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City Council Committees - Economic and Community Development - 11/10/2014 (3)
• Economic & Community Development KEN T wA= H,NGroN Committee Agenda Councilmembers: Dennis Higgins • Jim Berrios • Bill Boyce, Chair AGENDA November 10, 2014 5:00 P.M. Item Description ActionSpeaker(s) Time Pace 1. Call to Order Bill Boyce 1 min 2. Roll Call Bill Boyce 1 min 3. Changes to the Agenda Bill Boyce 1 min 4. Approval of the October 13, 2014 Minutes YES Bill Boyce 2 min 1 5. PUBLIC HEARING: YES Matt Gilbert 20 min 5 State Environmental Policy Act (SEPA) Threshold Amendments 6. 2014 Annual Docket Report YES Charlene Anderson 10 min 105 7. Consultant Services Agreement YES Monica Whitman 10 min 117 Comp Plan Transportation Element 8. General Commercial — Mixed Use YES Erin George Zoning Code Amendment Kurt Hanson 10 min 133 9. Sound Transit Update NO Charlene Anderson 10 min 137 Information Only 10. State Subdivision Law Update NO Matt Gilbert Information Only David Galazin 10 min 139 11. Permit Customer Survey/Recent Results NO Kimberlee McArthur 10 min 141 Information Only 12. Economic Development Update Report NO Ben Wolters 10 min Information Only Unless otherwise noted, the Planning and Economic Development Committee meets the 2nd Monday of each month at 5:00 p.m. in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information on the above item(s), the City of Kent's Website can be accessed at http://kentwa.igm2.com/citizens/Default.aspx?DepartmentID=1025 on Thursday, November 6, 2014 or contact Julie Pulliam, Pam Mottram or the respective project planner in the Planning Division at (253) 856-5454 or as indicated on the agenda. Any person requiring a disability accommodation should contact the City Clerk's Office at (253) 856-5725 in advance. ForTYY/TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. 1 KENT W A.541N41p 1. ECONOMIC &COMMUNITY DEVELOPMENT COMMITTEE MINUTES OCTOBER 13, 2014 Committee Members Committee Chair Bill Boyce, Dennis Higgins, and Jim Berrios. Boyce called the meeting to order at 5:00 pm. 1. Call to Order 2. Roll Call 3. Chanaes to the Aaenda Item No. 9 moved to the top of the Agenda as No. 5. 4. Approval of Minutes Berrios Moved and Higgins Seconded a Motion to Approve the Minutes of September 08, 2014. Motion PASSED 3-0. S. LEAN Process Improvements and Civil Construction Permits Update Brennan Taylor, Development Engineering Manager, gave an update on the new civil construction permit review process implemented the week of September 15, 2014. Taylor handed out customer surveys and spoke about a workshop held in June. Taylor spoke about the requirement to issue a customized pre-submittal checklist along with a consolidated review letter to communicate what is expected of the applicant. Taylor stated that a submittal screening process was created and that the Review Center has been improved. Taylor elaborated on some of the 41 implementation items to revise the process and advised that since the new process rolled out, 4 new civil construction permits have been submitted with 3 of those permits accepted. The new process allows 5 weeks for the first review and 3 weeks for re-review; whereas the old process allowed 30 days for the first review and 7 days for re-review. Any suggested improvements will be discussed at the end of the year or early next year. Information Only 6. Countrywide Plannina Policies/Ratification Fred Satterstrom, Planning Director, spoke about recommendations from the Growth Management Planning Council (GMPC) on 3 policies to the King County Council. The City of Kent and other jurisdictions in King County have 90 days from the date of the County ordinance to ratify recommendations; 30 percent of King County jurisdictions representing 70 percent of the population must approve a Countywide Policy before it becomes official. If the City does not act, it is viewed as approved after 90 days. Satterstrom discussed 3 amendments; the trade of the Klahanie Potential Annexation Area (PAA), from Issaquah to the City of Sammamish; the expansion of the Urban Growth area, and adding the Rainier Ridge Area to Maple Valley's PAA. Higgins MOVED and Berrios SECONDED a Motion to recommend to the Full Council ratification of amendments to the King County Countywide Planning Policies (CPPs) to transfer the Klahanie Potential Annexation Area (PAA) from Issaquah to Sammamish, clarify criteria for expansion of the Urban Growth Area, and add the urban portion of the area known as the Rainier Ridge Four-to-One to the Urban Growth Area and amend the PAA map to add the same area to the Maple Valley PAA. Motion PASSED 3-0. 2 7. Sound Transit Update Satterstrom gave an update on the Sound Transit Link Extension stating that the Sound Transit staff continues to work on the Environmental Impact Statement (EIS). As part of their outreach, information is being sent to property owners who are possibly in the extension path. Satterstrom stated that the EIS is due to be published by January or February 2015 and in addition to the environmental factors, Sound Transit's reviewing potential availability for transit-oriented development (TOD). Cathal Ridge, Project Manager for the Sound Transit Federal Way Link Extension (FWLE), referenced a PowerPoint presentation to show the steps for identifying preferred alternatives. The results will be available when the Draft Environmental Impact Statement (DEIS) is published. Ridge spoke about the Environmental Analysis and elements of the Station Analysis. He spoke about potential station locations at Kent-Des Moines, 272"' and the Federal Way Transit Center, 2161h and 2601h along the SR-99 Corridor. Ridge spoke about the cost to fund extending the rail system as far as Kent-Des Moines. Ridge stated that stations are frequently located on the borders of different cities, affecting multiple jurisdictions. Ridge spoke about the various stations being trench or elevated designs which affects alignment, design, costs and environmental impacts. Ridge advised that the next steps in the process include completing an Alternative Analysis, DEIS, Final EIS, and then the Final Design and Construction. Ridge spoke about four station location alternatives; SR-99, I-5, SR 99 to I-5, and I-5 to SR 99. Ridge spoke about design, alignments, parking, cost, ridership, travel time, environmental impacts related to visual and noise. Ridge stated that Transit Oriented Development (TOD) potential will be available once the DEIS is published. He described TOD Strategic Plan goals stating that key questions have been raised regarding what refinements could be made to station concepts to make them better in terms of TOD potential. Ridge described four key areas that contribute to successful TOD; station access, market support, availability of land, and plans, policies, & regulations. Ridge conveyed that once the DEIS is published, the document will be available for a 45 day comment period both online and at local libraries. A copy could be obtained for a fee. Sound Transit staff will review all comments once the comment period is closed. By mid- April/May, the Sound Transit Board (STB) will be presented with the analysis and the reaction/perspective of the analysis. Information Only S. Urban Land Institute (ULI) Technical Panel — Light Rail Extension Satterstrom stated that staff questioned which station and alignment present the best potential for TOD. The ULI Technical Panel and Kidder Matthews, Consultant for Sound Transit, were hired to review an in-depth analysis. The ULI Technical Panel had an orientation tour and dinner at ShoWare with City of Kent staff in early September. The week of Sept 181h, the ULI Technical Panel spent a full day at the City of Kent discussing different potentials and developing a written report that will be submitted to the City by the end of October. Satterstrom stated that the 8 Technical Panel members include architects, commercial and residential developers, real estate investment professionals, and Shoreline's Economic and Community Development Director. Satterstrom gave a PowerPoint presentation that spoke to questions for the Panel related to: 1. Station location, design, layout, and features that would maximize TOD in Kent? How to facilitate the TOD location? 2. Is the Midway Subarea a viable TOD market? 3. What more can Kent do to support or incentivize TOD? 3 Satterstrom described 8 proposed station locations in the Midway/Highline Area stating that there are different alignments associated with each alternative station location; trench design, elevated, or at-grade station locations. Satterstrom described some of the near term (10-15 years) findings stating that current demographics of the Midway area and lack of amenities do not support the kind of rents that might be typical of TOD related to housing and commercial development. Satterstrom conveyed that the ULI Technical Panel felt there is a minimal demand for TOD. Larry Yok, Highline Community College (HCC) President, has stated that expansion plans do not call for any new building construction or housing residents on campus. The ULI felt that transit to major job centers is minimal at this juncture. By the time the station is built and opened in 2023 there will be several other sites in King County that Kent would have to share perspective with. Satterstrom stated that long term (15+ years) TOD viability depends on creating a desirable urban environment and continued growth to Central Puget Sound. Growth to Central Puget Sound would create traffic congestion and an increase in driving costs which would create an impetus for transit use. Mr. Satterstrom spoke of expansion of light rail further south, availability of large land tracts near stations, and about improved public infrastructure and amenities. Satterstrom elaborated on the Pros and Cons of why the ULI agreed that the Median Station on SR 99 is the best potential TOD opportunity. Satterstrom spoke about a possible trench alternative located on the west edge of SR-99 and about recommendations of what Kent can do to incentivize TOD in the future; land assemblage and public acquisitions. Satterstrom spoke about parking adjustments stating that if there are more than 20 or 30 stalls, structured parking is encouraged. Satterstrom spoke about market opportunities and suggestions to increase the height limit from 55 to 65 feet, 4 over 1 - I" level of parking with 4 stories of residential over that. Ben Wolters, Economic and Community Development Director, concluded that recommendations such as land acquisition, infrastructure improvements, and creating a sense of place will create successful TOD as it did for the Kent Station project. Information Only 9. School Districts Capital Facilities Plans (CFPs) Satterstrom stated that as part of the budget adoption process, the City commonly adopts the Capital Facilities Elements of the School Districts; Kent, Auburn, Federal Way, and Highline. Council will hold a Public Hearing in November or December to adopt the School Districts' CFPs along with school impact fees. Satterstrom stated that Kent contributed well over $25 million in school impact fees since 1996. Ralph Fortunato, Director of Principal Services for the Kent School District, stated that this is the 41h year where fees have remained level. Fortunato stated that the Kent School has received $21 million in impact fees since 1997 from the City of Kent. The Kent School District has received less funding from King County, as the King County School Technical Review Committee reviews a Capital Facilities Formula to determine where to distribute impact fees. At this time Covington is the first priority. Fortunato stated that a school is needed in the Valley to relieve congestion. An early education kindergarten school recently opened, relieving the Kent and Neely O'Brien School of about 225 students. Conversation continued on potential developments and the capacity for change. Information Only 4 10. Economic Development Report Update Wolters reported on the potential for resurrecting the Keyes Plat. King County Development Director concluded that there is administrative authority to resurrect plats. However, the City's Legal Department has some fundamental differences in opinion. City Attorney Tom Brubaker will conduct legal research prior to issuing a final decision; then will hold a meeting with Mr. Keyes. Wolters stated that the Sports Authority has signed a lease and will be opening in the Lake Meridian Shopping Center. Wolters advised that Tarragon Phase III site is moving forward and will be submitting their building permit application. Kent is still in the running for the Federal Aviation Administration facility. The City is waiting for feedback for final submittal in January. Trader Joes had one of the busiest opening days of any store in Kent in quite some time. Informational Only Adiournment Chair Boyce adjourned the meeting at 6:50 p.m. Alixandria Lu, Secretary Economic & Community Development Committee al\P:\Planning\E DC\2014\Minutes\10-13-14 Min.docx 5 ECONOMIC and COMMUNITY DEVELOPMENT Ben Wolters, Director PLANNING DIVISION KENT Fred N Satterstrom, AICP, Planning Director WASH,vGro„ Charlene Anderson, AICP, Planning Manager Phone: 253-856-5454 Fax: 253-856-6454 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 November 06, 2014 TO: Bill Boyce, Chair and Economic & Community Development Committee FROM: Matt Gilbert, Principal Planner RE: State Environmental Policy Act (SEPA) Amendments For November 10, 2014 ECDC Public Hearing MOTION: Recommend to the City Council adoption of the ordinance amending Kent City Code to update the City's base exemption thresholds related to minor new construction under the State Environmental Policy Act (SEPA). SUMMARY: At the August 11, 2014 committee meeting, staff presented a proposal to update the City's SEPA rules, including raising the base exemption thresholds under which new construction projects are exempt from environmental review. Associated changes include proposed amendments that will apply cultural resource impact mitigation measures to all development proposals. The proposed changes are consistent with recently amended rules regarding the State Environmental Policy Act (SEPA) found in WAC 197-11. Furthermore, the required notification and comment period has elapsed without comment. BUDGET IMPACT: NONE BACKGROUND: The legislation and subsequent rule-making related to SEPA were undertaken to streamline the regulatory process and achieve program efficiencies while maintaining current levels of natural resource protection; allow increased SEPA exemption thresholds; and integrate the SEPA process with provisions of the Growth Management Act (GMA). The new rules took effect on May 10, 2014. The new exemption thresholds must be formally adopted by the City Council before the City can utilize them. Prior to adopting new thresholds, the City was required to notify local tribes, agencies with expertise and affected jurisdictions, the Department of Ecology and the public, providing a 60-day comment period. Notice was provided on August 22, 2014 and no comments were received. 6 The proposed changes were presented in detail in the August 7, 2014 memo to the committee. This memo, as well as the proposed ordinance are attached for reference as Exhibits A and B. Staff is recommending approval of the amendments and will be available at the November loth meeting to further discuss the proposed changes. MG\P:\P1anning\ECDC\2014\Pkt Documents\SEPA update NOV 11 2014.docx Enc: Exhibit A: Notification letter, Distribution, and AD Exhibit B: August 7, 2014 memo from Matt Gilbert to ECDC Exhibit C: Draft ordinance cc: Ben Wolters, Economic and Community Development Director Fred Satterstrom,AICP, Planning Director Charlene Anderson,AICP, Planning Manager EXHIBIT A 7 PLAr`un INO WRVrcu:'5 rre,,4 N. Satters'trom,APC,:P Planning Dimctor au 220 4"'Avenue Sb Llth wms a'ra^ Kent, WA 98032 '�+wuw,mw e�utl KEN KENT Fax: 253 856-5454 PHONE: 253-856-5454 August 22, 2014 Colleagues, As directed by the State d_eglslature in 2012, the Department of Ecology (11i recently updated the rules regarding the Mate Environmental policy Act (SEPA) found in WAC 197-11, This update aliows locail agencies to increase exemption thresholds for environmental review of minor new construction, The Kent City Council is currently considering adoption of increased SEPA thresholds allowed under the new rules. This letter serves as the sixty clay notice required by WAC 197-11-800 (1) (c)(iil). The table laelowx includes the current exemption levels, as well as those under consideration: Kent"s Exustin9_and Pmtentimm it Thresholds for Minor New Comstructlon Project Type Existing City of Kent Adopted maximum expmprlion_thres.b.old .... .,_.., .gx�m�ttian Ch„i astrold irr lgw(amily ( dwellling_u�nits_-- hdwelfin_puniits Multifamily �_ .12 cdwelling units ..-...,. 60 dwelling units. . rffice, school, commercial 12,000 square feet and 40 3D,000 square feet and 90 recreational, service, storage parking spaces parking spaces b�iulG$Ip�,.,parlytwryg facilities, Agrgc,gltural structures 30.QQ0 sgluare feet m 4,p,pµOC)srluarefeet LancifelN or excavation 500 cubic bards Il,A3m00 cubic arils __.._.-.,., ._._. ForaIN developwnieiit R or more p�m, peak-l-our n/a tlzffic trips_ _....... _.... ................. - The City Council is also considering amendments to Kent City Cade 11,03 that wllll apply cultural resource impact mitigation measures to all developrmerat proposals. More information reglarding the proposed updates can be found in the attached documents: August 7"", 2014. memo to the City Council"s Economic and Community Development Cornmittee, SEPA authority by element table, Kent City Cade Section 1,2.01 related to public notice; and proposed amending ordinance. This notice has been distributed to, recipients on the attached distribution list, If you have comments or concerns regarding the proposed updates, please contact Matt Gilbert, Principal Planner at rr i be t.crkentw ,.,gpv, or by phone at 253,856.5454. Slncerety, Charlene Anderson, A1CP, Planning Manager and SERA Responsible Cfficlal '^ d„H.MG:pna:al PMOCesnSEFVA a P&We nat rw Mes,ax.aawrrx City of Kent Economic&Coroi ouwtyr Deveiapnient n . eewelhX°s, blrector 8 DISTRIBUTION OF NOTICE OF INTENT TO ADOPT - 9 INCREASED EXEMPTION SEPA THRESHOLDS DISTRIBUTION OF NOTICE OF INTENT TO ADOPT INCREASED EXEMPTION SEPA THRESHOLDS Notification was sent to the following County, Stated and Federal Agencies, Neighborhood Council Presidents, and Jurisdictional SEPA Officials by Email and US Mail on Friday, August 22, 2014 as indicated: The following documents were Highline School District: distributed to the following Agencies, Rod,Sheffer School Districts and Neighborhood Rod.shefferCalhiahlineschools.oro Councils by Email and/or US Mail: "A Notification Letter, 817114 Memo to City Water & Sewer Districts: Council ECDC, SEPA authority by element Soos Creek Water & Sewer District table, and Kent City Code Section 12.01 dmcconnell(c�sooscreek.com related to public notice and proposed Water District 111 amending ordinance." customerservice()wdlll.com Washington State Agencies: Highline Water District Washington State Department of Ecology: Jdelmar(alhidhlinewater.org Sepaunit(cbEcy.Wa.Gov Midway Sewer District Washington State Dept of Transportation, customerservice(«bmidwaysewer.org PAZOOKR(a)WSDOT.WA.GOV _ Seattle Public Utilities Washington State Dept of Fish and Wildlife Martha Neuman Larry.Fisher()DFW.WA.Gov martha.neuman(alseattle.gov Puget Sound Energy King County Agencies: Doug llas.Corbin0Pse.Com King County Environmental & Public Health: rhonda.kaetzelCla Kingcounty.Gov Tribes: King County Wastewater Treatment Division Duwamish Tribal Services: bibiana.ocheke-ameh(d)Kingcounty.Gov Dts(&Qwestoffice.Net King County Transit Division (Metro) Muckleshoot Tribes: Gary.KriedtOKingcounty.Gov Karen.WalterCalMuckleshoot.Nsn.Us Laura.MurphyaMuckleshoot.Nsn.Us King County Department of Development and Environmental Services (ODES) Other Agencies: Ddeswebinguiries(a)Kingcounty.Gov Puget Sound Clean Air Agency King County Dept of Permitting & Steve Van Slyke, Compliance Mgr Environmental Review stevevCalpscleanair.org John Starbard, Director Century Link (formerly Qwest) John.starbard@kin cq ounty.gov Alex.Harb oOCenturylink.Com King County Dept of Natural Resources Victor.Novelo(cbi Centurvi ink.Com Hugo.Flores@DNR.WA.Gov Barbara Nightingale Shoreline Permit Review School Districts: Department Of Ecology Kent School District: 3190 - 1 Gwen n.Escher-Derdowski(ftent.kl2.wa.us , A Avenue Se W Ralph Fortunato(a)Kent.Kl2.Wa.Us Bellevue, 98008 5452 Bnig461(d ecy.wa.gov Federal Way School District: Tanya Nascimento tnascime0fwps.orci Auburn School District: Michael Newman mnewman(a)auburn.wednet.edu Page 1 of 3 DISTRIBUTION OF NOTICE OF INTENT TO ADOPT INCREASED EXEMPTION SEPA THRESHOLDS 10 Notification Distributed to All Kent ccdukeCalhotmail.com Neighborhood Council Presidents: Olympic Skyline Condominiums Autumn Glen Neighborhood Council Neighborhood Council Vladi Sevoyan, President Fred Legowski, President Autumnglen.hoa(a)gmail.Com fglegowski(a)q.com Canterbury Neighborhood Council Pantera Lago Neighborhood Council Enrique DeJesus, President David Roe, President enriquedeiesus(o)hotmaii.com Davekent7Cabmsn.com Dover Park Neighborhood Council Pleasant Hollow Neighborhood Council Dianne Jordan, President Jon Roelofs, President Diordan68Cabmsn.com Jon roelofs67C)icloud.com Fieldstone Neighborhood Council Riverview Neighborhood Council Scott Alexander, President Steve Nicolet, President Scott.b.alexander@boeing.com Tvlguy.wa@hotmail.com Glenbrook Neighborhood Council Saltair Hills Neighborhood Council Phyllis Haynen-Contact Colleen Cristel, President phaynenCalq.com ccristelCalcomcast.net Greenfield Park Neighborhood Council Scenic Hill Neighborhood Council Travis Allen, President Shane Wilson, President Blacklab782003()yahoo.com Shane378(a)yahoo.com Highland Crossing Neighborhood Council Seven Oaks East Neighborhood Council Jill O Poole, President David D'Ambrosio, Co-Chair iilirotooleOgmail.com Davidandcathy(cahotmail.com Kent SODO Neighborhood Council The Lakes at Kent Neighborhood Council Lauren Stephen, President Diane DeMeerleer, President sodokentOyahoo.com hevbabee@msn.com Kenton Firs Neighborhood Council Tudor Square Neighborhood Council: Don Norman, President Marilyn Nelson, Co-Chair kentonfirsOgmail.com amensgrandma@hotmail.com Lake Meridian Neighborhood Council Joe Kempf, Co-Chair Dean Saggau, President Joseph.kem pf(o)icloud.com deansaggauOgmail.com Lake Meridian Village Townhomes White Horse Crossing Neighborhood Council Neighborhood Council Nadhir Sadoune, President Kerry Hudson, President theboard(&whitehorsecrossing.org 206-226-2123 khudsonint@earthlink.net Notification Distributed to SEPA Officials in Adjacent Jurisdictions: Meridian Glen Neighborhood Council Mark Gagnon, Treasurer City of Auburn Mark.gagnon(o)urs.com Kevin Snyder, Community Development & Mill Creek Neighborhood Council Public Works Director ksnyder(d)auburnwa.gov Sharon Bersaas, VP bersaasCabaol.com City of Covington Misty Meadows Neighborhood Council Richard Hart, Community Dev. Director Bill Mc]annet, President rhartCa)covingtonwa.gov bmciannet@comcast.net City of Des Moines Neighbors of West Hill Council Denise Lathrop, Planning Manager dlathrop(o)desmoineswa.gov Richard DePoppe, Chair rdepoppeCo)msn.com City of Federal Way North Park Neighborhood Council Larry Fraizer, Interim Director Christina Budell, President Iarry.fraizerCa)c�offederalway com Page 2 of 3 DISTRIBUTION OF NOTICE OF INTENT TO ADOPT INCREASED EXEMPTION SEPA THRESHOLDS ii. City of Maple Valley SENT BY US MAIL: Steve Clark, Public Works & Community THE DISTRICT ENGINEER Development Director ATTN: REGULATORY BRANCH steve.clark )maplevalleywa.gov U.S. ARMY CORPS OF ENGINEERS City of Renton PO BOX 3755 Chip Vincent, Dept of Community & SEATTLE, WA 98124-3755 Economic Dev. Administrator US DEPT OF ARCHAEOLOGY & HISTORIC cvi ncent()rentonwa.gov PRESERVATION City of Sea Tac PO BOX 48343 Steve Pilcher, Community & Economic OLYMPIA, WA 98504-8343 Development, Planning Div. Manager ECOLOGY DIVISION soilcher ci.seatac.wa.us OFFICE OF THE ATTORNEY GENERAL City of Tukwila PO BOX 4o117 lack Pace, Planning Director OLYMPIA, WA 98504-0117 Jack.Dace(o)tukwilawa.gov POSTMASTER KENT POST OFFICE 10621 SE 240TH ST. KENT, WA 98031 Declaration of Delivery On Augfust 22, 2014 under penalty of perjury and pursuant to the laws of the State of Washington, I hereby state and declare that on this date I caused to be delivered via regular 1st Class mail and via E-Mail, true and.correct copies of: "A Notification Getter, 817114 Memo to City Council ECDC; SEPA authority by element table; Kent City Code Section 12.01 related to public notice; and'proposed amending ordinance." Notifying of Intent to adopt increased exemption SEPA thresholds, to the Recipients as indicated on this Distribution List. Executed at Kent, Washington on this 22nd day of AUGUST, 2014. Declarant: Pamela Mottram Page 3 of 3 12 13 NOTICE OF INTENT TO ADOPT INCREASED EXEMPTION (SEPA) THRESHOLDS NOTICE IS HEREBY GIVEN that the Department of Ecology recently updated the rules regarding the State Environmental Policy Act (SEPA). This update allows local agencies to increase exemption thresholds for SEPA review of minor new construction. The Kent City Council is currently considering adoption of increased SEPA thresholds allowed under the new rules. Public notice is required sixty (60) days prior to City Council action. With some exceptions, the increased thresholds will allow developments of up to the following thresholds to be exempt from SEPA review: Single family-30 units; Multifamily-60 units; Office, school, commercial, recreational, and storage buildings with parking facilities-30,000 square feet and 90 parking spaces; Agricultural structures-40,000 square feet; Landfill or excavation-1,000 cubic yards; Vehicle trips will no longer be used as a SEPA threshold. Kent City Code 11.03 will also be amended to apply cultural resource impact mitigation measures to all development proposals. If you have comments or concerns regarding the proposed updates, please contact Matt Gilbert, Principal Planner at mailbert(abkentwa.gov or by phone at 253.856.5454. ANY PERSON REQUIRING DISA81 LITYACCOMMODA77ON SHOULD CONTACT THE CITY OF KENT AT (253)S56-5725 IN ADVANCE FOR MORE INFORMATION. FOR TDD RELAY SERVICE CALL 1-800-833-6388. AD For publication on Friday, August 22, 2014 P:\P1anning\ECDC\2014\Pub1ic Notices\8-22-14 public notice to newspaper-SEPA.doc 14 Mottram, P"amella Front; Linda Mills <lrn-iills@kentreprorIeY,con1> Sent: Tuesday,.August 19, 2014 107' trtvt To: motftflin, Parxeta Subject. Re: LEGAL AD Saar tautalicatOn Friday, Aucgusa 22, 2I 14 III Patrt, I have received your notice (reNOI increased Pxeri liou°i Thresholds) to be published In the (Sent Reporter on Friday, August 22, 2014, Thanks, Linda Linda tNlllta Legal'MuMlic No iice Advertising Obituary Repreeantative Auburn, Bellevue BotheiltKennnore, CovirigwnWatals'Wallay, BssaquaWSammanmish,Kent, Kirklond, Mercer GsPand, Redmondt Renton Reparlers&S'ncqualrnwe Valley r'iecard t)ffaee 25a 234-3506 Internal: '27..10$6 Fax t•a'JT-u 11fi 19426 atB'th Ave. S .Ste A, Kelnat,WA 9602 %j 4 kiprl 6i plN,m5 rW olug4'_Rauls MIWi 3.0 µcupo„Ilpip On l ic, Aug 19, 2014 at 2:00 PM, Motown, Pa-arnela <l' wrtutt; !.Radar. (Aect N50431430) I'luu:,e p ublkh the afttaci d.'