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Home My WebLink AboutCity Council Committees - Civil Service Commission - 04/22/2015 (2) CITY OF KENT° ® CIVIL SERVICE COMMISSION MEETING The City of Kent Civil Service Commission is scheduled to meet Wednesday, Aril 22, 215 at 5:30 p.m. in Chambers West. The following information will be discussed: I. COMMISSION BUSINESS: II. HEARING: III. OLD BUSINESS: A. Accept Into Record 1. Approval of the minutes from the special March 25, 2015 Civil Service Commission meeting. IV. NEW BUSINESS: A. Accept into Record 1. Letter dated March 6, 2015 from Chief Thomas to Ofr. John Waldo notifying him that he successfully completed the probationary period and is appointed to regular employment status effective March 6, 2015. 2. Letter dated March 17, 2015 from Chief Thomas to Ofr. Daniel Koehler notifying him that he successfully completed the probationary period and is appointed to regular employment status effective March 17, 2015. 3. Memos dated March 18, 2015 from Chief Thomas notifying the Commission that Ofr. Jen Prusa will be assigned as Acting Sergeant from March 30- April 3 and again from April 20-24, 2015. 4. Memo dated March 24, 2015 from Chief Thomas accepting the resignation of Ofr. Jeff Shirey effective March 25, 2015. 5. Letter dated March 25, 2015 from Chief Thomas to Tarissa Bacon notifying her that she successfully completed the probationary period and is appointed to regular employment status for the position of Evidence Custodian effective March 16, 2015. 6. Memo dated April 1, 2015 from Chief Thomas notifying the Commission that Cmdr. Jarod Kasner will be assigned as Acting Assistant Chief from April 6-10, 2015. 7. Letter dated April 1, 2015 from Chief Thomas to Sgt. Scott Rankin notifying him that he successfully completed the probationary period and is appointed to regular employment status effective April 1, 2015. 8. Memo dated April 2, 2015 from Chief Thomas notifying the Commission that Sgt. Phil Johnson will be assigned as Acting Commander from April 2- 13, 2015. 9. Letter dated April 2, 2015 from Chief Thomas to Amy Spromberg notifying her that she successfully completed the probationary period and is P:\RECRUIT\Civil Service\Agendas&MinutesCSMeetings\Ag end as\2015\Agenda April 2015.docx appointed to regular employment status as Administrative Assistant I effective April 1, 2015. 10. Letter dated April 3, 2015 from Chief Thomas to John Dorff congratulating him on being hired as a Probationary Lateral Police Officer effective April 16, 2015. B. Approve into Record 1. Continuous Testing Eligibility list for the position of Lateral/ Experienced Corrections Officer that was established on March 25, 2015. 2. Continuous Testing Eligibility list for the position of Entry Level Corrections Officer that was established on March 25, 2015. C. Action Items for Discussion 1. Memo dated April 14, 2015 from Assistant Chief Rafael Padilla, on behalf of Chief Thomas, requesting a six-month extension of the Records Specialist eligibility list. 2. Memo dated April 16, 2015 from Chief Examiner Winecka requesting an amendment to the testing process for the position of Police Records Supervisor. P:\RECRUIT\Civil Service\Ag end as&M1nutesCSMeetings\Agendas\2015\Agenda April 2015.docx P®LICE ADMINISTRATION Kenneth E. Thomas Chief of Police 220 4th Avenue South Kent, WA 98032 KENT Fax: 253-856-6800 WASHINGTON PHONE: 253-856-5800 March 06, 2015 Police Officer John Waldo Kent Police Department 220 4th Avenue South Kent, Washington 98032 Dear Officer Waldo, I am pleased to notify you that on March 06, 2015, you successfully completed the twelve (12) month probationary period for the position of Police Officer as required by the Kent Civil Service Rules, and are hereby appointed to regular employment status as a Police Officer for the Kent Police Department. Congratulations on your achievement and best wishes for your future success. Si c rely K n Vho ash Chief of Police cc: Civil Service Commission Human Resources Assistant Chief Derek Kammerzell O d 3 0 MAYOR SUZETTE COOKE City of Kent Police Department