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WASHINGTON
OPERATIONS COMMITTEE MINUTES
March 18, 2014
Committee Members Present: Les Thomas, Chair, Bill Boyce and Dana Ralph.
The meeting was called to order by L. Thomas at 4:02p.m.
1. APPROVAL OF MINUTES DATED MARCH 4, 2014.
D. Ralph moved to approve the Operations Committee minutes dated March 4, 2014. L.
Thomas seconded the motion with concurrence from B. Boyce, which passed 3-0.
2. APPROVAL OF CHECK SUMMARY REPORTS DATED 2/16/2014 THROUGH
2/28/2014.
D. Ralph moved to approve the check summary reports dated 2/16/2014 through
2/28/2014. L. Thomas seconded the motion with concurrence from B. Boyce and it passed
3-0.
3. TRI-TEC (SHORTEL) ANNUAL MAINTENANCE & SUPPORT - AUTHORIZE.
S. Kelsey presented the renewal of the annual contract with Tri-Tec. The contract allows for
installation of all remaining phone equipment that has not been transitioned from Nortel to Tri-Tec
systems, and also consolidates both maintenance and support for the phone equipment purchased
last year.
D. Ralph moved to authorize the Mayor to sign all documents necessary to execute
the agreement for Tri-Care maintenance in the amount of $33,059 for the purchase
of annual telecommunications maintenance and support, subject to terms and
conditions acceptable to the City Attorney and Information Technology Director. L.
Thomas seconded the motion with concurrence from B. Boyce, which passed 3-0.
4. HEWLETT PACKARD I WSCA CONTRACT - AUTHORIZE.
S. Kelsey presented the contract with Hewlett Packard to purchase 30 HP ProBook 650 G1
Notebook PC's. We will be replacing 50% of the fleet with newer laptops.
D. Ralph moved to authorize the Mayor to sign a Purchase Order in the amount of
$43,330 for the purchase of 30 HP ProBook 650 G1 Notebook PC's, including
related services and maintenance, subject to terms and conditions acceptable to
the City Attorney and Information Technology Director. L. Thomas seconded the
motion with concurrence from B. Boyce and it passed 3-0.
Operations Committee Minutes
March 18, 2014
Page: 2
The meeting was adjourned at 4:05 p.m. by L. Thomas.
V �
Satwinder Kaur
Operations Committee Secretary