�tartt_a es o °Intern to Alt aw tatr a as cd lsa'ctaa(7I„tract 5I JJA" Thi-e.s'aoids rail Friday, August 22, 2014. Please Provide ogle "affiItvit' of"attaaili'ng. Please contact me with any questions, you may ha'vc cono�:rnin�, this sulxnnu•ttail. 1'laatttk t+'oal Pamela Mottranni, auCarrvWserabve seCrIrary Adirunistrrapir."i I Economic 8 Cominu mly t>ewOopnient t EXHIBIT B 15 ECONOMIC and COMMUNITY DEVELOPMENT Ben Wolters, Director PLANNING DIVISION KENT Fred N Satterstrom, AICP, Planning Director WAS„,vGro„ Charlene Anderson, AICP, Planning Manager Phone: 253-856-5454 Fax: 253-856-6454 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 August 7, 2014 TO: Bill Boyce, Chair and Economic & Community Development Committee FROM: Matt Gilbert, Principal Planner RE: State Environmental Policy Act (SEPA) State Legislative Update Meeting of August 11, 2014. MOTION: Information Only SUMMARY: At the July 2014 committee meeting, staff presented an overview of updated rules regarding the State Environmental Policy Act (SEPA) found in WAC 197-11. This update makes a number of changes to SEPA rules and allows local agencies to increase the base exemption thresholds under which environmental review for minor new construction is not required. The legislation and subsequent rule-making were undertaken to streamline the regulatory process and achieve program efficiencies while maintaining current levels of natural resource protection; allow increased SEPA exemption thresholds; and integrate the SEPA process with provisions of the Growth Management Act (GMA). The new rules took effect on May 10, 2014. The new exemption thresholds must be formally adopted by the City Council before the City can utilize them. BUDGET IMPACT: None BACKGROUND: SEPA rules allow local jurisdictions to exempt certain minor new construction projects from the environmental review process, subject to maximum thresholds for different types of projects. The base exemption thresholds were clarified but otherwise were maintained. However, the maximum thresholds were increased during the recent DOE rulemaking process, allowing jurisdictions to exempt a wider range of development projects from SEPA review as follows: 16 Kent's Existing and Potential Thresholds for Minor New Construction Project Type Existing City of Kent Adopted maximum flexible exemption flexible exemption threshold threshold Single family 12 dwelling units 30 dwelling units Multifamily 12 dwelling units 60 dwelling units Office, school, 12,000 square feet and 40 30,000 square feet and 90 commercial, parking spaces parking spaces recreational, service, storage building, parking facilities Agricultural structures 30,000 square feet 40,000 square feet Landfill or excavation 500 cubic yards 1000 cubic yards For all development Less than 10 p.m., peak- n/a hour traffic trips As DOE concluded, and staff concurs, minor new construction less than the flexible exemption threshold has a relatively low chance of significant impact when appropriate mitigations are provided in the rules and regulations implemented through the permit process. A list of these rules and regulations is provided in Exhibit A. OTHER REOUIRMENTS FOR ADOPTING NEW THRESHOLDS: Public Notice: Prior to adopting new thresholds, the City shall notify local tribes, agencies with expertise and affected jurisdictions, the Department of Ecology and the public, providing a 60-day comment period. The new SEPA rules also require the City to document its public notice and comment procedures for projects included in the increased exemption levels. These procedures are found in Kent City Code 12.01, which is attached as Exhibit B. Public notice and comment is most commonly provided for those applications requiring SEPA review as well as land use applications such as conditional use permits, subdivisions and shoreline substantial development permits. Cultural Resources: The City must also document how specific adopted development regulations and applicable state and federal laws provide adequate protections for cultural and historic resources. As noted in Exhibit A, Kent City Code 14.12 addresses Landmark Designation and Preservation. This section adopts by reference portions of King County Code 20.62 that provide procedures and criteria for designation of historically significant resources in Kent. Landmarks already designated under this program include the Bereiter House, Mill Creek Canyon Earthworks and the Saar Pioneer Cemetery. 17 Development activities in Kent are also subject to a number of state administered regulations that address archaeological resources. When adopting the increased thresholds, the City shall include language that directs permit review staff and applicants to use pre-project review tools such as predictive models and inventories provided by the state and tribes, as well as databases of known and likely cultural and historic resources (ref. Section 11.03.210. c of the draft ordinance, attached as Exhibit C). ADDITIONAL SCOPE OF NEW SEPA RULES: In addition to allowing the increased thresholds described above, the SEPA rules update includes other changes to Chapter 197-11 WAC. These changes are adopted by reference in the Kent City Code and do not require further council action. Among these rule changes are the following: • Use of a web-based SEPA register. • Expanded use of NEPA documentation by lead agencies. • Update of definition for "lands covered by water'. • Expanded minor new construction exemptions for installation or removal of tanks (10,000 gallons/60,000 in agricultural and industrial zones) and solar energy projects. • New exemption for maintenance dredging projects of 50 cubic yards or less. • Update of exemption for land use decisions to provide that most land use decisions will be exempt for otherwise exempt projects, with some limited exceptions. • New exemption for text amendments of ordinances or codes that do not change environmental standards. • Update of utility exemption for water, storm water, and sewer pipe size to align with industry standards. • Update of the environmental checklist. BENEFITS OF INCREASED THRESHOLDS TO THE PUBLIC, APPLIANTS AND THE CITY: The existing rules and regulations shown in Exhibit A are implemented through regular permitting processes administered by city, state and federal agencies. Staff believes they are sufficient to adequately address the environmental impacts of common development projects. Prior to SEPA being adopted by the state of Washington in 1971, the public had voiced concern that government decisions did not reflect environmental considerations. SEPA was created as a regulatory framework to address environmental issues. As experience with environmental analysis increased, many jurisdictions adopted development rules and regulations. SEPA increasingly became a 'backstop' process to add mitigation measures to projects when the cities determined existing requirements were insufficient to address anticipated impacts. For example, prior to adoption of the Traffic Impact Fee (TIF) ordinance in 2011, Kent lacked an adopted system of requiring developers to pay for system-wide road impacts. To address this gap, Kent would regularly add SEPA conditions to require 18 mitigation payments for various corridor projects. Once the TIF ordinance was adopted, SEPA was no longer the primary framework for addressing transportation impacts. Other recent examples of regulations to address impacts of a project include the Critical Areas Ordinance in 2005 and Public Works Construction Standards in 2009 With these and other rules and regulations listed in Exhibit A, fewer and fewer projects have required mitigation measures through SEPA. Since 2004, the City has processed an average of 44 SEPA reviews per year for development projects. Of these, about 40% would be exempt under the new maximum thresholds. COST OF SEPA REVIEW TO APPLICANTS AND THE CITY: The typical SEPA application requires preparation of an environmental checklist. In this checklist, applicants discuss the potential impacts of the project to a wide variety of environmental elements (i.e. wildlife, plants, transportation, aesthetics, air quality, earth, water and so forth). An efficient professional is able to prepare the checklist in about eight hours. A local engineering firm charges clients about $1,000 to prepare this document. City fees for reviewing the checklist and completing SEPA review are around $2,100. Additionally, SEPA review typically adds about one month to the permit review timeline. When a SEPA application is submitted with a project, City staff distribute the review materials to various internal departments and outside agencies with expertise, publish and post required public notices, review and address comments, write a detailed record of decision and archive the review. In all, about eight different City staff is involved with each SEPA review and spends an average total of 14 hours on the various technical and administrative tasks. Based on the hourly rates for each reviewing department, multiplied by an average of 44 reviews each year, the cost of administering SEPA could be estimated at about $88,000 annually. Staff will be present at the August 11th meeting to discuss the new SEPA rules and determine direction for moving forward with adopting the new thresholds. MG:pm:al P:\Planning\ECDC\2014\Pkt Documents\SEPA update 2014 DRAFT.docx Enc: Exhibit A: SEPA authority by element of the environment and list of existing codes/rules Exhibit B: Kent City Code 12.01 Exhibit C: Draft updated ordinance cc: Ben Wolters, Economic and Community Development Director Fred Satterstrom,AICP, Planning Director Charlene Anderson,AICP, Planning Manager 19 EXHIBIT A SEPA AUTHORITY BY ELEMENT OF THE ENVIRONMENT Kent City Code 11.03.510 SEPA Authority by Element of the How Addressed by Other Environment (from 11.03.510 KCC) Codes/Rules* Earth Critical Areas code (11.06), Best Management Practices, and Impervious Surface Maximums (15.04.170) provide protection to steep slope areas, control of erosion, and restrictions on site coverage by impervious surfaces. Design and Construction Standards provide mitigation of impacts to slopes (Standard 6-63) Air Quality Regional air quality oversight addresses policies and rules on air quality attainment status. Additional authority is provided by Puget Sound Clean Air Agency (PSCAA), Environmental Protection Agency, Clean Air Act, and the state Department of Ecology. Performance standards provide protection from dangerous, injurious, noxious or otherwise objectionable elements such as dust, odor, smoke, hazardous substances and wastes (15.08.050). Air Quality — Construction Impacts . Building code contains provisions for the removal of hazardous and combustible materials (Section 3303). • PSCAA rules and best practices apply to mitigate impacts from fugitive dust and other potentially hazardous demolition waste materials, such as lead. • PSCAA permit required for asbestos removal and includes survey and mitigation measures for dust control techniques and use of toxic air control technologies. 20 SEPA Authority by Element of the How Addressed by Other Environment from 11.03.510 KCC Codes/Rules* Water Critical Areas Code and Flood Hazard regulations provide for mitigation of impacts to landslide hazards, steep slopes, unstable soils, wetlands, streams, flood prone areas, aquifer recharge areas, and fish/wildlife habitat areas (Chapters 11.06 and 14.09). Shoreline Master Program contains regulations for preservation and enhancement of shorelines. (Chapter 11.04) • The Stormwater and Drainage ordinances (Chapters 7.02, 7.05, 7.07, and 7.09) include environmental and water quality protections. • Best Management Practices from King County Stormwater Pollution Control Manual and NPDES permitting provide stormwater pollution prevention measures. • State Hydraulic Project Approvals provide protection to freshwater resources. Plants and Animals . Tree preservation and landscaping regulations provide protections for natural areas and wildlife habitat, and promote use of native plants (15.08.240, 15.07.010, and 15.07.040.Q). • Federal and state regulations provide protection to endangered species (16 U.S.C. §1531 et seq. and Chapter 77.12 RCW). 21 SEPA Authority by Element of the How Addressed by Other Environment from 11.03.510 KCC Codes/Rules* Energy and Natural Resources . Energy Codes required by the City and the State mandate high levels of energy efficiency. • Puget Sound Energy provides service to new development. • Solar access setback code encourages preservation of solar access opportunities in residential zones (15.08.230 through .234). • Various City policies, programs and rules address energy conservation (Ord. 3809; 15.07.040.Q and S; 15.08.240; 15.08.400.D.1, .3 and .4; 7.05.130). Environmental Health Federal, state and regional regulations, as well as local Fire and Building Codes, are the primary means of mitigating risks associated with hazardous and toxic materials. Noise The Noise Control code provides for daytime/nighttime noise level limits, exemptions, variances and public nuisances and authority to mitigate impacts related to exceeding noise level limits and specific noise generating activities. (Chapter 8.05) Land and Shoreline Use Green River corridor district regulations (15.08.260) address bulk and scale for properties within 1000 feet of the Green River. Review criteria for PUDs address height, bulk and scale and require design review (15.08.400.C.14 and 15.08.400.G). Zoning and Development standards, Shoreline Master Program, Subdivision Code, Design and Construction Standards, and Critical Areas code address the height and scale of development and other aspects related to compatibility, environmental protection and agricultural uses. Housing Zoning and development standards provide for a broad 22 SEPA Authority by Element of the How Addressed by Other Environment from 11.03.510 KCC Codes/Rules* range of housing types in the City, zoning for a range of densities, and flexible development standards to achieve the allowable density. Mobile Home Park code provides for continued use of nonconforming parks, as well as requires relocation planning prior to change of use or changes to land use designations (Chapter 12.05). Aesthetics . The Design Review process applies to downtown, multifamily, mixed-use, PUDs, clustered subdivisions, and residential subdivisions, providing the venue for addressing height, bulk, and scale (15.08.400.C.14, 15.09.045, 15.09.046). View corridor protection regulations on hillside development mitigate for impacts to views (15.08.060). View considerations, such as along specific streets, is best addressed during area planning and rezoning efforts. Commonly used approaches include upper- level setbacks incorporated into new zoning. Light and Glare . Zoning code standards for screening and landscaping, shading of lighting for gasoline service stations, and performance standards related to glare provide mitigation (15.07.040.3; 15.08.020.13.6; 15.08.050.D.3). Design Review can address this topic as well. Recreation . Subdivision code addresses open space/recreation needs (12.04.060 through .070; 12.04.263 and .264). Shoreline Master Program addresses public access to shoreline (Chapter 3.13.7). PUD approval criteria require common open space and provide a density bonus for active recreational areas (15.08.400.C.5 23 SEPA Authority by Element of the How Addressed by Other Environment from 11.03.510 KCC Codes/Rules* and .D.2). Historic and Cultural Preservation . The Landmark Designation and Preservation code is in place for landmark preservation (Chapter 14.12) Federal and state regulations address protection of cultural/archaeological resources (including RCW Chapters 27.34, 27.53, and 27.44 RCW; and WAC Chapter 25.48) Transportation Street and Curb Cut and Street Use Permits codes (Chapters 6.06 and 6.07) and Design and Construction Standards include mitigation authority for: access point control, street/ intersection configuration, and signage. Street and Curb Cut, Street Use Permits, and Traffic Codes (Chapters 6.06, 6.07,and 9.36) contain authority to regulate: o Pedestrian safety measures, o Street and sidewalk closures, o Truck traffic timing and haul routes, o Any planned use of the street for construction purposes (material, equipment storage). • Transportation impact fees are assessed at the time of building permit or change of use applications. (Chapter 12.14) • Required Infrastructure Improvements code (Chapter 6.02) provides mitigation for impacts to infrastructure, including transportation. • Commute Trip Reduction code (Chapter 6.12) requires affected employers to make a good faith effort to develop and implement a CTR program that will encourage employees to reduce VMT and drive-alone commute trips. • Zoning Code (Chapter 15.05) includes authority to requires or 24 SEPA Authority by Element of the How Addressed by Other Environment from 11.03.510 KCC Codes/Rules* reduce parking requirements according to land use, considering unique circumstances and temporary parking needs. Public Services/Facilities and Authority for requiring utility Utilities improvements is identified in rules, codes and policies and applied during permit reviews. This includes water, sewer, storm drain, electrical improvements and communication facilities. (Chapter 6.02, 7.04, 7.05, 7.07, 7.10, and 7.12) Permit applications not undergoing SEPA review can be referred to other departments for comments, if facilities or services might be affected, such as police or fire protection. (15.08.205) School impact fees are assessed on behalf of the school districts at the time of permit application. (Chapter 12.13) Fire codes mitigate impacts of built environment on emergency services (Chapter 13.01). • Solid waste code also addresses recycling and yard waste collection (7.03.040 and 045). • Public service and utility impact analyses to address growth impacts are most appropriately addressed through area planning initiatives in conjunction with supporting area-wide SEPA reviews, as is done for subarea rezones. *All citations are from the Kent City Code, unless otherwise indicated. RCW = Revised Code of Washington. WAC= Washington Administrative Code. 25 EXHIBIT B Chapter 12.01 ADMINISTRATION OF DEVELOPMENT REGULATIONS* Sections: .12.0.1. fj 1_0 Purpose and applicability. 12 01 020 Definitions. ............................. 1, f fj 0, Application processes and classification. 1.2 f 040 Project permit application framework. 1, f 1 fj'2C.) Exemptions from project permit application processing. 12 01 0Y Fees. ............................. .1 0 f)ff,0 Joint public hearings. .12.01.0.L0 Process VI legislative actions. 1, f 1 fj80 Pre-application conference. .1 0 fM0 Project permit applications. 1.2 01 10 Submission and acceptance of application. 1, f 1 1 f)!, Application vesting. 12,( 1,1,1_( Procedure for complete but incorrect applications. 1, f 1 1 Procedure for ready-to-issue permits. 1, f 12. Referral and review of project permit applications. 1, f 1 Notification of proximity to agricultural resource lands. .12.0.1 L.Q Public notice —Generally. 12 01 1 AMr) Notice of application. .12.0.1 1 i!1, Notice of open record hearing. .12.0.1 1 i J Notice of city council meetings on project permit applications. 1, f 11,,( Consistency with development regulations and SEPA. 12 01 1,Y, Code of conduct. ............................. .1 01 1f,,O, Open record hearings. 12 01 '1 7O Notice of decision. ............................. 12 01 '180 Time limitations. ............................. Expiration of permits. .1 01 11i{), Open record appeal. .12.0.1 Closed record appeal. Judicial appeals. *Editor's note—Ord. No. 3169, §3, adopted May 16, 1994, repealed former ch. 6J1 §§ i'1 f11f�1,f1—12.01.080, which pertained to the board of adjustment. 26 12.01.010 Purpose and applicability. The purpose of this chapter is to establish a set of processes to be used for land use and development proposals subject to review under the following portions of the Kent City Code: A. Chapter 2„S.2 KCC, Office of Hearing Examiner, B. Chapter,l,1M KCC, Environmental Policy, C. Chapter„1,2 04 KCC, Subdivisions, Binding Site Plans, and Lot Line Adjustments, D. Chapter„1, ,,,,,0]. KCC, Building Codes, and E. KCC Title 1,'„ Zoning. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01) 12.01.020 Definitions. Unless the context clearly requires otherwise, the definitions in this section apply throughout this chapter. A. Closed record appeals are administrative appeals under Chapter ;, /f l;;{ RCW which are heard by the city council or hearing examiner, following an open record hearing on a project permit application when the appeal is on the record with no or limited new evidence or information allowed to be submitted and only appeal arguments allowed. B. Judicial appeals are appeals filed by a party of record in King County superior court. C. Open record hearing means a hearing held under Chapter M.,M RCW and conducted by the Kent hearing examiner who is authorized by the city to conduct such hearings, that creates the city's record through testimony and submission of evidence and information, under procedures prescribed by the city by ordinance or resolution. An open record hearing may be held prior to the city's decision on a project permit to be known as an "open record predecision hearing."An open record hearing may be held on an appeal, to be known as an "open record appeal hearing," if no open record predecision hearing has been held on the project permit. D. Parties of record means: 1. The applicant, 2. The property tax payer as identified by the records available from the King County assessor's office, 3. Any person who testified at the open record public hearing on the application, and/or 27 4. Any person who submitted written comments during administrative review or has submitted written comments concerning the application at the open record public hearing (excluding persons who have only signed petitions or form letters). E. Project permit means any land use or environmental permit or license required from the city of Kent for a project action, including but not limited to building permits, site development permits, site plan review, land use preparation permits, subdivisions, binding site plans, planned unit developments, conditional uses, shoreline substantial development permits, development plan review, or site-specific rezones authorized by the comprehensive plan, but excluding adoption or amendment of the comprehensive plan and development regulations, zoning of newly annexed land, area-wide rezones, and zoning map amendments except as otherwise specifically included in this subsection. F. Planning director means the director of the planning department of the city of Kent or his/her designee. G. Public meeting means an informal meeting, hearing, workshop, or other public gathering of persons to obtain comments from the public or other agencies on a proposed project permit prior to the city's decision. A public meeting may include, but is not limited to, a design review meeting, a special committee meeting, such as the short subdivision committee, or a scoping meeting on a draft environmental impact statement. A public meeting does not include an open record hearing. The proceedings at a public meeting may be recorded and a report or recommendation may be included in the city's project permit application file. