The URL can be used to link to this page

Home My WebLink AboutCity Council Committees - Parks and Human Services - 07/18/2013 (3) .01 KENT Parks and Human services Committee Agenda Councilmembers: Deborah Ranniger, Chair a Elizabeth Albertson • Dana Ralph July 18, 2013 5:00 p.m. Item Description Action Speaker Min. Page 1. Minutes dated June 20, 2013 - Yes Council 05 01 Approve 2. Riverbend Golf Complex - INFO Yes Jeff Watling / Pete 10 ONLY Petersen 3. 2013 Second Quarter Reports - No Jeff Watling 05 INFO ONLY 4. Director's Report - INFO ONLY No Jeff Watling 05 Unless otherwise noted, the Parks Committee meets the 3rd Thursday of each month at 5:00 p.m. in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032- 5895. For information, please contact the Parks, Recreation and Human Services Department at (253) 856-5100. Any person requiring a disability accommodation should contact the City Clerk's Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. Page 1 KEN-- Parks and Human Services Committee Meeting Minutes June 20, 2013 Council Committee Members: Chair Debbie Ranniger, Dana Ralph. Elizabeth Albertson was absent. Chair Debbie Ranniger called the meeting to order at 5:03 p.m. Item 1: Minutes of May 16, 2013 - Approve Committeemember Ralph moved to approve the minutes dated May 16, 2013. Chair Ranniger seconded. The motion passed 3-0 with concurrence from Committeemember Albertson. Item 2: Recreation Division: Resource Allocation and Cost Recovery Methodology - INFO ONLY Chair Ranniger introduced Jeff Watling, Parks, Recreation and Community Services Director and Lori Hogan, Superintendent of Recreation and Cultural Services, explaining that at the retreat earlier in 2013, Council asked staff to examine and explore resource allocation and cost recovery within recreation programs and services. Parks Director Jeff Watling referenced the Council's request to take a deeper look at the programs and services that the Recreation Division offers. To look at how staff prioritizes these services and how fees and subsidies are balanced. Watling said the exercise will be a great resource and management tool for Council to make policy decisions on programs and services. Watling explained that there is a general fund support in what recreation does, as well fees charged for services. That combination frames the term of cost recovery. Watling and Hogan explored different tools and frameworks and came up with an option. Before sharing that option, Watling wanted to share information and to get more feedback from Council. Watling summarized his recounting of Council's requests: • To have a better understanding of cost recovery and why certain programs areas have a different cost recovery than others, i.e. Adult Sports and Youth/Teen services. Why one investment is prioritized one way and participants pay a higher cost in other areas. • To see how we prioritize and are looking at the benefits, outcomes and the return on investment and how it all fits into the equation. Understanding that the return on investment in a lot of these offerings, whether it's a public Page 2 space, community park, or a community program or service is often not just financial, but has social and community benefits as well. Ranniger responded that Council wants to have a decision-making tool to help them better understand what is the "bang for the buck" on the different programs. If another budget situation arises, Council has to look at what the city cannot provide within the current level of service. Council needs analytics and resources, to look at the subsidy, value, cost recovery, how many people are we serving, see what we can and can't do. It will give Council more tools for consideration and deliberation in making tough decisions and would eliminate supporting a favorite program. Committeemember Ralph said Council wanted a tool to assist in making decisions on programs. To evenly apply the same measure to each of the programs. It involves dollars and figuring out a way to monetize the social benefit, as well as the community benefit. To figure out how to assign programs as a whole. She sees it at the 10,000 foot level and not on an individual offering level. It's an important exercise to either validate the programs we are doing or decide if the program isn't working. To analyze the benefit of programs and cost recovery in order to make decisions. Ranniger stated that another thing to keep in mind is taking into consideration that we aren't seeking to make services equal, but equitable. For example, there may be a program that serves an underserved population and it may be the only program of its type that serves that population, whereas there may be three different programs that serves a different population. We need to determine which program to keep or eliminate and examine if that group is being served elsewhere, or can it be served elsewhere, or is it the only one of its kind meeting the needs of that demographic in the community. Committeemember Ralph feels that is when we have to look at the social benefit, to look the value of the program that doesn't exist elsewhere. Watling said there are many filters that staff inherently run on every service we offer - maintaining a perspective of who the program is serving and if other agencies in the market are providing the same service. All of this helps to identify cost recovery methodology. We need to know how we formalize some of what programs we've offered for a long time. During the recession we had to go through some prioritization work and make some very hard decisions on services that we could no longer provide. We need to make policy decisions that will enable us to provide data that will assist us in making these decisions. Page 3 Chair Ranniger commented that we don't have the same dollars we used to and we need to be strategic with dollars and management of services. This could be a tool to identify programs or activities where we are currently not serving a certain population that needs to be served, and see if we need to reallocate. Some events were eliminated in the past