HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 02/21/2013 KENT
Parks and Human Services Committee Agenda
Councilmembers: Deborah Ranniger, Chair • Elizabeth Albertson • Dana Ralph
February 21, 2013
5:00 p.m.
Item Description Action Speaker Min. Page
1. Minutes dated January 17, 2013 - Yes Council 05 01
Approve
2. 2013 City Art Plan and Five Year Yes Ronda Billerbeck 05 05
City Art Plan - Approve
3. 2012 Consolidated Annual Yes Dinah Wilson 05 15
Performance and Evaluation
Report - Authorize
4. Fee-in-lieu Funds - Accept Yes Hope Gibson 05 51
5. King County Youth Sports Facility Yes Hope Gibson 05 55
Grant Agreement for Green Tree
Park Renovation - Accept
6. Parks and Recreation Commission No Jeff Watling 10 71
- INFO ONLY Hope Gibson
7. Director's Report - INFO ONLY No Jeff Watling 05 73
Unless otherwise noted, the Parks Committee meets the 3rd Thursday of each month at
5:00 p.m. in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-
5895.
For information, please contact the Parks, Recreation and Human Services Department at
(253) 856-5100. Any person requiring a disability accommodation should contact the City
Clerk's Office at (253) 856-5725 in advance. For TDD relay service call the Washington
Telecommunications Relay Service at 1-800-833-6388.
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Parks and Human services Committee Meeting
40 January 17, 2013
•
wasEa.a�T
Council present: Chair Debbie Ranniger, Elizabeth Albertson, Dana Ralph
Item 1: Minutes of November 15, 2012 - Approve
Councilmember Albertson moved to approve the minutes of November 15,
2012. Councilmember Ralph seconded. The motion passed 3-0.
Item No. 2: Memo of Understanding for Online Grant Management Services -
Authorize
Human Services Senior Planner Merina Hanson and Human Services Manager Katherin
Johnson, reported that in 2010, the City of Kent joined with 18 cities to provide a
common online application for Human Service funding. At that time, this was provided
through eCityGov. During the funding cycle in 2010, staff determined there were
numerous shortfalls with the product offered through eCityGov and, in collaboration with
the other cities, began a search for a better product.
The vendor selected offered a superior project and a lower cost. However, due to the
timing, it was decided by all of the cities to have eCityGov contract with the vendor for
2011 and 2012. Because of the high administrative cost being charged by eCityGov the
cities determined it would be better to have the agreement between Westaff, the
vendor, and eCityGov transferred to one of the member cities. Kent volunteered to
represent the other cities. The cost savings for Kent will be over $5,000 annually.
The attached Memorandum of Understanding with the other participating jurisdictions j
describes the mechanism Kent will use to invoice cities for the contracted services based
on a prescribed fee schedule.
K. Johnson announced that reporting will be a new feature this year. Committee
Councilmembers remarked on how much better the process is with one application for
multiple agencies. Staff confirmed that the other cities will have a cost savings as well.
Parks Director Jeff Watling acknowledged Merina and Katherin for their proficiency in
transitioning from the old system to the new online system last year. He gave them
credit for taking on the management of the system and representing the 18 other local
cities.
MOTION: Councilmember Ralph moved to recommend authorizing the Mayor to
sign the Memo of Understanding with IS suburban cities for online grant
management services. Councilmember Albertson seconded. The motion
passed 3-0.
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Item No. 3: Addendum to Transfer "Go Grants" Online subscription service
Agreement - Authorize
Human Services Senior Planner Merina Hanson and Human Services Manager Katherin
Johnson stated that this item involves the 18 cities as the Human Services Funders
Collaboration to provide a common online application for human service funding. At that
time, this service was provided through eCityGov. During the funding cycle in 2010, staff
determined there were numerous shortfalls with the product offered through eCityGov.
In collaboration with the other cities, staff began a search for a better product.
The vendor selected offered a superior project and a lower cost. The cost savings for
Kent will be over $5,000 annually. However, due to the timing, it was decided by all of
the cities to have eCityGov contract with the vendor for 2011 and 2012. Due to the high
administrative cost being charged by eCityGov, the cities determined it would be better
to have the agreement between Westaff, the vendor, and eCityGov, transferred to one
of the member cities. Kent volunteered to hold the contract.
The attached agreement amendment transfers the contract between Westaff and
Bellevue/eCityGov to the city of Kent. The other participating cities will pay their portion
of the fees to Kent on an annual basis. The fee structure is based on the size of the city.
MOTION: Councilmember Albertson moved to recommend authorizing the
Mayor to sign the addendum to the "Go Grants" Online subscription service
Agreement to transfer contract management to the City of Kent.
Councilmember Ralph seconded. The motion passed 3-0.
Item No. 4: Recreation and Conservation Office Grant Agreement - Authorize
Parks Director Jeff Watling reported that this grant will be used to acquire .91 of an acre
that will eventually be developed into a park with the existing 133 acres at Clark Lake
Park. This Recreation and Conservation Office Grant Agreement (RCO) Washington
Wildlife and Recreation Program grant funds the acquisition of property to add to the
Clark Lake Park assemblage. And, along with a King County Conservation Futures grant
that was already awarded, this acquisition will be fully funded.
Chair Ranniger asked if the RCO is considering changing the policy to allow some of the
program dollars to pay for maintenance. Parks Director Watling said there has been
preliminary discussion about funds going to development and re-development. The
Council Committee members were in agreement to support the purchase for this
assemblage, but not to purchase new property if there are no funds to develop it.
Watling confirmed that the Parks Department is in the business of taking care of what
we have.
MOTION: Councilmember Ralph moved to recommend authorizing the Mayor to
sign the grant agreement with the Recreation and Conservation Office for
$125,120.00 to assist funding land acquisition at Clark Lake. Councilmember
Albertson seconded. The motion passed 3-0.
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Item No. 5: 2012 Fourth Quarter Report - INFO ONLY
Parks Director Watling thanked the Committee Councilmembers for their support in
making these investments programmatically, as well as investments in our public
spaces.
Community Centers
The participation and usage of the city's three community centers has been very strong;
Senior Center Holiday Craft Market, with 70 vendors and over 2,000 shoppers, Kent
Commons had 54,000 visitors during the fourth quarter, and the Kent Community
Center at Phoenix has in partnership with the Kent School District had 50% increase,
with 26,000 youth visits. Brian Stewart and his team provided a great mix of activities
and programs.
Christmas Fun Run
The 5K and 10K Christmas Rush Fun Run experienced another record year with 2,600
registered runners and walkers. For the first time, we had a primary sponsor with Multi
Care. Tab Wizard has been a significant sponsor, funding youth in the community to
participate in the race. Road Runner has been a long time sponsor and hosted a pre race
day pick up at their store where 850 race packets were issued. Parks Director Watling
complimented Mark Hendrickson, Cultural Program Coordinator, for his creativity and
coordination skills in managing another successful run.
W i nterfest
The Lions Club did a great job again this year sponsoring Winterfest. They are a great
partner with the city. A key part to this event is the holiday lights and the Park
Operations crew must be thanked for that. Kent Downtown Partnership is interested in
having even more lights next year.
Contributions Repo
The fourth quarter contributions report reflects $32,860.00 in contributions during the
fourth quarter. The total for 2012 was $109,000. That number surpasses the $75,000
received in 2011. Jeff gave staff accolades for thinking outside the box
programmatically, and aligning with our partners and the community.
Councilmember Albertson said it takes staff to make these things happen and these
events bring in high value to the city.
Item No. 6: Director's Report - INFO ONLY
Parks Director Watling shared that he and David Heldt, Athletic Program Coordinator at
Kent Commons, will be travelling to Oregon on January 26`", to bid on the ASA Fast Pitch
Western National Tournament, scheduled for 2015. Edgar in Multi Media is developing a
video that includes local partners and representatives from local hotels and restaurants.
KaBoom recommended Kent again this year for sponsorship on another park renovation.
