HomeMy WebLinkAboutCity Council Committees - Parks and Human Services Committee - 07/19/2018 (2)
Unless otherwise noted, the Parks and Human Services Committee meets at 5 p.m. on the
third Thursday of each month in the Kent City Hall, Council Chambers East, 220 Fourt h
Avenue South, Kent, WA 98032.
For additional information please contact Ron Lashley at 253 -856-5101, or via email at
RLashley@kentwa.gov.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay
Service at 7-1-1.
Parks and Human Services
Committee
Agenda
Chair - Brenda Fincher
Commissioners - Satwinder Kaur, Councilmember, Marli
Larimer, Councilmember
Julie Parascondola, CPRP
Thursday, July 19, 2018
5:00 p.m.
Item Description Action Speaker Time
1. Call to Order Chair 01 MIN.
2. Roll Call Chair 01 MIN.
3. Changes to the Agenda Chair 01 MIN.
4. Minutes Summary, dated
6/21/18
YES 05 MIN.
5. Valley Cities New Facility NO Shekh Sali 30 MIN.
6. Resolution for Grant Application
#18-2207 to the Recreation and
Conservation Office for the West
Fen
YES Hope Gibson 05 MIN.
7. 2018 May and June Fee-in-Lieu
Funds
YES Hope Gibson 05 MIN.
8. Director’s Report NO Julie Parascondola 10 MIN.
9. Adjournment Chair 01 MIN.
PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRP
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: July 19, 2018
TO: Parks and Human Services Committee
SUBJECT: Minutes Summary, dated 6/21/18
MOTION: Approval of Minutes Dates 6/21/18
SUMMARY:
BUDGET IMPACT:
ATTACHMENTS:
1. P&H Committee Minutes 180621 (PDF)
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Page 1 of 3
Parks and Human Services Committee
Minutes Kent Washington
Approval Draft
Date: June 21, 2018
Time: 5:00 p.m.
Place: Council Chambers
Attending: Chair Bill Boyce, Councilmembers, Satwinder Kaur and Marli Larimer
Agenda:
1. Call to Order
Chair Bill Boyce called the meeting to order at 6:03 p.m.
2. Roll Call
Chair Bill Boyce, Councilmembers Satwinder Kaur and Marli Larimer in attendance.
3. Changes to the Agenda
There were no changes to the agenda.
4. Minutes dated May 17, 2018
MOTION: Councilmember Kaur moved to approve the minutes dated May 17, 2018.
Councilmember Larimer seconded. The motion passed 3-0.
5. First Amendment to the 2017 Annual Action Plan –Recommend
The Parks Department Human Services division has recaptured funds from 2017
CDBG Plan and requesting the Committee to recommend to City Council the
reallocation of $20,964 in public service funds. Fifteen percent of the allocation would
go to the public service funds and reallocate to a public service project in 2018 that
has not been previously funded and address an emerging urgent need of an
underserved population. There is also $75,947 in planning and administration funds
that the Human Services division is requesting the Committee to recommend to the
City Council to reallocate planning and administration budget for 2018.
Addendum: A corrected version of the First Amendment for the 2017 Annual Action
plan was given out at the meeting. The correction is on packet page 7, D.1
(Parks/Human Services Council Committee Packet). The amount is $20,964 instead of
$19,440. Council member Brenda Fincher, Director JulieParascondola, and the Deputy
City Attorney Tammy White were notified before the meeting, however, in error, the
correction was not mentioned at the meeting.
MOTION: Councilmember Larimer moved to recommend Council approve the Proposed
Fist Amendment to the 2017 CDBG Annual Action Plan and authorize the Mayor to
submit the amendment to HUD.
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The motion passed 3-0.
6. Second Amendment to the 2016 Annual Action Plan – Recommend
The 2016 Amendment to the Action Plan has recaptured funds in the amount of
$27,740 in public service funds, $81,564 in capital funds and $67,137 in planning and
administration funds.