m Accredited Police Agency POLICE ADMINISTRATION Kenneth E.Thomas Chief of Police 220 4th Avenue South Kent, WA 98032 wA5HINGToH - Fax: 253-856-6800 PHONE: 253-856-5800 March 17, 2015 Police Officer Daniel Koehler Kent Police Department 220 4th Avenue South Kent, Washington 98032 Dear Officer Koehler, I am pleased to notify you that on March 17, 2015, you successfully completed the twelve (12) month probationary period for the position of Police Officer as required by the Kent Civil Service Rules, and are hereby appointed to regular employment status as a Police Officer for the Kent Police Department. Congratulations on your achievement and best wishes for your future success. Sicrg K n T Chief of Police cc: Civil Service Commission Human Resources Assistant Chief Derek Kammerzell > O a Y MAYOR SUZETTE COOKE City of Kent Police Department-Accredited Police Agency j F A, R M-1 POLICE DEPARTMENT Ken Thomas, Chief of Police Phone: 253-856-5820 KENT Fax: 253-856-6802 -114�lc F-14 W A S H I N G T O N Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 Memorandum DATE: March 18, 2015 TO: Civil Service Commission FROM: Ken Thomas, Chief of Police RE: Acting Appointment, 11.06 Officer Jen Prusa will be assigned as Acting Sergeant from March 30, 2015 to April 3, 2015. She will be filling in for Sgt. Jon Shipman who will be on vacation. POLICE DEPARTMENT Ken Thomas, Chief of Police Phone: 253-856-5820 KENT Fax: 253-856-6802 WAS HI NGTON '.. Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 Memorandum DATE: March 18, 2015 TO: Civil Service Commission art FROM: Ken Thomas, Chief of Police k RE: Acting Appointment, 11.06 Officer Jen Prusa will be assigned as Acting Sergeant from April 20, 2015 to April 24, 2015. She will be filling in for Sgt. Jon Shipman who will be out of the state on training. POLICE DEPARTMENT Ken Thomas, Chief of Police Phone: 253-856-5888 Fax: 253-856-6802 wA 5 H f N cT o N Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 Memorandum DATE: March 24, 2015 TO: Civil Service Commission as FROM: Ken Thomas, Chief of Police RE: Notice of Resignation, Rule 13.02 I have accepted Officer Jeff Shirey's notice of resignation effective March 25, 2015. POLICE ADMINISTRATION Kenneth E.Thomas Chief of Police 220 4th Avenue South ® Kent, WA 98032 KENT WASHINGTON Fax: 253-856-6802 ''.. PHONE: 253-856-5300 March 25, 2015 Tarisa Bacon Kent Police Department 220 4th Avenue South Kent, Washington 98032 Dear Tarisa, I am pleased to notify you that on March 16, 2015, you successfully completed the twelve (12) month probationary period for the position of Evidence Custodian as required by the Kent Civil Service Rules, and are hereby appointed to regular employment status as an Evidence Custodian for the Kent Police Department. Congratulations on your achievement and best wishes for your future success. Since ely, Ken Thomas Chief of Police cc: Civil Service Commission Human Resources Assistant Chief Rafael Padilla > a a 0 MAYOR SUZETTE COOKED„—: City of Kent Police Department-Accredited Police Agency POLICE DEPARTMENT Ken Thomas, Chief of Police Phone: 253-856-5820 KENT Fax: 253-856-6802 WASHINGTON Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 Memorandum DATE: April 01, 2015 TO: Civil Service Commission 'f FROM: Derek Kammerzell, Assistant Chief of Police E RE: Acting Appointment, 11.06 Commander Jarod Kasner will be assigned as Acting Assistant Chief from April 06- 10, 2015 while Assistant Chief Kammerzell is on Military Leave. isw f��IQzs -� P®LICE ADMINISTRATION Kenneth E. Thomas P R 0 12015 Chief of Police F a 220 4th Avenue South Kent, WA 98032 KENT c uy of Kent: WAS.II.TON Fax: 253-856-6800 PHONE: 253-856-5800 April 01, 2015 Police Sergeant Scott Rankin Kent Police Department 220 4th Avenue South Kent, Washington 98032 Dear Sergeant Rankin, I am pleased to notify you that on April 01, 2015, you successfully completed the twelve (12) month probationary period for the position of Police Sergeant as required by the Kent Civil Service Rules, and are hereby appointed to regular employment status as a Police Sergeant for the Kent Police