If awarded, the project will be a park renovation at Turnkey Park. Staff is very pleased
with the strong, continuing relationship with KaBoom. The award will be announced next
week.
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The 2013 You Me We event is on March 1, from 6pm - 9pm at ShoWare. Our Youth and
Teen staff and committee have been very busy planning another successful event. The
vendor list is full with a waiting list. Radio Disney is very excited to participate this year.
Parks Director Watling announced two big policy items that he feels are worthy topics of
discussion at future Parks and Human Services Community meetings:
Capital Reinvestment needs. Review the possibility of forming a Parks and Recreation
Commission. This would allow staff to have a direct communication with citizens on a
more formal basis.
Park Stewardship. Develop a framework to have discussions on how we can assess
our parks. The parks need to be analyzed; to see what size park system we can
afford, which parks function well. We need direction and steps to move forward.
Chair Ranniger and Committee Councilmembers Elizabeth and Ralph agreed with the
direction of these topics.
Chair Ranniger adjourned the meeting at 5:30 p.m.
Respectfully submitted,
Teri peel-ale
Council Committee Secretary
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
® Phone: 253-856-5100
T Fax: 253-856-6050
WASH iNCTOH Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
February 21, 2013
TO: Kent City Council Parks and Human Services Committee
FROM: Ronda Billerbeck, Cultural Programs Manager
THROUGH: Jeff Watling, Director of Parks, Recreation and Community Services
SUBJECT: 2013 City Art Plan and Five Year City Art Plan - Approve
MOTION: Move to recommend Council approve the 2013 City Art Plan and
Five Year Plan for 2013 -2017.
SUMMARY: The attached City Art Plan details projects for 2013 and lists art
expenditures planned for 2013-2017, as part of the 5 year plan. The Visual Arts
Committee worked with staff to craft the plan which was approved by Kent Arts
Commission on January 22, 2013. Please review the attached document for details.
EXHIBITS: 1) 2013 City Art Plan and 5 Year Plan. 2) Ordinance 2552
BUDGET IMPACT: Budgeted: X Yes No
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CITY OF KENT
Parks, Recreation & Community Services
Kent Arts Commission
2013 CITY ART PLAN
FIVE YEAR CITY ART PLAN, 2013 - 2017
Ordinance 2552
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Approved:
Visual Arts Committee Januar�22 2013
Kent Arts Commission January 22 2013
City Council Sub-Committee:
City Council
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CITY OF KENT
Parks, Recreation & Community Services
Kent Arts Commission
2013 CITY ART PLAN
New Projects 2013
Budget
Community Art Project; KentArts/DIY (Do It Yourself) 14,000
Youth Media Art Project: Reel Grrls "What is Hunger" 19,195
Portable Purchases: Summer Art Exhibit Purchase Program 5,000
Collection Maintenance and Programming 40,000
Community Artwork: Youth Training Artwork 7,500
Capital Project artwork(s): Kent Valley Loop Trail 34,556
TOTAL 2013 BUDGET FOR 19026223.66500.4310 $120,251
OTHER EXPENSES
Salary &Administration (supplies, professional services, $117,949
maintenance/repair) I
TOTAL 2013 BUDGET FOR 10006223.4310 $117,949
Total $2 / capita 119,100 x 2 $238,200
Previously Approved Projects
Community Art Project: KentArts/DIY(Do It Yourself) 36,000
Community Artwork: Artist Designed Interpretive Materials 15,000
Community Art Project: Cultural Tours & Connections 12,550
($40,000 previously approved; $27,450 spent in 2012, $12,550 remaining)
Subtotal $63,550
TOTAL 2013 Anticipated Expenditures $301,750
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KENT ARTS COMMISSION
2013 CITY ART PLAN NARRATIVE
Project Title: Community Project Artwork: Kent Arts DIY (Do It Yourself)
Project Description: Kent Arts DIY would foster inclusiveness by highlighting the talent and
creativity of the Kent community. Participants would upload projects to an automated website.
Submissions would be reviewed and published on a quarterly basis, with selected projects
receiving an honorarium. Projects could fall within the traditional arts (poetry, painting, music);
the community arts (culinary arts, fiber arts, metal arts); and the unexpected. Participants
would be asked to submit a description of their project that would reveal the "how-to" and
inspire other Kent residents to get creative.
Estimated Costs: $50,000
Funding Source: 2013 City Art Plan: $14,000
2012 City Art Plan: $36,000 (previously approved)
City Partner: Information Technology
Background: Nationally, arts organizations are changing how they interact with the community.
Traditionally, we have been presenters but now we also want to provide platforms for
collaboration. Kent Arts DIY is a prototype project that will allow the people who live, work and
play in Kent to share their creativity with one another.
Location: Online
Project Title: Community Project Artwork: Youth Media Art Project
] Y J
Project Description: Reel Grrls, an award-winning media and technology program, will work with
both boys and girls to explore a public policy issue that fosters inclusiveness. The project will
again focus on food security after the successful "What is Hunger?"project in 2012. The youth
will utilize basic stop-motion animation, use professional video production equipment and learn
the process of planning and shooting a video. The finished project will be broadcast ready video
for viewing on publically operated stations such as Kent TV 21. It will also be available in smaller
segments for streaming via social networking.
Estimated Costs: $19,195
Funding Source: 2013 City Art Plan
City Partner: Housing & Human Services
Background: The 2011-2012 partnership with Reel Grrls on Youth Food Security was a great
success. Both participant and audience response was tremendous, and the youth's work made a
powerful impact: for the first time, as a result of the video campaign, the Kent Food Bank has an
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online donation button. Based on the project, the Kent Arts Commission received the South King
County Human Services and Equity Award for an Organization. This funding will allow us to
repeat the program in 2013.
Location: Media
Project Title: Summer Art Exhibit Purchase Program
Project Description: Purchase quality artworks from area artists that enhance the value of the
City Portable Art collection. The artworks are exhibited in publicly accessible areas of City
facilities, helping to beautify Kent.
Estimated Costs: $5,000
Funding Source: 2013 City Art Plan
City Partner: Facilities
Background: The City of Kent Arts Commission collection of portable artwork includes a variety
of two-dimensional artworks. Artwork is acquired through the Kent Summer Art Exhibit
purchase award program. The portable collection introduces art into areas where the community
does business. A work environment that includes amenities such as art has been shown to
increase productivity and job satisfaction, but the primary purpose is serving the public.
Location: City of Kent facilities
Project Title: Collection Maintenance and Programming
Project Description: Projects in-progress include outdoor sculpture maintenance and collection
repair, helping to sustain existing assets. This year's projects could include restoring/improving
Underground Secrets (Elizabeth Connor, 1999) at Garrison Creek Park, re-evaluating the untitled
pond/sculpture at the Kent Library (Valdis Zarins, 1991), and various repair projects.
Estimated Costs: $40,000
Funding Source: 2013 City Art Plan
Background: This fund may be used for maintaining and providing programming for existing
artworks.
Project Title: Community Art Project: Youth Training Artwork
Project Description: Artwork fabricated and installed by Kent youth. Youth to work with
professional teaching artist and potentially a local artisan, helping to beautify Kent.
Estimated Costs: $7,500
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Funding Sources: 2013 City Art Plan
Partners: King County and the Kent School District
Background: In 2009, the King County Youth Training program partnered with the Kent Youth
and Teen Division and Kent Arts Commission to create murals on the East Hill and at Glenn
Nelson Park, led by teaching artist Louis Chinn. The program was repeated at Kent Meridian High
School in 2010 and 2011 without tapping appropriations. This funding reserve allowed the Kent
Arts Commission to continue this program at K-M High School in 2012, in both a consulting role
and providing funding for a portion of artistic fees. The 2013 project will be contingent on
determining an appropriate location. The majority of the funding for this program comes from
King County.
