HomeMy WebLinkAboutCity Council Committees - Parks and Human Services Committee - 02/15/2018
Unless otherwise noted, the Parks and Human Services Committee meets at 5 p.m. on the third Thursday
of each month in Kent City Hall, Council Chambers East, 220 4th Ave S, Kent, 98032.
For additional information please contact Ron Lashley at 253-856-5101 or via email at
rlashley@kentwa.gov.
Any person requiring a disability accommodation should contact the City Clerk’s Office at 253-
856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service
at 1-800-833-6388.
Parks & Human Services Committee Meeting - Agenda
Councilmembers: Brenda Fincher, Chair - Tina Budell - Satwinder Kaur
Director Julie Parascondola, CPRP
February 15, 2018 - 5:00 p.m.
Item Description Action Speaker Time
1. Call to Order - Chair Fincher 01
2. Roll Call - Chair Fincher 01
3. Changes to the Agenda - Chair Fincher 01
4. Minutes Summary, dated 1/18/18 -
Approve
YES Chair Fincher 01
5. 2018 City Art Plan and 2018-2022 Five
Year Plan - Approve
YES Ronda Billerbeck 10
6. Human Services Annual Action Plan -
Approve
YES Dinah Wilson 10
7. CAPER - Approve YES Dinah Wilson 05
8. Conflict Counsel Agreement - Approve YES Lori Guilfoyle 10
9. Director's Report -Informational NO Julie Parascondola 10
Page 1 of 3
Parks and Human Services Committee January 18, 2018
Minutes Kent Washington
Approval Pending
Date: January 18, 2018
Time: 5:00 p.m.
Place: Council Chambers
Attending: Chair Brenda Fincher, Councilmembers Tina Budell, and Satwinder Kaur
Agenda:
1. Call to Order
Chair Brenda Fincher called the meeting to order at 5:04 p.m.
2. Roll Call
Chair Brenda Fincher, Councilmembers Tina Budell and Satwinder Kaur in attendance.
3. Changes to the Agenda
There were no changes to the agenda.
4. Minutes dated November 16, 2017
MOTION: Councilmember Kaur moved to approve the minutes dated November 16,
2017. Councilmember Budell seconded. The motion passed 3-0.
5. Consultant Services Agreement with Mithun Inc. for Mill Creek Canyon
Earthworks Park Master Plan – Recommend
This is one of two project prioritized by the Citizens Advisory Committee back in 2012.
Mithun was selected through an RFQ process to complete a master plan for Mill Creek
Canyon Earthworks Park. The total budget for the master plan is $149,426. The
master plan will set a vision for renovating Earthworks Park, improving the existing
trail system, planning of middle and upper parks in the canyon, and looking at ways
to improve connections from the park to surrounding areas.
Councilmember Budell questioned with the lack of available funding for projects and
the all of the professional parks people in the parks permit department, why do we
have to go outside to develop a Master Plan? Superintendent Gibson explained that
she only has two fulltime project manager and herself are managing 40 different
contracts.
MOTION: Councilmember Kaur moved to recommend council authorize the mayor to
sign a consultant services agreement with Mithun, in the amount of $149,426, for
master planning services for Mill Creek Canyon Earthworks Park, subject to final terms
and conditions acceptable to the parks director and city attorney. Councilmember
Budell seconded.
The motion passed 3-0.
Page 2 of 3
6. Consultant Services Agreement With Berger Partnership For
Springwood Park Master Plan – Recommend
Springwood Park, located in the southeast section of Kent, is a park in serious need of
renovation. It has seen many of its park amenities removed due to age and
vandalism. It lies in a neighborhood that would strongly benefit from a vibrant,
updated community park; and the renovation of this park has been on a priority
project list based on the work completed by the 2012 Kent Park Advisory Committee.
For this master plan project, the city will work with the consultant and the community
to develop a master plan for renovating Springwood Park to meet the current needs of
the area it will serve.
MOTION: Councilmember Budell moved to recommend council authorize the mayor
to sign a consultant services agreement with Berger Partnership, in the amount of
$89,090.00, to provide a master plan for the renovation of Springwood Park, subject
to final terms and conditions acceptable to the parks director and city attorney.
Councilmember Kaur seconded
The motion passed 3-0.
7. 2017 Fourth Quarter Fee-in-Lieu Funds – Recommend
Between October and December 2017 the city of Kent received a total of $39,450.00
from the following developers, who voluntarily paid a fee in lieu of dedicating park
land to mitigate the development of homes in local subdivision. These funds will be
held in a reserve account for capital improvements at Wilson Playfields and Service
Club Ballfields, and must be expended within five years.
• Schneider Family Homes: subdivision into 27 lots in the 12800 block of SE
256th Street; $26,925 at Wilson Playfields
• AAA Contractors: subdivision into 9 lots in the 27500 block of 148th Avenue
SE; $12,525 at Service Club Ballfields
MOTION: Councilmember Budell moved to recommend Council accept $39,450 of
fee-in-lieu funds, amend the Community Parks Reinvestment Program budget, and
authorize the future expenditure of these funds for capital improvements at Wilson
Playfields and Service Club Ballfields. Councilmember Kaur seconded
The motion passed 3-0.
8. Amendment to Chapter 2.60 Parks and Recreation Commission –
Recommend
At the request of the Parks and Recreation Commission, to add more clarity and
structure to processes and expectations of its Commission, the Commission members
and Parks Director, Julie Parascondola created a set of new working bylaws and made
revisions to Kent City Code, Chapter 2.60. Both the newly created bylaws and
Page 3 of 3
modifications to Kent City Code, Chapter 2.60 have been reviewed by the legal
department and Mayor Ralph.
While the draft bylaws are submitted for your review to add context, they do not
require council approval, but are subject to any boundaries placed upon the
Commission by the Council through Kent City Code, Chapter 2.60.
MOTION: Councilmember Kaur moved to recommend Council adopt an ordinance
that amends Chapter 2.60 of the Kent City Code to provide additional opportunities
through which the Parks and Recreation Commission may assist the City in its
provision of parks and recreation services and to make other housekeeping revisions.
Council member Budell seconded.
The motion passed 3-0.
9. Director's Report – Information Only
• Parks Planning Division recently purchased product called Soofa Pro Sensors
which are solar powered sensors that measure pedestrian traffic to help
quantify exactly how many citizens are visiting are parks and events.
• The Walla House Update – the parcel that it resides on was purchased with a
RCO funds for outdoor recreation with the expectation that there be no
structure on the property. This is a grant requirement that the house be
removed. Keeping it on site would cause a potential risk of the grant. This does
not prohibit moving it. The challenge would absorb the cost or be interested in
renovating it and where would it go in a particular time frame? There are
options that the city could surplus the house or offer it up for sale. I does not fit
the cities need as far as property goes. It is not on the historic register or have
unique particular significance.
• You Me We Friday, January 26
10. Adjournment
Chair Fincher adjourned the meeting at 5:37 p.m.
Ronald Lashley
Ronald Lashley
Committee Secretary
PARKS, RECREATION AND COMMUNITY SERVICES
Julie Parascondola, CPRP, Director
Phone: 253-856-5100
Fax: 253-856-6050
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
TO: Kent City Council Parks and Human Services Committee
DATE: February 15, 2018
FROM: Ronda Billerbeck, Cultural Programs Manager
SUBJECT: 2018 City Art Plan and Five Year City Art Plan 2018-2022 -
Recommend
SUMMARY: The attached City Art Plan details projects for 2018 and lists art
expenditures planned for 2018-2022 as part of the 5-year plan. The Visual Arts
Committee worked with staff to craft the plan which was approved by Kent Arts
Commission on January 9, 2018. Please review the attached document for details.
EXHIBITS: 1) 2018 City Art Plan and 5 Year Plan. 2) Ordinance 2552
BUDGET IMPACTS: City Art Budget
MOTION: Move to recommend Council approve the 2018 City Art Plan and
Five Year Plan.
CITY OF KENT
Parks, Recreation & Community Services
Kent Arts Commission
2018 CITY ART PLAN
FIVE YEAR CITY ART PLAN, 2018 – 2022
Ordinance 2552
Approved:
Visual Arts Committee 1/9/18
Kent Arts Commission 1/9/18
City Council Sub-Committee:
City Council
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CITY OF KENT
Parks, Recreation & Community Services
Kent Arts Commission
2018 CITY ART PLAN
NEW PROJECTS 2018
Budget
Community Art Project: Kent Creates 7,481
Portable Purchases: Summer Art Exhibit Purchase Program 14,528
Collection Maintenance and Programming 15,000
Art Master Plan: Meet Me On Meeker 30,000
Art Project: Utility Boxes 15,000
Opportunity fund (capital projects, strategic art acquisition, economic
development)
31,841
TOTAL 2018 BUDGET FOR 19026223.4310 $113,850
OTHER EXPENSES
Salary & Administration (supplies, professional services,
maintenance/repair)
$135,150
TOTAL 2018 BUDGET FOR 10006223.4310 $135,150
Total $2 / capita 124,500 x 2
$249,000
PREVIOUSLY APPROVED PROJECTS
Community Art Project: Kent Creates ($8,019 left from 2017) 8,019
Portable Purchases: Summer Art Exhibit Portable Purchase Program ($472
left from 2017)
472
Collection Maintenance/Programming ($39,230 carried over from 2017) 39,230
Art Project: Utility Boxes ($10,000 left from 2017) 10,000
Opportunity fund ($154,995 carried over from 2017) 154,995
Capital Project artwork: Morrill Meadows/East Hill Park ($120,000 carried
over from 2017)
120,000
Capital Project artwork: Kent Valley Loop Trail ($4,431 left from 2013,
$40,000 approved in 2014)
44,431
Subtotal $377,147
TOTAL 2018 Anticipated Expenditures
$626,147
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KENT ARTS COMMISSION
2018 CITY ART PLAN NARRATIVE
Project Title: Community Project Artwork: Kent Creates
Project Description: Kent Creates, a web platform for sharing art, culture, and creative
endeavors, was launched in 2016. The project fosters inclusiveness by highlighting the talent
and creativity of the Kent community. Participants upload projects to an automated website.
Submissions are reviewed and published on a quarterly basis, with selected projects receiving an
honorarium. Projects can fall within the traditional arts (poetry, painting, music); the community
arts (culinary arts, fiber arts, metal arts); and the unexpected. Participants submit a description
of their project that will provide information and inspire other Kent residents to get creative.
Estimated Costs: $15,500 ($6,000 for honorariums [$1,000 outstanding 2017],
$4,500 for maintenance/hosting, $3,000 for promotion, $2,000
contingency/additional exhibits
Funding Source: 2018 City Art Plan: $7,481
2017 City Art Plan Carry Over: $8,019
City Partner: Information Technology
Background: Nationally, arts organizations are changing how they interact with the community.
Traditionally, we have been presenters but now we also want to provide platforms for
collaboration. Kent Creates is a prototype project that will allow the people who live, work and
play in Kent to share their creativity with one another.
Location: Online
Project Title: Summer Art Exhibit Purchase Program
Project Description: Purchase quality artworks from area artists that enhance the value of the
City Portable Art collection. The artworks are exhibited in publicly accessible areas of City
facilities, helping to beautify Kent. Budget for artwork purchases ensures high quality of
applicants to Summer Art Exhibit and allows for more strategic purchases.
Estimated Costs: $15,000
Funding Source: 2018 City Art Plan: $14,528
2017 City Art Plan Carry Over: $472
City Partner: Facilities
Background: The City of Kent Arts Commission collection of portable artwork includes a variety
of two-dimensional artworks. Artwork is acquired through the Kent Summer Art Exhibit
purchase award program. The portable collection introduces art into areas where the community
does business. A work environment that includes amenities such as art has been shown to
increase productivity and job satisfaction, but the primary purpose is serving the public.
Location: City of Kent facilities
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Project Title: Collection Maintenance and Programming
Project Description: Projects include outdoor sculpture maintenance and collection repair,
helping to sustain existing assets. Projects in 2018 may include repair and repainting of Railroad
Yard mural at Titus Railroad Park (Mary Iverson, 2006); assessment of Daily Migration train
corridor sculptures (Dos Remedios, 2005); cleaning and sealing of Three Friends sculptures
(Steve Jensen, 2007); cleaning and sealing of Cedar and Salmon totem pole (David Boxley,
1992); assessment of WATER sculpture (Barbara Grygutis, 1993); and various repair and
maintenance projects.
Estimated Costs: $54,230
Funding Source: 2018 City Art Plan: $15,000
2017 City Art Plan Carry Over: $39,230
Background: This fund may be used for maintaining and providing programming for existing
artworks.
Project Title: Art Master Plan: Meet Me on Meeker
Project Description: The City of Kent plans to revitalize the Meeker Street Corridor to create
safer public spaces, generate a greater sense of community pride, and spur economic vitality.