The request of the Committee is to recommend to counsel to allow allocation of these
funds as listed:
$27,740 from the public service funds to an emerging needs fund in 2019.
$81,1564 from the capital funds to the Home Repair Budget
$35,000 of the $67,137 planning and administration funds to purchase a new truck
for the Home Repair Budget with the remaining balance allocated to the
administration budget.
MOTION: Councilmember Kaur moved to recommend Council approve the Proposed
Second Amendment to the 2016 CDBG Annual Action Plan and authorize the Mayor to
submit the amendment to HUD.
The motion passed 3-0.
7. Jan. – Apr. 2018 - Fee-in-Lieu Funds – Recommend
Correction in the motion was handed out to the Committee members. There was
confusion as to which Fee-in-Lieu went to which park.
As a result of three different small developments, Parks Planning and Development
division received $33,225 in fee-in-lieu funds. The request of the Committee is to
recommend to counsel to allow allocation of these funds to Chestnut Ridge Park, Clark
Lake Park, and Morrill Meadows Park.
MOTION: Councilmember Larimer moved to recommend Council accept $33,225 of
fee-in-lieu funds, amend the Community Parks Reinvestment Program budget, and
authorize the future expenditure of these funds for capital improvements at Clark Lake
Park, Chestnut Ridge Park, and Morrill Meadows Park.
The motion passed 3-0.
8. Recreation and Cultural Services Overview – Information Only
Lori Hogan, Recreation, and Cultural Manager shared with the Committee a summary
of the City’s Recreation and Cultural Services responsibilities, to educate and inform
the Committee and to allow for any questions to be answered, as well as open
dialogue and discussion.
Addendum: Page 16 Sub-bullet Under Bullet "Budget reductions for 2019-2020". An
amount of the cost of reductions was given too soon as the analysis of what that cost
will be is not complete.
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9. Director's Report – Information Only
The New Summer Concert Series is out
The Splash event is coming up this 4th of July
Will be breaking ground sound on the new Kent YMCA
New release went our regarding the relocation of the Dog Park at Morrill Meadows.
August 21 at the City Council Work Shop both Parks Director Julia Parascondola and
Deputy City Attorney Tammy White and YMCA will present a post agreement update
and RCO conversion.
10. Adjournment
Chair Bill Boyce adjourned the meeting at 6:30 p.m.
Ronald Lashley
Ronald Lashley
Committee Secretary
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PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRP
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: July 19, 2018
TO: Parks and Human Services Committee
SUBJECT: Valley Cities New Facility
SUMMARY:
SUPPORTS STRATEGIC PLAN GOAL:
Inclusive Community
RECOMMENDED BY: Brenda Fincher
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PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRP
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: July 19, 2018
TO: Parks and Human Services Committee
SUBJECT: Resolution for Grant Application #18-2207 to the Recreation
and Conservation Office for the West Fenwick Park
Renovation - Recommend
MOTION: Move to recommend council adopt the resolution authorizing the
submittal of grant application #18-2207 to the Recreation and Conservation Office,
for funding assistance for the West Fenwick Park Renovation project.
SUMMARY: Each grant cycle (every other year) Parks staff pursues funding for
park development and/or acquisition of property through the Washington
Recreation and Conservation Office (RCO). Parks staff is requesting authorization to
submit a grant application to the RCO’s Land and Water Conservation Fund program
to help fund the West Fenwick Park Renovation project. The project aims to update
worn out features in the park and add additional new amenities.
