HomeMy WebLinkAboutCity Council Committees - Parks and Human Services Committee - 05/17/2018 (2)
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Parks and Human Services Committee
Minutes Kent Washington
Approved
Date: May 17, 2018
Time: 5:00 p.m.
Place: Council Chambers
Attending: Chair Brenda Fincher, Councilmembers Bill Boyce, and Satwinder Kaur
Agenda:
1. Call to Order
Chair Brenda Fincher called the meeting to order at 5:08 p.m.
2. Roll Call
Chair Brenda Fincher, Councilmembers Bill Boyce and Satwinder Kaur in attendance.
3. Changes to the Agenda
There were no changes to the agenda.
4. Minutes dated April 19, 2017
MOTION: Councilmember Boyce moved to approve the minutes dated April 19, 2018.
Councilmember Kaur seconded.
The motion passed 3-0.
5. Grant Agreement with Recreation and Conservation Office for Walla
Acquisition – Recommend
The Walla property was acquired on June 2016. Every two years staff to submit an
application to the Recreation and Conservation Office (RCO) for state grant assistance
for reimbursement for the purchase of the land.
The grant provides for a total project cost of $1,433,753, with RCO reimbursing the
City $716,876, conditioned upon an equal City match of $716,877.
MOTION: Councilmember Kaur moved to recommend council authorize the mayor to
sign a grant agreement with the Recreation and Conservation Office for reimbursement
funding in the amount of $716,876 toward the acquisition costs of the Walla property
at Clark Lake Park, subject to final grant terms and conditions acceptable to the parks
director and city attorney. Councilmember Boyce seconded.
The motion passed 3-0.
6. Establishment of Riverbend Golf Complex’s Capital Funds and Cash
Reserves – Recommend
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In 2016 Parks went through the business planning process for the Golf course which
resulted in the sale of the Par 3. The next step was sorting out the operational right-
sizing and future planning for sustainability for the golf course. Funds from the sale of
the Par 3 is being reinvested back into the golf course.
Payments received will pay off the interfund loan, establish a new $500,000 cash
reserve, with the remaining balance going towards capital improvements at the golf
course.
The closing and funding of the Par 3 will occur in two phases. Phase one payment of
59% of the total sale, went towards paying off half of the interfund loan which leaves
about 3.2 million for capital investment.
Capital improvement for Phase 1 will be allocated towards the 18 Hole Clubhouse
Expansion/Remodel, Driving Range Expansion/Remodel, Maintenance Equipment
Replacement and miscellaneous improvements.
Phase two funding will go towards paying off the remaining balance of the interfund
loan, complete funding of the cash reserve with the remaining capital going towards
capital improvements.
MOTION: Councilmember Boyce moved to recommend Council establish Riverbend
Golf Complex’s capital budget and cash reserves account based on proceeds received
from the sale of the Par 3 property at Riverbend Golf Course, in alignment with
Riverbend’s August 2017 Business Plan. Councilmember Kaur seconded.
The motion passed 3-0.
7. Facility Services Division Overview – Information Only
Alex Ackley, Facility Services Superintendent, shared with the Committee a divisional
summary of the City’s Facility Services responsibilities, in an effort to educate and
inform the Committee and to allow for any questions to be answered, as well as open
dialogue and discussion.
8. Director's Report – Information Only
RFP Marketing and Out Reach Plan is completed. On my 29th interviews will begin for
choosing the consultant.
Riverbend Capital Plan lease to own of equipment is going to June 5th Operations
Committee.
9. Other Business Public Comment – Information Only
Mr. Brown addressed Council regarding the Mill Creek Canyon and Earth Works Park
10. Adjournment
Chair Fincher adjourned the meeting at 6:05 p.m.
Ronald Lashley
Ronald Lashley
Committee Secretary