The Economic and Community Development Department contracted with KPG to develop
Streetscape Design and Construction Standards, which were adopted by Kent City Council in
December 2017. The resulting document will provide guidance for City staff, property
owners/developers, and engineering and design consultants for the design and construction of
the Meeker Street Streetscape. The Standards demonstrate the City’s vision for the full build-out
of Meeker Street; they will ensure that the streetscape design, including materials and
furnishings used, will create an attractive and cohesive look and feel for the corridor.
The Streetscape Design and Construction Standards document calls out opportunities for public
art, including “gateway” and “feature” locations, as well as “wayfinding signage” locations. The
Arts Commission intends to select an artist or artist team, through a competitive process, to
develop an Art Plan to dovetail with the Meeker Street Streetscape Design and Construction
Standards, providing a roadmap for potential art projects along the corridor and setting
standards for art that may be implemented by the City, as well as private developers in the
years to come, providing spaces for the everyday interaction of people, community events, and
for the development of adjoining private property.
Estimated Costs: $30,000
Funding Source: 2018 City Art Plan: $30,000
City Partner: Economic and Community Development
Background: The vision for the Meeker Street Corridor is that the streetscape will provide a
stimulating urban environment with a mix of contemporary aesthetics, diverse playfulness,
interactive pedestrian themes, and bike facilities. Integrating public art throughout the corridor
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will serve all the design principles: attracting and supporting pedestrian activity, creating
character and a sense of place and community, humanizing the street corridor, designing for
aesthetics as well as function, creating a safe environment, and utilizing sustainable options.
Location(s): Meeker Street corridor from Kent-Des Moines Road to 4th Avenue
Project Title: Utility Boxes
Project Description: In 2017, Kent Arts Commission staff worked with the Police Department,
Economic Development and Public Works to identify utility/signal boxes to wrap with artwork
(printed on vinyl) to deter graffiti. The Kent Arts Commission issued a call to artists, which was
very successful. Five artists were selected to design artwork for five boxes. Eight boxes/artworks
are planned for 2018.
Estimated Costs: $25,000 (Approx. $2,500/box, 8
boxes projected in 2018 +
contingency)
Funding Source: 2018 City Art Plan: $15,000
2017 City Art Plan: $10,000
ECD funding: ?
City Partner: Police Development, Public Work, ECD
Background: Many cities are using vinyl artwork wraps on utility/signal boxes to beautify their
communities and to defer graffiti. Local examples are Shoreline and Federal Way.
Location(s): Varied/TBD
Project Title: Opportunity fund (capital projects, strategic art acquisition, economic development
implementation)
Project Description: Identify and implement art project(s) to address City and community goals.
This funding allows the Arts Commission to incorporate significant artwork into capital projects,
acquire artwork for specific locations or needs, and contribute artwork to implementation of the
City of Kent Economic Development Plan. Possibilities include an initial project as part of the
Meeker Street Corridor, other gateway projects, partnerships with Economic Development
and/or the Kent Downtown Partnership, and acquiring art work to strategically build the City’s
collection.
Estimated Costs: $186,836
Funding Source: 2018 City Art Plan: $31,841
2017 City Art Plan Carry Over: $154,995
City Partner: Economic Development, Parks Planning and Development
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Background: Kent Arts Commission staff continues on-going discussions with Economic
Development staff about ways to partner and use art to achieve community Economic
Development goals. The Kent Downtown Partnership has a renewed interest in incorporating
more art in downtown Kent, providing more potential partnership opportunities.
Location(s): TBD
PREVIOUSLY APPROVED PROJECTS
Project Title: Capital Project Artwork(s): East Hill Park and Morrill Meadows Park
Project Description: The City of Kent is currently in the design phase for renovation of Morrill
Meadows community park. The project will expand the park, as well as, in partnership with the
YMCA of Greater Seattle, build the city’s first YMCA.
Part of the park renovation will include adding parcourse stations to various locations along a
new loop trail. While there are off-the-shelf parcourse stations available for purchase, it is the
City’s desire to create a series of functional artworks that can both be enjoyed as visual
amenities and used as part of a fitness routine. An artist or artist team will be selected, through
a competitive process, to design, fabricate, and oversee installation of five freestanding
parcourse pieces.
Estimated Costs: $120,000
Funding Source: 2017 City Art Plan: $50,000
2016 City Art Plant Carry Over: $70,000
City Partner: Parks Planning and Development
Background: The City of Kent and the YMCA are collaborating on a project to build a new YMCA
facility on the East Hill Park site. As part of that project, the YMCA and Morrill Meadows Park
have been designed to complement one another, to create a YMCA facility at a community park.
The recreational value lost at the former East Hill Park site will be replaced with new and
improved recreational amenities at Morrill Meadows Park, including these artist designed
parcourse stations.
Project Title: Capital Project Artwork(s): Kent Valley Loop Trail
Project Description: Parks Department has long-term plans to create a Kent Valley Loop Trail
system. This system of varying length trails along the Green River will link Riverview Park (yet to
be constructed), Foster Park, Van Doren’s Landing, and Boeing Rock. The Kent Arts Commission
intends to commission artwork(s) as part of the Kent Valley Loop Trail when it becomes
appropriate with project development timing.
Parks Planning and Development contracted with Berger Partnership to develop a Master Plan for
the project in 2013. Through a competitive selection process, the Kent Arts Commission selected
Ellen Sollod to serve as the artist representative on the master planning team and to create an
art plan for the Kent Valley Loop Trail.
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Ms. Sollod identified and recommended several projects as a cost effective approach to
maximizing the impact of the public art program’s resources over the coming years. The Kent
Arts Commission will determine the priority and ordering of projects based on Parks Department
plans for trail improvements. Potential projects:
-“Finding One’s Way” – A system of artist designed trail markings, interpretive signs. ($11,000)
-“Sightings and Soundings” – A photographer and sound artist would be commissioned to create
a sensory experience that complements and enhances the trail. The product would be available
on-line, as a “print on-demand” book/CD, and potentially through an exhibit. ($22,000)
-“Temporary Interventions” – Projects to draw attention and people to the trails. ($20,000)
Estimated Costs: $44,431
Funding Source: 2013 and 2014 City Art Plan
City Partner: Parks Planning and Development
Background: The vision for the Kent Valley Loop Trail is to enhance recreation opportunities
at Kent’s river-front parks and along the Green River Trail that connects them. Integrating public
art throughout the trail and parks will enrich trail and park users' experience and provide a
cultural tourism draw.
Location: Kent Valley Loop Trail/parks along Green River
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KENT ARTS COMMISSION CITY ART 5 YEAR PLAN: 2018 – 2022
2018 PROJECTS COSTS
Projects 113,850
Community Art Project: Kent Creates 7,481
Portable Collection Purchases 14,528
Art Master Plan: Meet Me on Meeker 30,000
Art Project: Utility boxes 15,000
Opportunity fund (capital projects, strategic acquisition, economic
development)
Collection maintenance and programming
31,841
15,000
Administration/Maintenance 135,150
Total $249,000
2019 PROJECTS COSTS
Projects 113,000
Capital Project artwork(s): Kent Valley Loop Trail or Van Doren’s Landing 30,000
Portable Collection Purchases
Capital Project artwork(s): Meet Me on Meeker
15,000
30,000
Kent Creates
Opportunity fund (capital projects, strategic acquisition, economic
development)
15,000
8,000
Collection maintenance and programming 15,000
Administration/Maintenance 136,000
Total $249,000
2020 PROJECTS COSTS
Projects 111,000
Capital Project artwork(s): Van Doren’s Landing
Capital Project artworks(s): Meet Me on Meeker
30,000
26,000
Opportunity fund (capital projects, strategic acquisition, economic
development)
10,000
Portable Collection Purchases 15,000
Kent Creates 15,000
Collection maintenance and programming 15,000
Administration/Maintenance 138,000
Total $249,000
2021 PROJECTS COSTS
Projects 111,000
Capital Project artwork(s) 50,000
Opportunity fund (capital projects, strategic acquisition, econ. dev.) 20,000
Portable Collection Purchases 15,000
Kent Creates 15,000
Collection maintenance and programming 11,000
Administration/Maintenance 138,000
Total $249,000
2022 PROJECTS COSTS
Projects 111,000
Opportunity fund (capital projects, strategic acquisition, econ. dev.) 65,000
Portable Collection Purchases 15,000
Kent Creates 15,000
Collection maintenance and programming 16,000
Administration/Maintenance 138,000
Total $249,000
Sections:
4.04.010 Established.
4.04.020 Art account created.
4.04.030 Guidelines and procedures.
4.04.010 Established.
A. The city art fund may be used for all costs for works of art, administrative costs of the city art program, and
all costs of installation and maintenance.
B. The city arts commission shall recommend the amount to be made available for the purchase of art, in
consultation with city staff. The designation of projects and sites, selection, contracting, purchase,
commissioning, review of design, execution and placement, acceptance, maintenance, sale, exchange, or
disposition of works of art shall be recommended by the arts commission and staff, for approval by the city
council, in accordance with the city art program guidelines.
C. All works of art purchased and commissioned under the city art program shall become a part of a city art
collection. The city art collection shall be developed, administered and operated by the arts commission with
cooperation and support of the parks and recreation department staff.
D. The works of art may be placed on public lands, integrated with or attached to a public building or structure,
detached within or outside a public building or structure, or part of a portable collection or exhibit.
E. Nothing in this chapter shall limit the amount of money the city may expend for art.
(Ord. No. 2552, § 1. Formerly Code 1986, § 2.35.020)
4.04.020 Art account created.
There is hereby established a city art account. Monies for the fund shall be received from:
1. Annual city budget. Two dollars ($2) per budget year for each city resident, based upon population
data certified by the State Office of Financial Management. Budgeted, but unspent funds shall be
maintained in the art fund, and carried forward at the end of each budget year.
2. Gifts, donations and grants. Private or public gifts, endowments, donations, bequests or other grants.
3. Other. Such other sources as may be available.
(Ord. No. 2552, § 1. Formerly Code 1986, § 2.35.010)
Cross reference(s) – Specific funds, ch. 3.40.
4.04.030 Guidelines and procedures.
A. Upon consultation with the city arts commission, guidelines and procedures shall be prepared by staff for the
implementation of the city art program. Such guidelines and procedures shall be reviewed by the city arts
commission annually, and recommendations shall be made to the city council for approval.
B. A city art plan including a schedule and budget for all city art program projects shall be prepared and
updated annually by the city arts commission and city parks and recreation department staff. The city art plan
shall be reviewed and approved annually by the city council.
(Ord. No. 2552, § 1. Formerly Code 1986, § 2.35.030)
PARKS, RECREATION AND COMMUNITY SERVICES
Julie Parascondola, CPRP, Director
Phone: 253-856-5100
Fax: 253-856-6050
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
TO: Kent City Council Parks and Human Services Committee
DATE: February 5, 2018
FROM: Dinah Wilson, CDBG Coordinator
SUBJECT: 2018 CDBG Annual Action Plan - Recommend
SUMMARY: The City of Kent receives Community Development Block Grant (CDBG)
funds from the U.S. Department of Housing and Urban Development (HUD) as an
Entitlement City. To receive this funding, the City is required to submit a Five-Year
Consolidated Plan for Housing & Community Development. The City’s Consolidated
Plan is in effect from 2015-2019. Prior to the beginning of each year of the
Consolidated Plan, the City must inform HUD and the community of the specific
actions that the City will execute to implement the objectives and strategies of the
Consolidated Plan; this is outlined in the 2018 Action Plan. The Action Plan also
includes the allocation of estimated resources that will be used to carry out the
objectives and strategies, and a description of each program that will receive funds.
In addition to investing the full 15% allowable by law into public service activities and
20% in planning and administration, the City recommends that a significant portion
of CDBG funds be used to support the City's Home Repair Program. This program
serves many low-income, disabled and senior homeowners in Kent by providing
needed repairs to maintain and preserve housing.
Citizen Participation:
• January 10, 2018, the City held its first public hearing to receive comments
from Kent residents, low/moderate-income persons, non-governmental
organizations (AKA nonprofits), and other interested parties regarding the
development of the City’s 2018 CDBG Annual Action Plan (public comments
are attached)
• January 22, 2018, the City of Kent published a public notice on its website and
informed the community, organizations, and stakeholders that the draft 2018
CDBG Annual Action Plan was available for review and comment for a period of
thirty (30) days
MOTION: Move to recommend Council approve the Proposed Community
Development Block Grant 2018 Annual Action Plan (including funding
allocations and contingency plans), and authorize the Mayor to execute
the appropriate certifications and agreements.
PARKS, RECREATION AND COMMUNITY SERVICES
Julie Parascondola, CPRP, Director
Phone: 253-856-5100
Fax: 253-856-6050
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
• February 12, 2018, the Human Services Commission will convene an evening
public hearing for the purpose of taking comments on the 2018 Annual Action
Plan
Human Services Commission Recommendations: The Human Services
Commission recommendations will be provided at the Parks and Human Services
Committee meeting on February 15th.