Department. Congratulations on your achievement and best wishes for your future success. Sin e ely, Ke om s Chief of Police cc: Civil Service Commission Human Resources Assistant Chief Derek Kammerzell 0 Q Y 3 ® MAYOR SUZETTE COOKE City of Kent Police Department-Accredited Police Agency POLICE DEPARTMENT Ken Thomas, Chief of Police Phone: 253-856-5820 KENT Fax: 253-856-6802 WASHINGTON Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 Memorandum DATE: April 2, 2015 TO: Civil Service Commission I FROM: Ken Thomas, Chief of Police", RE: Acting Appointment, 11.06 Sergeant Phil Johnson will be assigned as Acting Commander from April 2, 2015 through April 13, 2015 while Commander Eric Hemmen is on vacation. POLICE ADMINISTRATION Kenneth E. Thomas Chief of Police 220 4th Avenue South :... KENT Kent, WA 98032 WASHINGTON Fax: 253-856-6800 PHONE: 253-856-5800 April 2, 2015 Amy J. Spromberg Kent Police Department 220 4th Avenue South Kent, Washington 98032 Dear Amy, I am pleased to notify you that on April 1, 2015, you successfully completed the twelve (12) month probationary period for the position of Administrative Assistant I as required by the Kent Civil Service Rules, and are hereby appointed to regular employment status as an Administrative Assistant I for the Kent Police Department. Congratulations on your achievement and best wishes for your future success. Sin ' rely Ken Thomas Chief of Police cc: Civil Service Commission Human Resources Assistant Chief Rafael Padilla O m d c W c MAYOR SUZETTE COOKE— ��.� -, City of Kent Police Department e Accredited Police Agency i POLICE ADMINISTRATION Kenneth E.Thomas Chief of Police =_ ® 220 4th Avenue South Kent,WA 98032 T Fax: 253 856 6800 WASHINGTON t PHONE. 253-856-5800 April 3, 2015 Mr. John C. Dorff 2827 Strathallan Ave Henderson, NV 89044 Re: Employment Offer j Dear Mr. Dorff; Congratulations on being hired as a Probationary Lateral Police Officer for the Kent Police Department. We are looking forward to working with you and know that you will have a great deal to offer the Department and the City of Kent. i This letter is to confirm our recent offer of employment. Your employment with the City will be effective Thursday,April 16th, 2015. Upon receipt of this letter, please call Training Sergeant Bill Blowers at (253) 856-5858 for details on your duty assignment. Also, you have been scheduled for a new employee orientation on Thursday, April 16th, at 10:00 AM I with the benefits staff in Human Resources. ' li Your starting base salary as a probationary lateral police officer will be at Step E, $6071n00 per month. You will be provided with a bank of 40 hours of annual leave and 40 hours of sick leave. You will be placed on probationary status for one year from your date of hire, i All other benefits will follow your union contract. If the terms of this offer of employment are acceptable to you, please so indicate by signing on the acceptance line and returning one executed original-to Recruiting Officer Wayne Graff at the address listed above. Again, I look forward to having an individual of your qualifications as a member of the Kent Police Department. i incer Accepted, Ken Thomas ohn C. Dorff Chief of Police I cc: Civil Service Commission o Human Resources 9 Accreditation c { Y 3 3 MAYOR SUZETTE COOKE -�_ _ _ __ _.�'��-_��._��-� _. u City of Kent Police Department-Accredited Police Agency j 1 CIVIL SERVICE/RECRUITMEN'T DIVISION Natalie Winecka Civil Service Chief Examiner 400 West Gowe KENT Kent, WA 98032 WASHINGTON Fax: 253-856-6270 '.. OFFICE: 253-856-5282 CIVIL SERVICE COMMISSION List established: March 25, 2015 TO: T CIVIL SERVICE COMMISSION The following names represent the Continuous Testing Eligibility List for the position of Lateral/Experienced Police Officer in the Kent Police Department: Jeffrey Reeves (03/25/2015) 1 James Smith (03/25/2015) 2 Andrew Reed (03/25/2015) 3 John Dorf (03/25/2015) 4 hereby certify that this list was legally prepared and represents the relative rating of the names appearing thereon. Natalie D. Winecka Secretary & Chief Examiner Callius Zaratkiewicz Pauline