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01, Ord. No. 3801, § 1, 6-6-06, Ord. No. 4044, § 1, 8-21-12) 12.01.030 Application processes and classification. A. Application processes. Project permit applications for review pursuant to this chapter shall be classified as a Process I, Process II, Process III, Process IV, or Process V action. Process VI actions are legislative. Project permit applications and decisions are categorized by type as set forth in KCC B. Determination ofproperprocess type. The planning director shall determine the proper process types for all applications. If there is a question as to the appropriate process type, the planning director shall resolve it in favor of the higher process type number. Process I is the lowest and Process VI is the highest. C. Optional consolidated permit processing. An application that involves two (2) or more process types may be treated collectively under the highest numbered process type required for any part of the application or treated individually under each process type identified by this chapter. An applicant may ask that his or her application be treated collectively or individually. If the application is administered under the individual process option, the highest numbered process procedure must be finalized prior to the subsequent lower numbered process being finalized. If the application is processed under the individual procedure option, there shall be no more than one (1) open record hearing and no more than one (1) closed record appeal for all application processes. Open 28 record hearings and closed record appeals must be consolidated under the higher process type number. An application for rezone may be processed separately from an application for another project permit. D. Decision maker(s). Applications processed in accordance with subsection (C) of this section which have the same highest numbered process type but are assigned different hearing bodies shall be heard collectively by the highest decision maker(s). The city council is the highest, followed by the hearing examiner, and then the short subdivision committee and the downtown design review committee. Joint public hearings with other agencies shall be processed according to KCC„1 f f�1,,(, Joint public hearings. E. Environmental review. Process I, II, III, IV, and V permits which are subject to environmental review under SEPA (Chapter/)„;,,2,1, RCW) are subject to the provisions of this chapter. An environmental checklist shall be submitted in conjunction with the submittal of a project permit application. One (1) environmental threshold determination shall be made for all related project permit applications. The city will not issue a threshold determination, other than a DS, prior to the submittal of a complete project permit application and the expiration of the public comment period for the notice of application pursuant to KCC iG, but may utilize the public notice procedures as outlined in KCC i fj ! i,f(A)(1)to consolidate public notice. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01, Ord. No. 3760, § 1, 9-6-05, Ord. No. 4044, §2, 8-21-12) 12.01.040 Project permit application framework. A. Process types. The following table lists the process types, the corresponding applications, and, parenthetically, the corresponding final decision maker and appellate body. Process 1 Process 11 Process 111 Process IV Process Process VI V Applications: Zoning permit review Administrative Conditional use Planned unit Final Zoning of newly (1) (7) design review (1) permit(5) (10) development plat (6) annexed lands (7) (6) (10)with (10) (6) (10) change of use Performance Shoreline Sign variance Special use Area-wide standards substantial (5) (10) combining rezones to procedures (1) (7) development district (6) implement new permit(1) (9) (10) city policies (6) (10) 29 Process 1 Process 11 Process 111 Process IV Process Process VI V Sign permit (1) (7) Accessory Special home Rezone (6) Comprehensive dwelling unit occupation (10) plan permit(1) (7) permit(5) (10) amendments (6) (10) Lot line adjustment Administrative Variance (5) Development (1) (7) variance (1) (7) (10) regulations (6) (10) Administrative Downtown Shoreline Zoning map interpretation (1) (7) design review, all conditional use amendments (6) except for minor permit(5) (9) (10) remodels (3) (7) Application Downtown Shoreline Zoning text conditional design review, variance (5) (9) amendments (6) certification only minor (10) multifamily tax remodels (1) (7) exemption (12) (8), all other multifamily tax exemption (12) (7) Development plan Midway design Preliminary plat review(planning review(1) (7) (5) (10) director, building official, or public works director) (7) Site plan review Midway design (planning director, review(1) (7) building official, or public works director) (7) Administrative Binding site plan approvalNVTF (1) (7) (2) (7) Mobile home park Short subdivision Planned unit 30 Process 1 Process 11 Process 111 Process IV Process Process VI V closure (11) (7) (4) (7) development (5) (10)without a change of use (1) Final decision made by planning director. (8)Appeal to city council. (2) Final decision by binding site plan committee. (9)Appeal to shoreline hearings board. (3) Final decision made by downtown design review committee. (10) No administrative appeals. (4) Final decision made by short subdivision committee. (11) Final decision made by manager of (5) Final decision made by hearing examiner. housing and human services. (6) Final decision made by city council. (12) Final decision made by economic (7)Appeal to hearing examiner. and community development director. B. Process procedures. The following table lists the process types and the corresponding procedures. Project Permit Applications (Processes 1— V) Legislative Process 1 Process 11 Process 111 Process IV Process Process VI V Notice of Yes, for Yes, for Yes No No application: projects projects requiring requiring SEPA review SEPA review, short plats, and shoreline substantial development permits Recommendation N/A N/A N/A Hearing examiner N/A Land use and made by: planning board 31 Project Permit Applications (Processes 1— V) Legislative Process 1 Process 11 Process 111 Process IV Process Process VI V Final decision Planning Planning Hearing City council, City City council made by: director, director, examiner based upon council building downtown record made official, public design review before hearing works director, committee, examiner economic and binding site community plan development committee, or director, or short manager of subdivision housing and committee, as human noted in services as subsection (A) applicable of this section Open record Yes, if Yes, if No No No No appeal: appealed, then appealed, before hearing then before examiner hearing examiner Open record No No Yes, before Yes, before No Yes, before land hearing: hearing hearing examiner use and planning examiner to to make board to make make final recommendation recommendation to decision to council city council, and/or before city council Reconsideration: No No Yes, of Yes, of hearing No No hearing examiner's examiner's recommendation decision Closed record Only if appeal Only if Only if No No No appeal: of denial of appealed, appealed, multifamily then before then before 32 Project Permit Applications (Processes 1— V) Legislative Process 1 Process 11 Process 111 Process IV Process Process VI V conditional the shoreline the certificate, then hearings shoreline before the city board if hearings council applicable board if applicable Judicial appeal: Yes Yes Yes Yes Yes Yes (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01, Ord. No. 3614, § 1, 9-17-02, Ord. No. 3801, §2, 6-6-06, Ord. No. 4011, §2, 12-13-11, Ord. No. 4044, §3, 8-21-12) 12.01.060 Exemptions from project permit application processing. A. General exemptions. The following permits or approvals are specifically excluded from the notification and procedural requirements set forth in this chapter: 1. Landmark designations. 2. Street vacations. 3. Street use permits. 4. Pursuant to RCW r, /f) 1„40(2), boundary line adjustments, building permits, and other construction permits, which are categorically exempt from environmental review under SEPA or that do not require street improvements or for which environmental review under SEPA has been completed in connection with other project permits. For example, if public notice and environmental review for a project was completed with an initial application for a project permit, a subsequent application for a different permit for the same project is specifically excluded from the public notification and procedures set forth in this chapter and would be subject to the procedures and regulations related specifically to that subsequent permit, for example, Chapter,l_,,( 1 KCC for an application for building permit. 5. Administrative approvals which are categorically exempt from environmental review under SEPA (Chapter i RCW) and the city's SEPA/environmental policy ordinance, Chapter.i M KCC, or for which environmental review has been completed in connection with other project permits. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01, Ord. No. 4044, § 4, 8-21-12) 33 12.01.066 Fees. The city council shall, by resolution, establish the fees to be assessed to implement and operate the regulations adopted in this chapter. The resolution may require that certain fees be pre-paid and/or designated to be nonrefundable because staff time and materials will be expended whether or not the permit applied for is approved by the city or pulled by the applicant. In the event of any conflict or ambiguity regarding any fees authorized under this chapter and established by council resolution, the planning director is authorized to interpret the fee schedule(s)to resolve that conflict or ambiguity. (Ord. No. 401,f3, § 11, 12-13-11) 12.01.060 Joint public hearings. A. Planning director's decision to hold joint hearing. The planning director may combine any public hearing on a project permit application with any hearing that may be held by another local, state, regional, federal, or other agency on the proposed action, as long as: 1. The other agency consents to the joint hearing, 2. The other agency is not expressly prohibited by statute from doing so, 3. Sufficient notice of the hearing is given to meet each of the agencies' adopted notice requirements as set forth in statute, ordinance, or rule, 4. The agency has received the necessary information about the proposed project from the applicant in enough time to hold its hearing at the same time as the local government hearing, and 5. The hearing is held within the Kent city limits. B. Applicant's request for a joint hearing. The applicant may request that the public hearing on a permit application be combined as long as the joint hearing can be held within the time periods set forth in this chapter. In the alternative, the applicant may agree to a particular schedule if additional time is needed in order to complete the hearings. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01, Ord. No. 4044, § 5, 8-21-12) 12.01.070 Process VI legislative actions. A. Legislative actions. The following process VI actions are legislative, and are not subject to the notification and procedural requirements in this chapter, unless otherwise specified: 1. Zoning newly annexed lands, 2. Area-wide rezones and zoning map amendments to implement city policies, 34 3. Comprehensive plan text amendments, 4. Comprehensive plan map amendments, 5. Development regulations and zoning text amendments, and 6. Other similar actions that are non-project related. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01, Ord. No. 4044, § 6, 8-21-12) 12.01.080 Pre-application conference. A. Applicability. The purpose of a pre-application conference is to provide city staff with a sufficient level of detail about a proposal prior to submittal of a project permit application so that the city staff can acquaint the applicant with the requirements of the Kent City Code. Pre-application conferences are encouraged for Process I, 11, 111, and IV permits which require environmental review and for projects that are complex or where applicants are unfamiliar with city codes, ordinances, and procedures. B. Pre-application conference initiation. To initiate a pre-application conference, an applicant shall submit a completed form provided by the city and all information pertaining to the proposal as prescribed by administrative procedures of the planning services office. Failure to provide all pertinent information may prevent the city from identifying all applicable issues or providing the most effective pre-application conference. C. Scheduling. A pre-application conference may be conducted at any point prior to application for a project permit. A pre-application conference shall be scheduled by the city at the time of submittal of a completed pre- application conference request. The pre-application conference shall be held within thirty (30) calendar days of the receipt of a completed request, unless the applicant agrees to an extension of this time period in writing. D. At the conference the applicant may request the following information be provided: 1. A form which lists the requirements of a complete project permit application, 2. A general summary of the procedures to be used to process the application, 3. The references to the relevant code provisions on development, and 4. The city's design guidelines. E. It is impossible forthe conference to be an exhaustive review of all potential issues. The discussion at the conference or the form sent to the applicant under subsection (D)(1) of this section shall not bind or prohibit the city's future application or enforcement of the applicable law. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01, Ord. No. 4044, § 7, 8-21-12) 35 12.01.090 Project permit applications. A. Required materials. Applications for all project permits shall be submitted upon forms provided by the city. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01) 12.01.100 Submission and acceptance of application. A. Determination of completeness. A project permit application consistent with instructions for a complete application is deemed complete upon acceptance by the permit center. Acceptance of a project permit application means that the application is sufficient for continued processing even though additional information may be required or project modifications may be undertaken subsequently. Acceptance of a project permit application shall not preclude the city from requesting additional information or studies if new information is required or where there are substantial changes in the proposal. B. Project review. Following a determination that an application is complete, the city shall begin project review. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01, Ord. No. 4044, § 8, 8-21-12) 12.01.106 Application vesting. A project permit application shall vest upon acceptance of a complete project permit application, as defined in KCC f 10..(, provided, that the applicant also includes a concurrent submittal of a fully completed application for any known code deviations or variances required for the proposed project. A project permit application that contains a knowing misrepresentation or an omission of material fact shall not vest any development rights. Vesting shall apply to land use regulations in effect on the land at the time a fully completed project permit application has been accepted as complete pursuant to KCC (A). (Ord. No. 3574, §3, 9-18-01, Ord. No. 4044, §9, 8-21-12) 12.01.110 Procedure for complete but incorrect applications. A. Following submittal of a complete application and the commencement of project review, the city may make a determination in writing that some information is incorrect, and that corrected information be submitted. The applicant shall have up to one hundred eighty (180) calendar days to submit corrected information (deemed the "resubmittal period"). The applicant shall submit concurrently all of the corrected information that was requested. The planning director may, in writing, extend the resubmittal period for up to an additional one hundred eighty (180) days if the applicant can demonstrate a good faith effort to comply with the resubmittal request. Evidence of an applicant's good faith efforts shall include the following: 1. Length of time since the initial permit application, 2. Time period the applicant had to submit corrected information, 3. Availability of necessary information, 36 4. Potential to provide necessary information within the extended resubmittal period, 5. Reason for the applicant's delay, and 6. Applicant's reasonable reliance on an expectation that the application would not expire. The economic and community development director may authorize additional time extensions of the resubmittal period in rare or unique circumstances when the inability of the applicant to comply within the resubmittal period is due solely to factors outside of the applicant's control, including but not limited to unusual delay in obtaining permits or approvals from other agencies or jurisdictions. B. The city shall have fourteen (14) calendar days to review the submittal of corrected information. If the corrected information is still not sufficient, the city shall notify the applicant in writing that the submitted information is incorrect, and the resubmittal period set forth in subsection (A) of this section shall be repeated. This process may continue until complete or corrected information is obtained. C. If the applicant within the resubmittal period either refuses in writing to submit corrected information, does not submit the corrected information within the resubmittal period, or submits only a portion of the corrected information that was requested, the application shall lapse. This does not preclude the applicant from working with individual divisions of the city for informal review of a portion of the requested corrected information within the resubmittal period. D. If the requested corrected information is sufficient, the city shall continue with project review, in accordance with the time calculation exclusions set forth in KCC '12 01 '180. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01, Ord. No. 3914, § 1, 4-21-09, Ord. No. 4044, §10, 8-21- 12) 12.01.116 Procedure for ready-to-issue permits. A. Following the end of project review, the city will notify the applicant that the permit is ready to issue. The applicant shall have up to one hundred eighty (180) calendar days to obtain the permit after notification that it is ready to issue (deemed the "period for permit pickup"). The planning director may, in writing, extend the period for permit pickup for up to an additional one hundred eighty (180) days if the applicant can demonstrate a good faith effort to pick up the permit. Evidence of an applicant's good faith efforts shall include the following: 1. Length of time since the initial permit application, 2. Reason for the applicant's delay, and 3. Applicant's reasonable reliance on an expectation that the application would not expire. The economic and community development director may authorize additional time extensions of the period for permit pickup in rare or unique circumstances when the inability of the applicant to comply within the period for 37 permit pickup is due solely to factors outside of the applicant's control, including but not limited to unusual delay in obtaining permits or approvals from other agencies or jurisdictions. B. If the applicant within the period for permit pickup either refuses in writing to pick up the permit or does not pick up the permit after notification by the city that the permit was ready to issue, the application shall lapse. (Ord. No. A,{JAM,,, § 11, 8-21-12) 12.01.120 Referral and review of project permit applications. Within ten (10) calendar days of accepting a complete application, the planning director shall do the following: A. Transmit a copy of the application, or appropriate parts of the application, to each affected agency and city department for review and comment, including those responsible for determining compliance with state, federal, and county requirements. The affected agencies and city departments shall have fifteen (15) calendar days to comment. The referral agency or city department is presumed to have no comments if comments are not received within the specified time period. The planning director shall grant an extension of time only if the application involves unusual circumstances. Any extension shall only be for a maximum of three (3) additional calendar days. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01, Ord. No. 4044, § 12, 8-21-12) 12.01.126 Notification of proximity to agricultural resource lands. For all plats, short plats, development permits, and substantial building permits for residential development activities on or within five hundred (500)feet of land designated as agricultural resource lands within the city of Kent, or the comparable land use designation within unincorporated King County, the city shall inform the project permit applicant of the proximity to agricultural resource lands on which commercial agricultural activities may occur that are not compatible with residential development for certain periods of limited duration. (Ord. No. 3720, §1, 11-2-04, Ord. No. 4044, §13, 8-21-12) 12.01.130 Public notice - Generally. The available records of the King County assessor's office shall be used for determining the property taxpayer of record. Addresses for mailed notice shall be obtained from the county's real property tax records. All public notices shall be deemed to have been provided or received on the date the notice is deposited in the mail or personally delivered, whichever occurs first. Failure to provide the public notice as described in this chapter shall not be grounds for invalidation of any permit decision. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01) 38 12.01.140 Notice of application. A. Notice of application. A notice of application shall be issued for Process I and Process II permits requiring SEPA review, short plats, shoreline substantial development permits, and all Process III and Process IV applications within fourteen (14) calendar days following submittal of a complete application, provided, that if any open record hearing is required for the requested project permit(s), the notice of application shall be provided at least fifteen (15) calendar days prior to the open record hearing. One (1) notice of application will be done for all permit applications related to the same project at the time of the earliest complete permit application. B. SEPA exempt projects. A notice of application shall not be required for project permits that are categorically exempt under SEPA, unless a public comment period or an open record predecision hearing is required. C. Contents. The notice of application shall include: 1. The case file number(s), the date of application, and the date of the notice of application, 2. A description of the proposed project action and a list of the project permits included in the application and, if applicable, a list of any studies requested by the review authority pursuant to RCW , ,/f l' f f and WAC L .?.! �� 3. The identification of other permits not included in the application, to the extent known by the city, 4. The identification of existing environmental documents that evaluate the proposed project, and, if not otherwise stated on the document providing notice of application, the location where the application and any studies can be reviewed, 5. A statement of the limits of the public comment period, which shall be not less than fourteen (14) nor more than thirty (30) calendar days following the date of notice of application, and statements of the right of any person to comment on the application, receive notice of and participate in any hearings, request a copy of the decision once made, and any appeal rights, 6. The tentative date, time, place, and type of hearing. The tentative hearing date is to be set at the time of the date of notice of the application, 7. A statement of the preliminary determination of consistency, if one has been made at the time of notice, and of those development regulations that will be used for project mitigation and of consistency as provided in KCC,i f 1 i'„O 8. The name of the applicant or applicant's representative and the name, address, and telephone number of a contact person for the applicant, if any, 39 9. A description of the site, including current zoning and nearest road intersections, reasonably sufficient to inform the reader of its location, and 10. Any other information determined appropriate by the city, such as a IDS, if complete at the time of issuance of the notice of application, or the city's statement of intent to issue a DNS pursuant to the optional DNS process set forth in WAC 1Ei/ D. Mailing of notice of application. The city shall mail by hard copy or e-mail a copy of the notice of application to the following: 1. Agencies with jurisdiction, and 2. Any person who requests such notice in writing delivered to the planning services office, and 3. Applicant. E. Public comment on the notice of application. All public comments received on the notice of application must be received by the planning services office by 4:30 p.m. on the last day of the comment period. Comments may be mailed, personally delivered, or sent electronically. Comments should be as specific as possible. F. Posted notice of application. In addition to the mailed notice of application, the city will post notice of application at Kent City Hall, and in the register for public review at the planning services office. The applicant shall be responsible for posting the property for site-specific proposals with notice boards provided by the city. Public notice shall be accomplished through the use of a four(4) by four(4)foot plywood face generic notice board to be issued by public works operations following payment of the public notice board fee at the time of application submittal. 