Loading...
HomeMy WebLinkAbout825RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington authoriz- ing participation in an Interlocal Agree- ment establishing the restructured Puget Sound Council of Governments. WHEREAS, the City of Kent, Washington recognizes the need and desirability to participate in a forum for cooperative decision making by elected officials of local jurisdiction within the central Puget Sound region, in order to bring about a continuous and comprehensive region- al planning process;. and WHEREAS, the Interlocal Cooperation Act of 1967 {Chapter 39.34, Revised Code of Washington) permits the establishment of said forum by enabling local government units to exercise jointly any power or powers, privileges or authority exercised or capable of exercise by a unit of local government; and WHEREAS, an Interlocal Agreement has been pre- pared by an ad hoc committee of local elected officials and approved by the full Assembly of existing members of the Puget Sound Council of Governments; said document estab- lishing a restructured organization having delegated autho- rity and purposes consistent with the needs of local units of government; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DO HEREBY RESOLVE: Section 1. That the City of Kent hereby enteres into the Interlocal Agreement establishing the restructured Puget Sound Council of Governments; and Section 2. That, by becoming a party to th~ Inter- local Agreement, the City of Kent agrees to exercise jointly, with other local units of government entering into said In- terlocal Agreement, the powers.conferred upon them by con- stitution or statute or powers implicit in those conferred powers; and , __ Section 3. That, the Mayor is authorized to ex- ecute and submit, for and on behalf of the City of Kent any information or documentation as may be required in connec- tion with the foregoing agreement. PASSED at the Regular Meeting of the Kent City Council this 18th day of April, 1977. ISABEL HOGAN, ~YOR ·-' ATTEST: ROVED AS TO FORM: I hereby certify that this is a true copy of Reso- lution No. ~~ , passed by the City Council of the City of Kent, Washington, the 18th day of April, 1977. (SEAL) CLERK - 2 - , . 2j17j77 · INTERLOCAL AGREEMENT PUGET SOUND COUNCIL OF GOVERNMENTS This agreement is made and entered into by and between the undersigned member agencies of the State of Washington to establish the Pug~t Sound Counci of Governments, pursuant to provisions of the lnterlocal Cooperation Act of 1967, Chapter 39.34 R. C. W. Definitions For the purpose of this lnterlocal Agreement and all other agreements, contracts and documents executed, adopted or approved pursuant to this agree- ment, the following terms shall have meaning prescribed to thc:n wi~hin this section unless the context of their use dictates otherwise: (1) Member agency shall mean aily public agency which is a party or become a -party to this lnterlocal Agreement and is a county, city, town or Indian trihe. (2) Public agency shall mean any city, town, county, public utility district, port district, fire protection district, school ~istrict, air pollution control authority, Indian tribe, or metropolita)l municipal corporation of this State, any agency of the State government or of the United States and any political subdivision of another state. (3) State shall mean a state of the United States. (4) Region shall mean that territory physically lying within the boundaries of the counties of King, Pierce, Snohomish, Kitsap and any other member county. (5) Subregion shall mean that territory physically lying within the boundaries of any one of the member counties. ( 6) Population shall mean that population of any general purpose local govern ment that is a member agency last determined for each such member as certified by the Office of Program Planning and Fiscal Management or its succeeding office of the State of Washington as of the first day of January of each year, except that the population of member counties shall be that population determined in the same manner for the unincorpo rated area of such county; and further that the population of Indian tribes shall be the latest figures established and certified by the Federal Bureau of Indian Affairs. 1. 1 2 ' 3 4 5 6 7 8 9 10 11 12 13 14 15 \ ' 16 17 18 19 20 21 22 :"'i 23 •' ~·"' .24 25 26 27 28 29 " 30 31 'I. .. (7) Regional population shall be determined by adding together the population of the member agencies. (8) Subregional population shall be determined by adding together the popula- tion of the member agencies within the subregion. (9) Major city shall mean any city with a population in excess of 50,000. (10) Assembly or full Assembly shall mean that body of local elected officials which is formed by the meeting of all member agencies of the Puget Sat•nd Council of Gow~r.nments. (ll) Executive Board shall mean that body of local elected officials who have been appointed to represent member agen~ies to carry-out all delegated powers and managerial and administrative responsibilities between annual meetings of the full Assembly. (12) County Subregional Council shall mean that body which is formed by the meeting of member agencies and other public agencies within a subregion Each County Subregional Council serves as a permanent semi -autonomou body of the Puget Sound Council of Governments. Recitals WHEREAS, the undersigned member agenc~es recognize the need and desirability to participate in a forum for cooperative decision making by elected officials of said agencies in order to bring about a continuous and comprehensive regional planning process; and WHEREAS, the undersigned member agencies desire to jointly undertake A -95 review, continuous, cooperative regional development, land use, housing and transportation planning that results in plans and programs consistent with the.adopted Regional Development Plan for the central Puget Sound area; and WHEREAS, it is agreed that the Puget Sound Council of Governments shall perform the functions required by the Office of Management and Budget Circular A -95 (revised), "Federal and Federally -Assisted Programs and Projects Evaluation, Review and Coordination;" and 2. 