EXHIBITS:
• Draft of City of Kent 2018 Annual Action Plan
• Application for Federal Assistance
• CDBG Certifications
• 2018 Action Plan Public Comments (1st public hearing-January 10, 2018)
BUDGET IMPACTS: The estimate of $1,054,657.00 may increase or decrease
depending upon the final federal appropriations bill Congress passes. Therefore, the
recommended funding includes a contingency plan to address any potential fund
changes that may occur when Congress adopts the 2018 budget. This budget was
adopted as part of the 2017/2018 Adopted Budget and the following budget accounts
were impacted by the budget: B00118, B00218, and B00318.
Annual Action Plan
2018
1
OMB Control No: 2506-0117 (exp. 06/30/2018)
Executive Summary
AP-05 Executive Summary - 91.200(c), 91.220(b)
1. Introduction
The Consolidated Plan for Housing and Community Development is a report which informs the
community, stakeholders and the Department of Housing and Urban Development (HUD) how the City
of Kent (hereinafter referred to as “the City”) will invest its Community Development Block Grant from
2015-2019. This report is for the fourth year of the CP (2018). The report also identifies the objectives
and strategies that will guide the City’s investment. Objectives and strategies are fueled by the City’s
overarching goal to build a healthy community.
2. Summarize the objectives and outcomes identified in the Plan
This could be a restatement of items or a table listed elsewhere in the plan or a reference to
another location. It may also contain any essential items from the housing and homeless needs
assessment, the housing market analysis or the strategic plan.
The broad national objectives are as follows:
• Activities benefiting low/moderate-income persons
• Activities which aid in preventing or eliminating slums or blight
• Activities meeting community development needs that have a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of the
community and other financial resources do not exist to meet such needs
The 2015-2019 Consolidated Plan directs funds predominately toward meeting the national objective of
benefitting low/moderate-income persons.
Outcomes are as follows:
• Accessibility to a suitable living environment
• Accessibility to decent and affordable housing
Annual Action Plan
2018
2
OMB Control No: 2506-0117 (exp. 06/30/2018)
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or
projects.
During the past year, the City realized significant gains on its investments and improved the lives of
many Kent residents. Outcomes for 2017 were:
Accessibility to decent housing
• 120 households received home repair assistance
• 164 persons received transitional housing
• 3 individuals received shelter
• 63 housing stability grants were provided (these grants are largely unduplicated)
Accessibility to suitable living environment
• 43 youth with intellectual disabilities received case management services
• 48 persons received employment and training assistance
• 134 refugee students received educational support
4. Summary of Citizen Participation Process and consultation process
Summary from citizen participation section of plan.
The development of the Annual Action Plan included a citizen participation process involving public
notification of the availability of the plan draft and an opportunity for comments prior to finalizing the
Action Plan. Those notified included limited English speaking persons, racial and ethnic minorities, and
new Americans. Persons with disabilities were encouraged to participate, and the public notice included
a description of how accommodations are provided for people with disabilities.
5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen
Participation section of the Con Plan.
• The City hosted a meeting prior to the release of its Annual Action Plan draft. Individuals at the
meeting noted that the City has been investing 65% of its CDBG funds into the Home Repair and
Energy Efficiency Programs (both programs are delivered by City staff and private contractors),
and eligible clients must own their homes. Stakeholders at the meeting asked the City to
consider diversifying the use of these funds so that they reach residents who cannot afford to
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purchase houses, especially with the increasing rise in housing costs. For example, could the City
invest in infrastructure or public spaces that would benefit low/moderate-income residents?
• An individual working with an organization that provides assistance to refugees requested that
the City invest in a homeless prevention program to benefit residents who need assistance
navigating services.
• An individual requested that the City invest in a program to help increase civic engagement and
connection to the City and amongst residents.
• An individual requested that the City provide capacity building assistance to small non-profits
working with low/moderate-income persons.
• All of the attendees asked the City to increase pathways for the community to influence the
development of projects that receive funding; e.g., what about creating a way for residents to
submit funding ideas and setting aside funds for a nonprofit to apply for the funds to invest in
such a project(s)?
6. Summary of comments or views not accepted and the reasons for not accepting them
N/A.
7. Summary
[To be added after the public comment period closes.]
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PR-05 Lead & Responsible Agencies - 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan
The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of
each grant program and funding source.
Agency Role Name Department/Agency
Lead Agency KENT
CDBG Administrator City of Kent, Housing & Human Services
HOPWA Administrator
HOME Administrator
HOPWA-C Administrator
Table 1 – Responsible Agencies
Narrative
Consolidated Plan Public Contact Information
Merina Hanson, Housing & Human Services Manager, Program Administrator
City of Kent
220 4th Ave. S
Kent, WA 98032
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(253) 856-5070/mhanson@kentwa.gov
Dinah R. Wilson, CDBG Coordinator, CDBG Program Manager
Same address & phone
drwilson@kentwa.gov
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AP-10 Consultation - 91.100, 91.200(b), 91.215(l)
1. Introduction
The City of Kent consulted with multiple entities, including South King County cities (the cities of Auburn
and Federal Way are the two other entitlement cities in South County), the King County Housing
Authority, King County Department of Community and Human Services, nonprofit agencies delivering
services in Kent and the subregion, Washington State Department of Social and Health Services, Public
Health-Seattle and King County, Kent Cultural Diversity Initiative Group, and United Way of King County.
The City of Kent carries out homeless planning and coordination as a regional issue. Kent works with All
Home (formerly the Committee to End Homelessness in King County), King County, cities, mainstream
systems, Safe Harbors, housing funders, community agencies, United Way, the private sector (including
businesses), and homeless people.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(l)).
Kent Housing and Human Services Division meets regularly with other King County jurisdictions, public
housing authorities and State Departments to develop strategies and implement plans to improve the
quality of service and access for low-income residents in the city and throughout the region.
Additionally, the City participates in quarterly meetings with King County staff, including Public
Health Seattle/King County, to review implementation and delivery of services funded through regional
efforts. The City will continue to participate in All Home strategic planning efforts, funding review panels
for Continuum of Care (CoC), Emergency Shelter Grant, McKinney funding, and other housing funding
application review teams.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness.
Over the past eight (8) years, SKC stakeholders have met to deepen cross-jurisdictional coordination,
create a common understanding for housing and homelessness needs and strategies for SKC, and move
forward strategies in the SKC Response to Homelessness. Two separate groups currently meet – the SKC
Homeless Action Committee and the SKC Joint Planners. The work of both of these groups will be
supported by the South King Housing & Homelessness Partnership (SKHHP). Staff regularly participates
in regional Continuum of Care (CoC) discussions.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area in
determining how to allocate ESG funds, develop performance standards for and evaluate
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outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS
The City consults with All Home, which in turn, consults with the State on behalf of the local jurisdiction.
Staff participates in the All Home Funder Alignment Committee and Joint Recommendations Committee,
which review recommendations for allocation of funds. Staff consults with King County on HUD HMIS
data standards and performance indicators to capture and evaluate the CoC’s performance regarding
the reduction of homelessness through investments in homeless housing and services, and rapid re-
housing.
2. Agencies, groups, organizations and others who participated in the process and
consultations
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Table 2 – Agencies, groups, organizations who participated
1 Agency/Group/Organization CATHOLIC COMMUNITY SERVICES
Agency/Group/Organization Type Housing
Services - Housing
Services-homeless
Regional organization
What section of the Plan was addressed by Consultation? Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation
or areas for improved coordination?
Agency provided Annual Action Plan draft and given opportunity to
comment. Comments were considered before the City submitted a
final plan to HUD.
2 Agency/Group/Organization MULTI-SERVICE CENTER
Agency/Group/Organization Type Housing
Services - Housing
Services-homeless
Regional organization
What section of the Plan was addressed by Consultation? Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation
or areas for improved coordination?
Agency provided Annual Action Plan draft and given opportunity to
comment. Comments were considered before the City submitted a
final plan to HUD.
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3 Agency/Group/Organization Refugee Women's Alliance
Agency/Group/Organization Type Services-Elderly Persons
Services-Victims of Domestic Violence
Services-Employment
Regional organization
Immigrants & Refugees
What section of the Plan was addressed by Consultation? Homeless Needs - Families with children
Non-Homeless Special Needs
Services for LEP individuals, immigrants & refugees
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation
or areas for improved coordination?
Agency provided Annual Action Plan draft and given opportunity to
comment. Comments were considered before the City submitted a
final plan to HUD.
4 Agency/Group/Organization Open Doors for Multicultural Families
Agency/Group/Organization Type Services-Persons with Disabilities
What section of the Plan was addressed by Consultation? Homeless Needs - Families with children
Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation
or areas for improved coordination?
Agency provided Annual Action Plan draft and given opportunity to
comment; executive director provided comments at Public Hearing.
Comments were considered before the City submitted a final plan to
HUD.
5 Agency/Group/Organization St. Stephen Housing Association
Agency/Group/Organization Type Housing
Services - Housing
Services-homeless
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What section of the Plan was addressed by Consultation? Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation
or areas for improved coordination?
Agency provided Annual Action Plan draft and given opportunity to
comment. Comments were considered before the City submitted a
final plan to HUD.
6 Agency/Group/Organization Puget Sound Training Center
Agency/Group/Organization Type Regional organization
Employment
What section of the Plan was addressed by Consultation? Economic Development
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation
or areas for improved coordination?
Agency provided Annual Action Plan draft and given opportunity to
comment. Comments were considered before the City submitted a
final plan to HUD.
7 Agency/Group/Organization YWCA
Agency/Group/Organization Type Housing
Services-Children
Services-Victims of Domestic Violence
Services-homeless
What section of the Plan was addressed by Consultation? Homeless Needs - Families with children
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the consultation
or areas for improved coordination?
Agency provided Annual Action Plan draft and given opportunity to
comment. Comments were considered before the City submitted a
final plan to HUD.
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Identify any Agency Types not consulted and provide rationale for not consulting
All agency types were consulted either in person, via email, or the City provided a link to the AAP draft and provided information on how the
agency could comment. Most of the agencies listed-above were awarded CDBG funds in 2017. A host of other agencies and entities were also
consulted; e.g., King County Housing Authority, Mercy Housing, Kent Youth & Family Services, Coalition for Refugees from Burma, Kent Black
Action Coalition, People of Color Against Aids Network (POCAAN), United Way of King County, Kent Cultural Diversity Initiative Group, World
Relief Seattle, Lutheran Counseling Services, Public Health - Seattle/King County, Seattle Foundation, Kent School District, Heart of African
Services, Mother Africa, Green River Community College, Mercy Housing NW, Valley Cities Counseling, Puget Sound Education Service District,
King County Sexual Assault Resource Center, Habitat for Humanity Seattle, Washington Rehabilitation Council, King County Bar Association,
Communities in Schools Kent, etc.
Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of
Care King County
Overlaps with City's goal of accessibility to decent housing. McKinney Continuum of Care-Supportive
Housing Program: funds transitional housing and related supportive service for people moving from
homelessness to independent living, as well as permanent housing.
All Home King County
Overlaps with City's goal of accessibility to decent housing:10-Year Plan calls for prevention of
homelessness & creation of new permanent housing and supportive services for those who need
them to maintain housing
Move to Work
Annual Plan
King County
Housing Authority
Overlaps with City's goal of accessibility to decent housing:10-Year Plan calls for prevention of
homelessness & creation of new permanent housing and supportive services for those who need
them to maintain housing
Table 3 - Other local / regional / federal planning efforts
Narrative
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AP-12 Participation - 91.401, 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation
Summarize citizen participation process and how it impacted goal-setting
The development of the Annual Action Plan included a citizen participation process involving public notification of the availability of the plan
draft and an opportunity for comments prior to finalizing the Action Plan. Persons with disabilities were encouraged to participate, and the
public notice included a description of how accommodations are provided for people with disabilities.
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Citizen Participation Outreach (comments submitted after the City releases the AAP draft will be added after the comment period
closes)
Sort Order Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
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Sort Order Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
1 Public Hearing
Minorities
Persons with
disabilities
Non-
targeted/broad
community
Residents of Public
and Assisted
Housing
Limited English
Speaking
Three
representatives from
organizations and
one community
member attended
the public
meeting/hearing held
prior to the release of
the Action plan.