because we weren't serving the needs of our local community, i.e. the Renaissance Fair. Staff created events like the Kent International Festival and the You Me We events that both resonate with our community. Watling added that some of the great work by Lori Hogan and the Youth/Teen staff achieves the goal of serving the needs of the community and preserving these resources, for example, the Phoenix Community Center. We need to answer how are we best position these resources and invest in them to serve the needs of the community. Watling distributed "Cost Recovery Pyramid Methodology" materials from Green Play, a Leading Edge in Parks, Recreation and Open Space Consulting to discuss the framework of what staff needs to do. It shows an option that other cities have used - giving a fresh set of eyes to what we do. It gives us the opportunity to review our programs and services and to assess the benefits. It provides a variety of filters to run the services through for us to get to the investment. It lends to important questions such as; who are we serving, what is the benefit, and how do we quantify the benefit? The pyramid prioritizes those programs that have a full public good and those programs with primarily a private good. Understanding that a lot of what is offered in the private sector is a mix between public good and private good. Within all of this work, it allows us to set and determine cost recovery targets that help position the programs from a budgetary and policy making standpoint, as well as from a management viewpoint. It becomes a great annual tool. Chair Ranniger stated it was exactly what Council wanted. Committeemember Ralph's only concern is creating more work just to create a report that won't be used. She feels staff is already working so lean as it is. It appears to be a valid tool that could be used in designing and developing what programs we need and what programs are doing very well. She supports it, as long as it provides the tools to examine if the programs are a smart investment of both time and resources. Watling responded that he sees using this tool to grow with us and to use for many years to come. The next steps are to put together a scope of work and bring back a contract to Council for approval. There will be a staff leadership key group to help lead this effort. One thought is to have a Councilmember be a part of this group. There still is time to think through this part of the process. Page 4 Chair Ranniger asked about the timeframe for Councilmember participation. Watling responded that it will be approximately a 4-6 month process, beginning in the fall. Hogan added that it won't be weekly meetings, or time intensive. Meetings will be scheduled on an as-needed basis. Watling added that another key piece in the scope will be a public outreach component. Item 3: Director's Report The last couple years Human Services has been waiting for the Community Development Block Grant allotment to catch up with the annexation numbers and consensus data. Each year, Council adopts the Annual Action Plan which includes a contingency component for funds that are above or below a specific amount. All of the city's summer programs have begun that include preparation for baseball and softball tournaments every weekend and events during the week. Staff is busy preparing for the Fourth of July celebration at Lake Meridian Park when annually host 15,000+ at the park. Jeff commended Lori Hogan and the Recreation team for putting on such a great event, plus our partnerships with Police and Fire. The Summer Concert Series begins on Tuesday, July 9 at Kent Station, Wednesdays at Town Square Plaza and Thursdays at Lake Meridian. Staff is in communication with Public Works and the contractor of The Platform construction at Town Square Plaza to coordinate summer events with the construction schedule. The Jazz and Art Event is June 27 at the Senior Center from 5:00 p.m. until dusk with local artists will displaying their artwork and entertainment provided by local jazz musicians. Our partners at Stafford Suites are providing free boxed dinners for the first 100 people who attend. Chair Ranniger adjourned the meeting at 5:30 p.m. Respectfully submitted, 7'011 7'etrlol� Teri Petrole Council Committee Secretary Page 4 Page 5 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director 4^4� Phone: 253-856-5100 ® Fax: 253 856-6050 KENT WASHINGTON Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 July 18, 2013 TO: Kent City Council Parks and Human Services Committee FROM: Jeff Watling, Director Parks, Recreation and Community Services SUBJECT: Riverbend Golf Complex - INFO ONLY MOTION: None, informational SUMMARY: In 2012, staff provided the Parks Committee with two reports/updates on the Riverbend Golf Complex. Those informational discussions led into the budget process last fall and the desire by council and staff to create a strategy to get the Golf Fund into a more sustainable position financially. Pete Petersen and Jeff Watling will provide an overview of the recent open house meetings the city hosted at Riverbend on June 26 and July 15 to gather citizen input on solutions for the current state of the Golf Fund including the possible sale of the Par 3 golf course. No action is requested as this is an Information Item. EXHIBITS: None BUDGET IMPACTS: None Page 6 i Page 7 PARKS, RECREATION AND COMMUNITY SERVICES j Jeff Watling, Director Phone: 253-856-5100 Fax: 253-856-6050 KENT WAS IIN°TON Address: 220 Fourth Avenue S. Kent, WA. 93032-5895 July 18, 2013 TO: Kent City Council Parks and Human Services Committee FROM: Jeff Watling, Director of Parks, Recreation & Community Services SUBJECT: 2013 Second Quarter Report - INFO ONLY MOTION: INFO ONLY SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services, will highlight division programs and services, as well as in-kind, and/or cash contributions received during the second quarter of 2013. EXHIBITS: Quarterly Report and Contributions Quarterly Report BUDGET IMPACT: N/A Page 8 Page 9 City of Kent Parks, Recreation and Community Services 2013 