1 2 ' 3 4 5 6 7 8 9 10 11 12 13 14 15 ' -16 ' 17 18 19 20 21 22 r; 23 •' ~ ... 24 25 26 27 28 29 " 30 31 WHEREAS, the organization created meets the minimum federal criteria and requirements for a Metropolitan Planning Organization, ·and Areawide Planning Organization; and WHEREAS, it is the belief of the undersigned member agencies that regional plahning and review should be accomplished whenever possible at the subregional level by County Subregional Councils and should receive policy direction from that level; and WHEREAS, the undersigned member agencies are author:.zed <..t1d empowered to enter into this agreement pursuant to Chapter 39. 34 R. C. W. THEREFORE, in consideration of mutual promises and covenants herein, ·it is hereby agreed: 1. Organization -Composition and Nature: The undersigned member agencies agree to maintain the organization called the Puget Sound Council of Governments as a separate legal and administrative agency with the power in its own name to eniploy agen~s and employees; to make and enter into contracts; to acquire, hold and dis pose of property, real and personal; to sue and be sued in its own name; to hire legal counsel and to incur debts and liabilities or obligations. The Puget Sound Council of Governments shall consist of a full Assembly, with management vested in an Executive Board, and County Subregional Councils in each subregion, structured as herein- after provided and by the Bylaws attached hereto and by this reference incorporated herein. The Bylaws may be amended by a two-thirds vote of full Assembly members who are present and voting. 2. Delegated Authority and Purposes: The Puget Sound Council of · Governments shall have the following delegated authorities and purposes: •. A. To provide a forum for cooperative decision making by the region's elected officials in order to bring about a continuous and comprehensive planning process. B. To foster cooperation and mediate differences among governments throughout the region. 3. 1.,..:." C. To maintain an ongoing planning system and coordinate actions so that we may make the best use of ou_r land, air. water and energy resources; overcome the problems of waste and pollution. D. To carry out such other planning and coordinating activities which are authorized by the full Assembly or Executive Board. 3. Financing: The Puget Sound Council of Governments shall be financed by assessment against each member agency in a manner provided by the Bylaws attached hereto. The Puget Sound Council of Governments is authorized to apply for such federal, state, or private funding of any nature as may become available to assist the organiza- tion in carrying out its purposes and functions. 4. Withdrawal from agreement: Except as provided, any member agency shall have the right to withdraw from this lnterlocal Agreement by giving written notice, six months prior to the annual assessment, to the Executive Board. The member counties and major cities that are parties to this lnterlocal Agreement agree that withdrawal will not absolve them of responsibility for meeting.financial and other obligations of annual contracts or agreements which exist between the State of Washington or the federal government and the Puget Sound Council of Governments at the time of withdrawal. 5. Duration: This agreement shall remain in force and effect per- petually or until terminated by member agencies which represent 75 percent of the regional population. 6. Disposition of Assets: Upon termination of this agreement any money or assets in possession of the Puget Sound Council of Governments after payment of all liabilities, costs, expenses, charges validly incurred under this agreement, shall be returned to all contributing governments in proportion to their assessment determined at the time of termination. The debts, liabilities, and obligations of the Puget Sound Council of Governments shall not constitute a debt, liability or obligation of any member agency. 4. IN WITNESS WHEREOF, this Inter local Agreement shall have full force and effect from and after May 12, 1977. 5. 1 ! 3 4 :s 6 1 8 9 10 11 12 13 14 15 16 17 18 19 20 !1 ·-. 