Location: to be determined
Project Title: Capital Project Artwork(s): Kent Valley Loop Trail
Project Description: Parks Department plans to create a Kent Valley Loop Trail over the coming
years. This 12.5 mile trail along the Green River will link Riverview Park (yet to be constructed),
Foster Park, Van Doren's Landing, and Boeing Rock. The Kent Arts Commission plans to set
aside City Art Plan money for the next several years to enable us to commission major
artwork(s) as part of the Kent Valley Loop Trail when it becomes a reality.
Estimated Costs: $34,556
Funding Source: 2013 City Art Plan
City Partner: Parks Planning and Development
Background: The vision for the Kent Valley Loop Trail is to enhance recreation opportunities
at Kent's river-front parks and along the Green River Trail that connects them. Integrating public
art throughout the trail and parks will enrich trail and park users' experience and provide a
cultural tourism draw.
Location: Kent Valley Loop Trail/parks along Green River
PREVIOUSLY APPROVED PROJECTS
Project Title: Capital Project Artwork: Artist Designed Interpretive Signage
Project Description: Many of our parks have historic significance, including Earthworks, Van
Doren and Lake Meridian. This project would inform the community of Kent's past. Additionally,
much of the City Art collection is unmarked. Working with local historians, an artist would be
hired to research locations; create a "look and feel" for historic and public art signage; fabricate
and install the first phase of signage projects
Estimated Costs: $15,000
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Funding Source: 2011 City Art Plan
City Partner: Parks Planning & Maintenance
Background: This funding has been reserved to apply to signage when Parks Planning &
Maintenance are ready and having funding to move forward with the project.
Location: TBD
Project Title: Community Project Artwork: Cultural Tours & Connections
Project Description: There are a variety of opportunities to provide interpretive tours about our
cultural and historic resources in Kent in ways that will encourage non-motorized connections.
An Earthworks Tour was completed in 2012 and a Danny Pierce Walking Tour is completed and
ready for printing and promotion in early 2013. Additionally, we have signed on with STQRY - an
application for"smart phones" that allows us to tell the stories of our art collection digitally,
capitalize on STQRY's growing user base to increase visibility, and track engagement. This
funding will be used to support these programs, and/or address emerging opportunities.
Estimated Costs: $40,000 ($12,550 remaining in 2013)
Funding Source: 2012 City Art Plan ($40,000 total, $27,450 spent)
Background: The Earthworks Tour Inaugural Ride took place on June 2, 2012, art signage is
installed, and a printed map has been distributed. Danny Pierce Walking Tour materials will be
printed and posted in early 2013. Information about the City's art collection will be added to the
STQRY app on an on-going basis.
Location: various
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(CENT ARTS COMMISSION CITY ART S YEAR PLAN: 2013 ® 2017
2013 PROJECTS COSTS
Projects 120,251
Community Art Project: KentArts/DIY 14,000
Youth Media Art Project: Reel Grrls "What is Hunger?" 19,195
Portable Purchases: Summer Art Exhibit Purchase Program 5,000
Collection Maintenance and Programming 40,000
Community Artwork: Youth Training Artwork??? 7,500
Capital Project artwork(s): Kent Valley Loop Trail 34,556
Administration/Maintenance 117,949
Total $238,200
2014 PROJECTS COSTS
Projects 118,200
Municipal Court Artwork 30,000
Capital Project artwork(s): Kent Valley Loop Trail 38,200
Community Artworks 20,000
Portable Collection Purchases 5,000
Kent Arts DIY 5,000
Collection maintenance and programming 20,000
Administration/Maintenance 120,000
Tota 1 $238,200
2015 PROJECTS COSTS
Projects 118,200
Capital Project artwork(s): Kent Valley Loop Trail 381200
Municipal Court Artwork 30,000
Community Artworks 10,000
Portable Collection Purchases 5,000
Kent Arts DIY 5,000
Collection maintenance and programming 30,000
Administration/Maintenance 120,000
Total $238,200
2016 PROJECTS COSTS
Projects 116,200
Capital Project artwork(s): Kent Valley Loop Trail 36,200
Municipal Court Artwork 20,000
Community Artworks 20,000
Portable Collection Purchases 5,000
Kent Arts DIY 5,000
Collection maintenance and programming 30,000
Administration/Maintenance 122,000
Total $238,200
2017 PROJECTS COSTS
Projects 116,200
Capital Project artwork(s): Kent Valley Loop Trail 36,200
Municipal Court Artwork 20,000
Community Artworks 20,000
Portable Collection Purchases 5,000
Kent Arts DIY 5,000
Collection maintenance and programming 30,000
Administration/Maintenance 122,000
Total $238,200
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
® Phone: 253-856-5100
Fax: 253-856-6050
KENT
WASHINGTON Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
February 21, 2013
TO: Kent City Council Parks & Human Services Committee
FROM Dinah Wilson, Human Services Planner
THROUGH: Jeff Watling, Director Parks, Recreation and Community Services
SUBJECT: 2012 Consolidated Annual Performance Evaluation Report
(CAPER) - Authorize
MOTION: Move to recommend approving the 2012Consolidated
Annual Performance and Evaluation Report and authorizing the
Mayor to submit the report to HUD.
SUMMARY: The 2012 Consolidated Annual Performance and Evaluation
Report (CAPER) for the City of Kent, Washington is a report to the U.S.
Department of Housing and Urban Development (HUD) on the City's activities
and accomplishments using Community Development Block Grant (CDBG)
and other funds. The report is required by HUD annually and must be
submitted by March 31st of each year. The report includes information on
how CDBG funds were used to further the goals and strategies of the
Consolidated Plan, as well as other activities executed by the City.
EXHIBITS: The 2012 Consolidated Annual Performance and Evaluation
Report (CAPER)
BUDGET IMPACT: None
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AND
EVALUATION
REPORT
2012
III
City of Kent
Page 19
Submitted to:
US DEPARTMENT OF HOUSING & URBAN DEVELOPMENT
Office of Community Planning and Development
Seattle Federal Office Building
909 First Avenue, Suite 300
Seattle, WA 98104-1000
Prepared by:
CITY OF KENT
Parks, Recreation & Community Services Department
Housing and Human Services Division
220 Fourth Avenue South
Kent, WA 98032
March 2013
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KENT
WASNINOTON
CITY OF KENT
Suzette Cooke, Mayor
John Hodgson, Chief Administrative Officer
Jeff Watling, Parks, Recreation & Community Services Director
Katherin Johnson, Housing & Human Services Manager
CITY COUNCIL
Dennis Higgins, Council President
Elizabeth Albertson
Bill Boyce
Jamie Perry
Dana Ralph
Deborah Ranniger
Les Thomas
HUMAN SERVICES COMMISSION
Oriana Pon, Commission Chair
Deborah Ranniger, City Council Member
Alina Amkhavong, Commissioner
Gina Bellisario, Commissioner
Bill Hallerman, Commissioner
Michael Heinisch, Commissioner
Stewart Kunzelman
David Ott, Commissioner
Wade Schwartz, Commissioner
Ted Schwarz, Commissioner
LEAD STAFF
Dinah R. Wilson, CDBG Coordinator
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TABLE OF CONTENTS
I.EXECUTIVE SUMMARY.......................................................................................................................1
STRATEGIESAND OBJECTIVES.......................................................................................................1
I
FUNDINGDECISIONS..........................................................................................................................4
I
2012 CDBG PROJECTS..................................................................................................................4
II. GENERAL NARRATIVE.......................................................................................................................S
A. ASSESSMENT OF OBJECTIVES AND STRATEGIES...........................................................S
DecentHousing Strategies.........................................................................................................5
Suitable Living Environment Strategies............................Error! Bookmark not defined.
