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HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 06/20/2013 (3) Z KENT Parks and Human Services Committee Agenda Councilmembers: Deborah Ranniger, Chair • Elizabeth Albertson • Dana Ralph June 20, 2013 5:00 p.m. Item Description Action Speaker Min. Page 1. Minutes dated May 16, 2013 - Yes Council 05 03 Approve 2. Recreation Division: Resource No Lori Hogan 15 05 Allocation and Cost Recovery Jeff Watling Methodology - INFO ONLY 3. Director's Report - INFO ONLY No Jeff Watling 10 07 Unless otherwise noted, the Parks Committee meets the 3rd Thursday of each month at 5:00 p.m. in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032- 5895. For information, please contact the Parks, Recreation and Human Services Department at (253) 856-5100. Any person requiring a disability accommodation should contact the City Clerk's Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. Page 1 • 10EA11' Parks and Human Services Committee Meeting Minutes May 16, 2013 Council Committee Members: Chair Debbie Ranniger, Dana Ralph Elizabeth Albertson was unable to attend the meeting and sent her concurrence on all action items. Chair Debbie Ranniger called the meeting to order at 5:03 p.m. Item 1: Minutes of April 18, 2013 - Approve Committeemember Ralph moved to approve the minutes dated March 28, 2013. Chair Ranniger seconded. The motion passed 3-0, including concurrence from Committeemember Albertson. Item 2: Kent Lions Acknowledgement - INFO ONLY Lori Hogan, Superintendent of Recreation and Cultural Services reported that the Kent Lions Foundation is an all-volunteer community service organization. They are a group of individuals dedicated to helping those in need, providing enhancement to our community through hands-on projects and grants, as well as creating an environment that allows their members to enrich their own lives by selflessly serving others. Their motto is "WE SERVE." Kent Lions has served the greater Kent Community since 1938! Kent Cornucopia Days Festival, Farmers Market, Miss Kent Scholarship Pageant, and Dragon Boat Races are just a few of the many special events hosted and organized by the Lions. They are long time supporters of Kent Parks Programs and Services, sponsoring 8-10 youth sports teams annually as well as sponsoring/hosting Kent Senior Center programs and other special events. Celebrating their 75th Anniversary this year, the club wanted to do something special for Kent Parks Youth Sports teams. They provided hot dogs, chips and drinks to all participants and their family members at this year's boy's 3rd - 6th grade baseball jamboree on Saturday, May 4. Over 1,500 people were served. The Lions Club will do it again on Saturday May 18th at the Girls Fast Pitch jamboree. Hogan thanked Kent Lions for all they do for the community. Chair Ranniger commented that the successful collaboration between the city and Kent Lions is equally matched. Lions Club President Brandon Davey attended the meeting and shared his appreciation of the Parks Department and their assistance with events the club coordinates in the Kent such as Kent WinterFest and Cornucopia Days. Mr. Davey announced that November 2 is the actual 751h Anniversary and they are planning to give something big to the City of Kent! Page 1 Page 2 i i Item 3: 4Culture Playground Equipment Agreement for Turnkey Park - Authorize Ronda Billerbeck, Manager of Cultural Services announced that King County 4Culture has awarded the Kent Arts Commission $17,000 in Sustained Support funding through a competitive grant process. The funding will support 2013 programs, including Spotlight Series performances, Kent Kids' Arts Day and Kent Summer Concert Series. The Summer Concert Series begins July 9. The schedule is as follows: Tuesdays at 12:00 p.m. at Kent Station, Wednesdays are concerts for kids at Town Square Plaza at 12:00 p.m. and Thursday concerts are at Lake Meridian at 7:00 p.m. The concert series runs through mid August. Committeemember Ralph commented on the great partnership with 4Culture and gratitude for their assistance in supporting the arts in this community. Committeemember Ralph moved to recommend accepting the Sustained Support grant from 4Culture to support 2013 Kent Arts Commission programs in the amount of $17,000, authorize the Mayor to sign all necessary documents and approve the expenditure of funds in the Kent Arts Commission budget. Chair Ranniger seconded and the motion passed 3-0, including concurrence from Committeemember Albertson. Item 4• Northwest Playground Equipment Agreement for Turnkey Park - Authorize Hope Gibson, Manager of Park Planning and Development reported that through a partnership with KaBOOM!, Disney, and the community, the city is renovating Turnkey Park playground this summer. Some of the play features require the installation of poured-in-place rubberized safety surfacing. This contract with Northwest Playground Equipment, Inc. is to furnish and install this safety surfacing. The product to be used is a well-regarded product, and the company is a well-regarded company with extensive experience in the provision of play equipment and park furnishings. The contractor was selected through the King County Director's Association's Cooperative Purchasing program, with the cost set at a pre-qualified unit price. 