22 23 24 25 26 Z1 28 29 30 31 2! J. 7/77 BYLAWS ARTICLE I Name The name of the organization shaH be the Pugct Sound Council of Governments. ARTICLE II Purpose The ·purpose of the Puget Sound Council of Governments shall be to exercise the authority delegated to' it pursuant to the lnterlocal Agret::ment; and specifically: a) To provide a forum for cooperative decision making by the region's elected .officials in order to bring about a cooperative, continuous, and com- prehensive planning process; and 1::?) To jointly undertake through its membership participation, A -95 review and continuous, cooperative regional develop!Tient, land use, housing and transportation planning that results in ·plans and .programs consistent with the adopted Regional Development Plan for the central Puget Sound area. c) To monitor federal lej!islation and regulations adopted pursuant to such legislation as directed by the Executive Board; and· d) To engage in legislative lobbying act.i:vit_ies anhe state and federal levei to the extent legally permissable as directed by the Executive Board; and e) To ensure that the afotement;~med purposes of the Puget Sound . . Council of Governments are carried forth whenever possible at the sub- regional level by County Subregional Councils. ARTICLE Ill Structure The Puget Sound Council of Governments shall be composed of the full Assembly, with management vested in an Executive Board, and County Subregional Councils. Section 1. The full Assembly of the Puget Sound Council of Governments shall consist of member agencies, as defined in the lnterlocal Agreement. 1. 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 !1 25 Z1 28 29 30 31 Section 2. Except as hereinafter provided by these Bylaws, between annual meetings of the full Assembly, all powers of the Puget Sound Council of Governments shall be exercised and the affairs shall be managed by the Executive Board. Section 3. The County Subregional Councils shall serve as permanent semi-autonomous bodies of the Puget Sound Council of Governments and shall have those powers that are specifically granted to it pursuant to the Interlocal Agreement and Bylaws and such other powers that may be delegated to it by the full Assembly or the Executive Board. ARTICLE IV Members Section 1. Membership: The Puget Sound Council of Governments recognizes as a member any jurisdiction of general purpose local goverm:nents, or Indian tribe, •ithin the 1-Joundaries of the counties of Kitsap, Pierce, King and Snohomish that is or becomes party to the Interlocal Agreement which establishes said organization. Section 2. New Members: Any jurisdiction of general purpose local government, including an Indian tribe, within the counties of Kitsap, Pierce, Snohomish and King, which is not.a.member· of the Council of Governments, may become a member by adopting the Interlocal Agree- ment by appropriate action. Section 3. Assessments: The Puget Sound Council of Governments shall be financed by assessments against each member agency. The assess- ment to support the adopted budget of the Council of Governments shall be divided equally between the member cities including Indian tribes as · a unit and member counties as a unit. The counties shall determine allocation among member counties; and cities, including Indian tribes, shap determine allocation among member cities. The assessment to support the adopted budget of the Council of Govern- ments, as allocated pursuant to this section, shall as to each member become a binding obligation which shall be due and payable in advance 2. 1 2 • 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Z1 28 2.9 30 31 on or before the first day of April of each year, provided however, that . . ,. the assessment may be paid by calendar .quarters. A memper agency desiring to pay its assessment by calendar quarter shall notify t~'e Executive Board in writing of its desire on or before the first·.da~1r.of March of each year. • Section 4. Withdrawal: Except as provided by the Inter local Agreement, any member agency desiring to withdraw from.the Puget Sound Co1,1ncil of Governments shall submit its resignation in writing to the Executive Board for action, six months·prior to the annual assessment. The Executive Board shall be required to accept a member's resignation in instances in which the member's current and past annual assessment are paid in full; in all other instances the Executive Board may act at its own discretion. Section 5. Expulsion: Any member delinquent in payment of its assess- ment may be disqualified by the Executive Board from participation in all or part of the Council of Government's business, including the right to vote, so long as the delinquency exists. A member delinquent for _ more than one year in the payment of its assessment shall be subject to • direct legal action for recovery of the delinquent as.sessment. ARTICLE V Officers • Section l. The officers of the Puget Sound Council of Governments shall be a President and a Vice President. Section 2. Elections: The President and Vice President of the Puget Sound Council of Governments shall be elected by the full Assembly from the Executive Board membership. Nomination of candidates for thd office of the President and Vice President shall be presented annually to the full Assembly at its first meeting of the calendar year for the full Assembly's aqion. The Vice President shall be a member of the Executive Board and from a different subregion than the President. 3. • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 25 26 29 30 31 Section 3. Term: The President and Vice President shall serve for one year and their term of office shall begin at the close of th~ annual meetjng at which they are selected. In the event of a vacancy in the office of the President, the Vice President shall succeed to said office for the unexpired portion of the term.. In the event there is a vacancy in the office of the Vice President, the President shall appoint a new Vice President for the unexpired portion of the term. In the event there is a vacancy in the office of the President and Vice President, the Executive Board shall elect from its membership a new President, and Vice President, to serve the unexpired portion of the terms. Section 4. The President shall appoint at least two months in advance of the annual meeting of the full Assembly a committee, representative of members of the Council of Governments, composed of at least two members from within each of the several counties composing the Council of Governments, one representing the municipallties of each county and the other representing the county. The committee shall nominate candidates for the offices of President and Vice President. Such nominations shall be presented to the Assembly at its annual meeting for the assembly's action. Additional candidates may be nominated at the same meeting by member agencies. It is the sense of the Council of Governments that the office of President be rotated among jurisdictions of different size, type and location and the nominating committee is instructed to consider these factors when making its selection. ARTICLE VI Duties of Officers Section 1. President: The President shall conduct the annual meeting of the full Assembly a(ld the meetings of the Executive Board, and shall be responsible for the preparation of the agenda for said meetings. The 4. 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 '22 23 26 27 28 29 30 31 President shall ensure that the functions of the Puget Sound Council of Governments are carr led out to the best of his or her ability. The . . President shall have the responsibility to direct the Executive Director and the staff; and shall make such reports as needed; Section 2. Vice President: The Vice President shall preside and perform the duties of the President and in the absence of the President. The Vice President shall serve also as Vice President of the Exec4~ive Board. ARTICLE Vll Meetings of the full Assembly Section 1. Date: The full Assembly of the Puget Sound Council of Governments sha 11 meet annually, with such meetings held on the second Thursday of the month of January, or as necessary at the call of the President. Section 2. Composition: The full Assembly shall be composed of the elected officials from member agencies located within the· boundaries of the four-county region of King, Pierce, Snohomish and Kitsap counties who become parties to the agreement establishing the Puget Sound Council of Governments in accordance with· Article iV, Section 2 of these Bylaws. Section 3. Notice: Written notice and the agenda of all Assembly meetings shall be delivered or mailed to all member agencies at least ten days prior to the meeting; provided, however, that if the President or Executive Board determine that an emergency exists they may make a written finding to that effect in which event a meeting may be held on written notice delivered to each member at least three days before the meeting; and, provided further, that a member may waive notice of ·the· meeting by written instrument filed with the Executive Board. Section 4. Purpose: The purpose of the meeting of the full Assembly will be to adopt or amend a regional development plan or Bylaws, to ·adopt an annual work program and budget, to elect a President and 5. 1 i 3 4 5 6 1 8 9 10 11 12 13 14 15 . 16 17 18 19 20 il 22 Z3 !4 i5 26 f:1 28 29 30 31 Vice President and take action on such other matters that the Executive Board or the President may determine. Section 5. Quorum: A quorum of the full Assembly shall be one-half of the member agencies of the organization who shall represent at least 50 percent of the regional population. Section 6. Voting: Each member agency of the Puget Sound Council of Governments shall have voting strength in the same proportion that its population bears to the total regional population. Section 7. Voting: Except as specified in Article Vll, Section 8, action on all matters coming before the Assembly shall require a simple majority of the votes cast on the issue and the manner of voting shall be determined by the presiding officer except that a roll call vote shall be taken upon the request of any two member agencies. Section 8. Voting: The following matters calling for full Assembly action shall be the subject of a roll call vote and shall require the . affirmative vote of two-thirds (2/3) of those present and voting on the matter: a) b) c) Approval of the annual work program and budget; Adoption or amendment of a regional development plan; and Amendment of these Bylaws. ARTICLE VIII Meetings of the Executive Board Section l. Date: The Executive Board shall meet at least once monthly at its designated date and time or upon request of the President, or upon call of two representatives, providing those representatives are from different subregions. Section 2. Composition: The Executive Board shall consist of a total of twenty -two (22) representatives distributed amongst the following membe agencies: 6. 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 . 20 21. 