1. Posting. Posting of the property for site-specific proposals shall consist of one (1) or more notice boards as follows: a. A single notice board shall be placed by the applicant in a conspicuous location on a street frontage bordering the subject property. b. Each notice board shall be visible and accessible for inspection by members of the public. c. Additional notice boards may be required when: i. The site does not abut a public road, or ii. Additional public notice boards are required under other provisions of the Kent City Code, or 40 iii. The planning director determines that additional notice boards are necessary to provide adequate public notice. d. Notice boards shall be: i. Maintained in good condition by the applicant during the notice period, ii. In place prior to the start of the public comment period, and iii. Removed by the applicant after expiration of the applicable notice period or the last public meeting or last public hearing on the application, whichever is later. e. Notice boards that are removed, stolen, or destroyed prior to the end of the notice period may be cause for discontinuance of the departmental review until the notice board is replaced and remains in place for the specified time period. The city shall notify the applicant when it comes to their attention that notice boards have been removed prematurely, stolen, or destroyed. f. An affidavit of posting shall be submitted by the planning director at least seven (7) calendar days prior to the hearing. If the affidavits are not filed as required, any scheduled hearing or date by which the public may comment on the application may be postponed in order to allow compliance with this notice requirement. g. Notice boards shall be constructed and installed in accordance with specifications determined by the planning director. h. SEPA information shall be added by the city to the posted sign within applicable deadlines. An affidavit of posting shall be submitted by the planning director. G. Published notice of application. Published notice of application in the city's official newspaper or an appropriate substitute as provided for in Resolution No. 1747 or as subsequently amended is required for Process I and II permits requiring SEPA review, short plats, and Process III, IV, and V permits, except subdivision final plat applications. Published notice shall include at least the following information: 1. Project location, 2. Project description, 3. Type of permit(s) required, 4. Comment period dates, and 5. Location where the complete application and notice of the application may be reviewed. 41 H. Shoreline master program permits. Notice of the application for a permit under the purview of the city's shoreline master program shall be given in accordance with the requirements of Ch. „1,104 KCC, the Kent shoreline master program. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3511, §2, 5-16-00, Ord. No. 3574, § 3, 9-18-01, Ord. No. 4044, §14, 8-21- 12) 12.01.146 Notice of open record hearing. A. Notice of open record hearing for all types of applications. The notice given of an open record hearing required in this chapter shall contain: 1. The name of the applicant or the applicant's representative, 2. Description of the affected property, which may be in the form of either a vicinity location sketch or written description, other than a legal description, 3. The date, time, and place of the hearing, 4. The nature of the proposed use or development, 5. A statement that all interested persons may appear and provide testimony, 6. When and where information may be examined, and when and how written comments addressing findings required for a decision by the hearing body may be submitted, 7. The name of a city representative to contact and the telephone number where additional information may be obtained, 8. That a copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at the cost of reproduction, and 9. That a copy of the staff report will be available for inspection at no cost at least five (5) calendar days prior to the hearing and copies will be provided at the cost provided for in the city's public record disclosure policy. B. Mailed notice of open record hearing. Mailed notice of the open record hearing shall be provided by the city in hard copy or e-mail as follows: 1. Process 1, 11, and V actions. No public notice is required because an open record hearing is not held. Notice for short plat meetings is mailed to property owners within two hundred (200)feet. Shoreline permit notices shall be in accordance with the requirements of WAC .', .Z. 1 1.(. 42 2. Process 111 and IV actions. The notice of open record hearing shall be mailed to: a. The applicant, b. All owners of real property as shown by the records of the county assessor's office within three hundred (300)feet of the subject property, and c. Any person who submits written comments, delivered to the planning services office, regarding the project permit. 3. Process IV preliminary plat actions. In addition to the general notice of open record hearing requirements for Process IV actions above, additional notice shall be provided as follows: a. Notice of the filing of a preliminary plat of a proposed subdivision located adjacent to the right-of- way of a state highway or within two (2) miles of the boundary of a state or municipal airport shall be given to the Secretary of Transportation, who must respond within fifteen (15) calendar days of such notice. b. Special notice of the hearing shall be given to adjacent land owners by any other reasonable method the city deems necessary. Adjacent land owners are the owners of real property, as shown by the records of the King County assessor, located within three hundred (300)feet of any portion of the boundary of the proposed subdivision. If the owner of the real property which is proposed to be subdivided owns another parcel or parcels of real property which lie adjacent to the real property proposed to be subdivided, notice under RCW ';f) / f)�O(1)(b) shall be given to owners of real property located within three hundred (300)feet of such adjacently owned parcels. 4. Process VI actions. For Process VI legislative actions, the city shall publish notice as described in subsections (C) and (D) of this section, and use all other methods of notice as required by RCW ,.';f For privately proposed amendments to the comprehensive plan land use map, notice of the open record hearing shall be mailed to: a. The applicant, b. All owners of real property as shown by the records of the county assessor's office within three hundred (300)feet of the affected property, and c. Any person who has requested notice. For revised geographic scope of the privately proposed land use plan map amendments, notice of the open record hearing shall be given by notification of all property owners within the revised land use plan map amendment area. 43 C. Procedure for posted or published notice of open record hearing. 1. Posted notice of the open record hearing is required for all Process III and IV actions. The posted notice of hearing shall be added to the sign already posted on the property pursuant to KCC 2. Published notice of the open record hearing is required for all Process III and IV procedures. The published notice shall be published in the city's official newspaper or appropriate substitute as provided for in Resolution No. 1747 or as subsequently amended and contain the following information: a. Project location, b. Project description, c. Type of permit(s) required, d. Date, time, and location of the hearing, and e. Location where the complete application may be reviewed. 3. Published notice of the open record hearing is required for all Process VI procedures. The notice shall be published in the city's official newspaper or appropriate substitute as provided for in Resolution No. 1747 or as subsequently amended and, in addition to the information required in subsection (C)(2) of this section, shall contain the project description and the location where the complete file may be reviewed. D. Time of notice of open record hearing. Notice shall be mailed, posted and first published not less than ten (10) calendar days prior to the hearing date. Any posted notice and notice boards shall be removed by the applicant within seven (7) calendar days following the conclusion of the open record hearing(s). (Ord. No. 3574, §3, 9-18-01, Ord. No. 3801, §3, 6-6-06, Ord. No. 4044, § 15, 8-21-12) 12.01.147 Notice of city council meetings on project permit applications. The city shall mail notice by hard copy or e-mail of city council meetings on Process IV and VI project permit applications to parties of record. (Ord. No. 3801, §4, 6-6-06, Ord. No. 4044, § 16, 8-21-12) 12.01.160 Consistency with development regulations and SEPA. A. Purpose. When the city receives a project permit application, consistency between the proposed project and the applicable regulations and comprehensive plan should be determined through the process in this chapter and the city's adopted SEPA ordinance, Ch. 1,1,,,Lj KCC. 44 B. Consistency. During project permit application review, the city shall determine whether the items listed in this section are defined in the development regulations applicable to the proposed project. In the absence of applicable development regulations, the city shall determine whether the items listed in this section are defined in the city's adopted comprehensive plan. This determination of consistency shall include the following: 1. The type of land use permitted at the site, including uses that may be allowed under certain circumstances, if the criteria for their approval have been satisfied, 2. The level of development, such as units per acre, density of residential development in urban growth areas, or other measures of density, 3. Availability and adequacy of infrastructure, including public facilities and services identified in the comprehensive plan, if the plan or development regulations provide for funding of these facilities as required by Chapter,S, ,; f f,, RCW, and 4. Characteristics of the development, such as development standards. 5. In deciding whether a project is consistent, the determinations made pursuant to subsection (B) of this section shall be controlling. 6. Nothing in this section limits the city from asking more specific or related questions in subsections (13)(1)through (5) of this section. C. Initial SEPA analysis. The city shall also review the project permit application under the requirements of the State Environmental Policy Act (SEPA), Chapter i .21 j,; RCW, the SEPA Rules, Chapter 1 i J..WAC, and Ch. '1 '1 f)3 KCC. ................ 1. This SEPA analysis shall: a. Determine whether the applicable federal, state, and local regulations require studies that adequately analyze all of the project permit application's specific probable adverse environmental impacts, b. Determine if the applicable regulations require measures that adequately address such environmental impacts, c. Determine whether additional studies are required and/or whether the project permit application should be conditioned with additional mitigation measures, and d. Provide prompt and coordinated review by government agencies and the public on compliance with applicable environmental laws and plans, including mitigation for specific project impacts that have not been considered and addressed at the plan or development regulation level. 45 2. In its review of a project permit application, the city may determine that the requirements for environmental analysis, protection, and mitigation measures in the applicable development regulations, comprehensive plan, and/or in other applicable local, state, or federal laws provide adequate analysis of and mitigation for the specific adverse environmental impacts of the application. 3. A comprehensive plan, development regulation or other applicable local, state, or federal law provides adequate analysis of and mitigation for the specific adverse environmental impacts of an application when: a. The impacts have been avoided or otherwise mitigated, or b. The city has designated as acceptable certain levels of service, land use designations, development standards, or other land use planning required or allowed by Chapter,S,r ,;,W,, RCW. 4. The city's determination of consistency with the items identified in subsection (B) of this section shall not prohibit the city from denying, conditioning, or mitigating impacts due to other aspects of the project. 5. In its decision whether a specific adverse environmental impact has been addressed by an existing rule or law of another agency with jurisdiction with environmental expertise with regard to a specific environmental impact, the city shall consult orally or in writing with that agency and may expressly defer to that agency. In making this deferral, the city shall base or condition its project approval on compliance with these other existing rules or laws. 6. Nothing in this section limits the authority of the city in its review or mitigation of a project to adopt or otherwise rely on environmental analyses and requirements under other laws, as provided by Chapter; .21 r .RCW. 7. The city shall also review the application under Ch. 1, 1 (; KCC, the city's environmental policy provisions. D. Categorically exempt actions. Actions categorically exempt under RCW i 2 1 C;; 1 1,fi(1)(a) do not require environmental review or the preparation of an environmental impact statement. An action that is categorically exempt under the rules adopted by the Department of Ecology (Chapter„1_`s.G::..1..'i.WAC) may not be conditioned or denied under SEPA. E. Planned actions. A planned action does not require a threshold determination or the preparation of an environmental impact statement under SEPA, but is subject to environmental review and mitigation under SEPA. 46 1. A"planned action" means one (1) or more types of project action that: a. Are designated planned actions by an ordinance or resolution adopted by the city, b. Have had the significant impacts adequately addressed in an environmental impact statement prepared in conjunction with: i. A comprehensive plan or subarea plan adopted under Chapter (2,y.OA RCW; or ii. A fully contained community, a master planned resort, a master planned development, or a phased project, c. Are subsequent or implementing projects for the proposals listed in subsection (E)(1)(b) of this section, d. Are located within an urban growth area, as defined in RCW e. Are not essential public facilities, as defined in RCW ,Fi,„,/ft/ f�f); f. Are consistent with the city's comprehensive plan adopted under Chapter .3,F,,,;/fj , RCW. 2. The city shall limit planned actions to certain types of development or to specific geographical areas that are less extensive than the jurisdictional boundaries of the city, and may limit a planned action to a time period identified in the environmental impact statement or in the ordinance or resolution designating the planned action under RCW 3. During project review, the city shall not re-examine alternatives or hear appeals on the items identified in subsection (B) of this section except for issues of code interpretation, the process for which is outlined in KCC I: Oi) 060. 4. Project review shall be used to identify specific project design and conditions relating to the character of development, such as the details of site plans, curb cuts, drainage swales, the payment of impact fees, or other measures to mitigate a proposal's probable adverse environmental impacts. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01) 12.01.166 Code of conduct. A. General. The following shall apply to open record hearings in KCC„1 ft 1 i,f, open record appeals in KCC and the closed record appeals in KCC 12,01 47 B. Conflict of interest. The hearing body shall be subject to the code of ethics and prohibitions on conflict of interest as set forth in RCW ',. !2 f 20,,and Chapter 4 „.,3 RCW, as the same now exists or may hereafter be amended. C. Ex parte communications. 1. No member of the hearing body may communicate, directly or indirectly, regarding any issue in a proceeding before him or her, other than to participate in communications necessary to procedural aspects of maintaining an orderly process, unless he or she provides notice and opportunity for all parties to participate, except as provided in this section: a. The hearing body may receive advice from legal counsel, or b. The hearing body may communicate with staff members (except where the proceeding relates to a code enforcement investigation or prosecution). 2. If, before serving as the hearing body in a quasi-judicial proceeding, any member of the hearing body receives an ex parte communication of a type that could not properly be received while serving, the member of the hearing body, promptly after starting to serve, shall disclose the communication as described in KCC,1,_ 01 1F,,O,(D)(3). 3. If the hearing body receives an ex parte communication in violation of this section, he or she shall place on the record: a. All written communications received, b. All written responses to the communications, c. The substance of all oral communications received and all responses made, and d. The identity of each person from whom the hearing body received any ex parte communication. The hearing body shall advise all parties that these matters have been placed on the record. Upon request made within ten (10) calendar days after notice of the ex parte communication, any party desiring to rebut the communication shall be allowed to place a rebuttal statement on the record. D. Disqualification. 1. A member of the hearing body who is disqualified may be counted for purposes of forming a quorum. Any member who is disqualified may be counted only by making full disclosure to the audience, abstaining from voting on the disqualification, vacating the seat on the hearing body, and physically leaving the hearing. 48 2. If all members of the hearing body are disqualified, all members present after stating their reasons for disqualification shall be re-qualified and shall proceed to resolve the issues. 3. Except for Process VI actions, a member absent during the presentation of evidence in a hearing may not participate in the deliberations or decision unless the member has reviewed the evidence received. (Ord. No. 3574, §3, 9-18-01) 12.01.160 Open record hearings. A. General. Open record hearings shall be conducted in accordance with this section. B. Responsibility of the planning director for hearing. The planning director shall: 1. Schedule an application for review and public hearing, 2. Give notice (applicant responsible for some of the notice requirements), 3. Prepare the staff report on the application, which shall be a single report stating all of the decisions made as of the date of the report, including recommendations on project permits in the consolidated permit process that do not require an open record predecision hearing. The report shall state any mitigation required or proposed under the development regulations or the city's authority under SEPA. If the threshold determination other than a determination of significance has not been issued previously by the city, the report shall include or append this determination. In the case of a Process I or II project permit application, this report may be the permit, and 4. Prepare the notice of decision, if required by the hearing body, and/or mail by hard copy or e-mail a copy of the notice of decision to those required by this code to receive such decision. C. Burden and nature of proof Except for Process VI actions, the burden of proof is on the proponent. The project permit application must be supported by proof that it conforms to the applicable elements of the city's development regulations, comprehensive plan and that any significant adverse environmental impacts have been adequately addressed. D. Order of proceedings. The order of proceedings for a hearing will depend in part on the nature of the hearing. The following shall be supplemented by administrative procedures as appropriate: 1. Before receiving information on the issue, the following shall be determined: a. Any objections on jurisdictional grounds shall be noted on the record and, if there is objection, the hearing body has the discretion to proceed or terminate, and b. Any abstentions or disqualifications shall be determined. 49 2. The presiding officer may take official notice of known information related to the issue, such as: a. A provision of any ordinance, resolution, rule, officially adopted development standard, or state law, and b. Other public records and facts judicially noticeable by law. 3. Matters officially noticed need not be established by evidence and may be considered by the hearing body in its determination. Parties requesting that a matter be officially noticed shall do so on the record, however, the hearing body, on its own accord, may take notice of matters listed in subsections (D)(1) and (D)(2) of this section if stated for the record. Any matter given official notice may be rebutted. 4. The hearing body may view the area in dispute with or without notification to the parties, but shall place the time, manner, and circumstances of such view on the record. 5. Information shall be received from the staff and from proponents and opponents. The presiding officer may approve or deny a request from a person attending the hearing to ask a question. Unless the presiding officer specifies otherwise, if the request to ask a question is approved, the presiding officer will direct the question to the person submitting testimony. 6. When the presiding officer has closed the public hearing portion of the hearing, the hearing body shall openly discuss the issue and may further question a person submitting information or the staff if opportunity for rebuttal is provided. 7. When the hearing body is unable to formulate a recommendation on a project permit, the hearing body may decide to forward the project permit to the city council to render a decision without a recommendation. E. Recommendation/decision. The hearing body shall issue a recommendation or decision, as applicable, within fourteen (14) calendar days of the record being closed. F. Reconsideration by hearing examiner. Reconsideration is not authorized for Process I and Process II applications. A party of record may ask for a reconsideration of a decision by the hearing examiner for a Process 111 action or a recommendation by the hearing examiner for a Process IV action. A reconsideration may be requested if either: 1. A specific error of fact or law can be identified, or 2. New evidence is available which was not available at the time of the hearing. A request for reconsideration shall be filed by a party of record within five (5)working days of the date of the initial decision/recommendation. Any reconsideration request shall cite specific references to the findings 50 and/or criteria contained in the ordinances governing the type of application being reviewed. The hearing examiner shall promptly review the reconsideration request and within five (5)working days issue a written response, either approving or denying the request. For purposes of rights to appeal pursuant to Chapter M /fi(,a RCW only, if a request for reconsideration is timely filed by a party of record, the decision of the hearing examiner is not final until after a decision on reconsideration is issued. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01, Ord. No. 4044, § 17, 8-21-12) 12.01.170 Notice of decision. A. Following a decision on a project permit by the applicable decision-maker, the city shall provide a notice of decision that also includes a statement of any threshold determination made under SEPA (Chapter i , �1;.RCW) and the procedures for appeal. B. The notice of decision shall be issued within one hundred twenty (120) calendar days, as calculated by KCC r,,f, after the city notifies the applicant that the application is complete. C. The notice of decision shall be provided to the applicant and to any person who, prior to the rendering of the decision, requested notice of the decision or submitted substantive comments on the application. D. Notice of the decision shall be provided to the public as set forth in KCC f 1,,1 i (13)(2)(a) and (c). Affected property owners may request a change in valuation for property tax purposes. The city shall provide notice of the decision to the county assessor's office in which the property is located. E. Pursuant to RCW F, /fj,l' 1 {J,(1), building permits, grading permits, and civil construction permits are exempt from the requirements in subsection (C) and (D) of this section, except for notice to the applicant. F. If the city is unable to issue its final decision on a project permit application within the time limits provided for in this chapter, it shall provide written notice of this fact to the parties of record. The notice shall include a statement of reasons why the time limits have not been met and an estimated date for issuance of the notice of decision. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01) 12.01.180 Time limitations. A. Calculation of time periods for issuance of notice of final decision. In determining the number of calendar days that have elapsed after the city has notified the applicant that the application is complete for purposes of calculating the one hundred twenty (120) day time limit in KCC 1 f 1,1 (,( for issuance of the notice of decision, the following periods shall be excluded: 51 1. Any period during which the applicant has been requested by the city to correct plans, perform required studies, provide additional required information, or otherwise required to act. The period shall be calculated from the date the city notifies the applicant of the need for additional information until the earlier of the date the local government determines whether the additional information satisfies the request for information or fourteen (14) calendar days after the date the information has been provided to the city, 2. Any period during which the city determines that the information submitted by the applicant under KCC 12,01 100 and 01 1 10 is insufficient or incorrect and has requested the applicant to provide sufficient or correct information, 3. Any period during which an environmental impact statement is being prepared following a determination of significance pursuant to Chapter i 1.5: RCW, if the city by ordinance has established time periods for completion of environmental impact statements, or if the city and the applicant in writing agree to a time period for completion of an environmental impact statement, 4. Any period for administrative appeals of project permit applications, if an open record appeal hearing or a closed record appeal, or both, are allowed. The time period for consideration and decision on appeals shall not exceed: a. Ninety (90) calendar days for an open record appeal hearing, or b. Sixty (60) calendar days for a closed record appeal. The parties may agree to extend these time periods, and 5. Any extension of time mutually agreed upon by the applicant and the city. B. Time limit exceptions. The time limits established in this section do not apply if a project permit application: 1. Requires an amendment to the comprehensive plan or a development regulation, 2. Requires approval of the siting of an essential public facility as provided in RCW`, ifj/ f f or 3. Is substantially revised by the applicant, in which case the time period shall start from the date at which the revised project application is determined to be complete pursuant to KCC 1.21).1... C. Failure to meet time limit. If the city is unable to issue its final decision within the time limits provided in this chapter, it shall provide written notice of this fact to the project applicant. The notice shall include a statement of reasons why the time limits have not been met and an estimated date for issuance of a final decision. The city is not liable for damages due to the city's failure to make a final decision within the time limits established in this chapter. 52 (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01, Ord. No. 4044, § 18, 8-21-12) 12.01.186 Expiration of permits. A. Absent statute or ordinance provisions to the contrary, Process I and II project permit applications listed in KCC that are not subject to the notification and procedural requirements of this chapter and for which no substantial steps have been taken to meet approval requirements including permit issuance or final decision for a period of three hundred sixty-five (365) days after submittal of the initial application will expire and become null and void. The application and instruction forms will reference the expiration standards of this section, where applicable. Substantial steps include, but are not limited to, due diligence in submitting complete and correct resubmittals or due diligence in satisfying the requirements for recordation of lot line adjustments. The planning director may grant a one hundred eighty (180) day extension in writing on a one-time basis if the failure to take a substantial step was due to circumstances beyond the control of the applicant. Provisions of this section do not exempt the city from the time periods for actions under RCW. (, /fjl' f)r,f) and KCC 12.01.1r.0. ............................ B. Absent statute or ordinance provisions to the contrary, permits or land use approvals listed in KCC !,G for which the use is not begun or the work is not completed within three hundred sixty-five (365) days after permit issuance or final decision will expire and become null and void. The issued permit or land use approvals will clearly state this requirement for expiration, where applicable. The planning director may grant a one hundred eighty (180) day extension in writing on a one-time basis if the failure to begin the use or complete the work was due to circumstances beyond the control of the applicant. C. Site plan review approvals will expire and become null and void one hundred eighty (180) days after approval unless: 1. Project permit applications for development of a substantial portion of the site plan remain valid, or 2. Project permits for development of a substantial portion of the site plan remain valid. D. The economic and community development director may authorize additional time extensions in rare or unique circumstances when the delay is outside of the applicant's control, including but not limited to unusual delay in obtaining permits or approvals from other agencies or jurisdictions. (Ord. No. A,{JAM,,, § 19, 8-21-12) 12.01.190 Open record appeal. A. This section allows for open record appeals as provided in the framework in KCC 12.01 0.,) . Open record appeals are heard by the hearing examiner. B. Consolidated appeals. 53 1. All open record appeals on a project permit application decision, other than an appeal of determination of significance (IDS), shall be considered together in a consolidated open record appeal. 2. Appeals of environmental determinations under SEPA, Ch. 1,,;j (;;i, KCC, including administrative appeals of a threshold determination, shall proceed as provided in that chapter. C. Initiation of appeal. Only parties of record may initiate an appeal on a project permit application. D. Time to file. An appeal must be filed within fourteen (14) calendar days following issuance of the notice of decision. Appeals must be delivered to the planning services office by mail, personal delivery, or received by fax before 4:30 p.m. on the last business day of the appeal period. E. Computation of time. For the purposes of computing the time for filing an appeal, the day the notice of decision is rendered shall not be included. The last day of the appeal period shall be included unless it is a Saturday, Sunday, a day designated by RCW 1 ,1 , f)!,f, or by the city's ordinances as a legal holiday, then it also is excluded and the filing must be completed on the next business day (RCW F. Content of appeal. Appeals shall be in writing, be accompanied by an appeal fee as set by the city council, and contain the following information: 1. Appellant's name, address, and phone number, 2. Appellant's statement describing his or her standing to appeal, 3. Identification of the application which is the subject of the appeal, 4. Appellant's statement of grounds for appeal and the facts upon which the appeal is based, 5. The relief sought, including the specific nature and extent, and 6. A statement that the appellant has read the appeal and believes the contents to be true, followed by the appellant's signature. G. Effect. The timely filing of an appeal shall stay the effective date of the decision until such time as the appeal is adjudicated by the hearing examiner. H. Notice of appeal. Public notice of the appeal shall be given as provided in KCC i! (13)(2)(a)and (c). I. Burden of proof The burden of proof is on the appellant. (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01, Ord. No. 3600§ 1, 5-7-02) 54 12.01.196 Closed record appeal. A. This section shall allow for closed record appeals as provided in the framework of KCC 1, f f)/,f. A closed record appeal hearing shall be on the record before the hearing body and no new evidence may be presented, unless the new evidence is limited to information that could not have been placed on the record previously. B. Administrative appeals. Only parties of record may initiate an administrative appeal on a project permit application. C. Time to file. An appeal must be filed within fourteen (14) calendar days following issuance of the notice of decision. Appeals must be delivered to the planning services office by mail, personal delivery, or electronically before 4:30 p.m. on the last business day of the appeal period. D. Computation of time. For the purposes of computing the time for filing an appeal, the day the notice of decision is rendered shall not be included. The last day of the appeal period shall be included unless it is a Saturday, Sunday, or a day designated by RCW„11,B.D,2,( or by the city's ordinances as a legal holiday, then it also is excluded and the filing must be completed on the next business day (RCW !,/ 2 f)r„0). E. Content of appeal. Appeals shall be in writing on forms provided by the city, be accompanied by an appeal fee as set by the city council, and contain the following information: 1. Appellant's name, address, and phone number, 2. Appellant's statement describing his or her standing to appeal, 3. Identification of the application which is the subject of the appeal, 4. Appellant's statement of grounds for appeal and the facts upon which the appeal is based, 5. The relief sought, including the specific nature and extent, and 6. A statement that the appellant has read the appeal and believes the contents to be true, followed by the appellant's signature. F. Effect. The timely filing of an appeal shall stay the effective date of the decision until such time as the appeal is adjudicated by the hearing examiner or city council. G. Order of proceedings. The closed record appeal shall only be open for oral argument by the parties to the appeal. H. Burden of proof. The burden of proof is on the appellant. (Ord. No. 3574, §3, 9-18-01, Ord. No. 3801, §5, 6-6-06, Ord. No. 4044, §20, 8-21-12) 55 12.01.200 Judicial appeals. A. Appeal. The city's final decision or appeal decision on a Process I, II, III, IV, or V application maybe appealed by a party of record with standing to file a land use petition in King County superior court. B. Petition period. A land use petition must be filed within twenty-one (21) calendar days of issuance of the notice of decision or appeal decision. C. Filing and content of a land use petition. A land use petition shall be filed according to the procedural standards outlined in Chapter M if c. RCW, Judicial Review of Land Use Decisions, also known as the "Land Use Petition Act." (Ord. No. 3424, §19, 11-17-98, Ord. No. 3574, §3, 9-18-01) 56 57 EXHIBIT C ORDINANCE NO. AN ORDINANCE of the City Council of the city of Kent, Washington, amending Chapter 11.03 of the Kent City Code related to categorical exemptions for minor new construction under the State Environmental Policy Act and minor housekeeping updates consistent with WAC 197- 11. RECITALS A. In 2012 the State Legislature passed 2ESSB 6406, the Natural Resources Reform Bill, in order to streamline regulatory processes and achieve program efficiencies while at the same time maintaining current levels of natural resource protection. B. The Washington State Department of Ecology, in response to 2ESSB 6406, completed administrative updates to the State Environmental Policy Act (SEPA) rules aimed at improving both the quality and efficiency of the environmental review process. C. The amendments to the SEPA rules set forth in WAC 197-11- 800 include an increase to flexible thresholds for categorically exempt actions which governmental entities may adopt. The City desires to amend its code for consistency with the updated state regulations. D. The requirements for environmental analysis, protection, and mitigation for impacts to elements of the environment are adequately 1 Environmental Policy Amend KCC 11.03 Ordinance 58 addressed for the development exempted by existing codes and ordinances listed in Exhibit A, attached hereto. E. Project-level public comment opportunities for development projects are described in Chapter 12.01 KCC, attached hereto as Exhibit B. Furthermore, projects subject to the Construction Storm Water General Permit shall provide public notice under WAC 173-226. F. Adoption of these amendments are exempt from environmental review pursuant to WAC 197-11-800(19),,, G. On July 14 and August 11, 2014, the Economic and Community Development Committee (ECDC) ,of the City Council considered the proposed amendments and on xxxxxx recommended xxxxxxxxx. H. Pursuant to WAC 197-11-800(1)(c)(iii) on xxxxxx the City provided a sixty (60) day comments period for the proposed amendments to the State Department of Ecology, affected tribes, agencies with expertise and the public. This sixty-day comment period has expired. I. After considering the ECDC recommendation, on xxxxxxx, the City-Council xxxxxxx., NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: ORDINANCE SECTION 1, — Amendment. Chapter 11.03 of the Kent City Code is hereby amended as follows: 2 Environmental Policy Amend KCC 11.03 Ordinance 59 PART I. GENERAL REQUIREMENTS Sec. 11.03.010 Purpose and authority. The city adopts this chapter under the State Environmental Policy Act (SEPA), RCW 43.21C.120(3) and the SEPA rules, WAC 197-11-904 as the same may be amended. Sec. 11.03.020 Purpose of this part and adoption by reference. This part contains the basic requirements that apply to the SEPA process. The city adopts the following sections and subsections of Chapter 197-11 WAC by reference: 197-11-040 Definitions. 197-11-050 Lead agency. 197-11-055 Timing of the SEPA process. 197-11-060 Content of environmental review.,,. 197-11-070 Limitations on actions during SEPA process. 197-11-080 Incomplete or unavailable information. 197-11-090 Supporting documents. 197-11-100Information required of applicants. 197-11-158 5-EPALGMA project review — Reliance on existing plans, laws, and regulations. 197 11 164 Planned actions — Definition and criteria. 197-11-168 Ordinances or resolutions designating planned actions — Procedures for adoption. 197-11-172 Planned actions — Project review. 197-11-210 SEPA/GMA integration. 197-11-220 SEPA/GMA definitions. 197-11-228 Overall SEPA/GMA integration procedures. 197-11-230 Timing of an analysis, and expanded seelaftintegrated GMA/SEPA process. 3 Environmental Policy Amend KCC 11.03 Ordinance 60 197-11-232 SEPA/GMA integration procedures for preliminary planning, environmental analysis, and expanded scoping. 197-11-235 SEPA/GMA intearation Ddocuments. 197-11-238 SEPA/GMA integration Mmonitoring. Sec. 11.03.030 Designation of responsible official. A. For those proposals for which the city is the lead agency, the responsible official shall be the planning director or the director's designee. B. FOF a" PFOpesals fOF which the eity is the ead agency, the i , , sbipeFVise and peFfOFng anyetheF functions assigned - to the "lead agency" er Fespensible efficial" by these seetief9s of the SERN A-!-- that weFe adopted GB. The city shall retain all documents required by the SEPA rules, Chapter 197-11 WAG and make them available in accordance with Chapter 2.56 RCW. Sec. 11.03.040 Lead agency determination and responsibilities. A. The department within the city receiving an application for or initiating a proposal that involves a nonexempt action shall determine the lead agency for that proposal under WAC 197-11-050 and WAC 197-11- 922 through 197-11-944G, unless the lead agency has been previously determined or the department is aware that another department or agency is in the process of determining the lead agency. 4 Environmental Policy Amend KCC 11.03 Ordinance 61 B. When the city is the lead agency for a proposal, the planning director shall determine the responsible official who shall supervise compliance with the threshold determination requirements and, if an environmental impact statement is necessary, shall supervise preparation of the environmental impact statement. C. When the city is not the lead agency for a proposal, all departments of the city shall use and consider, as appropriate, either the determination of nonsignificance or the final environmental impact statement of the lead agency in making decisions on the proposal. No city department shall prepare or require preparation of a determination of nonsignificance or environmental impact statement in addition to that prepared by the lead agency, unless required under WAC 197-11-600. The city may conduct supplemental environmental review under WAC 197-11- 6020. D. If the city or any of its departments receive a lead agency determination made by another agency, that appears inconsistent with the criteria of WAC 197-11-922 through 197-11-9448, it may object to the determination. Any; objection must be made to the agency originally making the determination and resolved within fifteen (15) days of receipt of the determination, or the city must petition the State Department of Ecology for a lead agency determination under WAC 197-11-946 within the fifteen (15),day time period. Any such petition on behalf of the city may be initiated by the planning director. E. Departments of the city are authorized to make agreements as to lead agency status or shared lead agency duties for a proposal under WAC 197-11-942 and 197-11-944. The responsible official and any department that will incur responsibilities as the result of such agreement must approve the agreement. 5 Environmental Policy Amend KCC 11.03 Ordinance 62 F. Any department making a lead agency determination for a private project shall require sufficient information from the applicant to identify which other agencies have jurisdiction over the proposal (that is, which agencies require nonexempt licenses). Sec. 11.03.050 Threshold determinations. A. If the city has made a determination of significance (DS) under Chapter 43.21C RCW concurrently with the notice of application, the notice of application shall be combined with the DS and scoping notice. Nothing in this section prevents a DS and scoping notice from being issued prior to a notice of application. B. The responsible official shall, by administrative rule, adopt and make available to the public-written standards for determining when an application and supporting documentation are complete. The standards adopted by the responsible official shall be consistent with any rules adopted by the State Department of Ecology pertaining to the issuance of a threshold determination. C. Except; fora DS, and except as expressly allowed by RCW 36.706,110, Laws of 1997 Ch. 429, the city shall not issue its threshold determination until the expiration of the public comment period on a notice of application subject to the requirements of Ch. 12.01 KCC. Sec. 11.03.060 Same — Submission of determination of nonsignificance, draft environmental impact statement, final environmental impact statement. A. For nonexempt proposals, the determination of nonsignificance or final environmental impact statement for the proposal shall normally accompany the city's staff recommendations to the planning 6 Environmental Policy Amend KCC 11.03 Ordinance 63 eeFnFn0ss0e+9land use and plannina board or hearing examiner. The draft environmental impact statement for a proposal may accompany the city's staff recommendations when a hearing pursuant to WAC 197-11-535 is held. B. For any nonexempt proposal, the applicant must submit a completed environmental checklist. A checklist shall be submitted in conjunction with a permit application and detailed plans and specifications. PART 2. CATEGORICAL EXEMPTIONS AND THRESHOLD DETERMINATIONS Sec. 11.03.200 Purpose of this part, and adoption by reference. This part contains the rules for deciding whether a proposal has a "probable significant, adverse environmental impact" requiring an environmental impact statement to be prepared. This part also contains rules for evaluating the impacts of proposals not requiring an environmental impact statement and rules applicable to categorical exemptions. The city adopts the following sections of the Washington Administrative Code by reference, as supplemented in this chapter: 197 11 300 Purpose of this part. 197-11-305 Categorical exemptions. 197-11-310 Threshold determination required. 197-11-315 Environmental checklist. 197-11-330 Threshold determination process. 197-11-335 Additional information. 197-11-340 Determination of nonsignificance (DNS). 197-11-350 Mitigated DNS. 197-11-355 Optional DNS process. 197-11-360 Determination of significance (DS)/initiation of scoping. 197-11-390 Effect of threshold determination. 7 Environmental Policy Amend KCC 11.03 Ordinance 64 197-11-800 Categorical exemptions. 197-11-880 Emergencies. 197-11-890 Petitioning DOE to change exemptions. The city adopts the following section of the Revised Code of Washington by reference, as supplemented in this chapter: 43.21C.410 Battery charging and exchange station installation. Sec. 11.03.210 Thresholds for categorical exemptions. A. The city establishes the following exempt levels.for minor new construction under WAC 197-11-800(1)(4 c) based on local conditions when located outside of the residential mixed use and residential infill development boundaries depicted in Section 11.03.215.A and the Downtown Planned Action Area adopted by Ordinance No. 4096: 1. For sinale family residential dwelling units in WAC 197- 11-800(1){ i}Lcj: Twelve ('_'_;('_'_;Thirty (30) dwelling units or less. 2. For multifamily,residential dwelling units in WAC 197- 11-800(1)F4f�(c): Sixty (60) dwellina units or less. 32. For , agricultural structures in WAC 197-11- 800(1).( , i4)Lc : Forty thousand (40,000) square feet or less. 34. For office, school, commercial, recreational, service or storage buildings in WAC 197 11 800(1)f : Buildings of twelve thousandthirty thousand (30,000) square feet or less and fefty {4G}ninety (901 or less parking spaces. 8 Environmental Policy Amend KCC 11.03 Ordinance 65 (49) OF less PaFl(ing spaces. 5. For fill at-rdor excavations in WAC 197-11- 800(1){b} One thousand (1,000) cubic yards or less. B. Whenever the city establishes new exempt levels under this section, it shall send theFn te the DepaFtFnent ef Eeelegy, HeadqblaFteFS provide the documentation and notification; under WAC 197-11-800(1)(c). , C. For exempted projects, the city shall follow the cultural resource protection procedures of 11.03.215.F whether or not the proposal is considered an infill exemption. Sec. 11.03.215 Categorical exemptions for residential mixed use and residential infill development. 'A. Mixed use and infill development categorical exemption area designated, The city designates a categorical exemption for construction of residential developments, non-retail commercial developments less than sixty-five thousand (65,000) square feet in size, and mixed use developments under RCW 43.21C.229 in the following boundary. 9 Environmental Policy Amend KCC 11.03 Ordinance 66 Downtown Subarea Action Plan Legs nk! fir "M F,xwjpfnn JWIF'rM y K k'A�uG:nRLIY,VII++Wtr,�;d y � p '.•. .� Ye9d Y�nM�{F dV'�I'u^ Y � �� %r d ��d �l� f�� f 1 � F /F 1i E j^ 1 ✓ /. vr, r N/1 it tt ".9 k 4 re we qq '' L W a �p yy. ryI�1 y ..,. .... ... ....� 1 , +v urwgt�dbnJ� .il B. Exempt levels of construction and trips. In order to accommodate residential, mixed use and residential infill development in the mixed use and infill , development categorical exemption area designated in subsection (A) of this section, the city establishes the following exempt levels: for construction of residential developments and mixed use developments under RCW 43.21C.229, considered the mixed use and infill development and trip bank. 1. Exempt levels of infill residential and mixed use development through the year 2031 are shown in the table below. No individual stand-alone non-retail commercial development shall exceed sixty-five thousand (65,000) square feet in size. 10 Environmental Policy Amend KCC 11.03 Ordinance 67 Alternative Base Year Alternative 2 Moderate Growth Type (2006) DSAP Growth Total 2 — Net Growth Study Area (2031) (2031) Households 4,505 7,978 3,473 Jobs' 3,184 5,507 2,323 Total Activity Units 7,689 13,485 5,796 (Jobs and Households) ' Includes hotel rooms and university students as -part of "jobs" consistent with the presentation of growth figures in the prior 2011 EIS. However, these elements make up only three (3) percent of the job totals. For the purposes of this section: a. Infill means residential) developments, non-retail commercial developments less than sixty-five thousand (65,000) square feet in size, and mixed use developments on unused and underutilized lands within the designated mixed use and infill development categorical exemption area. b. Mixed use development means two (2) or more permitted uses or conditional uses developed in conjunction with one another on the same site. A mixed use development may include two (2) or more separate buildings if the requirements of this section are met; provided, that at least twenty-five (25) percent of the gross floor area, as defined in KCC 15.02.170, be a permitted commercial use. For mixed use development in the general commercial district, the percentage of gross floor area that must be a permitted commercial use may be reduced to five (5) percent. The residential component of any mixed use development cannot be permitted or occupied prior to the permitting and/or occupancy of the commercial component. 