended to be severable. lf any term or provision is illegal or invalid for
any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the
Agreement.
RCO 16-1513A Revision Date:'l l'11 l2O1 8 Page 37 of 37
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Eligible Scope Activities
Project Sponsor:
Project Title:
Program:
City of Kent
Clark Lake Park Expansion: Walla Acquisition
\ M/RP - Local Parks
Project Number: 16-1513
Project Type: Acquisition
Approval: 21112018
Acquisition Metrics
Property: Walla Property (Worksite #1, Clark Lake Park)
Real Property Acquisition
Land
Acres by Acreage Type (fee simple):
Wetlands
Uplands
Existing structures on site:
Incidentals
Appraisal
Appraisal Review
Glosing, Recording, Taxes, Title
Cultural resources (Acq)
Demolition
Buildings / structures to be demolished:
Fencing (Acq)
Number of linear feet of fencing to be built:
Noxious weed control
Acres treated for noxious weeds by method:
Mechanical
Survey (Acq)
Wetland Delineations
Administrative Costs (Acq)
Administrative costs (Acq)
0.25
5.25
Structures to be demolished
A house built in 1913, a tool shed, a
small abandoned single family home, a
pump building, and the foundation of a
barn that burned down about 't0 years
ago. An onsite Septic system will also
need to be decommissioned.
Sposnor wi''l/ salvage what they can from
the existing house.
400
5.50
t,
ELIGREIM.RPT April 17,2018 Page:
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Project Number:
Project Name:
Sponsor:
Project Manager:
X = lVlilestone Complete
! = Critical Milestone
Milestone Report By Project
16-1513A
Clark Lake Park Expansion: WallaAcquisition
Kent City of
Karl Jacobs
x Order Appraisal(s)01to1t2016
x !Order Appraisal Review(s)04t15t2016
x I Purchase Agreement Signed 07131t2016
x !Acquisition Closing 12t31t2016 Waiver of retroactivity #16-12,
Project Start o4t17t2018
Recorded Acq Documents to RCO 05t31t2018
!Progress Report Due 06t30t2018
Cultural Resources Complete 06/30/2018 Survey required. See special condition
#1.
!Annual Project Billing Due 07t01t2018
Survey Complete 12t31t2018
!Progress Report Due 12t31t2018
Demolition Complete 03t31t2019
Fencing Complete o5t31t2019
Funding Acknowl Sign Posted 06t01t2019
RCO Final lnspection 06t15t2019
Noxious Weed Control Complete 06t15t2019
Agreement End Date 06t30t2019
Final Billing Due 07t01t2019 Submit prior to final report.
Final Report Due 07t02t2019 Submit after, but within 10 days of, final
billing.
Comments/DescriptionXMilestoneDate
l MILESTO.RPT April 17, 2018 Page:
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PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRP
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: May 17, 2018
TO: Parks and Human Services Committee
SUBJECT: Establishment of Riverbend Golf Complex’s Capital Funds and
Cash Reserves - Recommend
MOTION: Move to recommend Council establish Riverbend Golf Complex’s
capital budget and cash reserves account based on proceeds received from
the sale of the Par 3 property at Riverbend Golf Course, in alignment with
Riverbend’s August 2017 Business Plan.
SUMMARY:
The City Council in May of 2017 authorized the sale of the Par 3 property at
Riverbend Golf Course for $10,500,000 to Auburn-based FNW, Inc./Landmark
Development Group for a mixed-use project. This sale will eliminate Riverbend’s
interfund loan of $4,000,000 (est), establish new cash reserves of $500,000 and
also provide a capital re-investment in the Riverbend Golf Complex. These are
critical goals developed in the August 2017 Riverbend Business Plan.
Debt payment, capital reinvestment, and cash reserves establishment will be
completed in two phases, based on the purchase and sale agreement and closing
schedule created at the time of the sale. Phase I is now complete and closed, with
Auburn-based FNW, Inc./Landmark Development paying $6,146,341 which is 59%
of the $10,500,000 total sale price.
Payment received for Phase 1 will reduce the existing $4,000,000 (est) interfund
loan down by ($2,341,463) leaving a remaning balance of $1,658,537 (est),
establish 59%, $292,683, of the new $500,000 cash reserve and the remaining
balance will pay for closing costs, outside counsel expenses, and establish a new
capital improvements budget for Riverbend.
The capital improvement budget for Phase 1 is estimated to be $3,278,294. The
final contribution to capital improvements is contingent upon the final billing for
outside counsel. Capital projects are in alignment with the Capital Improvement
Plan created in the August 2017 Riverbend Business Plan. When closing of Phase II
occurs, staff will come back to the Council to allocated remaining balances.
Capital improvement for Phase 1 payment will be allocated as follows: $100,000 for
18 Hole Clubhouse Expansion/Remodel, $2,225,000 for Driving Range
Expansion/Remodel, $750,000 for Maintenance Equipment Replacement (4 year
lease for $187,500 per year starting in 2018), $40,000 for 18 Hole Golf Course
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Renovations and Improvements, $40,000 for Driving range Ball Machine, and
$123,294 Unallocated Balance.
BUDGET IMPACT: Establish a new Riverbend Golf complex capital budget of
$3,278,294 and a new Riverbend cash reserve account of $292,683.
SUPPORTS STRATEGIC PLAN GOAL:
Authentic Connectivity and Communication, Thriving Neighborhoods and Urban
Centers, Sustainable Funding
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PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRP
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: May 17, 2018
TO: Parks and Human Services Committee
SUBJECT: Facility Services Division Overview - Information Only
SUMMARY:
Alex Ackley, Facility Services Superintendent, will be sharing with the Committee a
divisional summary of the City’s Facility Services responsibilities, in an effort to
educate and inform the Committee and to allow for any questions to be answered,
as well as open dialogue and discussion.
SUPPORTS STRATEGIC PLAN GOAL:
Innovative Government, Authentic Connectivity and Communication, Thriving
Neighborhoods and Urban Centers, Sustainable Funding, Inclusive Community
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PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRP
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: May 17, 2018
TO: Parks and Human Services Committee
SUBJECT: Director's Report - Information Only
SUMMARY:
Julie Parascondola, Director of the Parks, Recreation and Community
Services Department, will inform the committee of noteworthy information and
upcoming events.
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