Second Quarter Report Page 10 Parks, Recreation and Community Services 2013 Second quarter Report Program/Service Highlights • Notified custodians for area assignment changes to begin 7/28. • Normal HVAC building maintenance: • Preventative Maintenance • Cooling season change over • Trouble calls • Alarms • Emergencies and call outs • Contracted with Cintas fire and began installation of AES radios city wide. • Request for quotes and selected Simplexgrinnell to provide fire/security monitoring and fire protection services for the City of Kent city-wide. • Auto vehicle gates preventative maintenance and replace chains city-wide. • Furniture installations 2nd floor engineering and interns - Centennial. • Reconfigured offices for legal department - City Hall. • Painted exterior - Muni Court. • Received quotes and selected vendor for entryway concrete work - Muni Court. • Devised electrical plan for new ups for it data center upgrade - Fire Station 74. • Vehicle roll-up doors preventative maintenance - (4) fire stations. • Plumbing supply line repaired - Kent Pool • Installed panic buttons - PW shops. • Pricing for duct repair - PW shops. • Installed "move and cool" temporarily until ducting is repaired - PW shops. • Decommissioned the vacant Resource Center building and met with new owners to turn over keys. • Provided additional assistance for jazz festival — Senior Center. • Completed work requests city-wide. • Hired fulltime custodian. • Advertised for accounting services technician III position. • Advertised for maintenance worker III position. • Facilities staff completed respect training. • Alex and Nancy attended TMA user's conference. • Met with departments to discuss office security needs . • Provided furniture and assistance for the Veteran's Drive ceremony. • Wood floors refinished - Kent Commons gym. • Carpets cleaned - City Hall completed, Centennial 50% completed. Page 1 Page 11 Performance Outcomes 1. How much did we do? Number of Work Orders 314 2. How well did we do it? Number of Work Requests Closed 280 Percent of Work Requests Closed 89% 3. Is anyone better off? Yes Well maintained City assets Inviting and comfortable Buildings for Citizens and Employees Housing and Human Services Program/Service Highlights Kent Home Repair qualified and assisted 23 new unduplicated households in the second Quarter. Of those served, 19 were senior/disabled and 8 reside in the Panther Lake Annexation area. Staff and Human Services Commissioners attended the annual South King Council of Human Services luncheon. This year's keynote speaker was Alan Berube of the Brookings Institution and author of the recently released book Confronting Suburban Poverty in America. The book details the suburbanization of poverty in America (highlighting Seattle, Houston and Chicago). In order to respond to this trend Berube points out the need to rethink and modernize - integrating services and service delivery, collaborating across sectors and jurisdictions, and using data- driven and flexible funding strategies. More information can be found at www.confrontingsuburbanpoverty.orct. Staff attended the SOAR - Putting the Pieces Together conference at the Green River Community College campus. SOAR's Annual Conference is a professional development and networking conference for all in King County who support children, youth & families. SOAR is a community coalition working together to promote the healthy development of children, youth and families in King County to ensure that all children succeed in school and in life. SOAR's work reaches from prenatal care to young adulthood, allowing us to break down silos and cross- pollinate among sectors, regions, ages, and more. Housing and Urban Development (HUD) notified our office that the Panther Lake Annexation Area is now included in our CDBG allocation formula. This resulted in an approximate $200,000 increase in CDBG for 2013. However, it should be noted that the President has presented a budget that includes significant cuts of nearly 50% to CDBG. This is being monitored by staff and the national organization that the City Page 2 Page 12 belongs to does not support the cuts and is currently lobbying Congress to maintain CDBG funding levels. The new Kent Women's Shelter at Holy Spirit Church (funded by United Way and the City of Kent, and staffed by Catholic Community Services) remained open during the months of April, and the first week of May 2013. Nearly 80% of shelter clients were placed into housing during the time that the shelter was open. This partnership showed that having a nightly shelter open during winter months is a good way to engage with homeless women and connect them to a pathway to housing. All partners in this shelter program would like to see the shelter open next winter too (Dec 2013 - April 2014) and will work on finding the funding to do so. Kent staff participated on the McKinney Advisory Team to evaluate, prioritize, and apply for funding from HUD. HUD selected the Seattle Metro Area as one of 10 cities to receive technical assistance aimed at strengthening our response to homelessness known as the Care Seattle/King County Continuum of Care, which receives roughly $23 million in rental assistance and services funding from HUD each year. Kent staff attended this year's Washington State Conference on Ending Homelessness in Tacoma. Statewide emphasis on rapid re-housing and roving case management teams dominated the conversations and presentations at this year's conference. The City of Kent has a history of funding the rental assistance, prevention, and outreach programs highlighted by presenters as the best practices. Kent staff participated in the two-day King County Homeless Youth and Young Adult Summit in Tukwila in June. The summit was a community gathering of service providers, government planners, advocates, and homeless/formerly homeless young people. The goal of the summit was to prioritize and set a timeline for the work of ending homelessness for young people by 2020. The primary priorities that were identified included: additional housing and roving