[insert # after the
hearing] individuals
attended the public
hearing
-Consider diversifying
the use of capital
fund so that they
reach residents who
cannot afford to
purchase houses
-Invest in a homeless
prevention program
- Invest in a program
to help increase civic
engagement and
connection to the
City and amongst
residents
-Provide capacity
building assistance to
small non-profits
working with
low/moderate-
income persons
- Increase pathway
for residents to shape
projects
N/A
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Sort Order Mode of Outreach Target of Outreach Summary of
response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
2 Internet Outreach
Minorities
Persons with
disabilities
Non-
targeted/broad
community
Residents of Public
and Assisted
Housing
None None N/A
3 E-Mail
Minorities
Persons with
disabilities
Non-
targeted/broad
community
Residents of Public
and Assisted
Housing
1 comment
Invest in after- school
programs especially
for elementary school
students and charge
a sliding scale fee,
with the lowest fee at
$10.00 per
month. The city
should also increase
its investment in the
Parallel Application
pilot projects.
N/A
Table 4 – Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)
Introduction
The City of Kent anticipates having the following funding sources available over the next five years:
• CDBG
• City of Kent General Fund Allocation for Human Services
Anticipated Resources
Program Source
of Funds
Uses of Funds Expected Amount Available Year 1 Expected
Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services 1,054,657 0 0 1,054,657 896,458
CDBG funds leverage additional federal
and state funds. Agencies are able to
combine funding sources in order to
provide a wider range of services to the
community.
General
Fund
public -
federal
Public Services
954,920 0 0 954,920 1,000,000
City of Kent General Funds dedicated by
ordinance for human services
Table 5 - Expected Resources – Priority Table
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Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how
matching requirements will be satisfied
CDBG funds do not require a match; however we are constantly looking for additional funds to supplement the CDBG Program
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs
identified in the plan
N/A
Discussion
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e)
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Affordable Housing to
homeless and those at
risk
2015 2019 Affordable Housing
Homeless
Affordable
Housing
CDBG:
$730,527
Public service activities for
Low/Moderate Income Housing
Benefit: 40 Households Assisted
Homeowner Housing
Rehabilitated: 90 Household
Housing Unit
2 Basic Needs 2015 2019 Homeless
Non-Housing
Community
Development
Basic Needs
Services
CDBG:
$108,199
Public service activities other
than Low/Moderate Income
Housing Benefit: 122 Persons
Assisted
3 Planning and
Administration
2015 2019 Planning and
Administration
Planning and
Administration
CDBG:
$210,931
Other: 0 Other
4 Increase Self
Sufficiency
2015 2019 Non-Housing
Community
Development
Economic
Opportunities
CDBG:
$5,000
Other: 40 Other
Table 6 – Goals Summary
Goal Descriptions
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1 Goal Name Affordable Housing to homeless and those at risk
Goal Description
2 Goal Name Basic Needs
Goal Description
3 Goal Name Planning and Administration
Goal Description
4 Goal Name Increase Self Sufficiency
Goal Description This goal will provide increase self-sufficiency by providing training and employment.
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AP-35 Projects - 91.420, 91.220(d)
Introduction
The projects funded by the City in 2018 address the priority needs of providing assistance to prevent and
respond to homelessness, maintain affordable housing, housing for the homeless, services for
individuals with intellectual disabilities, and increasing economic opportunities. Services include minor
home repair, rent assistance to prevent eviction, case management for youth with intellectual
disabilities and their families, shelter and transitional housing, emergency assistance for refugees, and
an employment and training program for underserved residents.
# Project Name
1 Kent Home Repair Program-Minor Home Repair
2 Planning and Administration
3 Catholic Community Services-Katherine's House
4 Multi-Service Center-Housing Stability
5 YWCA-Anita Vista Transitional Housing
6 Open Doors for Multicultural Families-Youth Case Management
7 St. Stephen Housing Association
8 Puget Sound Opportunities Industrialization Center-PSTC
9 Coalition for Refugees from Burma
10 Kent Home Repair Program-Energy Efficiency
11 Open Doors for Multicultural Families-Emergency Assistance
Table 7 – Project Information
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Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs
The City's distribution of funds aligns with the City's objectives of accessibility to decent housing, a
suitable living environment and economic opportunities.
CONTINGENCY PLANS
Public Services
In the event of a funding increase, the amount will be averaged among projects.
In the event of a funding decrease, the amount of the decrease will be averaged among projects as long
as the allocation does not dip below $10,000.
Capital
In the event of a funding increase, funds will be allocated to the City's Home Repair Program (HRP).
In the event of a funding decrease, the HRP will be reduced.
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AP-38 Project Summary
Project Summary Information
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1 Project Name Kent Home Repair Program-Minor Home Repair
Target Area City of Kent
Goals Supported Affordable Housing to homeless and those at risk
Needs Addressed Basic Needs Services
Funding CDBG: $585,527
Description Capital: Low/moderate-income homeowners in Kent receive
minor home repairs
Target Date 12/31/2018
Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 80 households will benefit from this
activity.
Location Description City of Kent
Planned Activities Minor home repairs
2 Project Name Planning and Administration
Target Area City of Kent
Goals Supported N/A
Needs Addressed Planning and Administration
Funding CDBG: $210,931
Description City uses funds to administer the CDBG project carried out by
the City, to monitor sub-recipients, and to deliver strategies
outlined in the 2015-2019 Consolidated Plan.
Target Date 12/31/2018
Estimate the number and type of
families that will benefit from the
proposed activities
N/A
Location Description City of Kent
Planned Activities Planning and administration activities to carry out the CDBG
program.
3 Project Name Catholic Community Services-Katherine's House
Target Area City of Kent
Goals Supported Affordable Housing to homeless and those at risk
Needs Addressed Affordable Housing
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Funding CDBG: $13,000
Description Public Service: Sub-recipient provides shelter and case
management services to women residing in transitional
shelter
Target Date 12/31/2018
Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 1 individual will benefit.
Location Description City of Kent
Planned Activities Shelter & case management
4 Project Name Multi-Service Center-Housing Stability
Target Area 12/31/2018
Goals Supported Basic Needs
Needs Addressed Basic Needs Services
Funding CDBG: $65,000
Description Public Service: Funding used for housing stability grants to
low-income individuals
Target Date 12/31/2018
Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 50 individuals will benefit.
Location Description City of Kent
Planned Activities Rental assistance grants provided to third parties on behalf of
Kent residents.
5 Project Name YWCA-Anita Vista Transitional Housing
Target Area City of Kent
Goals Supported Affordable Housing to homeless and those at risk
Needs Addressed Affordable Housing
Funding CDBG: $19,000
Description Public Service: Project provides transitional housing to
domestic violence survivors and their children
Target Date 12/31/2018
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Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 14 individuals will benefit.
Location Description City of Kent
Planned Activities Transitional housing and case management
6 Project Name Open Doors for Multicultural Families-Youth Case
Management
Target Area City of Kent
Goals Supported Basic Needs
Needs Addressed Basic Needs Services
Funding CDBG: $14,000
Description This project provides case management services to youth
with intellectual disabilities and their families.
Target Date 12/31/2018
Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 22 individuals will benefit.
Location Description City of Kent
Planned Activities Case management services for special needs youth and their
families
7 Project Name St. Stephen Housing Association
Target Area City of Kent
Goals Supported Affordable Housing to homeless and those at risk
Needs Addressed Affordable Housing
Funding CDBG: $13,000
Description This project provides temporary housing to homeless families.
Target Date 12/31/2018
Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 25 individuals will benefit.
Location Description City of Kent
Planned Activities Transitional housing
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8 Project Name Puget Sound Opportunities Industrialization Center-PSTC
Target Area City of Kent
Goals Supported Increase Self Sufficiency
Needs Addressed Economic Opportunities
Funding CDBG: $5,000
Description This project provides employment and training services to
underserved individuals.
Target Date 12/31/2018
Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 40 individuals will benefit.
Location Description City of Renton
Planned Activities Job training and employment
9 Project Name Coalition for Refugees from Burma
Target Area City of Kent
Goals Supported Basic Needs
Needs Addressed Basic Needs Services
Funding CDBG: $10,483
Description Funds used to provide educational support to Kent School
District refugee youth and their parents.
Target Date 12/31/2018
Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 42 individuals will benefit.
Location Description City of Kent
Planned Activities Educational support to youth and their families
10 Project Name Kent Home Repair Program-Energy Efficiency
Target Area City of Kent
Goals Supported Affordable Housing to homeless and those at risk
Needs Addressed Affordable Housing
Funding CDBG: $100,000
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Description Capital: Low/moderate-income homeowners in Kent receive
energy efficient improvements.
Target Date 12/31/2018
Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 10 households will benefit.
Location Description City of Kent
Planned Activities Energy efficiency improvements to Kent homes
11 Project Name Open Doors for Multicultural Families-Emergency Assistance
Target Area City of Kent
Goals Supported Basic Needs
Needs Addressed Basic Needs Services
Funding CDBG: $18,716
Description This project provides rent and utility emergency grants for
low/moderate-income individuals in Kent.
Target Date 12/31/2018
Estimate the number and type of
families that will benefit from the
proposed activities
It is estimated that 8 individuals will benefit.
Location Description City of Kent
Planned Activities Rental/utility grants provided
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AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration) where assistance will be directed
CDBG funds are distributed throughout the city. Low/moderate-income households exist in all of the
census tracts in the city. The heavier concentrations can be found on both the East and West Hill of
Kent.
Geographic Distribution
Target Area Percentage of Funds
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
The City is allocating investments throughout Kent because poverty is concentrated in multiple areas.
Discussion
Poverty is high in pockets throughout the City (over 20%), and just over half of the students in the Kent
School District qualify for free and reduced lunches. Unemployment and dependence on public
assistance has forced many households to use public services for basic needs; including food, utility
assistance, rental assistance, medical services, etc. Housing costs continue to increase in Kent; e.g.,
Apartment List data indicated that apartment rents increased 6.8 % in 2017. The increased need and
high number of service requests at local nonprofits support the urgency for the City’s investments.
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AP-75 Barriers to affordable housing -91.420, 91.220(j)
Introduction
A great deal of staff time is used to educate and familiarize the community and policymakers about the evolving definition of "affordable
housing". Although a large percentage of affordable housing located in the City is well-maintained, some of the stock is deteriorating and
contributes to the perception that affordable housing is an eyesore in the community. This is a barrier to adding additional stock, and a priority
is to upgrade stock when needed and encourage responsible ownership. To increase community awareness about the growing need for
affordable housing, staff will provide housing tours and information to policymakers and residents and about good affordable housing models.
In January 2017, the Kent City Council unanimously passed a Source of Income Discrimination Ordinance. This tenant protection ensures that
people already facing high barriers to housing are not discriminated against solely based on use of a Section 8 voucher or other form of public
assistance.
This can have a significant impact on communities like Kent whose low income residents disproportionately need to rely on housing subsidies to
make ends meet, including households of color, seniors, veterans, people with disabilities, and single parent households with young children.
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The City Council took great strides in 2016 by including funding in the 2017-2018 budget to enact a Proactive Rental Inspection program in the
City of Kent. This tool will both help protect tenants who fear speaking up about substandard housing conditions, and ensure that rental
properties are adequately maintained.
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such
as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and
policies affecting the return on residential investment
The City works with the community and the Economic and Community Development Department on these issues as they arise and/or are
identified; however, no specific actions are planned for 2018.
Discussion
No additional discussion.
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AP-85 Other Actions - 91.420, 91.220(k)
Introduction
The City of Kent will enhance coordination by continuing to work with racial and ethnic minority
providers to develop strategies that increase collaboration and leveraging of resources.
The City of Kent will continue work to reduce the number of families in poverty by maintaining
relationships with local training schools, encouraging business to hire low-income residents,
encouraging and supporting collaboration between employment specialists, and outreach to increase
opportunities for low-income residents to obtain livable wage jobs.
In 2015, the City formed the Good Jobs Collaborative to create a culturally responsive workforce
development strategy to employ immigrants and refugees in manufacturing jobs. Good Jobs is led by
Coalition for Refugees from Burma and received Boeing grant. Other partners include Mother Africa,
Jewish Family Service, and Partner in Employment. Collaborators include World Relief, Centro Rendu,
and several manufacturing employers. Good Jobs received a $50,000 Boeing grant to launch and design
the project and is seeking additional funding to continue its work.
The City will continue to help build alliances among stakeholders, nonprofits, Ethnic Community-Based
Organizations (ECBOs), businesses, and community residents to advance common interests.
Actions planned to address obstacles to meeting underserved needs
The City is actively engaged with refugee and immigrant communities through Kent Cultural Diversity
Initiative Group (KC-DIG). The City will continue to partner with regional funders like The Seattle
Foundation, King County, and United Way of King County to increase resources and funding to meet the
needs of under-served populations. The City will work with these funders to implement the
recommendations/strategies outlined in Tuvute Pamoja: Capacity Assessment Interviews of Ethnic
Community Based Organizations. City staff will continue to work with The Seattle Foundation and King
County on the Communities of Opportunity Grant which provides funds to organizations whose
activities reduce inequities in the areas of health, housing and economic opportunities.