11 Environmental Policy Amend KCC 11.03 Ordinance 68 2. To be considered for the infill exemption, where a proposal includes the construction of a new building, the minimum height shall be two stories. The maximum height shall be consistent with those studied in the Combined DSAP Planned Action EIS and applicable in the subject zoning district. 3. For infill residential and mixed use development in the area designated in subsection (A) of this section, the city may permit up to three thousand seven hundred forty (3,740) new trips .over the existing trips, consistent with Alternative 2, as established by the SEPA responsible official in the City of Kent Downtown Subarea Action Plan Planned Action Draft and Final SEIS issued June 21; 2013 and October 4, 2013, respectively. C. Traffic analysis, concurrency, ,impact 'fees. In determining whether or not a proposal is exempt, the SEPA responsible official shall consider a traffic analysis, based on the quantity of development units and the related applicable trip generation. 1. Goncurrency. All exempt development applications shall meet"the transportation concurrency requirements and the LOS thresholds established in Chapter 12.11 KCC, as amended by the 2008 Transportation Master Plan, and the multimodal levels of service established in the 2013 DSAP SEIS. 2. Traffic impact mitigation. Until the 2008 Transportation Master Plan and Impact Fee Ordinance are updated, infill exemption proposals shall pay their cost per trip for the street, pedestrian, and bicycle improvements identified below as part of the DSAP Study Area fee program in addition to the 2008 Transportation Master Plan and associated impact fee program, Chapter 12.14 KCC, Transportation Impact Fees. 12 Environmental Policy Amend KCC 11.03 Ordinance 69 Alternative 2 — Mitigation Measure Cost Estimates per Trip Infill Exemption Area Mitigation 3,740 Trip Growth Over Existing Measure Type Cost Cost Per Trip Street $7,000' $1.87 Pedestrian $1,400,000 $374.33 Bicycle $1,428,000 $381.82 Total $2,835,000 $758.02 Notes: 1 The total cost of ten thousand. dollars ($10,000) is shared proportionately between the Planned Action. and Infill Exemption Areas according to the number of trips generated (thirty (30) percent by the Planned Action Area and seventy (70) percent by the Infill Exemption Area). Source: Fehr & Peers, 2013 3. Impact fees. Chapter 12.14 KCC requires development to pay its -fair share for capital improvement projects in the city's Transportation Master- Plan and provides guidance for how impact fees are to be assessed. 4. Discretion. The public works director or the director's designee shall have discretion to determine incremental and total trip generation, consistent with the Institute of Traffic Engineers (ITE) Trip Generation Manual (latest edition) or an alternative manual, accepted at the director's sole discretion, for each project permit application proposed under this section. 13 Environmental Policy Amend KCC 11.03 Ordinance 70 D. Development will be allowed under this exemption up to the point that development levels of housing, jobs, and trips have been achieved, unless denied by concurrency. E. Parks and open space. Until such time as the city adopts a new parks and open space plan, and adopts Kent City Code amendments addressing public and private open space and recreation standards and requirements applicable to the mixed use and infill development categorical exemption area, the following mitigation measures shall apply. Following adoption of a new parks and open space plan.and Kent City Code amendments such standards shall supersede the measures below. 1. Urban park space. Each ,infill exemption proposal shall dedicate onsite two hundred fifty (250) square feet of public park area per dwelling unit or provide a fee in lieu of dedication consistent with subsection (E)(3) of this section. 2. Private onsite recreation and open space. Each infill exemption proposal . shall 'provide private onsite recreation space for leisure, play, and sport -activities at aratio of two hundred (200) square feet per dwelling unit. Each residential or mixed-use development is required to provide the private space in one (1) or more of the following arrangements. a. An individual balcony or screened patio for each unit. b. Small, shared courtyards and a furnished children's play area. C. Roof-top open space — roof garden or game court. 14 Environmental Policy Amend KCC 11.03 Ordinance 71 The recreation space proposed by the applicant shall be approved by the parks and community services director. Alternatively up to fifty (50) percent of the private open space may be accomplished offsite or through a fee in lieu consistent with subsection (E)(3) of this section. 3. Through a negotiated voluntary agreement the city may allow up to fifty (50) percent of the private recreation space and up to one hundred (100) percent of the public recreation space in subsections (E)(1) and (E)(2) of this section to be: (a) accomplished offsite as approved by the parks and community services director; or (b) a fee in lieu of providing the space onsite following the procedures in KCC 12.04.065. F. Cultural resources. The following mitigation measures shall apply to infill exemption proposals: 1. In the event that a future development project in the study area is proposed on or immediately surrounding a site containing an archaeological resource, as defined in Chapter 27.53 RCW, the potential impacts on the archaeological resource shall be considered and, if needed, a study conducted by a-professional archaeologist shall be required to be conducted at the applicant's expense to determine whether the proposed development project would materially impact the archaeological resource. 2. If the impacts on archaeological resources cannot be avoided, the city shall require that an applicant obtain all appropriate permits consistent with state and federal laws and that any required archaeological studies are completed before permitting any project that would disturb archaeological resource(s). Under Chapter 27.53 RCW, a permit must be obtained from the Department of Archaeology and Historic Preservation (DAHP) prior to disturbing a known archaeological resource or site. The avoidance of archaeological resources through selection of project alternatives and changes in design of project features in the specific area is Environmental Policy Amend KCC 11.03 Ordinance 72 of the affected resource(s) would eliminate the need for measuring or mitigating impacts. 3. Developers and property owners shall immediately stop work and notify the city, DAHP and affected tribes if archaeological resources are uncovered during excavation. Following such notification, the city may require implementation of subsections (F)(1) and (F)(2) of this section. 4. If impacts cannot be avoided on a historic resource that is determined eligible for listing on either state or national historic registers, the applicant shall consult with DAHP regarding , mitigation options and shall provide documentation of.consultation to the city. 5. To include DAHP in the review of historic properties within the infill exemption area, the city ,will notify the State Historic Preservation Officer (SHPO) regarding proposals involving eligible or designated historic properties through the evaluation of proposals consistent with Chapter 12.01 KCC. G. Water,qualify, .By December 31, 2016, regulations will be in place" to address 'water quality treatment and promote low impact development measures that are equivalent to the 2012 Department of Ecology Western Washington Stormwater Management Manual. Prior to 2016, the city shall require that applicants identify any low impact development (LID) techniques described in the 2012 Ecology manual and demonstrate why unincorporated LID techniques are not feasible. As part of required land use, building, or construction permits, the city may condition applications to incorporate feasible and site-appropriate LID techniques. 16 Environmental Policy Amend KCC 11.03 Ordinance 73 H. Air quality control plans. The city shall require all construction contractors to implement air quality control plans for construction activities. The air quality control plans will include best management practices (BMPs) to control fugitive dust and odors emitted by diesel construction equipment, including but not limited to the following measures: 1. Develop a fugitive dust control plan, 2. Use water sprays or other non-toxic dust control methods on unpaved roadways. 3. Minimize vehicle speed while traveling on unpaved surfaces. 4. Prevent track out of mud.onto public streets. 5. Cover soil piles when practical. 61 Minimize work' during periods of high winds when practical 7. Maintain the engines of construction equipment according to manufacturers' specifications. 8. Minimize idling of equipment while the equipment is not in use. 9. Burning of slash or demolition debris will not be permitted without express approval from the Puget Sound Clean Air Agency (PSCAA). No slash burning is anticipated for any construction projects in the study area. 17 Environmental Policy Amend KCC 11.03 Ordinance 74 I. Greenhouse gas reduction. Infill exemption applicants shall identify the greenhouse gas reduction measures that are being implemented in their projects, and explain why other measures listed in the 2011 City of Kent Comprehensive Plan Review and Midway Subarea Planned Action EIS are not included or are not applicable. The city shall, as appropriate, condition infill exemption applications to incorporate reduction measures determined by the city to be feasible and appropriate for site conditions, based on the development application. J. Solar access for public pedestrian spaces, pedestrian/bicycle pathways, parks, schools and other areas sensitive to shading .shall be preserved by requiring upper-story or ground-level setbacks for adjacent development. To the greatest extent possible, new development shall minimize casting shadows on public spaces during"the,ir primary hours of daytime use. K. The city "may condition infill exemption proposals to incorporate site design measures that, preserve significant public views from public areas. L. Infill exemptions shall comply with the following noise mitigation measures: 1. To reduce construction noise at nearby receptors, the following mitigation measures shall be incorporated into construction plans and contractor specifications: a. Locating stationary equipment away from receiving properties to decrease noise from that equipment. b. Erecting portable noise barriers around loud stationary equipment located near sensitive receivers to reduce noise. 18 Environmental Policy Amend KCC 11.03 Ordinance 75 C. Limiting construction activities between 10:00 p.m. and 7:00 a.m. to avoid sensitive nighttime hours. d. Turning off idling construction equipment to eliminate unnecessary noise. e. Requiring contractors to rigorously maintain all equipment to potentially reduce noise effects. f. Training construction crews to avoid unnecessarily loud actions (e.g., dropping bundles of rebar onto the ground or dragging steel plates across pavement) near noise-sensitive areas to reduce noise effects. 2. At its discretion, the city may require all prospective infill exemption developers to use low-noise mechanical equipment adequate to ensure compliance with the city's daytime and nighttime noise ordinance limits. 'Depending on the nature of the proposed development, the city may require the developer to conduct a noise impact study to forecast future noise levels and to specify appropriate noise control measures. I To address traffic and transit noise, the city may, at its discretion, require new residential development to install triple-pane glass windows or other building insulation measures using its authority under the Washington State Energy Code (KCC 14.01.010). M. Exemption procedure. Upon approval of the proposal according to the provisions of Chapter 12.01 KCC, the SEPA responsible official shall remove dwellings, jobs, and trips from the levels specified in 19 Environmental Policy Amend KCC 11.03 Ordinance 76 subsections (13)(1) and (13)(3) of this section. These exempt levels are not applicable once the total available units, jobs, or trips have been utilized. N. General monitoring. The SEPA responsible official will monitor the total development approved as part of the development approval process for any development in the area designated in subsection (A) of this section, whether considered exempt or not, in order to ensure that the available units, square feet, and trips cumulatively address growth planned for the designated mixed use and infill development categorical exemption area. Sec. 11.03.220 Use of exemptions. A. Each department within the city that receives an application for a license or, in the case of governmental proposals, the department initiating the proposal, shall determine whether- the license and/or the proposal is exempt. The department's determination that a proposal is exempt shall be final and not subject to administrative review. If a proposal is exempt none of the procedural requirements of this chapter apply to the proposal. The city shall not require completion of an environmental checklist for an exempt proposal. B. In determining whether or not a proposal is exempt, the department shall make certain the proposal is properly defined and shall identify the governmental licenses required (WAC 197-11-060). If a proposal includes exempt and nonexempt actions, the department shall determine the lead agency, even if the license application that triggers the department's consideration is exempt. C. If a proposal includes both exempt and nonexempt actions, the city may authorize exempt actions prior to compliance with the procedural requirements of this chapter, except that: 20 Environmental Policy Amend KCC 11.03 Ordinance 77 1. The city shall not give authorization for: a. Any nonexempt action; b. Any action that would have an adverse environmental impact; or C. Any action that would limit. the choice of reasonable alternatives. 2. A department may withhold approval of an exempt action that would lead to modification of the physical environment, when such modification would serve no purpose-if nonexempt actions were not approved; and 3. A department may withhold approval of exempt actions that would lead to substantial financial expenditures by a private applicant when the expenditures would serve no purpose if nonexempt actions were not approved. D. The city may authorize a categorical exemption for residential mixed use, non-retail commercial space, and residential infill development for specifically designated portions of the Downtown Subarea Action Plan area pursuant to KCC 11.03.215. Sec. 11.03.230 Environmental checklist. A. A completed environmental checklist or a copy in the form provided in WAC 197-11-960 shall be filed in conjunction with an application for a permit, license, certificate or other approval not specifically exempted in this chapter; except, a checklist is not needed if the city and the applicant agree that an environmental impact statement is 21 Environmental Policy Amend KCC 11.03 Ordinance 78 required, SEPA compliance has been completed or SEPA compliance has been initiated by another agency. The city shall use the environmental checklist to determine the lead agency and, if the city is the lead agency, for determining the responsible official and for making the threshold determination. B. For private proposals, the city will require the applicant to complete the environmental checklist, providing assistance as necessary. For city proposals, the department initiating the proposal shall complete the environmental checklist for that proposal. C. The city may assist the applicant in completing the environmental checklist for a private proposal, if either of the following occurs: 1. The city has technical information on a question or questions that is unavailable to the private applicant; or 2. The applicant has provided inaccurate information on previous proposals or on proposals currently under consideration. D. For projects submitted as planned actions under WAC 197-11- 164, the city shall use its existing environmental checklist form or may modify the environmental checklist form as provided in WAC 197-11-315. If a modified form i is prepared, it must be sent to the Department of Ecology to allow at least a thirty (30) day review prior to use and the city shall: 1. Develop a modified environmental checklist form and adopt it along with or as part of a planned action ordinance; or 22 Environmental Policy Amend KCC 11.03 Ordinance 79 2. Develop a modified environmental checklist form and send it to the Department of Ecology. Sec. 11.03.240 Mitigated determination of nonsignificance. A. As provided in this section and in WAC 197-11-350, the responsible official may issue a determination of nonsignificance based on conditions attached to the proposal by the responsible official or on changes to or clarifications of the proposal made by the applicant. B. An applicant may request in writing 'early notice of whether a determination of significance is likely under WAC 197-11-350, The; request must: 1. Follow submission of a project permit application and an environmental checklist for a nonexempt proposal for which the department is the lead agency and include detailed site plans and a description of the proposal; or 2. Follow a 'pre-application conference; 3. Precede :the city's actual threshold determination for the, proposal; and 4. State that the applicant may change or clarify the proposal to mitigate the indicated impacts, revising the environmental checklist and/or project permit application as necessary to reflect the changes or clarifications. 5. The responsible official should respond to the request for early notice within thirty (30) working days. The response shall: a. Be written; 23 Environmental Policy Amend KCC 11.03 Ordinance 80 b. State whether the city currently considers issuance of a DS likely and, if so, indicate the general or specific area(s) of concern that is/are leading the city to consider a DS; and C. State that the applicant may change or clarify the proposal to mitigate the indicated impacts, revising the environmental checklist and/or permit application as necessary to reflect the changes or clarifications. C. As much as possible, the city should assist the applicant with identification of impacts to the extent necessary to formulate mitigation measures. D. When an applicant submits a changed or clarified proposal, along with a revised environmental checklist, the city shall base its threshold determination on the changed or clarified proposal and should make the determination in accordance with the timing requirements of Ch. 12.01 KCC. 1. If the city indicates in writing specific mitigation measures which will allow it to issue a determination of nonsignificance in its response.to the request for early notice, and the applicant changes or clarifies the proposal to include those specific mitigation measures, the city shall issue and circulate a determination of nonsignificance under WAC 197-11-340(2). This section shall not be construed so as to interfere with the city council's ability to impose conditions on a project or application for which it is the final decision maker. 2. If the city indicated areas of concern, but did not indicate specific mitigation measures that would allow it to issue a determination of nonsignificance, the city shall make the threshold 24 Environmental Policy Amend KCC 11.03 Ordinance 81 determination, issuing a determination of nonsignificance or determination of significance, as appropriate. 3. The applicant's proposed mitigation measures (clarifications, changes or conditions) must be in writing and must be specific. For example, proposals to "control noise" or "prevent storm water run-off" are inadequate, whereas proposals to "muffle machinery to X decibel" or "construct two hundred (200) foot storm water retention pond at Y location" are adequate. 4. Mitigation measures which ' justify issuance of a mitigated determination of nonsignificance may be incorporated in the determination of nonsignificance by reference to raagency staff reports, studies or other documents. E. A mitigated DNS is issued under either WAC 197-11-340(2), requiring a fourteen (14) calendar day comment period and public notice, or WAC 197-11-355(5), which may require no additional comment period beyond the comment period on the notice of application. F, Mitigation measures incorporated in the mitigated determination of nonsignificance shall be deemed conditions of approval of the permit decision and :may be enforced in the same manner as any term or condition of the permit or enforced in any manner specifically prescribed by the city. G. If the city's tentative decision on a permit or approval does not include mitigation measures that were incorporated in a mitigated determination of nonsignificance for the proposal, the city should evaluate the threshold determination to assure consistency with WAC 197-11- 340(3)(a) regarding withdrawal of determination of nonsignificance. 25 Environmental Policy Amend KCC 11.03 Ordinance 82 H. The city's written response under subsection (D)(2) of this section shall not be construed as a determination of significance. In addition, preliminary discussion of clarifications or changes to a proposal, as opposed to a written request for early notice, shall not bind the city to consider the clarifications or changes in its threshold determination. PART 3. ENVIRONMENTAL IMPACT STATEMENT (EIS) Sec. 11.03.300 Purpose of this park and adoption by reference. This part contains the rules for preparing environmental impact statements. The city adopts the" following sections of the Washington Administrative Code by reference, as supplemented by this part: 197-11-400 Purpose of EIS. 197-11-402 General requirements. 197-11-405 EIS types. 197-11-406 EIS timing. 197-11-408 $coping. 197-11-410 Expanded scoping. 197-11-420 EIS preparation. 197 11 425 Style and size. 197-1.1-430 Format. 197-11-435 Cover letter or memo. 197-11-440 EIS contents. 197-11-442 Contents of EIS on nonproject proposals. 197-11-443 EIS contents when prior nonproject EIS. 197-11-444 Elements of the environment. 197-11-448 Relationship of EIS to other considerations. 197-11-455 Issuance of DEIS. 197-11-460 Issuance of FEIS. 26 Environmental Policy Amend KCC 11.03 Ordinance 83 Sec. 11.03.310 Preparation of environmental impact statements — Additional considerations. A. Preparation of draft and final environmental impact statements (DEISs and FEISs) and draft and final supplemental environmental impact statements (SEISs) is the responsibility of the p iaigigmig economic and community development department under the direction of the responsible official. Before the city issues an environmental impact statement, the responsible official shall be satisfied that it complies with this chapter and Chapter 197-11 WAC. B. The DEIS and FEIS or draft and final SEIS shall .be prepared by city staff, the applicant, a consultant : selected by the city at the applicant's request, or a consultant selected by the applicant with confirmation of the plan non and community development department. The responsible official shall notify the applicant of the city's procedure for EIS preparation, including approval of the DEIS and FEIS prior to distribution. C. The city may require an applicant to provide information the city does not possess, including specific investigations. However, the applicant is not required to supply information that is not required under this chapter.or that is being requested from another agency. This does not apply to information the city may request under another ordinance or statute. D. A DEIS and FEIS shall be completed within one (1) year of the scoping meeting or as otherwise agreed to by the applicant. Sec. 11.03.320 Using existing environmental documents. The rules for using and supplementing existing environmental documents prepared under the State Environmental Policy Act (SEPA) or the National 27 Environmental Policy Amend KCC 11.03 Ordinance 84 Environmental Policy Act (NEPA) for the city's own environmental compliance are contained in this section. The city adopts the following sections of the Washington Administrative Code by reference: 197-11-600 When to use existing environmental documents. 197-11-610 Use of NEPA documents. 