Economic Opportunities Strategies......................................................................................11
B. AFFIRMATIVELY FURTHER FAIR HOUSING:WHAT ACTIVITIES WERE TAKEN
12
C. EVALUATION OF AFFORDABLE HOUSING OBJECTIVES.............................................13
D. CONTINUUM OF CARE............................................................................................................16
E. LEVERAGING RESOURCES....................................................................................................18
F. CITIZEN COMMENTS...............................................................................................................18
G. LEAD-BASED PAINT COMPLIANCE..................................................................................1.18
H. SUB-RECIPIENT MONITORING AND TRAINING.............................................................19
I. SELF-EVALUATION..................................................................................................................19
III: CDBG PROGRAM NARRATIVE.....................................................................................................21
A. 2012 CDBG PROJECTS............................................................................................................21
B. RELATIONSHIP ASSESSMENT: CONSOLIDATED PLAN PRIORITIES,NATIONAL
OBJECTIVE AND ONE YEAR ACTION PLAN......................................................................22
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C. PROGRAM OBJECTIVE CHANGES .......................................................................................23
D. EFFORTS ASSESSMENT: ONE YEAR ACTION PLAN.......................................................23
E. EXPLANATION REGARDING ACTIVITIES INVOLVING ACQUISITION,
REHABILITATION,OR DEMOLITION OF OCCUPIED REAL PROPERTY AND HOW
RELOCATION WAS ACCOMPLISHED.................................................................................26
F. ECONOMIC DEVELOPMENT ACTIVITIES WHERE JOBS WERE NOT TAKEN BY
LOW/MODERATE-INCOME PERSONS...............................................................................26
G. REPORT REGARDING LOAN REPAYMENTS....................................................................26
CONCLUSION...........................................................................................................................................26
ATTACHMENTS......................................................................................................................................32
ATTACHMENT A 2012 COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATIONS...35
ATTACHMENT B 2012 GENERAL FUND ALLOCATIONS............................................................38
ATTACHMENT C PUBLIC NOTICE.....................................................................................................41
ATTACHMENT D CLERK'S COVER LETTER, CERTIFICATION AND PORTION OF CITY
COUNCILMINUTES................................................................................................................................44
IDISREPORTS.........................................................................................................................................48
1. CDBG FINANCIAL SUMMARY REPORT- PR26................................................pages 1-2
2. CDBG ACTIVITY SUMMARY REPORT (GPR) PR03 ......................................pages 1-23
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I. EXECUTIVE SUMMARY
As a prerequisite for receiving Community Development Block Grant (CDBG)
funding, the City of Kent (hereinafter referred to as the City) developed a
Five-Year Consolidated Plan for Housing and Community Development for the
period of 2008 — 2012. Each year the City executes specific actions to
implement the Strategies and Objectives of the Consolidated Plan; actions
are outlined in the Annual Action Plan. The purpose of this report, which is
called the Consolidated Annual Performance and Evaluation Report (CAPER),
is to inform the U.S. Department of Housing and Urban Development (HUD)
and the community of the activities and accomplishments derived from the
investment of CDBG and other resources for the 2012 program year, which
covers the period January 1, 2012 to December 31, 2012.
In 2012, HUD allocated $714,398 in CDBG funds to the City. (An additional
$828,643 in funds allocated from the City's General Fund budget was used in
conjunction with CDBG funds to provide for a wide range of human services
and affordable housing needs.) The City successfully executed the activities
outlined in the 2012 Action Plan by investing its CDBG funds in the following
activities: public services, rehabilitation, micro-enterprise assistance, and
human services planning and administration. Because the City is cognizant
that collaboration allows for visionary planning and comprehensive
development of services that respond to the needs of City residents and the
regional community, staff worked closely with regional municipalities, King
County, state government, United Way of King County, and other non-profit
organizations to build a strong community safety net.
STRATEGIES AND OBJECTIVES
The City Strategies and Objectives of the Consolidated Plan are as follows:
DECENT HOUSING STRATEGIES
Objective 1: Enhance availability of decent housing for
low/moderate-income residents
® Strategies
a) Work with public, private and non-private partners to increase
funding and leverage resources to increase access to affordable
housing
b) Invest in programs that help maintain the existing stock of
affordable housing
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c) Invest in programs that support the ability of homeowners to stay
in their own homes
d) Encourage local incentives for developers to create affordable
housing
Objective 2: Invest in services and facilities that prevent
homelessness and ensure that service-enriched services are provided
when homelessness occurs
o Strategies
a) Actively support regional and sub-regional efforts to provide a
coordinated continuum of housing and services for the homeless
that meet the needs of Kent and South King county residents
b) Support a variety of appropriate options for individuals with special
needs
c) Support efforts to move people from shelters and transitional
housing to permanent housing when appropriate
d) Support human services programs that address the needs of
homeless persons
SUITABLE LIVING ENVIRONMENT STRATEGIES
Objective 1: Enhance a suitable living environment.
s Strategies
a) Increase inclusion of immigrants and refugees and people of color
in the life of the Kent community by supporting efforts to leverage
resources and increase access to services for immigrants and
refugees
b) Invest funds in programs that are located in neighborhoods with a
large number of low-income residents
c) Support collaboration between human services agencies to achieve
efficiency, co-location of services, and reduction in human services
costs
d) Support programs that enhance or increase culturally appropriate
and culturally specific services
Objective 2: Create a community that supports healthy individuals
and families.
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e Strategies
a) Support programs that encourage healthy lifestyle behaviors,
including helping children maintain healthy body weight
b) Increase accessibility to recreational opportunities by encouraging
the location of programs in neighborhoods and neighborhood
centers
c) Enhance access to low-cost medical services for low/moderate-
income individuals
ECONOMIC OPPORTUNITIES STRATEGIES
i
Objective 1: Increase employment opportunities for low/moderate-
income persons and the long-term unemployed.
® Strategies
a) Encourage and promote employment opportunities for all residents,
including youth
b) Support programs that remove or decrease barriers to education
and employment for low-income individuals
c) Support training and counseling programs that teach people how to
start and expand small businesses such as micro-enterprises that
employ five or less employees, one of whom owns the business
d) Support job readiness and job retraining programs
e) Encourage services that support employees in maintaining or
advancing their employment opportunities including, but not limited
to, transportation and childcare
Objective 2: Promote financial well-being.
♦ Strategies
a) Fund programs that educate residents on how to manage money
and establish good credit
b) Support programs that teach residents how to avoid the pitfalls of
predatory lending practices
c) Support the financial literacy education to promote and sustain
homeownership
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FUNDING DECISIONS
The City's ten-member Human Services Commission (the Commission also
includes a non-voting City Council member), a citizen's advisory body to the
City Council, reviews the human service issues of the Kent community on an
ongoing basis and recommends funding allocations based on the current
needs. In 2012, the City funded two (2) capital projects and five (5) public
services projects. The reminder of the City CDBG allocation was applied to
Planning and Administration (P &A) activities. Examples of P & A activities
include staff support to the Kent Cultural Diversity Initiative Group (KC-DIG),
environmental review oversight, and education and outreach to affirmatively
further fair housing.
The following is a list of 2012 funded projects:
-----_ _.
2012 CDBG PROJECTS
- _----- ........ -.-.... . . ._---- ------ ------..... .............----.. . ------------ ------
PROJECT NAME ACTIVITY CDBG
ALLOCATION
Catholic Community Funds used to provide shelter and case $10,177
Services: Katherine's management services to homeless, single women
House who resided in Kent prior to their homelessness
City of Kent: Home Rehabilitation: Funds used to rehabilitate housing $441,858
Repair Program that is owned and occupied by low/moderate-
income families residing in the City of Kent
City of Kent: Planning & P &A: Funds used to administer the City of Kent $142,880
Administration CDBG projects and engage in planning activities
HealthPoint: Healthcare Public Services: Funds used to provide primary care $ 10,177
for the Homeless and nursing services to homeless adults and
children who reside in transitional shelters-services
also available at the Kent Community Health Center
Multi-Service Center: Public Services: Funds used to provide housing $ 50,812
Housing Stability stability grants which are used to prevent eviction
Refugee Women's Public Services: Funds used to provide case $ 15,483
Alliance: Case management and emergency assistance housing
Management and and utility grants to immigrants and refugees
Emergency Assistance residing in Kent
Washington CASH: Kent Micro-enterprise: Funds used to provide business $ 22,500
Micro-enterprise training and business development services to
Initiative low/moderate-income women, people with
disabilities and other under-served individuals
YWCA: Anita Public Services: Funds used to provide transitional $20,511
Vista Transitional shelter and case management services to domestic
Housing violence survivors
TOTAL, $714,39�
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If.GENERAL NARRATIVE
A. ASSESSMENT OF OBJECTIVES AND STRATEGIES
--- --- - - ..........,.. . . -----
DECENT HOUSING STRATEGIES
Objective 1: Enhance availability of decent housing for
low/moderate-income residents.