case management or support. Coordinated Engagement (coordinated entry for youth/young adults) is the first activity of this effort and is going to be programmed by 2-1-1 and Catholic Community Services beginning in July 2013. As with homeless families, this single point of entry will give us a more accurate number of youth and young adults experiencing homelessness across our region. Kent staff are active participants in the King County Health Reform Planning Team. This is the planning body responsible for ensuring low-income residents can enroll in and access health care in 2014. As part of this work Kent staff are hosting two training for homeless service professionals by Public Health - Seattle & King County. These sessions (to be held at the Seattle/King County Coalition on Page 3 Page 13 Homelessness General Membership Meeting and Kent City Hall) are aimed at training and assisting service providers in enrolling their current clients in Medicaid starting October 2013. The trainings are also designed to give providers a better understanding of what health care options low-income residents will have, and to plan how non-service seekers might enroll and access health care. Over 75 staff from across King County attended these trainings. Kent staff will be involved in planning and scheduling future training and enrollment events once the Medicaid applications have been released by the State. Kent staff is participating in a Regional Fair Housing Equity Assessment that is spearheaded by Puget Sound Regional Council. A component of the assessment includes a survey to gather information on barriers to equal housing opportunities with a special focus on the major transportation corridors in Snohomish, King, and Pierce Counties, The Fair Housing Equity Assessment is part of the Growing Transit Communities three-year project to ensure equity along transit lines. Survey results will serve to inform the City as it develops a local and a regional response to eliminate barriers to fair housing. Kent staff participated on a Funders Briefing panel with Alan Berube of the Brookings Institute and Nathan Phillips of South King Council of Human Services. Over fifteen representatives from foundations and government attended the luncheon at the Pike Place Market. Staff distributed a paper entitled Promising Collaborations in Kent. Kent staff is on the Leadership Planning Committee for the Refugee Employment Summit, which will be held at Green River Community College on October Sth. The Planning Committee includes Green River Community College, Heart of African Services, International Rescue Committee, Jewish Family Services, Kent Chamber of Commerce, Neighborhood House, Refugee Women's Alliance, Somali Bantu Association of Kent, World Relief, and other Ethnic-Based Community Organizations. Pre-summit conversations will be held with community members to understand their employment and small business development needs. The Summit will increase employment opportunities and connections between refugee job developers, employers and refugee community members in Kent. The City is also producing a video project, which will debut at the Summit. The video will highlight how employment has enhanced the lives of Kent residents and the assets that refugees bring to Kent. Kent staff participated on The Seattle Foundation LOI Equity Grant Review Panel. Funding for this grant was awarded to The Seattle Foundation from the Convergence Partnership to fund organizations which create environments that promote good health. Local organizations in King County received $110,000 in grants, and $20,000 was set aside for the grantees to document the successes Page 4 Page 14 achieved with the funding. Grantees will document their work through digital storytelling, videos or other media. Performance Outcomes Increased knowledge of community resources 1. How much did we do? Number of homes receiving Home Repair Services 23 Number of resident households receiving Housing Stability TBD* assistance (*numbers will not be submitted until contract with HUD is signed) Number of residents assisted by Safety Net Service 2630 Number of cases handled by Indigent Counsel Services *495 (*Public Defender numbers only, Conflict Counsel numbers due )uly loth) 2. How well did we do it? Percentage of residents accessing Indigent Counsel Services 100010 3. Is anyone better off? Percentage of Home Repair clients rating program good or better 100% Percentage of resident households receiving Housing Stability 100% assistance still housed after six months Percentage of residents using Safety Net Services that increase 100% family self-reliance Percentage of residents satisfied with Indigent Counsel Services 100% Increased stability of community resources 1. How much did we do? Number of human service providers/program that received funding. 29/29 Number of human service providers that received training and/or 20 technical assistance. Page 5 i Page 15 Number of funded agencies meeting performance targets 29 2. How well did we do it? Percentage of human service providers/program that received funding. 100% Percentage of human service providers that received training and/or 100% technical assistance. Percentage of funded agencies meeting performance targets 1000/0 3. Is anyone better off? Percentage of funded human service providers/program that were 100% satisfied with contractual relationship with the city. Recreation Division Adaptive Recreation Program/Service Highlights Studio 315 continues to be in high demand and by far the most popular program. Participants enjoyed Box Dinner Bingo, Spring Ball, Cinco de Mayo celebration with Neely O'Brien Elementary D.R.U.M. performing and the ever popular Open Mic and Talent Show. 122 participants enjoy scheduled activities every Friday night. There were seven Community Outings this spring. Some of the trips were visits to Experience Music Project, Skagit Valley Tulip Festival, Gondola Ride at Crystal Mountain and going back in time at Pioneer Farms. Creative ArtSpaace offers an opportunity for creative expression through a variety of art mediums. 