In 2016, the City appointed a Cultural Communities Advisory Board to the Mayor and City Counsel. The
CDBG Program will collaborate with the CCB to identify strategies to decrease homelessness in our
immigrant/refugee populations, increase accessibility and civic engagement, and to increase
culturally/linguistically-responsive services.
Actions planned to foster and maintain affordable housing
Annual Action Plan
2018
33
OMB Control No: 2506-0117 (exp. 06/30/2018)
The City will continue its long-term collaboration and participation on Boards, committees, funding
review teams; etc., to foster and maintain affordable housing for the South County Region. Through sub-
regional efforts, City staff and stakeholders will engage in discussions with elected officials and Land Use
and Planning Board members about the impact that affordable housing has on the long term viability of
the community.
Actions planned to reduce lead-based paint hazards
No actions are planned.
Actions planned to reduce the number of poverty-level families
Actions to reduce the number of poverty level families includes working with regional and local partners
to identify a culturally responsive strategy to increase employment opportunities for refugees and
immigrants in manufacturing businesses, maintaining relationships with local training schools,
encouraging business to hire low-income residents and outreach to increase opportunities for low-
income residents to obtain livable wage jobs. The City also collaborates with the Financial
Empowerment Network.
Actions planned to develop institutional structure
The City’s will use lessons learned from the Parallel Application pilot to streamline its human services
application process. In addition, the City will determine how it can use comments provided by residents
and nonprofit organization representatives to increase resident engagement in its CDBG program.
Actions planned to enhance coordination between public and private housing and social
service agencies
The City has been instrumental in developing relationships between these entities and will continue to
foster and participate in these collaborations, including the Homeless Forum (a monthly meeting of
housing and support service providers), South King Council of Human Services, South King County
Housing Development Group, and the King County Housing Development Consortium.
Discussion
No additional discussion.
Annual Action Plan
2018
34
OMB Control No: 2506-0117 (exp. 06/30/2018)
Program Specific Requirements
AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4)
Introduction
The City of Kent will use CDBG funds to benefit low/moderate-income residents. The full amount
allowable by regulation will be used for Public Services and Planning and Administration. The balance of
funds will be used for housing rehabilitation services and economic development. The City will not
receive program income from prior years.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.
1. The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that benefit
persons of low and moderate income. Overall Benefit - A consecutive period of one,
two or three years may be used to determine that a minimum overall benefit of 70%
of CDBG funds is used to benefit persons of low and moderate income. Specify the
years covered that include this Annual Action Plan. 100.00%
Annual Action Plan
2018
35
OMB Control No: 2506-0117 (exp. 06/30/2018)
Discussion
The City will use all of its funds to benefit low/moderate-income individuals and households.
APPLICATION FOR OMB Approval No. 0348-0043
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DATE _____________________
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Authorized for Local Reproduction Prescribed by OMB Circular A-102
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New Continuation Revision
NOTES
1st Public Hearing Regarding the Development of 2018 Annual Action Plan
Kent Senior Activity Center, January 10, 2018, 6-7:30 pm
Attendees
1. Charles Allen Being Empowered thru Supported Transition (BEST)
2. Asad Hassah Somali Family Services & Kent Resident
3. Andrew Kritovich Ukrainian Community Center
4. Tahmina Martelly World Relief-Seattle & Kent Resident
PUBLIC COMMENTS
General Comments
• Individuals at the meeting noted that the City has been investing 65%1 of its CDBG funds into
the Home Repair and Energy Efficiency Programs (both programs are delivered by City staff and
private contractors), and eligible clients must own their homes. Stakeholders at the meeting
asked the City to consider diversifying the use of these funds so that they reach residents who
cannot afford to purchase houses. It was noted that some residents will never be able to afford
to buy homes, especially with the astronomical rise in housing costs. Attendees asked the City to
consider the option of investing in infrastructure or public spaces that would benefit
low/moderate-income residents. This would allow low/moderate-income non-homeowners to
benefit from the funds.
• All of the attendees asked the City to increase pathways for the community to influence the
development of projects that receive funding; e.g., creating a way for residents to submit
funding ideas and setting aside funds for a nonprofit to apply for the funds to invest in such a
project(s), convening a resident project review panel to recommend how set aside funds are
spent, etc.
• The city should increase its investment in the Parallel Application pilot projects (written
comment).
1 By law, the City can invest up to 20% of its total CDBG allocation into planning and administration (most of this is
used for personnel costs to administer and deliver the program), 15% into public service activities (services
provided by nonprofits), and the balance to capital projects. The City uses the full amount allowed by law for
planning and administration and public service activities.
Recommendations on How to Invest CDBG Funds
• Invest in a homeless prevention program to benefit residents who need assistance navigating
services.
• Invest in a program to help increase civic engagement and connection to the City and amongst
residents.
• Provide capacity building assistance to small non-profits working with low/moderate-income
persons (this request was also made in 2017).
• Invest in after- school programs (especially for elementary school students) and charge a sliding
scale fee, with the lowest fee at $10.00 per month (written comment).
Closing Remarks
Attendees thanked the City for hosting the meeting and providing ample time for them to comment on
the CDBG program. Attendees also appreciated that the City held the meeting during the evening.
Post Public Hearing Comments
• During the public hearing, City staff informed attendees that a second public hearing would be
hosted by the Human Service Commission after the Action Plan draft is released. After the
hearing on 1/10/18, the City was asked to convene the hearing during evening hours. The
hearing will be on 2/12 at 6:00 pm.
Page 1 of 3 - Cerfifications
CERTIFICATIONS
In accordance with the applicable statutes and the regulations governing the consolidated plan regulations,
the jurisdiction certifies that:
Affirmatively Further Fair Housing --The jurisdiction will affirmatively further fair housing.
Uniform Relocation Act and Anti-displacement and Relocation Plan -- It will comply with the
acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended, (42 U.S.C. 4601-4655) and implementing regulations at 49
CFR Part 24. It has in effect and is following a residential anti-displacement and relocation assistance
plan required under 24 CFR Part 42 in connection with any activity assisted with funding under the
Community Development Block Grant or HOME programs.
Anti-Lobbying --To the best of the jurisdiction's knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions; and
3. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in
the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
Authority of Jurisdiction --The consolidated plan is authorized under State and local law (as applicable)
and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding,
in accordance with applicable HUD regulations.
Consistency with plan --The housing activities to be undertaken with Community Development Block
Grant, HOME, Emergency Solutions Grant, and Housing Opportunities for Persons With AIDS funds are
consistent with the strategic plan in the jurisdiction’s consolidated plan.
Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C.
1701u) and implementing regulations at 24 CFR Part 135.
____________________________
Signature of Authorized Official
_________
Date
____________________________
Title
Page 2 of 3 - Cerfifications
Specific Community Development Block Grant Certifications
The Entitlement Community certifies that:
Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that
satisfies the requirements of 24 CFR 91.105.
Community Development Plan -- Its consolidated plan identifies community development and housing
needs and specifies both short-term and long-term community development objectives that that have been
developed in accordance with the primary objective of the CDBG program (i.e., the development of
viable urban communities, by providing decent housing and expanding economic opportunities, primarily
for persons of low and moderate income) and requirements of 24 CFR Parts 91 and 570.
Following a Plan -- It is following a current consolidated plan that has been approved by HUD.
Use of Funds -- It has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG
funds, it has developed its Action Plan so as to give maximum feasible priority to activities which
benefit low- and moderate-income families or aid in the prevention or elimination of slums or
blight. The Action Plan may also include CDBG-assisted activities which the grantee certifies
are designed to meet other community development needs having particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of the community,
and other financial resources are not available (see Optional CDBG Certification).
2. Overall Benefit. The aggregate use of CDBG funds, including Section 108 guaranteed loans,
during program year(s) 2018 [a period specified by the grantee of one, two, or three specific
consecutive program years], shall principally benefit persons of low and moderate income in a
manner that ensures that at least 70 percent of the amount is expended for activities that benefit
such persons during the designated period.
3. Special Assessments. It will not attempt to recover any capital costs of public improvements
assisted with CDBG funds, including Section 108 loan guaranteed funds, by assessing any
amount against properties owned and occupied by persons of low and moderate income,
including any fee charged or assessment made as a condition of obtaining access to such public
improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the
capital costs of public improvements (assisted in part with CDBG funds) financed from other
revenue sources, an assessment or charge may be made against the property with respect to the
public improvements financed by a source other than CDBG funds.
In addition, in the case of properties owned and occupied by moderate-income (not low-income)
families, an assessment or charge may be made against the property for public improvements
financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds
to cover the assessment.
Excessive Force -- It has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and
Page 3 of 3 - Cerfifications
2. A policy of enforcing applicable State and local laws against physically barring entrance to or
exit from a facility or location which is the subject of such non-violent civil rights demonstrations
within its jurisdiction.
Compliance with Anti-discrimination laws -- The grant will be conducted and administered in
conformity with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) and the Fair Housing Act (42
U.S.C. 3601-3619) and implementing regulations.
Lead-Based Paint -- Its activities concerning lead-based paint will comply with the requirements of 24
CFR Part 35, Subparts A, B, J, K and R.
Compliance with Laws -- It will comply with applicable laws.
_____________________________
Signature of Authorized Official
_____________
Date
____________________________
Title
PARKS, RECREATION AND COMMUNITY SERVICES
Julie Parascondola, CPRP, Director
Phone: 253-856-5100
Fax: 253-856-6050
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
TO: Kent City Council Parks and Human Services Committee
DATE: January 31, 2018
FROM: Dinah R. Wilson, CDBG Coordinator
SUBJECT: 2017 Consolidated Annual Performance Evaluation Report- Approve
SUMMARY: The 2017 Consolidated Annual Performance and Evaluation
Report (CAPER) for the City of Kent is a report to the U.S. Department of
Housing and Urban Development (HUD) on the City’s activities and
accomplishments using Community Development Block Grant (CDBG) and
other funds. The report is required by HUD annually and must be submitted
by March 31st. The report includes information on how CDBG funds were
used to further the goals and strategies of the Consolidated Plan, as well as
other activities executed by the City.
EXHIBITS: 2017 CAPER Draft
BUDGET IMPACTS: N/A
MOTION: Move to recommend council approve the 2017 Consolidated
Annual Performance and Evaluation Report an d authorize the Mayor to
submit the report to HUD.
CAPER 1
OMB Control No: 2506-0117 (exp. 07/31/2015)
CITY OF KENT
CDBG
CONSOLIDATED ANNUAL PERFORMANCE
AND EVALUATION REPORT (CAPER)
2017
Third Year CAPER
ASSOCIATED WITH THE
2015 – 2019
Consolidated Plan for Housing and Community Development
CAPER 2
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)
The purpose of this report, which is called the Consolidated Annual Performance and Evaluation Report (CAPER), is to inform the U.S.
Department of Housing and Urban Development (HUD) and the community of the activities and accomplishments derived from the investment
of CDBG and other resources for the 2017 program year, which covers the period January 1, 2017 to December 31, 2017. In 2017, HUD allocated
$1,054,657 in CDBG funds to the City. (An additional $954,920 in funds allocated from the City's General Fund budget were used in conjunction
with CDBG funds to provide for a wide range of human services and affordable housing needs.) The City successfully executed the activities
outlined in this report.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and
explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual
outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
Goal Category Source
/
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
Affordable
Housing to
homeless and
those at risk
Affordable
Housing
Homeless
CDBG:
$
Public service
activities for
Low/Moderate
Income Housing
Benefit
Households
Assisted 40 167
417.50%
Affordable
Housing to
homeless and
those at risk
Affordable
Housing
Homeless
CDBG:
$
Homeowner
Housing
Rehabilitated
Household
Housing
Unit
450 338
48.44% 90 120
133.33%
CAPER 3
OMB Control No: 2506-0117 (exp. 07/31/2015)
Affordable
Housing to
homeless and
those at risk
Affordable
Housing
Homeless
CDBG:
$
Homeless Person
Overnight Shelter
Persons
Assisted 200 132
66.00%
Basic Needs
Homeless
Non-Housing
Community
Development
CDBG:
$
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 110 112
101.81% 72 177
245.83%
Basic Needs
Homeless
Non-Housing
Community
Development
CDBG:
$
Tenant-based
rental assistance /
Rapid Rehousing
Households
Assisted 260 379
145.76% 50 189 378.0%
Increase Self
Sufficiency
Non-Housing
Community
Development
CDBG:
$ Other Other 280 40 14.29% 120 48
40.0%
Planning and
Administration
Planning and
Administration
CDBG:
$ Other Other 0 0
Table 1 - Accomplishments – Program Year & Strategic Plan to Date
CAPER 4
OMB Control No: 2506-0117 (exp. 07/31/2015)
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,
giving special attention to the highest priority activities identified.