197-11-620 Supplemental environmental impact statement — Procedures. 197-11-625 Addenda — Procedures. 197-11-630 Adoption — Procedures. 197-11-635 Incorporation by reference — Procedures. 197-11-640 Combining documents. PART 4. COMMENTING Sec. 11.03.400 Adoption by reference. This part contains rules for consulting, commenting, and responding on all environmental documents under the State Environmental Policy Act, including rules for public notice and hearings. The city adopts the following sections of the Washington Administrative 'Code by reference, as supplemented in this part: 197-11-500 Purpose of this part. 197-11-502 Inviting comment. 197-11-504 Availability and cost of environmental documents. 197-11-535 Public hearings and meetings. 197-11-545 Effect of no comment. 197-11-550 Specificity of comments. 197-11-560 FEIS response to comments. 197-11-570 Consulted agency costs to assist lead agency. Sec. 11.03.410 Public notice. 28 Environmental Policy Amend KCC 11.03 Ordinance 85 A. Whenever the city issues a determination of nonsignificance under WAC 197-11-340(2), a determination of significance under WAC 197-11-360, an addendum to any existing environmental document or any existing environmental document as defined in KCC 11.03.320, the city shall give public notice as follows: 1. If a SEPA document is issued concurrently with the notice of application, the public notice requirements for the notice of application will suffice to meet the SEPA public notice requirements. 2. If no public notice is otherwise required for the permit or approval, the city shall give notice of the" DNS or DS by: a. Posting the property for site specific proposals; b. Publishing ; notice in a newspaper of general circulation in the county, ,city or general area where the proposal is located; and c, Notifying all parties of record, any individual or group which has appeared at a city of Kent public hearing relating specificallyto the issue: of environmental review or submitted comments on a certain proposal. 3. Whenever the city issues a DS under WAC 197-11-360, the city shall state the scoping procedure of the proposal in the DS as required in WAC 197-11-408 and in the public notice. B. Whenever the city issues a DEIS under WAC 197-11-455 or a SEIS under WAC 197-11-620, notice of the availability of those documents 29 Environmental Policy Amend KCC 11.03 Ordinance 86 shall be given by indicating the availability of the DEIS in any public notice required for a nonexempt license, and the following additional methods: 1. Posting the property for site specific proposals; 2. Publishing notice in a newspaper of general circulation in the county, city or general area where the proposal is located; and 3. Notifying all parties of record, any individual or group which has appeared at a city of Kent public hearing relating specifically to the issue of environmental review or has expressed interest in a certain proposal. C. Whenever possible, the city shall integrate the public notice required under this section with existing notice procedures for the city's nonexempt permits or approvals required for the proposal. D. If any costs are incurred beyond the initial notice of the department's action, as provided in subsection (A)(2) above, the city may require an ;applicant to complete the public notice requirements for the applicant's proposal at his expense. Sec. 11.03.420 :Designation of official to perform consulted agency responsibilities for the city. A. The planning director shall be responsible for preparation of written comments for the city in response to a consultation request prior to a threshold determination, participation in scoping or reviewing a draft environmental impact statement. B. The planning director shall be responsible for the city's compliance with WAC 197-11-550 whenever the city is a consulted agency 30 Environmental Policy Amend KCC 11.03 Ordinance 87 and is authorized to develop operating procedures that will ensure that responses to consultation requests are prepared in a timely fashion and include data from all appropriate departments of the city. PART S. STATE ENVIRONMENTAL POLICY ACT AND AGENCY DECISIONS Sec. 11.03.500 Purpose of this part and adoption by reference. This part contains the rules and policies for the State Environmental Policy Act substantive authority, such as decisions to mitigate or reject proposals as a result of State Environmental Policy Act. This part also contains procedures for appealing State Environmental Policy Act determinations to agencies or the courts. The city adopts the following sections of the Washington Administrative Code-by reference: 197-11-650 Purpose of this part. 197-11-655 Implementation. 197-11-660 Substantive authority and mitigation. 197-11-680 Appeals,' Sec. 11.01.510 Substantive authority. A. The policies and goals set forth in this chapter are supplementary to those in the existing authorization of the city. B. The city may attach conditions to a permit or approval for a proposal so long as: 1. Such conditions are necessary to mitigate specific probable significant adverse environmental impacts identified in environmental documents prepared pursuant to this chapter; 31 Environmental Policy Amend KCC 11.03 Ordinance 88 2. Such conditions are in writing; 3. The mitigation measures included in such conditions are reasonable and capable of being accomplished; 4. The city has considered whether other local, state, or federal mitigation measures applied to the proposal are sufficient to mitigate the identified impacts; and 5. Such conditions are based on one (1) or more laws or regulations as provided in this chapter and subsection (D) ,of this section and identified in writing in the license or other decision document. C. The city may deny a permit or approval for a proposal on the basis of the State Environmental Policy Act so long as: 1. A finding is made that approving the proposal would result in probable significant adverse environmental impacts that are identified in a final environmental impact statement or final supplementary environmental impact statement prepared pursuant to this chapter; 2. A finding" is made that there are no reasonable mitigation, measures capable of being accomplished that are sufficient to mitigate the identified impact; and 3. The denial is based on one (1) or more policies identified in subsection (D) of this section and identified in writing in the license or other decision document. D. The city designates and adopts by reference the following additional policies as the basis for the city's exercise of authority pursuant to this section: 32 Environmental Policy Amend KCC 11.03 Ordinance 89 1. The city shall use all practicable means, consistent with other essential considerations of state policy, to improve and coordinate plans, functions, programs and resources to the end that the state and its citizens may: a. Fulfill the responsibilities of each generation as trustee of the environment for succeeding generations;' b. Assure for all people of the state safe, healthful, productive and aesthetically and culturally pleasing surroundings; C. Attain the widestrange of beneficial uses of the environment without degradation, risk to health or safety or other undesirable and unintended consequences; d. Preserve important historic, cultural and natural aspects of our national heritage; e. Maintain, ;wherever possible, an environment which supports diversity and variety of individual choice; f. Achieve a balance between population and resource use which will permit high standards of living and a wide sharing of life's amenities; and g. Enhance the quality of renewable resources and approach the maximum attainable recycling of depletable resources. 2. The city recognizes that each person has a fundamental and inalienable right to a healthful environment and that each person has 33 Environmental Policy Amend KCC 11.03 Ordinance 90 a responsibility to contribute to the preservation and enhancement of the environment. 3. The city adopts by reference the policies in the following city codes, ordinances, and resolutions: a. The citywide comprehensive plan as prepared and adopted pursuant to the State Growth Management. Act and adopted on April 18, 1995, by the Kent city council by Ordinance 3222 and its specific components and elements, and including all amendments thereto. b. Shoreline master program as adopted by the Washington State Department of Ecology; on June 16, 1992, and as adopted by the Kent city council on July 21,'1992, by Ordinance 3056 and including all amendments thereto, C. The surface water and drainage code, Ch. 7.07 KCC and including all amendments thereto. d. Underground installation of electrical or communications facilities; ,Ch. 7.10 KCC and including all amendments thereto, . e. Transportation master plan (Resolution 1014 and amended by Resolution 1032) and Green River Valley transportation action plan (Resolution 1127) as may hereafter be amended and including all amendments thereto. f. Wastewater facilities master plan, Ch. 7.09 KCC and including all amendments thereto. 34 Environmental Policy Amend KCC 11.03 Ordinance 91 g. Comprehensive water plan (Ordinances 2829 and 2960) and conservation element (Resolution 1361) and including all amendments thereto. h. Construction standards for public works, KCC 6.02.010 and 6.02.020 (Ordinance 3117) and including all amendments thereto. i. Street use permit requirements, Ch. 6.07 KCC and including all amendments thereto. j. Flood hazard protection, Ch. 1409 KCC and including all amendments thereto. k. Subdivisions, Ch. 12.04: KCC and including all amendments thereto. f. Mobile home; parks, Ch. 12.05 KCC and including all amendments thereto. M. Valley studies (as adopted in Resolutions 920, 921, 922, 923, and 924). n. Noise control, Ch. 8.05 KCC and including all amendments thereto. o. State building code, together with the local implementing ordinances, KCC Title 14 and including all amendments thereto. P. State fire code, together with the local implementing ordinances, KCC Title 13 and including all amendments thereto. 35 Environmental Policy Amend KCC 11.03 Ordinance 92 q. Zoning, KCC Title 15 and including all amendments thereto. r. Recreational vehicle park, Ch. 12.06 KCC and including all amendments thereto. S. Water shortage emergency.regulations, Ch. 7.13 KCC and Water Conservation Ordinance 2227 and including all amendments thereto. t. Required public improvements, Chs, 6.02 and 6.03 KCC and including all amendments thereto. U. Storm and surface water drainage utility, Ch. 7.05 KCC and including all amendments thereto. V. Storm drainage policies (Ordinance 2547) and including all amendments thereto. W. Six_ (6) year transportation improvement plan (Resolution 1444) and including all amendments thereto. X. Comprehensive sewerage plan (Resolution 915) and including all amendments thereto. Y. Fire master plan (Ordinance 2511) and including all amendments thereto. Z. Critical areas, Ch. 11.06 KCC and including all amendments thereto. 36 Environmental Policy Amend KCC 11.03 Ordinance 93 Sec. 11.03.520 Appeals. A. Administrative appeals. The city establishes the following administrative appeal procedures under RCW 43.21C.075 and WAC 197- 11-680: 1. Procedural appeals. a. Any party of record may appeal the city's procedural compliance with Chapter 197-11 WAC for issuance of the following: (1) A final determination of nonsignificance: Appeal of the DNS must be made to the hearing, examiner within .fourteen (14) calendar days of the date the determination of nonsignificance is final. Notice of the issuance of a final DNS shall be provided in accordance with KCC 11.03.410(A)(2). Except as provided in subsectionm(A)(1)(a)(3) of this section, the appeal shall be consolidated with any hearing or appeal of the underlying permit. (2) A determination of significance: Appeal of the DS must be made to the hearing examiner within fourteen (14) calendar days of the date the determination of significance is issued. Notice of the issuance of a determination of significance shall be provided in accordance with KCC 11.03.410(A)(2). An appeal is not required to be consolidated with a hearing;or appeal on the underlying permit. (3) Agency action: An appeal is not required to be consolidated with a hearing or appeal on the underlying permit if it is an appeal (i) of a procedural determination made by the city when the city is the project proponent, or is funding a project, and chooses to conduct its review under SEPA, including any appeals of its procedural determinations, prior to submitting an application for a project permit; (ii) of a procedural 37 Environmental Policy Amend KCC 11.03 Ordinance 94 determination made by an agency on a nonproject action; and (iii) to the city council under RCW 43.21C.060 or other applicable state statute. b. The decision of the land use hearing examiner shall be final, pursuant to RCW 43.21C.075(3)(a). No right to appeal the decision of the hearing examiner is granted by this section. C. The procedural determination by the city's responsible official shall carry substantial weight in any appeal proceeding. 2. Substantive appeals. There shall be no ,administrative appeal when any proposal or action is conditioned or denied on-the-basis of State Environmental Policy Act by a nonelected official. 3. No other appeal provided. Except as provided in subsection (A)(1) of this section, or as otherwise provided by law, no right to appeal is created by this section. B. Judicial appeals. 1. No right to judicial review or appeal, which does not now exist, is created by this chapter. The decision by the city to issue or deny nonexempt permits or licenses shall be final. As authorized in RCW 43.21C.075(5), judicial review with superior court must be sought within twenty-one'(21), calendar days of the issuance or denial of the permit or license, if at all, by an aggrieved party or person. RCW 43.21C.075(5). 2. The city shall give official notice under WAC 197-11- 680(5) whenever it issues a permit or approval for which a statute or ordinance establishes a time limit for commencing judicial review. 38 Environmental Policy Amend KCC 11.03 Ordinance 95 Sec. 11.03.530 Record on appeal. Any judicial appeal under this chapter shall be on the record. The city shall provide for a record consisting of the following: 1. Findings and conclusions; 2. Testimony under oath; and 3. A taped or written transcript. The cost of providing a taped or written transcript-shall be borne by an appellant. Sec. 11.03.540 Notice of action. A. The city, applicant or proponent of an action may publish a notice of action pursuant to RCW 43.21C.080 for any action. B. The form of the notice shall be substantially in the form provided in WAC 197-11-990. The :notice shall be published by the city clerk or the responsible official pursuant to RCW 43.21C.080. An applicant's request, for publication shall` include payment of the costs associated with such notice. PART 6. DEFINITIONS Sec. 11.03.600 Purpose of this part and adoption by reference. This part contains uniform usage and definitions of terms under State Environmental Policy Act. The city adopts the following sections by reference, as supplemented by WAC 173-806-040. 197-11-700 Definitions. 197-11-702 Act. 197-11-704 Action. 197-11-706 Addendum. 39 Environmental Policy Amend KCC 11.03 Ordinance 96 197-11-708 Adoption. 197-11-710 Affected tribe. 197-11-712 Affecting. 197-11-714 Agency. 197-11-716 Applicant. 197-11-718 Built environment. 197-11-720 Categorical exemption. 197-11-721 Closed record appeal. 197-11-722 Consolidated appeal. 197-11-724 Consulted agency. 197-11-726 Cost-benefit analysis. 197-11-728 County/city. 197-11-730 Decision maker. 197-11-732 Department. 197-11-734 Determination of nonsignificance.(DNS). 197-11-736 Determination of significance (DS). 197-11-738 Environmental impact statement (EIS). 197-11-740 Environment. 197-11-742 Environmental checklist. 197- 1-744 Environmental document. 197-11-746,Environmental review. 197 11 750 Expanded scoping. 197-11-752 Impacts. 197-11-754 Incorporation by reference. 197-11-756 Lands covered by water. 197-11-758 Lead agency. 197-11-760 License. 197-11-762 Local agency. 197-11-764 Major action. 197-11-766 Mitigated DNS. 197-11-768 Mitigation. 197-11-770 Natural environment. 40 Environmental Policy Amend KCC 11.03 Ordinance 97 197-11-772 National Environmental Policy Act (NEPA). 197-11-774 Nonproject. 197-11-775 Open record hearing. 197-11-776 Phased review. 197-11-778 Preparation. 197-11-780 Private project. 197-11-782 Probable. 197-11-784 Proposal. 197-11-786 Reasonable alternative. 197-11-788 Responsible official. 197-11-790 State Environmental Policy Act (SEPA). 197-11-792 Scope. 197-11-793 Scoping. 197-11-794 Significant. 197-11-796 State agency. 197-11-797 Threshold determination.. 197-11-799 Underlying governmental 'action. Sec. 11.01.610 Additional definitions. In addition to those definitions contained within WAC 197-11-700 through 197-11-799, when used in this chapter, the following terms shall have the following meanings, unless the context"indicates otherwise: Department means any division, subdivision or organizational unit of the city established,by ordinance, rule, or order. State Environmental Policy Act rules means Chapter 197-11 WAC adopted by the State Department of Ecology. Ordinance means the ordinance, resolution, or other procedure used by the city to adopt regulatory requirements. 41 Environmental Policy Amend KCC 11.03 Ordinance 98 Early notice means the city's response to an applicant stating whether it considers issuance of a determination of significance likely for the applicant's proposal (mitigated DNS procedures). Day or calendar day. In computing any period of time prescribed or allowed by this chapter, if the last day falls on a Saturday, Sunday or legal holiday the period shall run until the end of the next day which is not a Saturday, Sunday or legal holiday. Site plan means a vicinity map and #eve-(2) diagram_, =-_ at the showing north arrow, scale, any.,significant man-made or natural features such as creeks, wetlands or steep slopes, dimensions of the lot, shape of the lot, location and size of existing and proposed buildings and development, adjacent, streets, and points of ingress and egress. PART 7. AGENCY COMPLIANCE Sec. . 11.03.700, Purpose of this part and adoption by reference. This, part contains rules for the city's compliance with the State" Environmental Policy Act, including rules for charging fees, categorical exemptions that do not apply within critical areas, listing agencies with , environmental expertise, selecting the lead agency and applying these rules to current agency activities. The city adopts the following sections of the Washington Administrative Code by reference: 197-11-900 Purpose of this part. 197-11-902 Agency State Environmental Policy Act policies. 197-11-916 Application to ongoing actions. 197-11-920 Agencies with environmental expertise. 197-11-922 Lead agency rules. 42 Environmental Policy Amend KCC 11.03 Ordinance 99 197-11-924 Determining the lead agency. 197-11-926 Lead agency for governmental proposals. 197-11-928 Lead agency for public and private proposals. 197-11-930 Lead agency for private projects with one (1) agency with jurisdiction. 197-11-932 Lead agency for private projects requiring licenses from more than one (1) agency, when one (1) of the agencies is a county/city. 197-11-934 Lead agency for private projects requiring licenses from a local agency, not a county/city, and one (1) or more state agencies. 197-11-936 Lead agency for private projects, requiring licenses #erfrom more than one (1) state agency. 197-11-938 Lead agencies for specific proposals. 197-11-940 Transfer of lead agency status to a state agency. 197-11-942 Agreements on lead agency status. 197-11-944 Agreements on division of lead agency duties. 197-11-946 DOE resolution of lead agency disputes. 197-11-948 Assumption of lead agency status. Sec. 11.03.710 Responsibility of agencies — State Environmental Policy Act public information. 'A. The city shall retain all documents required by the State Environmental Policy Act rules, Chapter 197-11 WAC, and make them available in accordance with Chapter 7-42.56 RCW. B. The following location constitutes the city State Environmental Policy Act public information center:— "Economic and Community Development Department, Permit Center Kent City Hall Centennial Center 4th and 400 West Gowe Street Kent, WA 98032-5895 43 Environmental Policy Amend KCC 11.03 Ordinance 100 Telephone: (-2253) 859 3398856-5300 C. All reasonable means will be used to make the existence and location of the city's State Environmental Policy Act public information center known to both the public generally and the employees of the city. D. The State Environmental Policy Act public information center shall contain the documents and provide the services required by this section. Sec. 11.03.720 Critical areas. Critical or environmentally sensitive areas as defined in Ch. 11.06 KCC A. WAC 197-11-908 is hereby adopted by,reference. B. Wetlands, as defined :under KCC 11.05.02011.06.530, the wetlands inventory, the'-maps filed under' KCC 1�-08.22211.06.050, entitled critical areas maps `'' and the special flood hazard areas as described in 14.09.060 KCC designate the location of critical areas within the city and are adopted by reference. Within those critical areas, the exemptions of WAC 197-11-800 which are inapplicable are (1), (2)(a) through (ki), (3), (6)(ad), (2423)(a) through (g). Unidentified exemptions shall continue to apply within critical areas of the city. C. The scope of environmental review of actions within these areas shall be limited to: 1. Documenting whether the proposal is consistent with the requirements of the critical areas ordinance; and 44 Environmental Policy Amend KCC 11.03 Ordinance 101 2. Evaluating potentially significant impacts on the critical area resources not adequately addressed by GMA planning documents and development regulations, if any, including any additional mitigation measures needed to protect the critical areas in order to achieve consistency with SEPA and with other applicable environmental review laws. 3. All other categorical exemptions,apply whether or not the proposal will be located in a critical area. Sec. 11.03.730 Fees. The city shall require the following fees for its activities in accordance with the provisions of this chapter: 1. Threshold determination. For every, environmental checklist the city will review when it is lead agency,,the city shall collect a fee as established by the city council from the proponent of the proposal prior to undertaking the threshold,determination. The time periods provided by this chapter for making 'a threshold determination shall not begin to run until payment of: the fee, and receipt of the checklist by the plannfteconomic and community deyelooment department. When the city completes the environmental checklist at the applicant's request, an additional fee shall be collected. This fee shall be based on the actual preparation time and rate of salary, and benefits for staff time. 2. Environmental impact statement. a. When the city is the lead agency for a proposal requiring an environmental impact statement and the environmental impact statement is prepared by employees of the city, the city may charge and collect a reasonable fee from any applicant to cover costs incurred by the city in preparing the environmental impact statement. 45 Environmental Policy Amend KCC 11.03 Ordinance 102 Costs will be determined based upon the costs of staff assigned to the preparation of the environmental impact statement, including hourly salary and benefits. The responsible official shall advise the applicants of the projected costs for the environmental impact statement prior to actual preparation. The applicant shall post bond or otherwise ensure payment of such costs. b. The city reserves the right under WAC 197-11-420 to contract directly with a consultant for the preparation of an environmental impact statement, or a portion of an environmental impact statement, at the determination of the city. Consultants 'shall be selected by the city after a call for proposals. Consultant actions in preparing an environmental impact statement or portions thereof shall be exclusively managed and administered by the city to assure that the environmental impact statement is prepared in a professional manner, and with appropriate interdisciplinary methodology. The applicant shall post a deposit with the city, according to the established fee schedule, to ensure payment of consultant costs and the preparation of an environmental impact statement. Further, the costs incurred in the preparation of an environmental impact statement shall be paid by the applicant to the city, who shall then make payment to the consultant. c, If a proposal is modified so that an environmental impact statement is no longer required, the responsible official shall refund any fees collected under subsection (2)(a) or (2)(b) of this section which remain after incurred costs are paid. 3. State Environmental Policy Act appeals. For every appeal filed under KCC 11.03.520, the city shall collect a fee as established by the city council. 46 Environmental Policy Amend KCC 11.03 Ordinance 103 4. The city shall not collect a fee for performing its duties as a consulted agency. 