22 participants fine-tuned their artists skills in two hour classes for 20 classes. Adult cooking class continues to fill up fast each quarter with 13 participants and a long waiting list. The Teen Lunch Bunch cooking teaches quick and simple lunch menus for teens in transition from school to a community setting. This class is utilized by TOP (Transition Outreach Program) at Kent Meridian High School, with 15 participants attending 8 classes. Cycling and Track had 31 participants. Athletes participated at the State Special Olympic Tournament at Joint Base Lewis McCord this past June. Page 6 Page 16 Swimming classes participation has grown to 35 beginning to advanced swimmers participating in 8 training days. Access the Future Computer Classes were at capacity with 2 full rosters of 7 participants. Students learned a variety of computer skills during the 10 day program. Zumba Gold Zumba Toning and Flexi Fit continue to be popular with 30 participants. Performance Outcomes 1. How much did we do? Number of duplicated visits to the facility 2,923 Number of classes, workshops, trips 33 Number of registered participants 371 2. How well did we do it? Percent of classes, workshops, trips at or above enrollment target 100% Percent of classes completed 100% 3. Is anyone better off? Percent of participants reported a quality of life benefit 95% Youth and Teen Program/Service Highlights KPCC continues to be very popular. The recording studio,is packed every night that it is available (10+ songs recorded), monthly birthday celebrations with donated cake and prizes, girls spa night, dinner and volleyball sponsored by New Beginnings Church, Youth WAV meetings and a successful KPCC Graduation Night party to close out the summer. After School Energy finished the year strong with a carnival held at every school. Kids loved participating in Plinko, cupcake walk and a bean bag toss. The partnership with C-21 will continue next year at Millenium, Neely O'Brien, Martin Sorton and Star Lake Elementary schools. Page 7 Page 17 After School All-Stars at Meridian, Mill Creek and Meeker Middle Schools ended with an Iron Chef competition to see the unique things the students could cook with all the leftover supplies. The winning combination was melted Starburst mixed in with milk and Sprite for a very colorful smoothie. Totem Late Night and Meridian Late Night run on Tuesday and Friday see an average of 35- 50 teens per night. Activities include basketball, cooking, goal setting and soccer. The Fishing Experience in partnership with Kent Rotary saw 177 youth trying their luck at fishing. Approximately 250 fish were caught. Soring Break Da v camp had 22 campers who participated in games, sports, arts and crafts and a fieldtrip. Performance Outcomes 1. How much did we do? Number of duplicated visits to the facility 10,843 Number of classes, workshops, trips 20 Number of registered participants 900 2. How well did we do it? Percent of classes, workshops, trips at or above enrollment target 90% Percent of classes completed 100% 3. Is anyone better off? Percent of participants reported a quality of life benefit 95% Cultural Programs Program/Service Highlights Youth Food Security Art Project Reel Grrls, Kent Arts Commission and Communities in Schools are partnering on the second year of the "Youth Food Security Art Project." The project once again provided Kent youth with the opportunity to produce an artful, meaningful, professional quality video about hunger and food security issues. Twelve students Page 8 Page 18 met the week of April 22 to conceive and film the project. The final product will be completed and distributed soon. Public Art Maintenance Restoration work is complete on Cedar and Salmon Totem by David Boxley (Old Fishing Hole). The pole was reinstalled on May 17 - in time for the May 18 Fishing Experience event. Artech de-installed Tina Hoggatt's Whirligig sculptures from Lake Meridian Park. The pieces are being refreshed and repainted and will be reinstalled before the summer season. Maintenance is complete on Steve Jensen's totem poles from Three Friends Fishing Hole. The poles will be reinstalled after construction at the park is complete in late June/early July. Joel Lee of Art Wrangler has assessed maintenance needs of the outdoor public art collection. He completed repairs on sculptures by Lea Anne Lake at Service Club ball fields in June. Summer Art Exhibit Jurors Juan Alonso and Yadesa Boija selected 52 artworks from 20 artists for the 2013 Kent Summer Art Exhibit. 57 artists applied, which is up 36% from 42 applicants last year. This is the first year we utilized 4Culture's online application system and it was successful in increasing the number and quality of artists applying, as well as'lightening the work load of maintaining the program with reduced Cultural programs staff. On the afternoon of June 5, prior to the reception, juror Juan Alonso was joined by Councilmember Dana Ralph, Arts Commissioner Sharona Chandra, and city staff representative Brian Levenhagen to determine the Purchase & Exhibit Awards. Again this year, panelists focused these awards on our City's larger civic spaces - selecting five pieces for the collection. The reception received generous, private sponsorship from Osborn Machler and was attended by approximately 50 people. Performance Outcomes 1. How much did we do? Number of events 2 Combined attendance at events 63 Number of educational outreach activities 1 Attendance at educational outreach activities 12 Page 9 Page 19 2. How well did we do it? n/a this quarter No programs with surveys happened this quarter. 3. Is anyone better off? n/a this quarter No programs with surveys happened this quarter. Senior Center Program/Service Highlights 6th Annual Jazz &Art Showcase - the Kent 50+ Program and the Kent Arts Commission hosted this event featuring concerts by electronic violinist Geoffrey Castle, jazz saxophonist Darren Motamedy and jazz pianist Richard Dean. Over 500 concert goes enjoyed complimentary boxed dinners from Stafford Suites, the Kent Valley Artists' exhibition and demonstration, information booths, and a no- host "mocktail" garden. 