BUDGET IMPACT: None
SUPPORTS STRATEGIC PLAN GOAL:
Inclusive Community, Innovative Government
ATTACHMENTS:
1. Resolution for RCO Grant App #18-2207 (PDF)
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West Fenwick Park Renovations—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
RESOLUTION NO. _______
A RESOLUTION of the city council of the
city of Kent, Washington, that: (1) authorizes the
submission of an application for grant funding
assistance through the Land and Water
Conservation Fund Outdoor Recreation Legacy
Partnership Program of the Recreation and
Conservation Office, as provided for in Chapters
79A.15 and 79A.25 of the Revised Code of
Washington, Chapter 286 of the Washington
Administrative Code, and other applicable
authorities, for renovation of West Fenwick Park,
and (2) identifies the Parks Director as the City’s
authorized representative for purposes of securing
the grant and binding the City to the grant’s terms
and conditions.
RECITALS
A. The city of Kent has approved a comprehensive parks and
recreation or habitat conservation plan that includes capital improvements
at West Fenwick Park.
B. Under the provisions of the Land and Water Conservation
Fund, Outdoor Recreation Legacy Partnership Program, state grant
assistance is requested by the city of Kent to aid in financing the cost of
the West Fenwick Park renovations.
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West Fenwick Park Renovations—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
C. The city of Kent considers it in the best public interest to
complete the project described in the application.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1. – Intent to Apply. The City has applied for or intends to
apply for funding assistance managed by the Washington State Recreation
and Conservation Office (“RCO”) for the West Fenwick Park Renovation
Project (“Project”).
SECTION 2. – Authorized Representative. Julie Parascondola, the
Director of the City’s Parks, Recreation, and Community Services
Department or her designee (“Parks Director”), is authorized to make
formal application to RCO for grant assistance. The Parks Director is the
City’s authorized representative who has full authority to bind the City
regarding all matters related to the Project, including without limitation
authority to: (1) approve submittal of a grant application to RCO, (2) sign
any amendments to the Project Agreement approved by the Mayor, (3)
make any decisions and submissions required with respect to the Project,
and (4) designate a Project contact to implement the day-to-day
management of the grant.
SECTION 3. – Project Agreement. The City has reviewed the sample
Project Agreement on the Recreation & Conservation Office’s web site at
http://www.rco.wa.gov/documents/manuals&forms/SampleProjAgreement.
pdf and authorizes Dana Ralph, the City’s Mayor, to enter into such Project
Agreement, if funding is awarded. The City understands and acknowledges
that the Project Agreement will contain an indemnification and legal venue
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West Fenwick Park Renovations—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
stipulation, and other terms and conditions substantially in the form
contained in the sample Project Agreement. Once signed by the Mayor, the
Project Agreement will be legally binding on the City. The City is aware that
RCO reserves the right to revise the Project Agreement prior to execution,
but RCO has agreed to communicate any such revisions with the City’s
authorized representative prior to the Project Agreement’s execution.
SECTION 4. – Legal Authority. The City acknowledges that with
adoption of this Resolution, the city council has granted the Mayor and the
City’s Parks Director the authority necessary to enter into the Project
Agreement on the City’s behalf without further Council approval, which
Project Agreement will include indemnification, stipulated legal venue for
lawsuits, and other terms and conditions substantially in the form contained
in the sample Project Agreement, or as may be revised prior to execution.
SECTION 5. – Use of Funds. Any grant assistance received will be
used for only direct eligible and allowable costs that are reasonable and
necessary to implement the Project.
SECTION 6. – City Match & Non-Cash Commitments. The City
expects its matching share of Project funding will be derived from City
funds and that pursuant to WAC 286-13-040 the City must certify the
availability of match at least one month before funding approval. In
addition, the City understands it is responsible for supporting all non-cash
commitments to this Project should they not materialize.
SECTION 7. – Grant on Reimbursement Basis. The City
acknowledges that if the RCO approves grant assistance for the Project,
RCO will pay the City on only a reimbursement basis. The City understands
reimbursement basis means that the City will only request payment from
RCO after the City incurs eligible and allowable costs and pays them. RCO
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West Fenwick Park Renovations—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
may also determine an amount of retainage and hold that amount until the
Project is complete.