As explained in the preceding tables, the City successfully addressed the goals and objectives of meeting basic needs, affordable housing to
homeless and at-risk persons, increasing self-sufficiency, and planning and administration by providing the following services:
• Case management services to youth with intellectual disabilities and their families
• Rent and utility assistance
• Home repair assistance
• Shelter
• Transitional housing
• Employment and training
• Planning and administration activities
CAPER 5
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
CDBG
White 249
Black or African American 291
Asian 62
American Indian or American Native 1
Native Hawaiian or Other Pacific Islander 26
Total 629
Hispanic 70
Not Hispanic 559
Table 2 – Table of assistance to racial and ethnic populations by source of funds
Narrative
Demographic breakdown is listed below:
• 40% of the population served was White
• 46% of the population served was Black or African American
• 10% of the population served was Asian
• 0.15% of the population served was American Indian or American Native
• 4% of the population served was Native Hawaiian or Other Pacific Islander
• 13% of the population served was ethnic Hispanic
The racial categories listed above do not include all of the racial categories that are tracked by sub-
recipients in compliance with the racial categories that HUD requires programs to track. For example,
programs track Other/Multi-racial, Black/African American AND White, etc.
CAPER 6
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG 3,879,5441 $896,951.38 2
Table 3 – Resources Made Available
Narrative
The City invested the full allotment of its CDBG budget into public services, capital projects, and
planning and administration in accordance with the strategies outlined in the Consolidated Plan for
Housing and Community Development.
Identify the geographic distribution and location of investments
Target Area Planned Percentage of
Allocation
Actual Percentage of
Allocation
Narrative Description
Table 4 – Identify the geographic distribution and location of investments
Narrative
The city distributed 100% CDBG funds to programs serving Kent residents throughout all geographic
regions of the city. The majority of funds were invested in programs serving low/moderate-income
individuals and families.
1 This amount will be re-populated by the HUD Integrated Disbursement & Information System based on existing
data already in the system.
2 $299,217.17 of this amount is 2016 CDBG funds that were spent by the Home Repair Program in PY 2017.
CAPER 7
OMB Control No: 2506-0117 (exp. 07/31/2015)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address the
needs identified in the plan.
In addition to allocating $1,054,657 in CDBG funds, the City leveraged $954,920 in resources from
General Funds to fund additional human services programs.
Under the leadership of Coalition for Refugees from Burma, the Kent Cultural Diversity Initiative Group
(KC-DIG) and the City partnered with several nonprofits and received a $50,000 Boeing Grant in 2015 to
create a culturally responsive workforce development strategy for refugees and immigrants to secure
entry level employment and careers within the manufacturing sector. The Good Jobs Equal Economic
Opportunities (GJEEO) executed several deliverables for this project; i.e., manufacturing employers hired
some of the clients referred by GJEEO, GJEEO toured several business facilities and established
relationships with hiring managers, and clients were offered manufacturing business facility tours.
GJEEO also engaged in discussions with employers about creating a workplace culture that is increases
the pool of multicultural employees. Good Jobs is seeking additional funding to continue its work.
Under the leadership of Centro Rendu (a program of St. Vincent de Paul), the Kent School District and
the City partnered with a network of community-based organizations and received a $250,000 Puget
Sound Educational Service District-Deep Drive Grant to improve a set of established goals; thereby,
increasing opportunities for students of racially and ethnically diverse backgrounds in targeted
elementary schools. Kent Education and Equity Partnership (KEEP) was subsequently awarded a Gates
foundation grant. The City initially served as a convener and has now transitioned into a supportive role-
offering meeting space, technical assistance, and connections to additional resources.
The City does not allocate HOME funds.
CAPER 8
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low-income, low-income,
moderate-income, and middle-income persons served.
One-Year Goal Actual
Number of homeless households to be
provided affordable housing units
40 167
Number of non-homeless households to
be provided affordable housing units
90 120
Number of special-needs households to
be provided affordable housing units
0 0
Total 130 287
Table 5 – Number of Households
One-Year Goal Actual
Number of households supported
through rental assistance
50 63
Number of households supported
through the production of new units
0 0
Number of households supported
through the rehab of existing units
90 120
Number of households supported
through the acquisition of existing units
0 0
Total 140 183
Table 6 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting
these goals.
Outcomes exceeded goals; and overall, the City was pleased with the performance of its sub-recipients
(organizations that the City contracted with to provide services), as funding was stretched to prevent
eviction and keep families in their homes. One organization decided to adjust its budget and transferred
money from personnel to rental assistance; therefore, the actual served was much higher than the one-
year goal.
Discuss how these outcomes will impact future annual action plans.
Although the City based its 2018 CDBG Annual Action Plan on the assumption that it will receive level
funding in 2018; this is extremely speculative with a new administration and an approaching mid-term
election cycle. Rental and utility assistance are in high demand due to the increase in the cost of rent;
therefore, funding to support this outcome will continue to be a high priority.
CAPER 9
OMB Control No: 2506-0117 (exp. 07/31/2015)
Include the number of extremely low-income, low-income, and moderate-income persons
served by each activity where information on income by family size is required to determine
the eligibility of the activity.
Number of Persons Served CDBG Actual HOME Actual
Extremely Low-income 306 0
Low-income 129 0
Moderate-income 0 0
Total 435 0
Table 7 – Number of Persons Served
Narrative Information
The City met the national objective of activities benefitting low/moderate-income persons; these totals
are only for projects counted in the preceding categories. The projects are: Home Repair Program,
Energy Efficiency 3, Catholic Community Services-Katherin's House, Open Doors for Multicultural
Families- Emergency Assistance, Multi-service Center-Housing Stability Program, St. Stephen Housing
Association, and the YWCA-Anita Vista Transitional Housing.
3 Energy Efficiency did not report data for 2017.
CAPER 10
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending
homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The City invested in outreach to the homeless through General Fund-supported projects, including
street outreach by mental health professionals and a community engagement day center. In addition,
the City's police officer's bike unit outreaches to unsheltered persons they interact with on the streets
by connecting them to Housing and Human Services staff and providing information on organizations
that provide assistance to homeless individuals. The City provides information on its cold weather
shelter through organizations that work with the homeless and in locations where homeless individuals
assemble; e.g, the library, hot meal programs, etc.
In addition, a number of homeless individuals received telephone assistance and visited the City’s
Housing and Human Services Office to request food, housing and other services. City staff assessed their
needs and provided referrals to nonprofits in the area.
Addressing the emergency shelter and transitional housing needs of homeless persons
Three programs funded by the City addressed emergency shelter and transitional housing needs of
homeless persons: YWCA: Anita Vista Transitional Housing Program (housing for domestic violence
survivors and their families); St. Stephen Housing Association Transitional Housing Program (housing for
families); and Catholic Community Services-Katherine's House (shelter and case management services to
single women in recovery).
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
Through its homeless continuum; which was funded by General Funds and CDBG, MSC provided
responsive services to target the needs of homeless individuals. Services provided along the continuum
consisted of shelter with supportive services, hotel vouchers, referrals to permanent housing, etc.
The YWCA provided case management services and helped homeless individuals find permanent
housing.
CAPER 11
OMB Control No: 2506-0117 (exp. 07/31/2015)
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
Rental assistance to prevent homelessness was provided by Multi-service Center (MSC). Open Doors for
Multicultural Families also contracted with the City to provide rental and utility assistance, but were not
able to provide services due to the delay in the City receiving its CDBG allocation. Smaller agencies are at
a fiscal disadvantage because their budgets often do not allow them to pay up front before they are
reimbursed by the City.
Most of the women that received shelter through CCS were women who were released from the King
County Regional Justice Center.
General Fund dollars support The Watson Manor Transitional Living Program, which provides up to 18
months of transitional housing and support services to single, homeless, and extremely low-income
teenage and young adult mothers and their children. Each young mother is parenting one to two
children or at least six months pregnant. Program participants receive a furnished apartment in Watson
Manor, a small apartment complex. Services include case management, parent education, life skills
training, counseling, substance abuse services, and referral to childcare and educational/vocational
programs. The overall program goal is to increase self-sufficiency among homeless young mothers and
equip them with the skills necessary to obtain and retain permanent housing.
CAPER 12
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City worked collaboratively to address the needs of public housing by advocating for and investing
in affordable housing stock, providing supportive services to prevent homelessness (keeping additional
people off the King County Housing Authority waitlist), and staffing a number of committees and
application review teams that directed funds to organizations managing affordable housing stock.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership
The King County Housing Authority (KCHA) increased resident involvement through a number of
mechanisms; e.g., the Resident Advisory Council was created as a forum for residents to provide
feedback to assist KCHA with the development of policies and procedures that impact Housing Authority
residents, etc. The City was rarely in a position to have direct impact on resident involvement.
Actions taken to provide assistance to troubled PHAs
The KCHA is not considered a troubled PHA.
CAPER 13
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (i)
The City is researching and analyzing several potential changes, however no action was taken in 2017.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
The City staffs the Kent Cultural Diversity Initiative Group (KC-DIG). KC-DIG consists of provider
agencies, public sector organizations, businesses, and community members that specialize in providing
services and resources to refugee communities residing in Kent. It is an opportunity for continuing
education, networking, collaboration, and understanding and sharing across cultures.
The following are highlights of the work and continuing education provided through KC-DIG:
• In February 2017, KC-DIG was introduced to a new series on race; the first Workshop was
entitled How to Get Along in a Multicultural World; the second workshop held in July was a
panel discussion on race from the perspective of people born outside of the USA-the refugee
experience (Zam Khan Cingh, Burma; Nadia Mahmood, Iraq; and John Deng Duot, Sudan)
• KC-DIG ‘s Putting the “C” in Culture Series spotlighted Liberian and Polish culture; there was also
a presentation entitled The Power of Food across Borders, Languages, and Politics (Tahmina
Martelly, World Relief)
• Global Education
• In May 2017, KC-DIG facilitator, Dinah Wilson, interviewed Mayor Suzette Cooke and then the
mayor took questions from the audience
• In June 2017, KCDIG partnered with the Financial Education Network of Seattle/King County to
present Immigrant Undocumented Storytelling; three panelists were interviewed by Sameth
Mell, Coalition of Immigrants, Refugees and Communities of Color (CIRCC)
• In July 2017, the agenda included a program spotlight of the King County Department of Natural
Resources with speakers Jamie Stroble, Deborah Bitanga, and Gabe Leon
• In November 2017, the topic was Preventing Hepatitis B (Arman Altug, Hepatitis Education
Project)
• In December 2017, Carlin Yoophum and Zam Khan Cingh (REWA) did a presentation on domestic
violence and sexual assault
Other Initiatives
• CDBG Coordinator/KC-DIG facilitator was appointed by the King County Executive to serve on
the Immigrant and Refugee Task Force; a report was released in July 2016, and Dinah Wilson
testified before the King County Council, advocating that the Council provide funding for a staff
CAPER 14
OMB Control No: 2506-0117 (exp. 07/31/2015)
position and authorize an Immigrant and Refugee Commission; the Council Committee of the
Whole unanimously approved an ordinance to appoint an Immigrant and Refugee Commission
which will be voted on by the King County Council in January 2018
• The CDBG Coordinator continued to serve as an advisor to the King County Office of Equity and
Social Justice on issues impacting immigrants and refugees pending the appointment of
members to the King County Immigrant and Refugee Commission
• The CDBG Coordinator attended several Racial Equity in Education gatherings in 2017 and is
working with the Kent School District to improve education opportunities and academic
performance for immigrant and refugee students and students of color
• Staff worked with the King County Department of Natural Resources to provide free training
opportunities to Kent residents, KC-DIG participants, and Kent Cultural Communities Board
members on climate change and how it impacts the community
• Staff participated on the Wisdom Council, a group of thought-leaders that advises Kent School
District (KSD) on how to improve the academic outcomes for young men of color
• Staff participated on the planning committee to provide a training on refugee housing and is a
member of the King County Refugee Housing Task
Force http://www.kingcounty.gov/council/issues/archive/immigrantrefugee.aspx
• Staff served as the South King County representative on the King County Mobility
Coalition http://metro.kingcounty.gov/advisory-groups/mobility-coalition/index.html
• Staff participated on the Black Education Strategy Roundtable; this group works to improve
education outcomes for African American students in WA State
• Staff participated on a regional equity and inclusion coalition; this group is planning a
conference on race and equity which will be provided to regional government policymakers,
directors, and employees in the fall
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)
None
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j)
Building upon its previous employment work and partnerships, under the leadership of Coalition for
Refugees from Burma, the City partnered with non-profits and business and received a $50,000 Boeing
grant for the Good Jobs Equal Economic Opportunities (GJEEO). GJEEO accomplished the following:
• Designed of a culturally responsive assessment tool for manufacturing employers
• Collaborated with CAMPS and ECBOs to create a streamlined intake process for immigrant and
refugee job seekers
• Met with manufacturing employers to develop a plan for improving the manufacturing
employment pipeline for multicultural workers
• Toured manufacturing business facilities
In addition, the City of Kent is committed to maintaining the affordable housing stock in our community.