10 local business helped sponsor the event. The weather cooperated except for one brief shower which did not deter the crowd from enjoying the show. The Kent Lions held their annual spring barbecue for seniors in May. Always a sell out event at 200, seniors enjoyed complimentary burgers, hot dogs, and baked beans. The Center's Knot Quite Write Players, a readers theater group, presented two readings of the play "The Pie Ladies". Seniors enjoyed this comedy skit put on by their senior center friends. Spring trips included the annual visit to see the tulips, a day in Ellensburg, the Seattle Underground Tour, Toppenish, Leavenworth, and a ride on Seattle's Great Wheel. Performance Outcomes 1. How much did we do? Number of duplicated visits to the facility 24,226 Number of classes, workshops, trips 168 Number of registered participants 17,790 2. How well did we do it? Page 10 Page 20 Percent of classes, workshops at or above enrollment target 88% Percent of trips at or above enrollment target 91% Percent of classes/trips completed 88% 3. Is anyone better off? Percent of participants reported a quality of life benefit 90% "I would like to praise the Kent Senior Center for their cleanliness, organization, healthy beautiful houseplants, neatly made signs, activities galore, hygienic bathrooms, and extremely friendly volunteers. People also rave about the chef and the food." Kathleen. Recreation - Kent Commons Program/Service Highlights Lake Meridian swim season officially began on Saturday, June 15. City of Kent Lifeguards are scheduled everyday from 11:00am-7:00pm through September 3rd. There are 15 lifeguards employed. The season begins with the coordination of the summer break for the Kent School District. There will be over 75,000 swimmers expected that will visit the beach area in 2013 during the season. Volunteers provide an important role for youth in the community. There were 167 volunteers that were involved this quarter in the Recreation Division. Kent Parks volunteers logged in over 6,496 total hours. Many programs could not happen without the help, commitment, and involvement from local community members. With the support of volunteers we were able to provide community based programs for kids in their neighborhood. The Kent Commons Community Center had 59,000 visitors this quarter and 124,865 through June. For the second quarter the Kent Commons had 6 private rentals with 1,000 people in attendance for each event and 10 private rentals with 125 people in attendance for each event. Large events booked this quarter were Washington Antique Bottle & Collectors Expo, Greater Seattle Toy Show, Emerald Spiral Parapsychology Expo, Rainier Schools Auction, Puget Sound Photographic Collectors Society Show & Sale, Boeing Employee's Stamp Show, Tacoma/Seattle Coin Show, Creme Brulee Kids Sale, Greater Seattle Paper & Post Card Show, and Evergreen Piecemakers Quilt Show. Parents appreciate the support of the Parks Department in providing community based activities for kids in their neighborhood and school. Many parents have told Page 11 Page 21 us that they met their neighbor for the very first time through their child's Kent Parks programs. Sport programs in Youth Baseball and Softball , Adult Softball and Volleyball, Girls Volleyball, and Youth Track, had 241 teams with 4,196 participants. Kent Parks Youth Dance Spring Recital was held in June at Kentlake High School Performing Arts Center. There were 2 sold out shows with over 1,000 total spectators and 321performers. Performance Outcomes: 1. How much did we do? Number of Recreational/Cultural Educational Programs 467 Hours worked by Recreation Volunteers 6,496 Youth Sport Sponsorship Kent Commons Community Center Visitor Count 591000 2. How well did we do it? Percent of classes, programs at or above enrollment target 900/0 Percent of participants that reported the content and quality of the §9 program was excellent, very good, or good Percent of participants that reported the staff and instructors were 990/0 excellent, very good, or good 3. Is anyone better off? Percent of participants that rated their expectations for this program 970/o were fulfilled Sample Feedback and testimonial: "This program helped me to understand kids &the sport" "Yes, it is all about learning & having fun" "Seems like the price keeps going up year after year" "I had kids that seemed like best friends and they never met prior to this program" "We had one kid that was very timid at the start & he turned out to a very good player" Page 12 Page 22 "Allowed me to have quality time with my daughter" "Improved the confidence & self esteem of every girl" "Seeing kids be successful was great" Riverbend Golf Complex Program Services/Highlights The first quarter ended with great weather the last two weeks of March. As a result revenue at the golf complex was up more than 30% compared to the first quarter of 2012. Rounds of golf at both courses were up for the quarter compared to 2012. Rounds at the 18 hole golf course were up 19%, while rounds at the Par 3 golf course were up 35%. Driving range sales were up for the quarter by 42% compared to 2012, due to the milder weather and because the driving range had restricted use during the first quarter of 2012 as a result of the damaged netting. Merchandise center retail sales were also up for the quarter compared to 2012 by over 25%. Overall, for the quarter the golf complex posted the highest revenue total since 2007. With a more normal weather pattern for the first quarter play and revenue at the golf complex has rebounded from the slow start the past two years. With a great start to spring this year looks to be very promising. Performance Outcomes 1. How much did we do? Rounds of Golf at the 18 hole golf course 8,729 Rounds of Golf at the Par 3 golf course 3,572 Driving Range sales $109,851 Merchandise Center retail sales $87,140 2. How well did we do it? Compared to 2011 Rounds of golf at the 18 hole golf course +19.00/0 Rounds of golf at the Par 3 golf course +35.6% Driving