22 23 29 30 31 King County. Seattle Other towns and cities located within King County . Kitsap County Bremerton .. Pierce County Tacoma Other towns and cities located within Pierce County. Snohomish County Everett Other towns and cities located within Snohomish County 4. representatives 3 representatives 2 representatives Z representatives 1 represe!ltative 3 representatives 2 representatives 1 representative 2 representatives 1 representative l rep,resentative Section 3. Appointment: Representatives from member agencies shall be appointed in a manner as hereinafter provided: A) In the case in which member agencies are permanently assigned positions on ~he "Executive Board, the method of • appointment is at the discretion of the member agency . B) If the representative is to be chosen to represent a number of non-c.entral city jurisdictiGns, the method of atJpointment is at the discretion of the subregional member agencies. • C) Each Executive Board representative shall be an elected official and may have o~e designated alternative. The alternate must be an elected official also from the same subregion. D) The name, address and phone number of all representatives and their designated alternates shall be filed in writing with the 1: Executive Board. Section 4. Notice: Agenda with supporting materials sh~ll be mailed at least seven (7) days ·in advance of all regularly scheduled meetings; provided, however, that if the President or Executive Board or a 7. 1 2 3 4 5 6 7 d 9 10 11 12 13 14 15 16 17 18 -19 20 !1 22 23 24 25 26 'E1 28 .29 30 31 County Subregional Council determine that an emergency exists they make a finding to that effect in which event a special meeting may be· held on telephonic and written notice delivered to each representative· at least five (5) days in advance. The agenda for a special meeting shall be limited to those items specified in the notice. Section 5. Purpose: The purpose of the meetings of the Executive Board shall be to direct the affairs of the Puget Sound Council of Governments between the annaul meetings ol the full Assembly. The Executive Board shall exercise on behalf of the Puget Sound Council d Govern- ments a 11 delegated powers and managerial and administrative a:1thority. The Executive Board shall appoint and remove the Executive Director. Section 6. Quorum: A simple majority of representatives of the Executive Board shall constitute a quorum. Section 7. Voting: Each :representative of the Executive Board shall have one vote. Section 8. Voting: All actions of the Executive Board shall be majority vote unless otherwise provided. Section 9. Voting: A two-thirds(2/3) majority vote may be called for by any member of the Executive Board on ariy issue unless otherwise specifically provided. When a simple majority is required on a vote, it shall be one-half (1/2) plus one of those present and voting. When a two-thirds (2/3) majority is required, it shall be a two-thirds (2/3) majority of those present and voting. Section 10. Committees: The President may appoint or the Executive Board may require t~e President to appoint ad hoc or standing Executive Board Committees to advise or assist the Board in its function. Section 11. Ad hoc Executive Board Committees shall have a specific charge, within a given time frame, with a required and stated product, and shall cease to exist after their function is performed . Section 12. Standing Executive Board Committees shall be established as necessary and provided with a charge appropriate to their functions. 8. ' 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 .I \1\!,q 19 20 21 22 23 24 25 26 Z1 28 29 30 31 Section 13, The Chairperson and other members of all Executive Board Committees shall be designated by the Executive Board anq member- ship may include elected officials, local government staffs, citizens, professionals in the field, or other experts. ARTICLE IX Meetings of the County SUbregional Councils Pursuant to the lnterlocal Agreement, there shall be a County Sub- regional Council for each of the subregions within the boundaries of the Puget Sound Council of Governments. The County Subregional Councils shall serve as permanent semi-autonomous bodies with such powers and authorities as hereinafter provide d. Section i. Date: Each Subregional Council shall meet as a majority of their members. may determine provided, however, that each Council shall meet at least once monthly. Section 2. Composition: Each Subregional Council.shall consist of the member general purpose local governments within each subregion, and other public agencies within the subregion who receive the approval of the Subregional Council. Section 3. Purpose: Each Sub'regional Council shall meet to carry-out the following responsibilities: A) General Responsibilities. Tbe Subregional Councils are to be the primary planning organization of the Puget Sound Council of Governments. They will carry the principal burden for the planning that is done for regional plans and policies. The ':. primary function of the regional staff is to coordinate the activities between· and among Subregional Councils and to establish uniform methods for accomplishing the agreed upon objectives of the plcimning organization. The planning process is 9.