Thomas Jeff Piecewicz Chair Commissioner Commissioner MAYOR SUZETTE C.00KE ..... . ,, PARECRUIT\Civil Service\Eligibility Lists\Police\2015\Lateral PD Officer-Mar 15.docx CIVIL SERVICE/RECRUITMENT DIVISION Natalie Winecka Civil Service Chief Examiner 400 West Gowe KENT Kent, WA 98032 WASHINGTON Fax: 253-856-6270 OFFICE- 253-856�52 2 CIVIL SERVICE COMMISSION List established: arch 25, 2015 TO: THE CIVIL SERVICE COMMISSION The following names represent the Continuous Testing Eligibility List for the position of Entry Level Police Officer in the Kent Police Department: Chelsea Grimm (03/25/2015) 1 Joseph Wisniewski (03/25/2015) 2 Trevor Wolff (03/25/2015) 3 hereby certify that this list was legally prepared and represents the relative rating of the names appearing thereon. Natalie D. Winecka Secretary & Chief Examiner Callius Zaratkiewicz Pauline Thomas Jeff Piecewicz Chair Commissioner Commissioner 0 i MAYOR SLJZETFE COOKS P:\RECRUIT\Civil Service\EligibilityLists\Police\2015\Entry PD Officer-Mar 2015.docx ` " KEN ti�as oN�.�N Dent Police Department Ken Thomas Chief of Police Phone: 253-856-5800 Memorandum DATE: April 14, 2015 TO: City of Kent Civil Service Commission FROM: Assistant Chief Rafael Padilla RE: Request to Extend Eligibility List, Civil Service Rule 10.6.0 Acting on behalf of Chief Ken Thomas, I am requesting that the current eligibility list for Records Specialist be extended for an additional six months beyond the current expiration date. It is anticipated that the department will have a vacancy for that position that would result from a retirement of an incumbent Records Specialist. Your consideration of this request is greatly appreciated. CITY OF KENT HUMAN RESOURCES 400 West Gowe KENT W A S H I N G T O N Kent, WA 98032 Fax: 253-856-6270 PHONE: 253-856-5270 Memo To: Civil Service Commissioners From: Natalie Winecka, Secretary/Chief Examiner Rafael Padilla, Assistant Chief of Police CC: Lorraine Patterson, Human Resources Director Date: April 16, 2015 e: Requested Changes to Police Records Supervisor Testing Process Dear Commissioners: request to test for the position of Police Records Supervisor was brought before the Commission at the February 27, 215 Special Civil Service Commission meeting. The request to test included the following processes and corresponding weights: a. Written Exam® 7 % passing score required*; final weight of 3 ®/0 b. Oral Board Interview® 7 % passing score required; final weight of 70®/0 *The top 20 candidates from the written exam will be invited to the oral board process. The Commission approved the request to test with the process and weights as provided. The position opened in-house (per the AFSCME contract) from March 16 and no applications were received. The position was then open and advertised to the public from March 17-26 with only two candidates meeting the minimum requirements of the position. After consulting with the hiring manager, it was determined that the supervisory experience requirement was eliminating candidates that had records experience, but had not supervised. The hiring manager met with AF CME as well as Human Resources and it was determined that the supervisory experience was not as important as actual records experience and therefore, the job description was revised so that the supervisory experience was a preferred' skill rather than a requirement. The job was re-posted and the two candidates that had met the minimum requirements were instructed to reapply. Unfortunately, the applicant ool is still quite small and there is a concern that we may lose all/most of them if we use written exam that is heavily geared toward supervisory skills, which is not a required skill for the position. The Chief Examiner, in collaboration with Police Administration, would like to propose that the process be amended to the following: a. All candidates that meet the minimum qualifications will be invited to the oral board process. The oral board process would have a final weight of 1 % rather than the previously requested 7 %. Respectfully submitted, Natalie Winecka Secretary/Chief Examiner