1 Watling spoke to the investments we've made at Turnkey Park Picnic over the past couple years with the new picnic shelter and the expansion of the parking lot area. Staff is excited that because of this project we will end up with a totally revitalized park for the community. Chair Ranniger asked about the life span of the rubberized safety surfacing. Gibson responded that it lasts between 10 and 15 years. Watling added that it lasts much Page 2 Page 3 longer than wood chips and this provides a more accessible experience in terms of wheelchairs and other participants. Committeemember Ralph asked if this surface will be installed under the entire play structure. Gibson said this product will be used for the climbing feature due to the slope and at the slide due to the 8' grade. Fibar is used under the entire play structure. Committeemember Ralph moved to recommended authorizing the Mayor to sign the agreement with Northwest Playground Equipment, Inc., for $46,063.77 for the playground restoration project at Turnkey Park, subject to final terms and conditions acceptable to the City Attorney and the Parks Director. Chair Ranniger seconded. The motion passed 3-0, including concurrence from Committeemember Albertson. Item 5: Berger Partnership Consultant Agreement for Kent Valley Loon Trail - Authorize Director Watling shared that this project is born out of the Council's strategic plan goals. In 2012, work was done through a Public Health grant looking at connectivity on a city-wide basis. The regionally significant Green River and Interurban trails intersect near the southern tip of the city. Their proximity to several other significant local destinations contributes to the potential for a loop trail experience unique to the Puget Sound area. Gibson noted that the consultant was selected from a field of eleven landscape architecture firms who responded to the Request for Qualifications. The selection panel included representatives from Parks, Public Works, Economic and Community Development, the Arts Commission, and Kent Parks Foundation, Berger Partnership was unanimously selected by the panel. Watling added that funding is through King County Levy proceeds and limited in scope to funding trails and open space. King County is very excited about the project and staff will continue to keep them informed of progress. Chair Ranniger asked about the timeframe for completion of the Master Plan. Gibson responded that the kick off meeting is the first of June and a report will be completed by the end of the year. Watling added that staff will come back to the committee in the fall with an update. He shared that staff is eager to work with Economic Development in regard to this business outreach as well - recognizing this is not only an asset to be of service to residents, but can be an attractive asset to the recruitment and retention of businesses. Page 3 I Page 4 Committeemember Ralph shared that the Arts Commission Selection Panel conducted interviews for the art-planning component of this project. There were many talented applicants and the final three artists will be interviewed next week. Committeemember Ralph moved to recommend authorizing the Mayor to sign the Consultant Agreement with the Berger Partnership for $98,550.00 to develop a master plan for the Kent Valley Loop Trail, subject to final terms and conditions acceptable to the City Attorney and the Parks Director. Chair Ranniger seconded. The motion passed 3-0, including concurrence from Committeemember Albertson. Item 6: Director's Report • Director Watling thanked Kent School District staff and Parks staff for another successful track season this spring. This year, 28 teams from 28 elementary schools with over 1,200 fourth through sixth grade kids participated in the program. It was a great opportunity for kids to learn how to be on a team. The Recreation staff did a great job of leading this endeavor. • The Disney sponsored KaBOOMI Project is June 7, at Turnkey Park. These community assisted projects really encourage ownership within the neighborhood and the school district. We anticipate 200-250 volunteers. • The Girls Fast Pitch Jamboree is at Service Club Balifields this weekend. • In partnership with the Rotary Club, our Youth and Teen staff is hosting the Fishing Experience at the Old Fishing Hole this weekend. Approximately 250 participants have registered for the event. • Watling recognized Coach Helgeson, longtime basketball coach and teacher from Kentridge High School who is celebrating his 70t'' birthday. Coach Helgeson meant a lot to him and had a positive impact on many students at Kentridge - not only as a coach, but also as a teacher of leadership classes. A big get together has been scheduled for this Saturday. Happy birthday Coach! • National Trails Day is this Saturday at Lake Fenwick Park. Chair Ranniger adjourned the meeting at 5:25 p.m. Respectfully submitted, rerr? ,Patvrode Teri Petrole Council Committee Secretary Page 4 Page 5 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director 40 ZPhone: 253-856-5100 • Fax: 253-856-6050 KENT WASHINGTON Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 June 20, 2013 TO: Kent City Council Parks and Human Services Committee FROM: Lori Hogan, Superintendent of Recreation and Cultural Programs THROUGH: Jeff Watling, Director Parks, Recreation and Community Services SUBJECT: Recreation Division: Resource Allocation and Cost Recovery Methodology - INFO ONLY MOTION: INFO ONLY SUMMARY: At the 2013 City Council Retreat, the Council identified a number of priority items from the Efficiency Study (conducted by BERK and Associates) to further explore and discuss. One of those items under Level of Service was the review of recreation programs to better understand and determine cost recovery. Lori Hogan and Jeff Watling will be discussing this task with committee members in order to best scope out the work to ensure that the end product provides the information and is a format that helps educate Council members for future policy decisions they may have on the delivery of recreation services. This is an informational discussion with no formal committee action anticipated. EXHIBITS: None BUDGET IMPACTS: None Page 6 Page 7 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Phone: 253-856-5100 Fax: 253-856-6050 KENT WASHINGTON Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 June 20, 2013 TO: Kent City Council Parks and Human Services Committee FROM: Jeff Watling, Director of Parks, Recreation & Community Services SUBJECT: Director's Report - INFO ONLY MOTION: INF• •N LY SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services, will inform the committee of noteworthy information and upcoming events. i EXHIBITS: None I BUDGET IMPACT: None