SECTION 8. – Dedication in Perpetuity. The City acknowledges that
any property owned by the City that is developed, renovated, enhanced, or
restored with grant assistance must be dedicated for the purpose of the
grant in perpetuity unless otherwise allowed by grant program policy, or
RCO in writing and per the Project Agreement or an amendment thereto.
SECTION 9. – Resolution – Part of Application. This resolution
becomes part of a formal application to RCO for grant assistance.
SECTION 10. – Certification. The City certifies that this resolution
was properly and lawfully adopted following the requirements of the City
and applicable laws and policies and that the person signing as authorized
representative is duly authorized to do so.
SECTION 11. – Effective Date. This resolution shall take effect and
be in force immediately upon its passage.
PASSED at a regular open public meeting by the City Council of the
City of Kent, Washington, this _______ day of , 2018.
CONCURRED in by the Mayor of the City of Kent this ______ day of
, 2018.
DANA RALPH, MAYOR
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West Fenwick Park Renovations—
Application to Recreation & Conservation Office
Land and Water Conservation Fund,
Outdoor Recreation Legacy Partnership Program
ATTEST:
KIMBERLEY A. KOMOTO, CITY CLERK
APPROVED AS TO FORM:
___
ARTHUR “PAT” FITZPATRICK, CITY ATTORNEY
P:\Civil\Resolution\RCO-WestFenwickParkRenovations.docx
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PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRP
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: July 19, 2018
TO: Parks and Human Services Committee
SUBJECT: 2018 May and June Fee-in-Lieu Funds
MOTION: Move to recommend Council accept $58,275 of fee-in-lieu funds,
amend the Community Parks Reinvestment Program budget, and authorize
the future expenditure of these funds for capital improvements at Chestnut
Ridge Park, Lake Meridian Park and Clark Lake Park.
SUMMARY: In May and June of 2018 the city of Kent received a total of
$58,275.00 from the following developers, who voluntarily paid a fee in lieu of
dedicating park land to mitigate the development of homes in local subdivision.
These funds will be held in a reserve account for capital improvements at Chestnut
Ridge Park, Lake Meridian Park and Clark Lake Park and must be expended within
five years.
• NW Developers: Subdivision into 15 lots, at 20615 92nd Avenue South;
$29,700 at Chestnut Ridge Park
• Lakeridge Development: Subdivision into 15 lots, at 26404 132nd Avenue
SE; $16,650 at Lake Meridian Park
• Kirk McArthur: Subdivision into 12 lots at 25419 124th Avenue SE; $11,925
at Clark Lake Park
BUDGET IMPACT: Revenue and expense impact of $58,275.00 to the Community
Park Reinvestment Program budget.
SUPPORTS STRATEGIC PLAN GOAL:
Sustainable Services
ATTACHMENTS:
1. 2018 Q2 May-June (PDF)
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R55GA014 7/3/2018 9:49:33Search GL by Account Number
Page:16/30/20185/1/2018 -GL Dates:
Amount PO# Ref 2 PC R/V RecLT Description Vendor or CustomerSubledgerBatch # Doc #GL Date Acount Number
1816205/9/2018 P438887 P20006.56730 (29,700.00)18-94015 891690 Northwood Estate LlcJK AA
1817915/21/2018 P440230 P20006.56730 (16,650.00)18-94244 896419 Wayne JonesJK AA
1818275/23/2018 P440544 P20006.56730 (11,925.00)18-94299 896971 Kirk McarthurJK AA
(58,275.00)Account Total
(58,275.00)Report Total
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PARKS AND HUMAN SERVICES COMMITTEE
Julie Parascondola, CPRP
220 Fourth Ave S
Kent, WA 98032
253-856-5100
DATE: July 19, 2018
TO: Parks and Human Services Committee
SUBJECT: Director’s Report
SUMMARY: Julie Parascondola, Director of the Parks, Recreation and Community
Services Department, will inform the committee of noteworthy information and
upcoming events
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