The following initiatives were instrumental in helping the City execute
strategies to obtain Objective 1:
o Strategies
a) Work with public, private and non-private partners to increase
funding and leverage resources to increase access to affordable
housing
• Participated in the King County Housing Development Group;
this group met to discuss new projects or funding sources that
were available for homeless services within King County
• Participated in the South King County Human Services Planners
Group; this group collaborated together to ensure that funding
was available for vital human services programs
• Wrote a Letter in Support of Habitat for Humanity's application
to the Washington State Attorney General's Office for National
Mortgage Settlement Funds to stabilize neighborhoods and
ameliorate the effects of foreclosures in the Puget Sound region
b) Invest in programs that help to maintain the existing stock of
affordable housing
• Allocated $441,858 in CDBG funds to the Home Repair Program
to support the existing level of homeownership in Kent
• Conducted a performance audit and client satisfaction survey to
evaluate the effectiveness of the Home Repair Program
• Worked regionally to improve home repair policies by
participating on regional policy committees
c) Invest in programs that support the ability of homeowners to stay
in their own homes
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® Continued to actively enforce code provisions requiring mobile
home park owners to submit a relocation report and plan to the
Human Services Division prior to issuing eviction notices to
tenants who must relocate due to closure, change of use, or a
zoning re-designation
• Allocated $50,812 in CDBG funds to the Multi-Service Center to
provide housing stability grants to low-income families to
prevent eviction
d) Encourage local incentives for developers to create affordable
housing
® Staff consulted with affordable housing planners on local
incentives to encourage developers to create affordable housing.
Objective 2: Invest in services and facilities that prevent
homelessness and ensure that service-enriched services are provided
when homelessness occurs
The following actions were implemented to help the City execute Objective 2:
♦ Strategies
a) Actively support regional and sub-regional efforts to provide a
coordinated continuum of housing and services for the homeless
that meet the needs of Kent and South King county residents
® Continued staff support to the Committee to End Homelessness
® Staff participated in the regional Notice of Funding Availability
(NOFA) process to bring state, county, and philanthropic funds
directly to our city supporting homeless services and local
agencies
® Staff worked with organizations and funders to bring a winter
shelter for homeless women to Kent
® Participated in grant review committees that made
recommendations for funding to affordable housing and other
programs that prevent homelessness
® Staff participated in the South King County Forum on
Homelessness (SKCFH), the SKCFH is an organization supported
by SKC service providers which promotes networking and the
coordination of activities to end homelessness
® Staff participated in the Seattle/King County Coalition on
Homelessness Board of Directors
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b) Support a variety of appropriate options for individuals with special
needs
• Allocated $65,000 in General Funds to DAWN to support the
Domestic Violence Continuum of Services
• Allocated $20,511 in CDBG funds to the YWCA to provide
transitional and case management services to homeless
domestic violence survivors and their children
c) Support efforts to move people from shelters and transitional
housing to permanent housing when appropriate
• South King County (SKC) service providers, representatives of
local government, and funders continued to implement the
South King County Response to Homelessness: A Call for
Action; the SKC plan includes strategies designed to address the
unique issues creating homelessness in SKC and is guided by
the King County Plan to End Homelessness, which supports
efforts to move people from shelters and transitional housing to
permanent housing when appropriate
• Participated in grant review committees that recommended
funding to housing programs that move people from shelters
and transitional housing to permanent housing when
appropriate
• Allocated $10,000 to Jewish Family Services Immigrant/Refugee
Service Centers to provide case management services to
formally homeless families living at Appian Way Apartments-the
program focuses on achieving family stability, self-sufficiency,
and success in permanent housing
d) Support human services programs that address the needs of
homeless persons
• Allocated $10,177 in CDBG funds to Catholic Community
Services to support a shelter for homeless women with chemical
addictions, while providing case management to help them gain
self-sufficiency, end homelessness and maintain sobriety
• Allocated $47,500 in General Funds to Catholic Community
Services to support Homeless Service Programs
• Allocated $10,000 in General Funds to Watson Manor, a
transitional housing program for adolescent teenagers and their
children
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® Allocated $10,177 in CDBG funds to Health Point, Healthcare for
the Homeless Project, to provide primary care and nursing
services to homeless families and individuals living in
transitional housing
® Allocated $10,000 in General Funds to Intercommunity Mercy
Housing, Homeless Case Management
- --------------- __._._ ---------- ------.....-. _ ------------
SUITABLE LIVING ENVIRONMENT STRATEGIES
Objective 1: Enhance a Suitable Living Environment
The following actions were taken under strategies that the City used to
achieve Objective 1:
s Strategies
a) Increase inclusion of immigrants and refugees and people of color
in the life of the Kent community by supporting efforts to leverage
resources and increase access to services for immigrants and
refugees
• Continued to provide technical assistance and community
linkages to non-profits that provide assistance to immigrants
and refugees who reside in Kent; this included researching and
providing information to the Kent Cultural Diversity Initiative
Group (KC-DIG consists of service providers and community
members who have cultural and language-specific expertise
working with immigrants and refugees) on foundations that
issue grants to support organizations that specialize in
advocating and working on issues that impact refugees and
immigrants.
® Consulted with funders about strategies to increase resources to
ethnic-based community organizations
® Staff facilitated Preserving and the Strengthening Specialized
Community Organizations Group (PSSCOs); PSSCOs was
organized to develop a strategy for contributing to the long-
term viability of small and emerging organizations that
specialize in providing human services to Kent immigrant and
refugee communities.
® Collaborated with KC-DIG and partnered with Communities in
Schools-Kent to develop an Immigrant/Refugee Human Services
Resource Guide
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•
Provided staff support to KC-DIG ; the group meets monthly
and works toward influencing policy, enhancing collaboration,
leveraging resources, developing a closer relationship with the
City of Kent, and serving as a resource within the community
® Staff participated in the King County Mobility Coalition Refugee
and Immigrant Elders Transportation Sub-committee
® Wrote a Letter in Support of the Refugee Women's Alliance
(ReWA) proposal to Head Start to provide home visiting services
to Somali, Bhutanese and Burmese refugee and immigrant
children (from birth to three) and their families
® Staff participated in the King County Funders Committee; this
Committee meets monthly and focuses on two issues: (1)
alignment of local funding; and (2) advocacy for racial and
social justice in philanthropy
® Staff participated on the Refugee Forum of King County
b) Invest funds in programs that are located in neighborhoods with a
large number of low-income residents
Allocated $15,000 in General Funds to Kent Youth and Family
Service Head Start and Early Childhood.Education and
Assistance Program (ECEAP) Preschool Programs
c) Support collaboration between human services agencies to achieve
efficiency, co-location of services, and reduction in human services
costs
® Continued staff support to organizations sharing space in the
Alliance Center, a one-stop facility for human services programs
located in Kent.
® Facilitated linkages between established agencies and newly
formed non-profits/grassroots agencies
® Staff participated in an exploratory committee to develop
resources to site a Multi-cultural Resource Community Center
d) Support programs that enhance or increase culturally appropriate
and culturally specific services.
® Allocated $15,483 in CDBG funds to Refugee Women's Alliance's II,
Emergency Assistance Program to provide case management
and emergency assistance housing and utility grants to
immigrants and refugees residing in Kent
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• Allocated $10,000 in General Funds to the Ukrainian Community
Center to assist refugee families in overcoming barriers to self-
sufficiency by providing immediate assistance to families
through advocacy and case management
Objective 2: create a community that supports healthy individuals
and families.