5. The city may charge any person for copies of any document prepared under this chapter, and for mailing the document, in a manner provided by Chapter 42.17 RCW. SECTION 2, — Corrections by City Clerk or Cade Reviser. Upon approval of the City Attorney, the City Clerk and ..the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; ordinance, section, or subsection numbering; or references to other local, state oir federal laws, codes, rules, or regulations. SECTION 3, — Severability> If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, that decision shall not affect the validity of the remaining portion of this ordinance and that remaining portion shall 'maintain its full force and effect. SECTION 4, - Effective Date. This ordinance shall take effect and be in force thirty (30) days after its passage and publication, as provided by law. SUZETTE COOKE, MAYOR ATTEST: RONALD F. MOORE, CITY CLERK APPROVED AS TO FORM: 47 Environmental Policy Amend KCC 11.03 Ordinance 104 TOM BRUBAKER, CITY ATTORNEY PASSED: day of 2014. APPROVED: day of 2014. PUBLISHED: day of 2014. I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) RONALD F. MOORE, CITY CLERK P\Cv,1\0b nan,,\..03 Amandmantd- 48 Environmental Policy Amend KCC 11.03 Ordinance ECONOMIC and COMMUNITY DEVELOPMENT 105 Ben Wolters, Director -411000!!!!: PLANNING DIVISION 0 Fred N. Satterstrom, AICP, Director 147 KENT Charlene Anderson, AICP, Manager Wa I.Iron Phone: 253-856-5454 Fax: 253-856-6454 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 November 6, 2014 To: Chair Bill Boyce and Economic & Community Development Committee From: Charlene Anderson, AICP, Planning Manager Subject: 2014 Annual Docket Report Meeting of November 10, 2014 MOTION: I move to accept/modify the staff recommendation to approve the 2014 Annual Docket Report as presented. SUMMARY: The docketing process is required by the Growth Management Act and is provided in Chapter 12.02 of the Kent City Code (KCC). The Annual Docket may include suggestions for amendments to the comprehensive plan text, land use plan map designations, or the City's development regulations. Staff will present this year's Annual Docket Report to the Committee on November 101h BUDGET IMPACT: None. BACKGROUND: The Growth Management Act outlines a procedure that assists the public in making suggested amendments to the Comprehensive Plan, development regulations, and growth policies on an annual basis. "Docketing" refers to compiling and maintaining a list of suggested changes to the Comprehensive Plan or development regulations to ensure they will be considered by the City and will be available for review by the public. The deadline for filing a docket item is the first business day of September. There is no fee for submitting a docket item. The 2014 Annual Docket Report contains eight (8) items submitted for consideration this year. See Exhibits 1 and 2. In addition to these eight applications, Staff has identified a number of potential comprehensive plan and zoning amendments that we are proposing to be made part of the docketing process. These amendments are outlined in Exhibits 3 and 4 and will be further discussed at the ECDC meeting on November 10, 2014. CA/al P:\Planning\DOCKETS\2014\ECDC\Dkt-2014_ECDCMemo11-10-14.doc Enc: 2014 Annual Docket Report and Docket applications cc: Fred N. Satterstrom,AICP, Planning Director Tim LaPorte, Public Works Director Steve Mullen,Transportation Eng. 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H I� a 1 -1 e 1 r mdva11 ` � P I. I C� �� W MM �"Ial 11 u r Q a ('7 - ,--I d, 111111 f if r �y Cd m N Cd t A-I o I@GII i t .y =o w 116 117 ECONOMIC and COMMUNITY DEVELOPMENT \ Ben Wolters, Director - RGN'T PLANNING SERVICES W A,s H I v G r o W Fred N. Satterstrom, AICP, Planning Director Charlene Anderson, AICP, Planning Manager Phone: 253-856-5454 Fax: 253-856-6454 Address: 220 Fourth Avenue S Kent, WA 98032-5895 November 6, 2014 TO: Chair Bill Boyce and Economic & Community Development Committee FROM Monica Whitman, Senior Transportation Planner RE: City of Kent Comprehensive Plan Update Transportation Element Consultant Services Agreement with Fehr and Peers. Meeting of November 10, 2014 MOTION: Move to recommend Council authorize the Mayor to sign a Consultant Services Agreement with Fehr and Peers in an amount not to exceed $45,000 to provide services for the update to the Comprehensive Plan Transportation Element, subject to final terms and conditions acceptable to the City Attorney. SUMMARY: The Growth Management Act (RCW 36.70) mandates that Washington cities review their Comprehensive Plans and adopt any changes that are needed by June 30, 2015. Fehr and Peers will be working with the City to update the Transportation Element of the City's Comprehensive Plan. BUDGET IMPACT: Funding for this contract will come from ECD funding that is dedicated to the 2015 update of the Comprehensive Plan. BACKGROUND: The City's transportation system supports land uses envisioned by the Comprehensive Plan. To further that purpose and provide more detailed analysis and direction, the City adopted a Transportation Master Plan (TMP) in 2008. The TMP is the City's long-range blueprint for travel and mobility in Kent. For the update the Comprehensive Plan, Fehr and Peers will be working with the City, building on recently completed analysis of 2014 existing transportation conditions, to develop a technical report that will be supplemental to the TMP that will include: updated project lists, maps, and a description of why the list has changed. The scope of work includes comparing updated land use forecasts to the 2008 TMP, updating travel forecasts, developing a transportation needs assessment and expanding the City's multimodal Level of Service policies, methods, and concurrency framework. MW/CAlal S:APermitVPlanAComp Plan Amendments\2014\Fehr and Peers\Fehr and Peers TE Element Contract Memo.docx Enc: Att A: Fehr and Peers Consultant Services Agreement cc: Ben Wolters, ECD Director Fred Satterstrom,AICP, Planning Director Charlene Anderson,AICP, Planning Manager 118 /''''► ATTACHMENT A 119 �✓ KENT CONSULTANT SERVICES AGREEMENT between the City of Kent and Fehr & Peers THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Fehr & Peers organized under the laws of the State of Washington, located and doing business at 1001 4th Ave., Suite 4120, Seattle, WA 98154-1155, Phone: (206) 576-4242/Fax: (206) 576-4225, Contact: Don Samdahl (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: The Consultant shall assist with the City's Comprehensive Plan Update - Transportation Element. For a description, see the Consultant's Scope of Work which is attached as Exhibit A and incorporated by this reference. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by January 31, 2015. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Forty Five Thousand Dollars ($45,000.00), for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of CONSULTANT SERVICES AGREEMENT - 1 (Over$10,000) 120 an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. CONSULTANT SERVICES AGREEMENT - 2 (Over$10,000) 121 VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The City's use or reuse of any of the documents, data and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. CONSULTANT SERVICES AGREEMENT - 3 (Over$10,000) 122 XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of CONSULTANT SERVICES AGREEMENT - 4 (Over$10,000) 123 the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. 3. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: CITY OF KENT: By: By: (signature) (signature) Print Name: Print Name: Suzette Cooke Its Its Mayor (title) DATE: DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Don Samdahl Timothy 3. LaPorte, P.E. Fehr & Peers City of Kent 1001 4th Ave., Suite 4120 220 Fourth Avenue South Seattle, WA 98154-1155 Kent, WA 98032 (206) 576-4242 (telephone) (253) 856-5500 (telephone) (206) 576-4225 (facsimile) (253) 856-6500 (facsimile) APPROVED AS TO FORM: Kent Law Department Fehr&Feers-Comp Flan Update/Whitman CONSULTANT SERVICES AGREEMENT 5 (Over$10,000) 124 DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: Fo r: Title: Date: EEO COMPLIANCE DOCUMENTS - 1 125 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 126 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: Fo r: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 127 City of Kent Comprehensive Plan Update Transportation Element Scope of Work Project Description Based on our recently completed analysis of 2014 existing transportation conditions in Kent,the City is pursuing a minor update to the Transportation Element and Transportation Master Plan as part of the Comprehensive Plan Update mandated under the Growth Management Act(GMA) due June 30, 2014. The major tasks as part of this update include: • Compare future land use forecasts from the 2008 Transportation Master Plan(TMP)update and current plans • Update transportation needs assessment for: o Streets o Pedestrian,bicycle,transit, and TDM • Update multimodal LOS policies • Document changes in an updated Transportation Element and a supplement to the Transportation Master Plan • Support EIS documentation Project Tasks The following project tasks are required to complete the work: Task 1 Project Management • Attend and facilitate a project kick-off meeting with City staff. • Submit monthly progress reports with invoices and coordinate scope of work execution on a regular basis with the City's project manager. Task 2 Compare Land Use Forecasts We will compare the future year land use growth forecasts from the 2008 TMP update to forecasts prepared for the recently completed Downtown Planned Action EIS. We will summarize the change in land use forecasts between the 2008 TMP and more recent work in a brief table and map. • Deliverables: Memo and/or map summarizing the difference in future land use forecasts • Completion Date: December 5 Task 3 Undate Travel Forecasts i Where the Downtown Subarea Plan EIS calculated new corridor LOS results for future conditions,we will use that data to prepare the future needs assessment(see Task 4). However,the Downtown Subarea Plan EIS did not cover the entire City. Based on the results of Task 2,the future corridor LOS results from 2008 will be adjusted manually to account for any small-moderate changes in land use forecasts and to be consistent with the j Downtown EIS results.If major land use changes are identified,we will notify the City.Major land use changes may require an update and re-run of the travel model,which is not part of this scope of work. • Deliverables: Updated corridor LOS results • Completion Date:December 19 128 Task 4 Transportation Needs Assessment We will use the results of Task 4 to evaluate fixture transportation needs and opportunities. In general,we will use the project list from the existing TMP and projects identified through subsequent planning projects to identify/confine needs. Specifically for streetiroadway projects,we will prepare a planning-level LOS analysis to evaluate road widening projects in the TMP to determine if there is continued need to keep these projects to maintain adequate LOS. The City will lead a review and potential update to the pedestrian, transit,bike, and TDM projects in the TMP to determine if any additional projects should be considered or modified.Fehr& Peers will review the pedestrian,transit, bike, and TDM project list and compare against the current TMP project list. Fehr&Peers may make revisions and recommendations to achieve multimodal LOS and other transportation goals and policies. • Deliverables:Updated 20 year project list for all modes; updated LOS analysis to account for modified/new transportation projects;peer review of non-motorized projects;technical memorandum summarizing results that can be incorporated into the transportation element and a supplement to the TMP I • Completion Date: January 16 Task 5 Policy Development We will expand the bicycle and pedestrian LOS methods and policies developed as part of the Downtown Subarea Plan to the entire city to establish a citywide multimodal LOS framework.The concurrency framework will also be expanded to incorporate multimodal elements. • Deliverables: Updated multimodal LOS policies, methods, and concurrency framework • Completion Date: December 30 Task 6 Transportation Element and Sumlement to TMP We will take the outcomes of the earlier Tasks 1-5 and update the Transportation Element with assistance from City staff particularly on the development and recommendations for policy changes. We will prepare updated maps and graphics to reflect the updates described earlier.The consultant will submit a draft plan to the City for review. As part of this task,we will also develop a brief supplement to the TMP that includes the updated project list,maps, and a description about why the list has changed. • Deliverables: Draft Transportation Element update to be incorporated into the Comprehensive Plan; supplement to the TMP • Completion Date: January 27 i Budget Estimate Task 1 $5,000 Task 2 $2,000 Task 3 $2,000 Task 4 $25,000 Task 5 $3,000 Task 6 $8,000 Total $45,000 I 129 FEH R " P° E. EERS 2014-2015 (July 2014 through June 2015) Hourly Billing Rates Classification Hourly Rate Principal $195.00 - $320.00 Senior Associate $180.00 - $240.00 Associate $145.00 - $200.00 Senior Engineer/Planner $125.00 - $185.00 Engineer/Planner $100.00 - $135.00 Senior Technical Support $125.00 - $170.00 Senior Administrative Support $105.00 - $135.00 Administrative Support $95.00 - $125.00 Technician $95.00 - $135.00 Intern $80.00 - $95.00 • Other Direct Costs/Reimbursable expenses are invoiced at cost plus 10%for handling. • Personal auto mileage is reimbursed at the then current IRS approved rate (56 cents per mile as of Jan 2014). • Voice&Data Communications (Telephone,fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor. effective 612812014 Fehr& Peers reserves the right to change these rates at any time with or without advance notice. 130 EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and a $1,000,000 products-completed operations aggregate limit. 131 EXHIBIT B (Continued) 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. 132 133 ECONOMIC & COMMUNITY DEVELOPMENT Ben Wolters, Director PLANNING DIVISION Fred Satterstrom, AICP, Director • Charlene Anderson, AICP, Manager KEN T Phone: 253-856-5454 Wa I.Iro Fax: 253-856-6454 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 November 6, 2014 TO: Chair Bill Boyce and Economic & Community Development Committee FROM: Erin George, AICP, Senior Planner RE: General Commercial Mixed Use (GC-MU) Zoning Code Amendment Meeting of November 10, 2014 MOTION: Recommend that the City Council authorize staff to initiate a text amendment to the Zoning Code for the GC-MU zoning district. SUMMARY: Recent changes in the housing market suggest that multi-family development may outbid commercial use for certain properties in Kent. To ensure that commercial development plays a bigger role in our downtown, staff proposes to increase the minimum commercial requirement for mixed use developments in the General Commercial Mixed Use (GC-MU) zoning district. DISCUSSION: As part of the Downtown Subarea Plan, the City Council adopted a Zoning Code amendment in 2013 that reduced the minimum commercial requirement in a mixed use development in the GC-MU zoning district from 25 percent to 5 percent. At the time, the Platform apartments were being built downtown with a small percentage of commercial and the code amendment supported more development of that kind. In the last year, changes in the housing and retail markets suggest that multi- family development may outbid commercial use for certain larger properties in Kent. The GC-MU zoning district makes up large portions of Kent's new downtown boundaries west of State Route 167. To ensure that commercial development plays a bigger role in the GC-MU zoning district in downtown Kent, and to attain true mixed use on larger sites, staff feels that revising the minimum commercial requirement from 5 percent back to 25 percent within the downtown planning area is warranted. Pursuant to KCC 15.09.050, Zoning Code text amendments must be initiated by City Council or the Land Use & Planning Board (LUPB). Staff will also be discussing this proposal at the November loth LUPB workshop and anticipates holding a public hearing with the board on November 241h EG:al S:\Permit\Plan\ZONING_CODE AMENDMENTS\2014\ZCA-2014-5GC-MU\11-10-14_ECDC_Memo.doc Enc: Attach A: Zoning Map 134 666 4 � n � p %/ r Ir „/ //r//d/rr ✓r riN//r/r�%ir�/frr„�r�ri�U rrrri�r.'//„'/r/! %/„O �k :�"i.. in II mm µ �m it/%'ii r r I/ ham' f ri�ri//fir /ir TI� , 1fy�i+iwrvn�ma ���v°+r wu✓�✓��✓eyMHn /, � ,%' Pn �� +hlr✓ Mnllb%1" rf JJ 4.0 40,4 4.0 CJ 1 �4w A r �„.�� OL r Eas err ' / ;i r ff/ 136 137 ECONOMIC and COMMUNITY DEVELOPMENT Ben Wolters, Director PLANNING DIVISION Fred N Satterstrom, AICP, Planning Director KEN T Charlene Anderson, AICP, Planning Manager WASHINGTON Phone: 253-856-5454 Fax: 253-856-6454 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 November 6, 2014 TO: Chair Bill Boyce and Economic & Community Development Committee FROM: Charlene Anderson, AICP, Planning Manager RE: Sound Transit Update Meeting of November 10, 2014 MOTION: None Required — Information Only SUMMARY: Staff continues to update the Committee on Sound Transit's Federal Way Link Extension (FWLE), including a station in the Kent-Des Moines area. The following activities occurred during the month of October: Interagency Working Group Sound Transit (ST) held a regular meeting of jurisdictions and agencies involved in the South Corridor. Discussions included public outreach information scheduled to be sent to property owners potentially affected by the alignment and station options. If property owners contact the City, they should be referred to Tralayne Myers, ST Community Outreach Specialist-206-398-5014 or tralayne.myersCa)soundtransit.org. Sound Transit also presented their initial findings on the methodology for determining transit-oriented development (TOD) potential. The methodology included ease of access to the stations (walk, bike, bus and auto), transit-supportive existing and planned land use as well as capacity of utilities, land availability and market support. The TOD analysis will be released with the Draft Environmental Impact Statement (DEIS). Public release of the DEIS is now anticipated in January or February 2015, with the Sound Transit Board selecting a preferred alternative in April or May 2015. CA/al P:�Planning�South_Corridor�City_Council�11102014_ECDCMemo_Update.doc cc: Ben Wolters, Economic &Community Development Director Fred Satterstrom,AICP, Planning Director Charlene Anderson,AICP, Planning Manager David Galazin,Assistant City Attorney File 138 139 ECONOMIC and COMMUNITY DEVELOPMENT Ben Wolters, Director PLANNING DIVISION KENT Fred N Satterstrom, AICP, Planning Director WAS„,vGro„ Charlene Anderson, AICP, Planning Manager Phone: 253-856-5454 Fax: 253-856-6454 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 November 6, 2014 TO: Bill Boyce, Chair and Economic & Community Development Committee FROM: Matt Gilbert, Principal Planner RE: Upcoming changes to subdivision validity period Meeting of November 10, 2014 MOTION: Information Only SUMMARY: On January 1, 2015, the validity period for preliminary plats will change from eight years to six years. This change was approved in 2012 via legislation enacted by the state legislature and the City Council. BUDGET IMPACT: None BACKGROUND: Applications to divide land into ten or more lots are known as preliminary plats (aka preliminary subdivisions or preliminary long subdivisions). These projects are subject to RCW 58.17 which specifies the minimum time period that preliminary plats remain valid. During the preliminary plat validity period, applicants are required to construct streets, utilities and other improvements, then record the subdivision with King County. Prior to the housing market collapse of 2007, state regulations allowed a five year validity period for preliminary plats. The financial crisis created major delays that affected these and many other land development projects. In 2010, the legislature began what would be a series of actions to extend the validity period in order to allow delayed projects to remain valid until the housing market improved. This effort culminated with 2012 legislation that established the current validity periods, and included a sunset clause that limited the benefit of longer time periods to projects impacted by the financial crisis. Also, in 2012 the City Council adopted an amendment to the City's subdivision code which formally adopted the state timelines, and added one additional year to the preliminary subdivision validity period. The resulting validity periods are based on the date the preliminary plat was approved, as follows: 140 Preliminary subdivision approval date: Validity period: Prior to December 31 2007 11 years Jan. 1, 2008 to Dec. 31, 2014 8 years January 1 2015 and beyond 6 years There are currently four active preliminary plats that have not yet been approved by the hearing examiner, and so will be affected by this change. Staff will be at the November loth meeting to answer any questions. MG:al S:\Permit\Plan\Subdivision Code Amendments\Chgs to SU Validity period.docx cc: Ben Wolters, Economic and Community Development Director Fred Satterstrom,AICP, Planning Director Charlene Anderson,AICP, Planning Manager 141 ECONOMIC and COMMUNITY DEVELOPMENT Ben Wolters, Director PLANNING DIVISION Fred N Satterstrom, AICP, Planning Director KENT Charlene Anderson, AICP, Planning Manager Phone: 253-856-5454 Fax: 253-856-6454 Address: 220 Fourth Avenue S. Kent,WA 98032-5895 November 6, 2014 TO: Bill Boyce, Chair and ECDC Committee Members FROM: Fred N. Satterstrom, AICP, Planning Director RE: Permit Customer Satisfaction Survey Results MOTION: Information Only The Economic & Community Development Department has been surveying our permit customers for 4 years now. We send it out via email to those who get permits from the City. It is a relatively simple survey that takes only a few minutes to fill out and email back. It asks respondents to rate our timeliness, friendliness, helpfulness, among other things, as well as their overall permit experience. There is also a box for any comment they wish to leave with us. We get a terrific number of responses to the survey and the number of comments in the comment box has increased over the years we have been conducting the survey. Some of these comments have influenced the Department to make changes in process or procedure and we have communicated this back to our customers. As a result of this survey, we have been able to develop a meaningful dialogue with our customers. We recently conducted another survey of 600+ customers and will report the results at the ECDC meeting on November loth KM/al P:\Planning\ECDC\2014\customer service survey memo.doc Enc: Att A: Customer Survey 2011-2014 Att B: Customer Survey Results 2014 Att C: Comments cc: Ben Wolters, E&CD Director Kimberlee McArthur, Permit Center Manager 142 ATTACHMENT A 143 W W W W W W W W W W W W W W C' S K C K K CG M H rl a-I ey awl rl H H �4 e4 N N N N N N N N N N N M Q I�/If� {ail N KIN Is �,,, r, tl c a m a C w Y uo S .0 WAS/ N A i N „r.. . , (D z c ` V r C y T � /y E E a ' ? m E H N ISGamma �"r / rir r aii /i"y"""rarlvJrrr "//'"rmii�� r/r a N G y O E o a x � III v � Jyy i o +� a) �;s� yi;,,/U oi,,,vi,: /, . .,,.,,ri/�L✓,i„izi,,,,,,,i✓/,ri„i��yID�YYy� /ll��F io y � E m c o 19 �1 "iiiis icr'i iYl/ „illiiy J o w 'w 3 o q M Y u o a e o w — — -- - — ATTACHMENT a 144 —� uj ) § ¥ § e \ a�r � r � \ } \ k 8f ) � fq rn � r . � \ ƒ 0 \ \ / # a » � gill ) E d � \ / L. c { \ 0 ! 2§ 0 � » \ - 2 E » ) / co / L / ONO � * \ � ) }� § a , a ( ( # a j . _ a a ° m a ° _ ATTACHMENT C 145 Satisfied Great! Everyone from the Front desk to the inspectors in the field. I've been doing this since 1978 and now that I'm almost ready to get out I finally got to see a well- run operation. Doing a great job in listening & explaining process and personally dealing with me in the field. Great job.!!!! John Jack; President John Jack Construction, Inc. Consistent and predictable- different person/different times = similar service. By in large the city of Kent was easy to deal with and oriented on ensuring building codes were met. As opposed to many cities which focus on burdensome paperwork, redundancies in paperwork, and excessive reviews. Keep doing what you are doing and keep in mind the function of a building department should be to work collaboratively with builders to ensure construction meets code and is safe for everyone. Also, keep in mind that the more it costs in reviews, permits, and paperwork the harder it is for smaller, more cost effective contractors to build in the city. Keep doing what you are doing. When I worked in Kent, I felt like the building department and my company was working towards the same goal. It was very refreshing in an area where it feels like the relationship is adversarial with other building departments. Dissatisfied/Suggestions I didn't really need a pre-app meeting because I read the code, and had worked on a similar project in Kent 6 months ago. Move toward full digital submissions. Having an option for electronic permit submittal for both land use and construction permits would be very helpful.