CAPER 15
OMB Control No: 2506-0117 (exp. 07/31/2015)
Using CDBG funds for the Home Repair Program enabled home owners to maintain their homes and
preserve housing stock by assisting with critical repairs that they otherwise could not afford.
The City continues to look for opportunities to partner with nonprofits and other community
organizations to apply for planning and implementation grants to increase economic opportunity for its
residents.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
• City staff chaired a regional committee (includes cities of Tukwila and Federal Way, and Seattle
Foundation Neighbor to Neighbor Small Grants Fund) that is designed a parallel human services
application process for the 2017-2018 funding cycle process; the City awarded grants to six
ECBOs totaling $25,000 (grants were between $3,000 to $5,000), which were matched by the
Seattle Foundation
• City staff is on a county planning committee to develop a rapid respond strategy to the
challenges that immigrants and refugees are facing as a result of the Trump administration
immigration policies
Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.320(j)
The City funds several organizations providing housing and rental assistance: Multi-Service Center,
Catholic Community Services, DAWN, Refugee Women's Alliance, and St. Stephen Housing Association.
The City coordinates housing services through its investment, communication, and networking with
these organizations. Additionally, the City sits on a number of committees that coordinate services to
homeless individuals. Homeless coordination is led by All Home, formerly known as the King County
Committee to End Homelessness.
Kent staff and other South King County stakeholders continue to meet to deepen cross-jurisdictional
coordination, create a common understanding for housing and homelessness needs and strategies for
South King County, and move forward strategies in the South King County Response to Homelessness.
Two separate groups currently meet – the South King County Homeless Action Committee and the South
King County Joint Planners.
South King County Joint Planners Convening
Human services, land use, and other staff members met every other month with Housing Development
Consortium staff to promote regional dialogue and collaboration and provide support and technical
assistance on comprehensive plan policies and assessments. This group, the SKC Joint Planners,
continued to meet bimonthly to address regional needs related to housing and the suburbanization of
poverty in general.
CAPER 16
OMB Control No: 2506-0117 (exp. 07/31/2015)
South King County Homeless Action Committee
The Homeless Action Committee met monthly and its focus was to keep stakeholders up to speed on
regional work, such as the All Home Strategic Plan update and One Night Count facilitation. In 2016, the
City of Kent joined with other cities, agencies, and funders in South King County to work with Housing
Development Consortium to hire a South King County Housing Planner to help manage the coordination
of a network of South King County stakeholders on issues related to affordable housing and
homelessness. This partnership is now known as the South King Housing & Homelessness Partnership
(SKHHP). The planner disseminated information about regional funding and comment opportunities and
catalyzed progress on the implementation of local comprehensive plans and the South King County
Response to Homelessness. Support for this work aligned South King County interests with needed
homeless and affordable housing interventions, resources, and promising practices. As a result, South
King County communities speak with a united voice to attract resources for locally supported housing
solutions.
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
Recommendations from the City's Analysis of Impediments to Fair Housing Choice included:
Recommendation I: Expand current education and outreach efforts
The City continued to work on this recommendation by: (1) Posting fair housing materials on its website;
(2) Providing fair housing articles/information/notices in electronic communications to the Kent Cultural
Diversity Initiative Group; and (3) Providing fair housing materials to apartment complexes through its
police department.
Recommendation II: Continue ongoing enforcement activities
In January 2017, the Kent City Council unanimously passed a Source of Income Discrimination
Ordinance. This tenant protection ensures that people already facing high barriers to housing are not
discriminated against solely based on use of a Section 8 voucher or other form of public assistance.
This can have a significant impact on communities like Kent whose low income residents
disproportionately need to rely on housing subsidies to make ends meet, including households of color,
seniors, veterans, people with disabilities, and single parent households with young children.
The City Council took great strides in 2016 by including funding in the 2017-2018 budget to enact a
Proactive Rental Inspection program in the City of Kent. This tool will both help protect tenants who fear
speaking up about substandard housing conditions, and ensure that rental properties are adequately
maintained.
CAPER 17
OMB Control No: 2506-0117 (exp. 07/31/2015)
The City does not have enforcement authority; the Washington State Human Rights Commission and the
King County Office of Civil Rights investigates complaints.
Recommendation III: Target home ownership and lending marketing to African Americans and Hispanics
households
When the City received stimulus funds through the Neighborhood Stabilization Program (NSP), the funds
were used to purchase and rehabilitate three foreclosed homes, which were then sold to income-
eligible homebuyers. The homebuyers were families of African descent that had been on the Habitat for
Humanity waitlist for an extended period of time; the families received zero-interest loans. A fifteen-
year covenant of affordability was signed by each homebuyer. Mortgage payments received from the
homebuyers were entered into a fund that will allow Habitat for Humanity to purchase, rehabilitate, and
sell additional houses. (Habitat for Humanity provides an annual accounting to the City on the amount
of these funds.) The mortgage payments will allow the City and Habitat for Humanity to target
additional home ownership to African American and Hispanic households that are on the waitlist. The
City provides an annual report to the State on its NSP project.
CAPER 18
OMB Control No: 2506-0117 (exp. 07/31/2015)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long-term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements
The City monitored its CDBG projects throughout the year, met with a number of project managers, and
will schedule on-site visit at two projects in 2018. The following standards and procedures were used to
monitor CDBG-funded agencies:
• Programs funded by the City must maintain high standards. Organizations are informed via the
CDBG Agreement that the failure to comply with contractual requirements and regulations
could result in remedial actions and/or the termination of funding
• Backup reports to support costs are required; and if adequate documentation is not submitted,
payment is reduced or denied
• Projects received quarterly monitoring. Programs that needed guidance in achieving
performance measures or adhering to contractual requirements received technical assistance,
were required to attend a meeting with City staff, and/or received an on-site monitoring visit;
Quarterly performance reports were reviewed by the Human Services Commission
• Monitoring concerns/finding were reviewed with agency staff and documented in writing. When
applicable, timely corrective action was required
Agencies were required to provide supporting documentation or written communication verifying that
deficiencies were corrected.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
• A Public Notice was posted on the City of Kent website on Monday, January 22, 2018. A link to
the website was provided to non-profits, South King County Planners, and stakeholders in the
Kent area. In addition, a link to the electronic notice was provided to participants of the Kent
Cultural Diversity Initiative Group and other organizations that have contacts with ethnic/racial
minorities, non-English speaking persons, and people with disabilities.
• A copy of the Public Notice and the CAPER were posted in the Housing and Human Services
Office and at City Hall.
• The Kent community and stakeholders were also invited to provide comments at a public
hearing before the Kent Human Services Commission on February 12, 2018.
CR-45 - CDBG 91.520(c)
CAPER 19
OMB Control No: 2506-0117 (exp. 07/31/2015)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
There were no changes in the City's program objectives. The City does not anticipate major changes in
programs.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
N/A
CAPER 20
OMB Control No: 2506-0117 (exp. 07/31/2015)
Submitted to:
US DEPARTMENT OF HOUSING & URBAN DEVELOPMENT
Office of Community Planning and Development
Seattle Federal Office Building
909 First Avenue, Suite 300
Seattle, WA 98104-1000
Prepared by:
CITY OF KENT
Parks, Recreation & Community Services Department
Housing and Human Services Division
220 Fourth Avenue South
Kent, WA 98032
Staff:
Housing & Human Services Manager, Merina Hanson
Lead CDBG Staff: Dinah R. Wilson
Report Due: March 2018
PARKS, RECREATION AND COMMUNITY SERVICES
Julie Parascondola, CPRP, Director
Phone: 253-856-5100
Fax: 253-856-6050
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
TO: Kent City Council Parks and Human Services Committee
DATE: January 30, 2018
FROM: Lori Guilfoyle, Human Services Coordinator
SUBJECT: Indigent Conflict Counsel Contract
SUMMARY: The City of Kent is required by statute to provide Indigent Counsel for
individuals unable to afford legal representation when charged with a crime in Kent
Municipal Court. The firm of Stewart, MacNichols and Harmell, is currently under
contract to provide this service. If there is a conflict of interest between the said
individual and the said firm providing indigent counsel, the case is assigned to an
attorney outside of the contract firm to provide counsel and the City of Kent
contracts with multiple attorneys for conflict counsel services. The contracts were
written for case by case duration without end dates, but includes termination options
if needed. We have attorneys that have exceeded payments of the $65,000 threshold
for Council approval and so recommend Council authorize Parks Director (or Mayor)
enter into contracts necessary to retain counsel.
EXHIBITS: Contract
BUDGET IMPACTS: Costs associated with the contracts are included in the budget.
MOTION: Recommend Council authorize the Parks Director (or Mayor) to
enter into all contracts necessary to retain conflict counsel for indigent
criminal defense in the Kent Municipal Court, so long as costs associated
with the contracts can be paid from the Parks Department budget, and
ratify all prior acts and contracts consistent with this grant authority,
subject to the final contract terms and conditions acceptable to the Human
Services Manager and Parks Director.
AGREEMENT FOR CONFLICT INDIGENT DEFENSE SERVICES
This Agreement is entered into between the city of Kent, a Washington municipal
Corporation (“City”) and ______________________ (“Contractor”).
I. DEFINITIONS
A. Contractor. Contractor shall mean the law firm of _____________________,
and shall mean each attorney and Rule 9 Intern working for the Contractor.
B. Defendant. Defendant shall mean a person charged with a misdemeanor or
gross misdemeanor offense that is filed into the Kent Municipal Court for whom the
Contractor must provide services pursuant to Section II of this Agreement.
II. SCOPE OF WORK AND DUTIES OF CONTRACTOR
A. Criminal Defense Representation – To Whom Provided. Except in cases in
which a conflict of interest exists, Contractor shall provide criminal defense
representation to all defendants who are charged with a criminal offense which falls
within the jurisdiction of the Kent Municipal Court, and for which the Contractor has
been appointed by the Kent Municipal Court as attorney of record pursuant to the
Court’s determination of indigence of the defendant and a determination that a
conflict of interest exists with the law firm of Stewart MacNichols Harmell, Inc. P.S.
B. Duration of Representation of Defendant. In cases in which the Contractor is
appointed as attorney of record, Contractor shall represent the defendant at all
stages of the criminal process, from the time of appointment by the court as
attorney of record through the appeals process, as well as during any period in
which the court retains jurisdiction over the terms and conditions of any sentence
or deferral.
III. ATTORNEY DEFENDANT INTERACTIONS
A. Contact Prior to Court Hearings. Contractor shall be available to defendants
to ensure that defendants are provided with effective assistance of counsel.
Defendant access to the Contractor prior to court hearings is paramount. Contractor
will seek timely and confidential information from each defendant regarding
possible defenses, the need for investigation, mental and physical health issues,
immigration status, client goals, and the advisability of additional discovery.
Defendants shall be provided access to the Contractor by means of a toll-free call.
B. Interactions on the Record. Contractor shall appear at all hearings, shall
actively represent each defendant while the defendant’s case is considered on the
court record, and shall keep the defendant adequately informed such that the
defendant proceeds in a knowing, intelligent, and voluntary manner.
Agreement for Indigent Defense Services Page | 1
C. Office or Meeting Space and Equipment Required. At all times during the
term of this Agreement, Contractor shall maintain an office or meeting space to
accommodate confidential meetings. Contractor shall also maintain telephone,
facsimile, and internet services, cellular telephone service, and a location at which
mail and service of process is received.
D. Case Management System. The Contractor shall maintain a process for
recording defendant interactions and work performed on behalf of defendants.
IV. QUALITY OF REPRESENTATION – QUALIFICATIONS - TRAINING
A. Qualifications: Contractor shall, at a minimum, satisfy the minimum
qualifications to practice law as established by the Washington Supreme Court, and
shall provide services in a professional and skilled manner consistent with
Washington’s Rules of Professional Conduct, applicable case law, including but not
limited to Wilbur v. Mt. Vernon 989 F.Supp. 2d 1122 (2013) (hereinafter the
“Decision”), Washington State Supreme Court Standards for Indigent Defense, the
Constitutions of the United States and Washington, the court rules that define the
duties of counsel and the rights of defendants, and the City Resolution regarding
indigent defense services. (Exhibit B). The Contractor’s primary and fundamental
responsibility shall be to promote and protect the interests of the defendant.
B. Training. Each attorney of the Contractor shall complete a minimum of 21 of
the reportable continuing legal education credits per reporting period in the areas of
criminal defense law or any other subject that, in the opinion of the Contractor, is
applicable to providing criminal defense services.
V. CASELOAD LIMITS
A. Caseload Limits in General. Contractor shall maintain a caseload of no more
than 400 cases per year as provided in Standard 3 of the Standards for Indigent
Defense established by the Washington Supreme Court. In the event Contractor is
handling an excessive number of cases, Contractor shall refuse further appointment
of cases until such time as Contractor’s caseload is appropriately reduced.