The following actions were taken under strategies that the City used to
achieve Objective 2:
♦ Strategies
a) Support programs that encourage healthy lifestyle behaviors,
including helping children maintain healthy body weight
• Allocated General Funds in the amount of $70,000 to Kent Food
Bank and Emergency Services to provide emergency food bags
and emergency assistance to needy individuals and families
residing in Kent
• Provided scholarships available to residents with limited
resources who wish to participate in recreational activities
• Continued consultation with Kent Pool staff on best practices for
serving immigrant and refugee swimmers at the bi-monthly
"Women Only" swim for women who for religious/cultural
reasons prefer a segregated swim
b) Increase accessibility to recreational opportunities by encouraging
the location of programs in neighborhoods and neighborhood
centers.
c) Enhance access to low-cost medical services for low/moderate-
income individuals
• Allocated $45,000 in General Funds to Health Point to provide
primary medical and dental services to low/moderate-income
individuals
• Allocated $15,143 in General Funds to the Seattle-King County
Department of Public Health — South King County Mobile Medical
Program
• Home Repair Program staff distributed English and Spanish
versions of the Healthy Home Informational booklets to Kent
households; the booklet provides tips on how to create and
maintain a healthy and safe home
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ECONOMIC OPPORTUNITIES STRATEGIES
-- ------ -- ----
Objective 1: Increase employment opportunities for low/moderate-
income persons and the longterm unemployed
The following actions were taken under strategies that the City used to
achieve Objective 1:
♦ Strategies
a) Encourage and promote employment opportunities for all residents,
including youth.
• Continued to partner with Evergreen Community Development
Corporation, a non-profit certified by the Small Business
Administration to make 504 loans, by writing support letters for
existing and new businesses seeking loans to purchase their
own real estate. When local businesses own their own property,
this leads to business stability
• Encouraged redevelopment/investment in low/moderate-income
neighborhoods through the use of the New Market tax Credits
I
b) Support programs that remove or decrease barriers to education
and employment for low-income individuals.
• Facilitated collaboration between manufacturing businesses and
the Kent School District on youth job training and/or internship
programs by helping to mitigate insurance/risk concerns
• Participated in the Community Center for Education Results
(CCER) which works with communities and organizations in
South Seattle and South King County to increase student
achievement from early education through college
c) Support training and counseling programs that teach people how to
start and expand small businesses such as micro-enterprises that
employ five or less employees, one of whom owns the business
Allocated $22,500 in CDBG funds to Washington CASH to
provide business training and loan fund services for low-income
women, people with disabilities and other under-served
individuals to develop new micro-enterprise businesses
d) Support job readiness and job retraining programs.
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® Allocated $35,000 in General Funds to Washington Women's
Employment and Education (WWEE) to provide computer
training and a job readiness class to low-income Kent residents
e) Encourage services that support employees in maintaining or
advancing their employment opportunities including, but not limited
to, transportation and childcare.
® Allocated $26,000 in General Funds to Child Care Resources to
provide childcare vouchers to low/moderate-income families
who work or pursue education to enhance their job
opportunities
Participated on the King County Mobility Coalition Accessible
Transportation Coalition and worked with the Sub-committee on
Outreach and Under-served populations to increase access to
transportation services
Objective 2: Promote financial well-being.
The following actions were taken under strategies that the City used to
achieve Objective 2:
♦ Strategies j
a) Fund programs that educate residents on how to manage money
and establish good credit
b) Support programs that teach residents how to avoid the pitfalls of
predatory lending practices.
® The Human Services Office provided education materials on how
to avoid predatory lending
c) Support financial literacy education to promote and sustain
homeownership
® Distributed fair housing materials at community events and
during training provided to landlords
B. AFFIRMATIVELY FURTHER FAIR HOUSING:WHAT ACTIVITIES WERE TAKEN
The City continues to monitor compliance with the Fair Housing Act
and to respond appropriately to alleged violations; complaints are
referred to the Washington State Human Rights Commission for
resolution.
In 2004, the City hired a consultant to complete its first Analysis of
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Impediments to Fair Housing Choice (AI) as a direct entitlement City.
The AI was completed in 2005. The Fair Housing Consultant identified
three impediments and made two recommendations which fall under
the City's authority. The two recommendations were:
• Expand current education and outreach efforts; and
® Target homeownership and lending marketing to African American
and Hispanic households.
The following actions were taken by the City to implement the Fair
Housing Consultant's recommendations and to affirmatively further fair
housing:
• The City continued to implement recommendations from the AI to
Fair Housing Choice report. One of the recommendations of the AI
was to target homeownership and lending marketing to African
American and Hispanic households. Habitat for Humanity, the
contractor the City partnered with on the Neighborhood
Stabilization Program grant, has a history of targeting these
populations.
® The City used NSP funds to purchase and rehabilitate three
foreclosed homes that were sold to income-eligible homebuyers of
African descent who were on the Habitat for Humanity waitlist for
large homes.
• The City provided access to a Fair Housing pamphlet entitled Fair
Housing - It's Your Right via its website.
• Staff distributed fair housing informational materials at City-
sponsored crime prevention training and resource fairs.
I
During the summer of 2012, the Puget Sound Regional Council convened
several meetings to discuss creation of a plan to develop a regional AI in
partnership with several counties and cities. The City supports this new
approach and will pursue a regional AI when it updates its AI to Fair Housing
Choice in 2013.
C. EVALUATION OF AFFORDABLE HOUSING OBJECTIVES
As noted in the 2008 - 2012 City of Kent Consolidated Plan, the City of
Kent's comprehensive plan is consistent with the Countywide Planning
Policies that include guidelines to support housing affordability.
The Countywide Planning Policies require that all jurisdictions `provide
for a diversity of housing types to meet a variety of needs and provide
for housing opportunities for all economic segments of the population."
The policies further call on all jurisdictions to participate in an
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equitable distribution of low-income and affordable housing throughout
the County.
The City adopted a range of strategies to encourage affordable housing
and to remove barriers to affordable housing development. This
report highlights the following strategies:
® Maintaining the existing stock of affordable housing;
• Increasing housing stabilization for those who are at risk of
becoming homeless; and
® New funds for affordable housing
Maintaining Existing Stock of Affordable Housing
Home Repair Program
The City of Kent has an existing stock of smaller, older, and more
affordable homes. Most are located adjacent to the downtown core.
The City preserved this housing through the Home Repair Program and
other investments. In addition to preserving housing, the City's
investment averted the expenditure of new development costs on the
same location.
Neighborhood Stabilization Program
Neighborhood Stabilization Program funds were provided by the
federal government to strengthen communities with a high number of
foreclosures and abandoned properties. NSP funds also helped the
City to maintain the existing stock of affordable housing because
homes were sold to low/moderate-income eligible families who
received zero interest loans. Mortgage payments are entered into a
fund that will allow Habitat for Humanity to purchase additional
affordable housing. In addition, a fifteen-year covenant of affordability
was signed by each homebuyer.
Units Preserved Through City of Kent Home Repair Program
City of (Cent: Home Repair Program
New Households Assisted: 108
Outcome/Objective: Enhanced accessibility to decent housing by
providing rehabilitation assistance and health and safety repairs to
108 low;moderate-income Kent households
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TABLE 3B: ANNUAL HOUSING COMPLETION GOALS
Resources used during 2012
Annual Actual CDBG HOME E HOPIMA
Expected INumber i S
Number Completed '; G
Completed
ANNUAL AFFORDABLE HOUSING
GOALS (SEC. 215)
Homeless Households 10 50 X ❑ ', ❑ ri
Non-homeless households ❑ ❑ ❑ '❑
Special Needs Households ❑'- ❑ �� ❑
ANNUAL AFFORDABLE RENTAL
HOUSING GOALS (SEC. 215)
Acquisition of existing units ❑ ❑ ❑
Production of new units ❑ ❑
Rehabilitation of existing units ❑ ❑ ❑ -i
Rental Assistance ❑ ' ❑ "�
Total Sec. 215 Affordable Rental ❑ ❑ ❑ u
ANNUAL AFFORDABLE OWNER
HOUSING GOALS (SEC. 215)
Acquisition of existing units ❑ ❑
Production of new units - ❑ ❑
Rehabilitation of existing units 75 108 X ❑
Homebuyer Assistance ❑ n ❑
Total Sec. 215 Affordable Owner [i ❑ ❑ ❑
ANNUAL AFFORDABLE HOUSING
GOALS (SEC. 215)
Acquisition of existing units n i ❑
Production of new units ❑ ❑ ❑
Rehabilitation of existing units ❑ ❑ ❑ ❑
Homebuyer Assistance ❑ ❑` ❑
Total Sec. 215 Affordable ❑ ❑ ❑
Housing !,
ANNUAL HOUSING GOALS..' '..