Range sales Merchandise Center retail sales Page 13 Page 23 Parks planning & Development Program/Service Highlights Plant the Planet completed its 131h season at Crestwood and Emerald Park Elementary Schools. There were three Earth Day events, at Clark Lake Park, Earthworks Park and the GRNRA, involving 181 volunteers, including groups from Weyerhaeuser and Target. Other corporate work parties were held for Key Bank, REI and Windermere employees and for a group of Burmese refugee high school students. Arbor Day saw 126 volunteers at West Fenwick Park. National Trails Day, traditionally a smaller turnout, had 26 volunteers at Lake Fenwick Park. There were 13 Green Kent work parties at Campus, Clark Lake, Lake Fenwick, Springwood, Morrill Meadows and North Meridian Parks and GRNRA. KabOOM! Prep and Build Days involved a total of 201 volunteers. Performance Outcomes 1. How much did we do? Number of volunteer events 29 Total number of volunteers 1,201 Total number of volunteer hours 3,441.5 Number of Eagle Scout projects completed 3 2. How well did we do it? New trails constructed- linear feet 190 Square feet cleared at Green Kent events 24,018 Number of trees/shrubs planted 453 Cubic yards of chips spread 23+ 3. Is anyone better off? Tracking how many people had seen our most popular post: 396! 396 (photos of August 20, 2011 work party at Lake Fenwick) Comment from participant: "I just graduated from Kentridge and will be attending UW in the fall. Just wanted to say thanks for inviting us to so many of your projects - it's been great coming to help out. We Page 14 Page 24 passed on National Honor Society leadership to some excited (now senior) students and I'm sure you'll be hearing from them soon."- Karan Singh Capital Program Highlights • Completed renovation to Turnkey Park. Renovated and expanded the playground, installed new site furnishings and planted a new rain garden at the park entrance. • Continued to coordinate with PW on several levee projects including Briscoe, Hawley Road, 231' to 516, Lowest Russell Road and Three Friends. • Continued to coordinate with PW on the environmental restoration project at Boeing Rock. • Began the Kent Valley Loop Trail Master Plan project. Public outreach to begin this month. • Continued to work with ECD on the DSAP plan. Parks Operations Program/Service Highlights Downtown core The next phase of street planter installation is complete along Meeker, 15t Avenue and a section of Gowe St. These are a continuation of the initial installation done last fall to update the landscape areas in the downtown. Town Square Plaza fountain is operational for the season however there will be periodic closures for repairs and maintenance through the summer. The International Festival and Saturday Market will kick off a season of hosted events at TSP. Issues with litter and garbage continues in the downtown core requiring continuous attention by staff. Green Kent/Community/Volunteer events Staff provided support for several successful volunteer and Green Kent Steward events at Morrill Meadows OLA, Lake Fenwick, Clark Lake and Campus parks. Athletic complexes The athletic complexes are at full operation for the season. Repairs and replacement of area lighting at KMP, Wilson and Service Club is complete. The scoreboards at Service Club and Russell Road have undergone repairs for a series of electrical and control issues. Page 15 Page 25 Neighborhood and Community Parks Lake Meridian Park will be hosting the 4th of July Splash and preparations are underway. The dock has undergone minor repair work to address some walking surface and railing issues. The swim area is set up including addition of sand to the beach in preparation for the start of the summer season and the arrival of the lifeguard staff. Turf management is underway at multiple locations including fertilization and aerating. Playgrounds at several parks including Canterbury, West Fenwick, Morrill Meadows, and Scenic Hill have had repairs completed in preparation for summer. Maintenance Highlights Turnkey park hosted the Ka BOOM playground build sponsored by Disney. Staff demolished the old playground and completed site preparation in time for the big build day. Post event work continues to complete the remainder of the planned renovations to the playground area. The initial street tree inventory is completed for most of the Downtown Core and several major arterials including Meeker St and Central Avenue. Davey Resource Group conducted the inventory which will include the implementation of a GIS based tree database. i The installation of atrial centralized irrigation control system at Van Doren's has been completed by staff and the vendor. This test location will be used to evaluate the system for potential and if implemented will allow more active water management in the parks. i I i I I I Page 16 Page 26 Page 27 City of Kent Parks, Recreation and Community Services 2013 Second Quarter Contributions Report Page 28 r _ ac-� O O O O O O O O C- C O c O 0 O O O iLO O 'Z O O N *F 1J- O O -Z O C M f0 N M f0 f0 f6 f6 f0 f0 f0 f0 f6 0 Lm O fCO fO C C C C C CC C fO mC f0CcCCC - C c O OOO O O OO 00 C c OC O O O O O 0 O 0 N 0 -O -0 -O _0 O _0 -O _0 _0 O 0 -0 0 -O -O "O _0c -O c ,,. "O 3 ,� t t a 0 -Cr r 00 00 0 -+ N 0 N N + $ O N N N $+ 0 e N N 0 N N 0 M o m m0 0 0 0 o m 0 o a -0 a -O o a U U w U U U U w U U U C9 C7 w C9 U U w U Q U Q w a� 0 0 0 0 0 0 0 0 0 0 ILn 0 0 0 0 0 0 0 0 0 0 0 10 3 M !.M M M O M O M M O N O M M M N O Ln O O O O Ln Eft 00 .-f LO '-f M M N O) Eft U) .--I Ln O Ln Ln {R ffr Eft Oft Eft Oft lN- 4ft +A" Oft ffr {ft Eft {fr Eft Ef-Y Eft Eft Eft 'EA- ul .G L l U N a) L � u /U O m O 9 �./ aJ v a) N C a) N .i ® m U Q .Li m {-i i+ J� Y y o) H Q C C N * 0 @ o @J N = N to u) v v Q T 9 ° � o a 0 0 0 o z z Q cn Q Q Q Q , 0) C ' ' C m " ? v o c C7 ° w o o o o U M Q6 .� dS dS aS 65 o c c L O n L M 2 .