B. Court Certification. The Contractor shall certify compliance with the caseload
limits with the Kent Municipal Court as required by court rule and shall provide a
copy of the certification to the Human Services Department.
VI. CONFLICTS OF INTEREST
In the event the Contractor is disqualified or excused as counsel of record due to a
conflict of interest, Contractor shall not be required to pay any compensation to
another attorney assigned to represent the defendant.
Agreement for Indigent Defense Services Page | 2
VII. INTERNAL PERFORMANCE MONITORING AND ATTORNEY
SUPERVISION
Performance Monitoring. Contractor shall establish a program for managing and
monitoring the performance of attorneys who provide services called for in this
Agreement. The performance monitoring program shall have the purpose of
ensuring that each defendant receives effective assistance of counsel, and the
terms and conditions of this Agreement are met.
VIII. CITY CONTRACT ADMINISTRATOR – CONTRACT OVERSIGHT
A. Housing and Human Services. This Agreement shall be managed and
monitored by the Housing and Human Services Division of the City’s Parks
Department or by such other division of the City as determined by the City’s Chief
Administrative Officer. All reports or certifications required by this Agreement shall
be delivered to the Human Services Department.
B. City Consultant. The City may retain a consultant to monitor Contractor’s
compliance with this Agreement. Contractor agrees to participate and comply in
good faith with the City’s monitoring efforts. Contractor shall not be required to
compromise any attorney-client privilege during monitoring.
IX. COMPLAINTS AND CORRECTIVE ACTION
A. Complaints Directed to Housing and Human Services Division. Any
complaints regarding Contractor or an attorney or Rule 9 providing services
pursuant to this Agreement, whether received by the City, the Contractor, or the
Court, shall be directed to the Housing and Human Services Division.
B. Investigation by the Contractor. In the event a complaint is received by the
contractor or by the Housing and Human Services Division, Contractor shall
investigate the complaint. The Contractor shall inform the complainant and the
Human Services Department of the results of the investigation.
C. Investigation by the City. In the event a complaint is received by or directed
to the Housing and Human Services Division and is not timely resolved by the
Contractor, the Housing and Human Services Division may investigate the
complaint. The Housing and Human Services Division may consult with legal
counsel other than the City Attorney’s Office, or another expert, in order to resolve
the complaint. In addition, the Housing and Human Services Division may consult
with the Washington State Bar Association when appropriate.
X. DURATION AND TERMINATION
A. Case-By-Case Duration. This Agreement shall be effective upon signature of
the Contractor and acceptance by the City. This Agreement shall govern each case
in which a Contractor is assigned to represent a Defendant and shall govern for the
duration of representation as set forth in Section II.B. This Agreement shall be
Agreement for Indigent Defense Services Page | 3
deemed terminated as to a single case when the duration of representation as set
forth in Section II.B has expired.
B. Termination. This Agreement may be terminated such that the Contractor
shall not accept appointment to additional cases from the Court upon written notice
of breach of this Agreement, or absent breach, upon 14 days written notice by
either party. Each and every term of this Agreement is material, and the failure of
any party to comply with any term of this Agreement shall constitute a breach of
this Agreement.
C. Continuation of Representation. The continued representation of defendants
by Contractor after termination shall be governed by the interests of the
defendants, the Rules of Professional Conduct, the Supreme Court’s Standards for
Indigent Defense, and the issues addressed in the Decision.
XI. COMPENSATION AND EXPENSES
A. Case Fees. The City shall provide to Contractor for services rendered under
this Agreement the sum of THREE HUNDRED DOLLARS ($300.00) per case in the
Kent Municipal Court, SEVEN HUNDRED FIFTY DOLLARS ($750.00) per case
appealed to the Superior Court, and ONE THOUSAND DOLLARS ($1,000.00) per
case appealed to the Court of Appeals or Washington Supreme Court. Contractor
shall bill for and be paid the above fees one time per case. If Contractor withdraws
from a case and then is reassigned to the case, Contractor shall not bill for or be
paid for the case upon reassignment. The term “case” shall have the same
meaning as provided in Standard 3 of the Standards for Indigent Defense
established by the Supreme Court.
B. Review Hearing Fees. After the Kent Municipal Court’s entry of a judgment
and sentence, a deferral of sentence, or entry of a deferred prosecution or
stipulated order of continuance, in the event Contractor is required to appear with
the Defendant at review hearings in the case, Contractor shall be paid FIFTY
DOLLARS ($50.00) per review hearing for up to five (5) review hearings.
Contractor shall appear at any review hearings beyond five (5) hearings for no
additional fee. The term “case” shall have the same meaning as provided in
Standard 3 of the Standards for Indigent Defense established by the Supreme
Court.
C. Billing. The Contractor shall bill the City, in care of the City’s Housing and
Human Services Division, by the 10th day of the month following an appointment.
Contractor shall also bill for any review hearing fees as well as expenses permitted
in Sections XI.F and G of this Agreement by the 10th day following the month of the
accrual of the allowable fees or expenses.
D. Payment. The City shall make payments within 30 days of receipt of
Contractors bill.
Agreement for Indigent Defense Services Page | 4
E. Compensation Sufficient. Except as provided in Subsections XI.F and G,
Contractor warrants that the compensation provided under this Agreement includes
and is sufficient to provide for all costs related to travel, telephones, law library
including electronic research, financial accounting, case management systems,
computers and software, office space and supplies, administrative and staff
services, training, licensing, meeting the requirements imposed by the Washington
Supreme Court Standards for Indigent Defense, and other costs incurred in the
day-to-day conduct of legal services and the management of the services called for
by this Agreement.
F. Non-Routine Expenses. The City will pay for non-routine case expenses
when reasonably incurred and preauthorized by the Court or the City from funds
available for that purpose, unless the services are performed by Contractor’s staff
or subcontractors. Examples of potential non-routine, preauthorized expenses that
might be subject to additional reimbursement include, but are not limited to:
1. Investigation expenses
2. Medical and psychiatric evaluations
3. Expert witness fees and expenses
4. Interpreters
5. Polygraph, forensic and other scientific tests
6. Medical records
7. Any other non-routine expenses the Court finds necessary and proper
for the investigation preparation, and presentation of a case.
G. Transcription Expenses. The City agrees to reimburse the Contractor for all
reasonable costs associated with obtaining and transcribing trial court records for
appeal purposes if such costs have not been waived.
XII. NON-DISCRIMINATION
Contractor shall not discriminate in the hiring of employees or the provision of
services pursuant to a contract with the City, and shall execute the attached City of
Kent Equal Employment Opportunity Policy Declaration, Comply with City
Administrative Policy 1.2, and upon completion of the contract work, file the
attached Compliance Statement.
XIII. PROOF OF LIABILITY INSURANCE
Contractor shall procure and maintain for the duration of the Agreement, insurance
of the types and in the amounts described in Exhibit A attached and incorporated
by this reference.
XIV. INDEMNIFICATION
Contractor shall indemnify, defend, and hold the City, its elected officials, officers,
and employees harmless from any and all claims whatsoever related to or arising
from the performance of the Contractor’s obligations pursuant to this Agreement,
Agreement for Indigent Defense Services Page | 5
including but not limited to claims arising out of the errors and omissions of the
Contractor relating to the representation or lack of representation of clients, and/or
by reason of accident, injury, or death caused to any persons or property of any
kind occurring during the performance or lack thereof of the work required by this
Agreement, or traveling to or from any place to perform the work required by this
Agreement, except to the extent they are caused by the sole negligence of the City.
The failure of the Contractor to carry insurance in a quantity sufficient to defend a
claim or lawsuit or cover any judgment that results shall not operate to limit the
Contractor’s indemnification or defense of the City. This indemnification section
shall survive the expiration or termination of this Agreement.
XV. SUBCONTRACTING AND REASSIGNMENT PROHIBITED
Contractor shall not subcontract with another attorney or law firm to provide the
services required herein. Contractor shall remain directly involved in and
responsible for the representation of all assigned defendants. No assignment or
transfer of this Agreement or of any interest in this Agreement shall be made by
either of the parties without prior written consent of the non-assigning party.
XVI. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR AND
NOT EMPLOYEE
This Agreement calls for the performance of the services of the Contractor as an
independent contractor and Contractor will not be considered an employee of the
City for any purpose. Contractor shall secure at its own expense and be
responsible for any and all payment of income tax, social security, state disability
insurance compensation, unemployment compensation, worker’s compensation,
and all other payroll deductions for the Contractor and its officers, agents, and
employees and the costs of all professional or business licenses in connection with
the services to be performed hereunder. Contractor shall be solely responsible for
any and all claims or lawsuits filed against Contractor by personnel employed by
the Attorney related to the conditions or terms of employment by the Contractor,
and the Contractor shall defend, indemnify, and hold harmless the City and its
employees and officers from any such claims or lawsuits. Contractor further agrees
that its employees are not considered employees of the City for the purposes of
participating in any state or federal program, including but not limited to the
retirement program provided by the Washington Department of Retirement
Services, and in the event that a claim is made to the contrary by any employee or
volunteer of the Contractor, Contractor shall defend, indemnify, and hold harmless
the City and its employees and officers from any such claims or lawsuits and shall
pay all awards ordered against the City for such claims or lawsuits.
XVII. NOTICES
All notices and other written documentation shall be sent to the parties at the
following addresses unless otherwise requested in writing:
Agreement for Indigent Defense Services Page | 6
City of Kent: Contractor:
Mayor
City of Kent
220 Fourth Ave. S.
Kent, WA 98032
XVIII. SERVICES NOT EXCLUSIVE
Contractor agrees that the City may contract with other attorneys for the services
called for in this Agreement, and Contractor shall not be the exclusive contractor
utilized by the City for the services called for in this Agreement.
XIX. ENTIRE AGREEMENT – AMENDMENTS
This instrument contains the entire Agreement between the parties for the work
and services called for herein, and it may not be enlarged, modified, altered, or
amended except in writing signed by the parties.
XX. DUPLICATE ORIGINALS
This Agreement may be executed in duplicate originals.
XXI. EFFECTIVE DATE
The terms of this Agreement shall take effect on the last day signed below.
CITY: ATTORNEY:
City of Kent ______________________________
Print Name: Suzette Cooke Print Name:
Title: Mayor Title:
Dated: Dated:
ATTEST:
Merina Hanson, Housing and Human
Services Manager, City of Kent
Agreement for Indigent Defense Services Page | 7
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City’s equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City’s sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this ___________ day of ___________________ , 20 .
By: ___________________________________________
For: __________________________________________
Title: _________________________________________
Date: _________________________________________
EEO COMPLIANCE DOCUMENTS - 1
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City’s equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered into on the
(date) , between the firm I represent and the City of Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
Dated this day of , 20___.
By: ___________________________________________
For: __________________________________________
Title: _________________________________________
Date: _________________________________________
EEO COMPLIANCE DOCUMENTS - 3
EXHIBIT A
INSURANCE REQUIREMENTS FOR
CONSULTANT SERVICES AGREEMENTS
Insurance
The Contractor shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Contractor, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Contractor shall obtain insurance of the types described below:
1. Professional Liability insurance appropriate to the
Consultant’s profession.
B. Minimum Amounts of Insurance
Contractor shall maintain the following insurance limits:
1. Professional Liability insurance shall be written with limits no
less than $1,000,000 per claim and $1,000,000 policy
aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Contractor’s insurance coverage shall be primary insurance as respect
the City. Any Insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor’s insurance and
shall not contribute with it.
2. The Contractor’s insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been given
to the City.
EXHIBIT A (Continued)
3. The City of Kent shall be named as an additional insured on all policies
(except Professional Liability) as respects work performed by or on behalf
of the contractor and a copy of the endorsement naming the City as
additional insured shall be attached to the Certificate of Insurance. The
City reserves the right to receive a certified copy of all required insurance
policies. The Contractor’s
Commercial General Liability insurance shall also contain a clause stating
that coverage shall apply separately to each insured against whom claim
is made or suit is brought, except with respects to the limits of the
insurer’s liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than A:VII.
E. Verification of Coverage
Contractor shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Contractor before commencement of the work.
F. Subcontractors
Contractor shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Contractor.
EXHIBIT B
PARKS, RECREATION AND COMMUNITY SERVICES
Director Julie Parascondola, CPRP
Phone: 253-856-5100
Fax: 253-856-6050
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
TO: Kent City Council Parks and Human Services Committee
DATE: February 15, 2018
FROM: Julie Parascondola, Director
SUBJECT: Director’s Report – Information Only
MOTION: N/A
SUMMARY: Julie Parascondola, Director of the Parks, Recreation and Community
Services Department, will inform the committee of noteworthy information and
upcoming events.
EXHIBITS: N/A
BUDGET IMPACTS: N/A