Annual Rental Housing Goal ❑ ❑ ❑ ❑ ',
.Annual Owner Housing Goal ❑ ❑ ❑ ',,
Total Annual Housing Goal 85 158 X ❑ ❑
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increasing Housing Stabilization for Those Who are Homeless or at
Risk of Becoming Homeless
Multi-Service Center Housing Stability Program
The number of Kent residents who experienced financial emergencies
that placed them at risk for eviction increased. Through the Housing
Stability Program, residents secured needed funds to avoid
homelessness.
Housing Stability Provided to individuals Who Were Homeless
or at Risk of Becoming Homeless
2012 2012
Persons Projected to Assist: 39 Persons Actually Assisted: 33
2012 Outcome/Objective
Addressed the need to sustain Multi-Service Center Housing
a suitable living environment Stability Program assisted 33
and prevent homelessness by individuals.
providing housing stability
grants to low/moderate-
income individuals in Kent.
New or Level Funds for Affordable Housing - 2012
Low-Income and Homeless Housing Surcharges
This measure temporarily increased the surcharge on document
recording fees for local homeless housing and assistance from $30 to
$40 through June 30, 2015.
D. CONTINUUM OF CARE
The City of Kent participates regionally with the Seattle/King County
Continuum of Care for the application and distribution of HUD funds for
homeless programs through McKinney funds, Emergency Shelter Grant
(ESG) and HOME funds. In addition to regional participation, the City
takes action on its own to support a continuum of services for
homeless individuals.
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In 2012, the City supported a number of programs that provided
assistance to homeless persons and persons requiring supportive
housing. Support for these programs came from a combination of City
General Fund and CDBG resources. Included were:
• Catholic Community Services: homeless service programs
• City of Kent Housing & Human Services Division - resource &
referral services, including bus tickets, and client advocacy/referrals
• HealthPoint: Healthcare for the Homeless - nursing services to
homeless individuals residing in transitional and domestic violence
shelters located in the Kent area
Q Catholic Community Services: Katherine's House Program - shelter
and case management services to homeless, single women who
resided in Kent prior to their homelessness
Q DAWN: Domestic Violence Shelter Program - DV continuum of
services
• Home Repair Program - grants for health and safety-related repairs
for low/moderate-income homeowners
• Intercommunity Mercy Housing - homeless case management
• Jewish Family Services: Immigrant/Refugee Service Centers - case
management services to formally homeless families in Appian Way
Apartments
CAI Kent Food Bank - emergency financial assistance and food bags
Q Kent Youth and Family Services Watson Manor - transitional
housing for parenting teens
Q King County Sexual Assault & Resource Center - services provided
to sexual assault survivors
• Multi-service Center Emergency Assistance - emergency assistance
to low-income Kent individuals and families
• Multi-service Center Housing Continuum Services - emergency
shelter services, transitional housing services, rent assistance, and
homeless prevention services for Kent residents
0 Multi-service Center Housing Stability - grants to prevent eviction
• Refugee Women's Alliance - linguistically/culturally appropriate
case management and emergency assistance grants to immigrants
and refugees
Q Seattle-King County Department of Public Health - healthcare for
homeless persons via the South King County Mobile Medical
Program
10 YWCA - transitional shelter and case management services for
domestic violence survivors
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E. LEVERAGING RESOURCES
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In 2012, CDBG funds were used in conjunction with $828,643 in local
funds to address human services needs. Community agencies report
that for every $1 provided by the City of Kent, another $7 is
leveraged. Community agencies receive the balance of their funding
from other federal agencies, the State of Washington, King County,
local municipalities, United Way and other charitable giving campaigns,
foundations, private donations and fundraising. Because of the
economic recession, funding reductions at federal, state, and local
levels continue to seriously impact the stability of the human services
system.
F. CITIZEN COMMENTS
Citizens received a 30-day period to review and comment on the
CAPER. Notices were provided via the following mechanisms:
® A Public Notice was posted on the City of Kent website on
Friday, February 1, 2013. A link to the website was provided to
non-profits, South King County Planners, and stakeholders in
the Kent area. In addition, a link to the electronic notice was
provided to participants of the Kent Cultural Diversity Initiative
Group and other organizations that have contacts with
ethnic/racial minorities, non-English speaking persons, and
people with disabilities.
® A copy of the Public Notice and the CAPER were posted in the
Housing and Human Services office and at City Hall.
In addition, citizens were invited to provide comments at a public
hearing held at the Kent Human Services Commission meeting on
February 21, 2013. Public comments were as follows: (complete after
public comment period)
I
G. LEAD-BASED PAINT COMPLIANCE
I
The following actions were taken by the City to evaluate and reduce
the number of housing units containing lead-based paint hazards:
® As a general rule, rehabilitation work conducted by Home Repair
Program staff does not disturb painted surfaces; and consequently,
the City meets the lead-based paint exemption pursuant to 24 CFR
35.115(a)(8). The City determines and documents this exemption.
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® Home Repair staff used the Lead-Safe Housing Rule Checklist ford,
General Compliance Documentation as a guide to verify compliance
with lead-based paint rules; a Lead-Safe Housing Rule Applicability
Form was completed on every Home Repair client.
H. SUB-RECIPIENT MONITORING AND TRAINING
The CDBG Program Coordinator monitored CDBG-funded programs
throughout the year by reviewing quarterly reports, meeting with
program staff on an as-needed basis, and consulting by telephone with
programs to address issues that needed clarification. While most
issues were resolved satisfactorily, when appropriate programs were
informed that the failure to comply with contractual requirements and
regulations could result in remedial actions and/or the termination of
funding.
i
The City conducts periodic site visits. Site visits provide an
opportunity for staff to congratulate programs on successes, to provide
technical assistance on challenging issues, and to issue findings if
programs are found non-compliant.
I. SELF-EVALUATION
The preponderance of CDBG and human services expenditures were
used to support the wide continuum of services that are essential to
the Kent community and the South King County region. The City met
its requirements for housing development and affordable housing
pursuant to the King County Growth Management Planning Policies
adopted by the region in 1993.
The City's ten-member Human Services Commission, a citizen's
advisory body to the City Council, reviews the human service issues of
the Kent community on an ongoing basis and recommends funding
allocations based on the urgent needs, along with an eye toward self-
reliance and prevention. Significant issues that the Human Services
Division/CDBG program faced in 2012 included the following:
® High unemployment;
® Increased poverty;
• An increase in the Kent population due to annexation and the
number of new arrivals moving to Kent;
® An increase in the need for emergency services such as food
assistance, utility assistance, housing assistance, etc.
® A decrease in funding available to non-profits serving Kent
residents;
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• Loss and temporary closing of human service organizations due
to decrease in or lack of funding;
• Cuts to CDBG and other federal programs due to cuts
implemented by the United States Congress;
• An increase in the need for transportation assistance; and
• More demand than the available supply of affordable housing.