° .fia +�+ ° ° (6 f0 N m 00 r cNo > N (NO (NO (NO > mU Q U LL C' U) U) U) N N U) w w CL - ® 1 u U N I U L L m a) N Q. N E y Li W s U U 4' > >T T c v E u v u E v o L E v EU 0 u U U L m m > > U aL m W C C L N U C O _ L C ®' \ -0 o -0 o CL N (No m -0 0 0 0 0 0 -0 @l @J c ( o L N a °g E O 0) L N rl Y U LY L L]I Ol C J �O UL Ql a C U Q) C C f1 C C C m [6 Ol C U 3 N U 6 c -C + s m m L o v c o 0 E c u u 0 'c 0 u c m ZI u 0 L o O fO a) c c U ' a) = U c a) _o m f0 i -o C N 'O > '� 0 > D 0 = a) Q > > .s -C fa � a) m 0 f0 LC 0 L O L r w m a � �� w Q�U U w o .2 � I ro .fl a L L L L L L L L L L L L L L L L L L L L L L L u « v o 0 0 o a o 0 0 a 0 0 0 (U Q) C) 0 0 (UJ-! +� Y J--+ J-� Y J-� Y -L-+ d C C C C C C C C C C C C C C C C C 0 C C C C C C ® = a) wm Q) N N a) m a) a) w a) N N w al N a) (ll a) a) N N U o U U U U U U U U U U U U U U U U U U U U U U U L L L L L L L L L L L L L L L L L L L L L L L M .0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 L® ® I8 a) a) a) a) a) N 0Q a) a) a) w w 0 a) 0 a) 0 a) a) a) N a) ''..,. 0. N Ln N N U) U) U) m 1U) U) U) U) U) N U) U) U) N U) Ln U) N U) U) Page 29 C O a 0 !I CO C C C a a a a a a o 0 O O O C V) V) mwC O C C C C m C C C C C 12 O O O O C O O C C O O O _0 V @ @ @ O O O O O O O @ O ++ J=+ o o :V i-+ .++ V) Vl C C C L V) V) m V) V) m C Lp @ @ @ -6 @ @ y� .t� @ @ @ 7 7 O O O U C C C C C C 0 C C C C C C @ @ C C C O O O O O O O 0 "0 0 0 0 0 o o C C: o o o E E a a a a a a "O -O -0 01 "O -0 O O -0 'O 'O >, T m m V) N V) in V) V) "0 L C C N N w a) S t L .0 L L O Ln O O C C C C u! V) Vl m Ln V) @ m p m p ro v''''- �+-.. m 0 m C C N N aJ aJ @ m @ @ @ m U U LL- U LL LL- U (D C7 U u_ U Q Q U U` U 0 U U U U U U O O O O O O m O m O O O O N to O O O O O O O O O O O O Ln O O m N O M O m O N EPr d- O 't O O O O O O O O ! Ln m r-I m Co ri N m +-I Ln ri m M if} O lR U) Ln Ln O Ln Ln Ln M iR i l- 4f} ifl if} Vl ifr if ffl ifs if} iPr iA ri N �- ifl Cl) .-� HT V)- vi li E4 iA- ift iR 0) C 0) 0) Q7 -Y L D :3 7 C N 0 O O T -) � C � C Y C@ i C -1 T o o O U @ a) U L CY C ++ CN @ @ @ m m @ 11 co n LJ T L - L - L -a O a) E Ln LnN O N L W Ln a-+ 7 = 7 = 7 0. m U m N V 0 S N = a1 N U O U O U o >, N ' N V C L � c a N 2 N K LL c�a � m �- � v N +� m 01 a @ Ln Lr) U LL_ 'C u — a vn a U) )Z Ln O m Q Q@ Q Y m a Q Q M ran O — _ -0 m o L m u a L L CL aS ZS dS o s m o o U m U + L c ma (U 0- LL 0 N N U N w C U _- - .0 'O 0 L. > LLO "6 O C (D N C C -0 N N U N p > 7 N m > M .Ou J'oi d T L L C s0.. N O N v N O v o n Y L.L J Q 0 n L1 n Ln Ln Y F- U` co m a a Y a Y a Y Y U 0) Q a N L C O @ U o E m s s 0 0 U v a c c C a@i (U Li Li N � U _ �- Q cl� LY L S 2 N N N N a) - N w @ L O V1 Ln T T 0 9 m s U 0 v n C C '� C _3 '3 3 '3 + m v 0) @@ V C C ,)..,, �, L aJ N C C O o O O O O Ei- 7 7 V) V) v) N w V) V) C (n y (n @ @ U) U') @ @ C C a m@ s U U -C 0 0 '- C O O " C C -C L 0 a) a s a a UCL O 2) aJ V) ya"'_, 7 7 @@ n Ln o a) 0 v m m m m .� m s m a 0 m a 0 0 i n n cn Ln > > m m U U U v a m Ln C7 o Ln cn U U L L L L L L L L L L L L C C C C + a + � c c + c u o a aJ a a C C C C C C C C C C C C C LY a) aJ N aJ I— U U U U U U U U U U U U 0 �.,( M Yy -,f — L L L L L L L L L L L L � @ > W W W W m m m m m m m _O 0 0 O O O 0 O O 0 O 0 Q N p• a=-� ate-+ 7 0 0 C O V O C C C C C C C C C C C C m V m 7 7 7 7 1' i'' '�"' '4' �'' ')'� N a) 0 a) w 0 a) 0 N N a) a) -O a) -0 0 0 O O O U C C O C O (n cn Ln Ln Ln Ln Ln Ln Ln Ln Ln U) 1< QZ Q > } > > U ju U U U lu U Page 30 N N J J 0 L v O ru O O O U L U v- 4- 4- L N p L N V (n LL. 0 0 0 0 f6 L Q 0- L A-� L J-� d L (n L L ..Y N fn (n In V .c s p p v Y OL Q u � co M + N + > > Z) N i i L O .n p L fc6 N L N 7 'n O ° 0 U N N 0 y N ❑ ❑ L ° 0 OO L L 0 N a d O o O L n Q ❑ - E E E E E Q Q ° .� C U ;n U ;n O •� L M 'm _° C ° "a -p -C LLn LLn V) 9J O LLn N Cl- D. p c p c C Co � N � m M > .mi fo '7 � � N � m O iJ d d c O L L ++ U ++ C O O O Q p N O N M U N m N N ai L N i U U ° O Ln fn C O O O m X -0 0 - C `� y_ c `�' C L L L 0 '0 •E L c c p m M f6 - M - L O -0 m Ln f0 0 f0 O C O L O O O -C L f0 O 7 0 L E U U > F > P U` L Q F- N m ❑ P U LO J U d3: LL w LL U LL >- LL J J d O O O O O n O m Ln 0 tD 'cP Ln Ln Ln Ln O Ln O O 0 O O Ln O O Ln i )- O It N O N Ln N N N m Ln Ln m m Ln N Ln N N N d' Ln It N Ln m ,--i fPr iO, {b�r iA *-i ti 'd)- iR fPr tR 4R {f} {69- {f} {f} EPr -Eft if} {{} % ifY ER U C U Q _O ° _ U N 0 i C J N v (n L o OL c L U E Q c V O .0 O C p > i lU f6 i F � a o v LL fll > ° E O � O •f0 m N U LY7 L 7 3� '0 u O1 6� � E m rn f0 yp Ie a> o CD o ° W o a L c O O 7 N _c 7 0) 7 z O L fin W E O = f6 Q ❑l _0 -0 C L LL U 0 7 cc a-+ C N Q O [n rn O to C O i W U Q p rn U) O N L O O C N O — m .4+ L �- O L N T 7 fy m O U a' t]. U U U) 2 2 Q M w U) LL. (Y F- U' U) Q J W ❑ Q i '0 "0 -0 -0 "0 '0 -0 "0 '0 C C L '0 '0 "6 "O '0 "O "O 7 7 ,u ,� L y y� y� C C C C C c C c c c c c c K a u u a) u u u cn > > 3 D D D D D D D Z) ° =3 N N C 0 0 0 0 0 0 0 0 0 0 0 0 0 Ln N •� ,n •r-� •r1 •e-� C L L L L L L L L L L L L L >• >T (1) 0) ❑) 0) 0) ❑1 0) 07 0) 0) 07 0) 07 ❑) f6 f6 L L L L L > T >1 T >1 >` >` >1 >1 >` >1 >1 >` >1 ❑ ❑ a a CL a a fl ° fo co fa fo 0 6 a a fo fa m fo 6 a + >. CL a C a as o. a aaaaa c +� u u O O O O O O O O 0 0 0 0 0 _ O O O O O O O O O O O O O C C N v - � O N N '. L L 01 ❑t ry ❑1 m m E m m m m m lb tb m lb m m tb tb O O f6 O 3 f0 f6 f6 O (6 z 0 (6 0 z 4 z f0 f6 z 0 f6 U U w w C7 w w w U Y Y Y Y Y Y Y Y Y Y Y Y Y L L Y+ ❑ ❑ ❑ ❑ ❑ ❑ ❑ 0- ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ 75 0 a a a a a a a a n. n. n. a n. in- m a m a m U U n. a a a a a a a a- a a a a m a m a a a a a a --.—. Page 31 L V L Q 4 U O N 01 V c Q O c Vn -o N E C- O __ O N U N N U } - m c (IJ c 'o Coo z 0 _ O (6 In L _6 ❑ ZN 0 ❑ r6 M 01 O) d h !R 00 cn LD O U 0 0 U ai c � N Y 0 w o CL 6 U N d 2 E E O Q a = + +U U u O O O L L L Q Q Q 73 Y` i 0 0 0 O O O U U U W � � 61 Ql O) � W W W W L: d to 41 c N ' a a a a a a h Page 32 Page 33 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Phone: 253-856-5100 s Fax: 253-856-6050 KENT WASH INGTON Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 July 18, 2013 TO: Kent City Council Parks and Human Services Committee FROM: Jeff Watling, Director of Parks, Recreation & Community Services SUBJECT: Director's Report - INFO ONLY MOTION: INFO ONLY SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services, will inform the committee of noteworthy information and upcoming events. EXHIBITS: None BUDGET IMPACT: None