· 1 3 4 5 6 1 8 9 10 11 1.2 13 14 15 16 17 18 ·19 22 23 26 28 29 30 31 . to evolve from the plans adopted by general purpose local governments which will be coordinated and agreed upon at 1:he subregional level and integrated into regional plans and policies. All issues are subregional unless deemed other- wise by the Executive Board or through the appeals process stated in Article X. B) Subregional Issues. The Subregional Councils shall have. the power to review and take action on A -95 applications and environmental impact statements of less than regional significance and to establish additional planning functions and activities to be carried out as deemed necessary and pertain to the authority and responsibility of its members and are of less then regional significance. The Subregional Councils have authority to initiate topics for consideration by the Executive Board or the full Asse!Dbly. C) Regional Issues. Subregional Councils shall have the right to review and the opportunity to comment, prior to final arproval or recommendation for approval by the Executive Board, on the annual budget, regional transportation plan, prospectus, trans- portation improvement program, transportation systems program, regional development plan, A -95 review and environmental impact statements of regional significance and other programs as may be undertaken by the Puget Sound Council of Governments including the unified work program for a fiscal year. Such right to review and opportunity for comment shall be a pre- condition for final approval or recommendation for approval by Executive Board or full Assembly . Section 4. Voting: Each Subregional Council shall establish its own method of voting; however, the initial voting structures shall be on a per capita basis. 10. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 29 30 31 ARTICLE X Appeals and Open Meetings ;. Section 1. Any member agency may appeal from an action of a Subregional Council to the Executive Board, or an action of the Executive Board to the full Assembly, by filing with the Executive Director written notice of appeal within 30 days after the action from which the appeal i.:; tak...:n. Such notice shall state the reason for the appeal, describe the regional significance of the a·ction, and be accompanied by a certified copy of a resolution of the member agency who is making the appeal. By two-thlrdc; (2/3) vote of the Executive Board or full Assembly as appropr late, the action may be reversed, modified or remanded for reconsideration. Section 2. All meetings of the Council of Governments shall conform to the Open Public Meetings Act condified under RCW 42.30 and the Executive Board shall adopt procedures to ·ensure appropr late notice of all meetings of the Council of Governments. Section 3. The organization shall maintain in force a resoTution providing for public hearings with respect to proceedings before the Council of Governments regarding the adoption or interpretation of ?. general plan or elements thereof, and the Executive Director shall undertake all actions necessary to carry out the provisions of such a resolution. ARTICLE XI Executive Director _The~ Executive Director shall be appointed or removed by the Executive Board. The Executive Director shall have the following duties and responsibilities: A) The Executive Director shall be responsible for 01 erall super- 11. 1 3 5 6 7 8 9 10 11 13 14 15 16 17 18 19 20 22 23 25 29 30 31 vision and management of the business of the Council of Governments including, without limitation of the foregoing: keeping a w:r;:itten record of all actions of the Assembly or the Executive Board; receiving monies payable to the Council of Governments and · disbursement thereof as authorized by the Assembly or the Executive Board; maintaining accurate and complete accounts of all receipts and disbursements; supervising all studies and programs authorized by the Council of Governments; supervising all staff, including the hiring and firing of staff, and where agreed-upon procedures are in effect then those procedures will be adhered to; and performing such other duties as may be ·assigned to the Executive Director from time to time by the full Assembly or the Executive Board. B) The Executive Director shall have authority to execute contracts in the name of the Council of Governments which are in conformance with the work program and budget and which are in the amount of five· thousand dollars ($5, 000) or less without the prior approval of the Executive Board. The President shall be notified of such action. A contract in which the Council of Governments is party and which is in the amount of greater than five thousand ($5, 000) shall require the prior approval of the Executive Board before execution by the Executive Director. C) The Executive Director shall prepare, under direction of the Executive Board or committee thereof, an annual work program and budget. ARTICLE Xll Work Program and Budget Section 1. The work program and budget shall be presented to the Executive Board for review, revision and adoption before being ·presented to the full Assembly. 12. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Z1 28 29 30 31 Section 2. The Assembly shall adopt the final work program and budget. Section 3. The Executive Board shall control all expenditures in accordance with the adopted work program and budget ard shall have the power to amend the work program and budget to meet unanticipated needs or changed conditions. Members of the assembly shall be given notice within ten days of any Executive Board action involving an amendment to the annual work program or budget. ARTICLE Xlll Parliamentary Authority The rules contained in the current edition of Robert's Rules of Order . Newly Revised shall govern the Assembly and the Executive Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws or any special rules of order the Assembly or the Executive Board may adopt. ARTICLE XIV Amendments to Bylaws These Bylaws may be amended at any regular or special meeting of_ the full Assembly by a two:..thirds (2/3) majority vote of those present and voting; provided however, ·that a copy of the proposed amendment has been mailed to each member at least fifteen (15) days prior to the meeting at which the vote to amend is taken. 13.