CITY'S RESPONSE TO %SSUES
The City's response to these issues included the following initiatives:
• Continued staff support to regional efforts to end homelessness;
• The City of Kent Human Services Commission convened a
taskforce on homelessness;
• Opened a shelter during extremely cold weather;
• Awarded General Funds to Seattle-King County Department of
Public Health for a mobile medical van for the homeless;
• Continued to provide emergency food bags, bus tickets, and
clothing to walk-in residents;
• Staff participated in a funders' group to identify resources and
opportunities for collaboration between small and ethnic-based
organizations;
• Continued staff support to the Kent Cultural Diversity Initiative
Group;
• Staff participated in a taskforce to explore identifying resources
for a multicultural resource center, which would include shared
space for ethnic-based organizations;
• Awarded General Funds to Jewish Family Services for
Refugee/Immigrant Employment services;
• Allocated CDBG funds to Refugee Women's Alliance for case
management and emergency assistance; and
• Allocated General Funds to the Ukrainian Community Center to
assist refugee families in overcoming barriers to self-sufficiency
by providing immediate assistance to families through advocacy
and case management.
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III: CDBG PROGRAM NARRATIVE
A. 2012 CDBG PROJECTS
The City of Kent supports housing and human services agencies with
funds for on-going programming; e.g., feeding programs, medical
services, housing stability; etc., through its CDBG entitlement. It is
the City's policy to support human service programs that meet one of
the City of Kent's funding priorities. A total of $714,398 in CDBG
funds was awarded in 2012. The following organizations were
supported by the CDBG Program (a complete list of agencies
supported by the City's CDBG and General Fund is attached):
Capital Projects'
Rehabilitation
• City of Kent: Home Repair Program-$441,858
Funds used to rehabilitate housing that is owned and occupied by
low/moderate-income families residing in the City of Kent
Micro-enterprise Assistance
® Washington CASH: Kent Micro-Enterprise Initiative-$22,500
Funds used to provide business training and business development
services to low/moderate-income women, people with disabilities
and other under-served individuals.
Public Services
® Catholic Community Services: Katherine's House-$10,177
Funds used to provide shelter and case management services to
homeless, single women who resided in Kent prior to their
homelessness
® HealthPoint: $10,177
Funds used to provide nursing services to homeless adults and
children who resided in transitional shelters; services also provided
at the Kent Community Health Center
• Multi-service Center: Housing Stability-$50,812
Funds used to provide housing stability grants to low-income or
homeless individuals to prevent eviction
' Funding was approved by City Council on November 2, 2010.
Page 21
Page 45 '..
• Refugee Women's Alliance: Case Management and
Emergency Assistance-$15,483
Funds used to provide linguistically/culturally appropriate case
management and emergency assistance to immigrants and
refugees residing in Kent
• YWCA: Transitional 14ousing-$20,511
Funds used to provide transitional shelter and case management
services to domestic violence survivors
Planning and Administration
City of Kent: Parks, Recreation and Community Services
Department, Housing and Human Service-$142,880
Funds used to administer City of Kent CDBG projects and to engage in
planning activities
B. RELATIONSHIP ASSESSMENT: CONSOLIDATED PLAN
PRIORITIES, NATIONAL OBJECTIVE AND ONE YEAR
ACTION PLAN
Process for Determining Which Organizations Receive Funds
CDBG funds and the $828,643 allocated from the City's General Fund
provide the foundation for the City's efforts in public services-related
funded. The combined funds are allocated by the City Council based
on recommendations made by the Kent Human Services Commission.
The Commission reviews the data from a number of assessments,
demographic reports and plans to develop priorities for funding, and
then calls for applications from the community. Applications for
capital-related needs are also sought from human services agencies;
e.g., renovation of office or counseling space, projects to
acquire/preserve affordable housing, acquisition or property to build a
health facility for low/moderate-income patients, etc. Only CDBG
funds may be expended on capital projects.
i
After a screening process, the City employs the following three-prong
analysis to determine which programs receive CDBG funding: (1)
Does the service or need fall within a City of Kent funding priority2; (2)
2The five (5) funding priorities are:
• Meeting Community Basics;
• Increasing Self-reliance;
Page 22
Page 46
Is the service or need an eligible activity; and (3) Does the service or
need meet a national objective? The three national objectives are
activities benefiting low/moderate-income persons, activities which aid
in preventing or eliminating slums or blight, or activities meeting
community development needs that have a particular urgency because
existing conditions pose a serious and immediate threat to the health
or welfare of the community and other financial resources do not exist
to meet such needs. In 2012, all CDBG funds were used exclusively to
meet the national objective of benefiting low/moderate-income
persons.
CDBG Program Funding Cap
Rules governing the CDBG program place a fifteen percent (15%) cap
on the amount of funds that may be allocated for public services; the
City expended the maximum amount. For planning and
administration, the City spent twenty percent (20%) of its total CDBG
allocation, which is the full maximum that is allowed.
C. PROGRAM OBJECTIVE CHANGES
Program objectives were not modified in 2012.
D. EFFORTS ASSESSMENT: ONE YEAR ACTION PLAN
A majority of CDBG public service funded projects met or exceeded the
performance measures required by contract. Table 3A shows the
objectives/outcomes for 2012 CDBG-funded projects.
i
•
Strengthening Children and Families;
• Building a Safer Community; and
• Improving Health and Well-Being.
Page 23
Page 47
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i
E. EXPLANATION REGARDING ACTIVITIES INVOLVING ACQUISITION,
REHABILITATION, OR DEMOLITION OF OCCUPIED REAL PROPERTY AND
HOW RELOCATION WAS ACCOMPLISHED
No CDBG or City funds were expended for activities that required relocation
actions in 2012.
F. ECONOMIC DEVELOPMENT ACTIVITIES WHERE JOBS WERE NOT
TAKEN BY LOW/MODERATE-INCOME PERSONS
No economic development activities were undertaken involving the
creation/retention of jobs.
G. REPORT REGARDING LOAN REPAYMENTS
The City did not use CDBG funds to enter into loans.
CONCLUSION
I
The City and its funded programs successfully met the needs of the Kent
Community in 2012. The community worked collaboratively to make strategic
community investments, leverage resources and to respond to ongoing and
emerging human services issues. Effective collaboration was even more critical in a
year of significant funding cuts. CDBG funds, local funds, and funds from other
governmental entities were critical in protecting the safety net in the City and the
South King County region.
Page 26
Page 50
Page 51
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
® Fax: 253-856-6050
KENT®
WAS HINC,ro Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
February 21, 2013
TO: Kent City Council Parks and Human Services Committee
FROM: Hope Gibson, Manager Parks Planning and Development
THROUGH: Jeff Watling, Director of Parks, Recreation and Community Services
SUBJECT: Fee-in-Lieu Funds - Accept
MOTION, Move to recommend accepting $106,884.17 of fee-in-lieu funds
and amending the community parks reinvestment budget for future
expenditure of funds in project budgets.
SUMMARY: Between April 2011 and July 2012, the City of Kent received a total
of $106,884.17 from the following developers who voluntarily paid fees in lieu of
dedicating park land to mitigate the development of single family homes in local
subdivisions:
• Linda Heights Park budget: $10,335.30 from PACWEST Construction
• Turnkey Park budget: $30,525.00 from Quadrant Homes
• Clark Lake Park budget: $6,052.50 from Gary Morford
• Lake Meridian budget: $37,771.37 from Schneider Homes
• Morrill Meadows budget: $14,025.00 from Eastmont 27 LLC and
$22,800 from Kendall Homes
• Springwood Park budget: $8,175.00 from Schneider homes
Ordinance 2975 requires developers to dedicate park and open space land in
proximity to new construction sites or to pay "fee-in-lieu" funds. The fee is based
on assessed land values.
EXHIBITS: Copy of Finance Revenue Report
BUDGET IMPACT: $106,884.17 in revenue to misc. project budgets
Page 52
i
Page 53
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Page 55 '..
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
® Phone: 253-856-5100
T Fax: 253-856-6050
WASHINGTGN
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
February 21, 2013
TO: Kent City Council Parks and Human Services Committee
FROM: Hope Gibson, Manager Parks Planning and Development
THROUGH: Jeff Watling, Director of Parks, Recreation and Community Services
SUBJECT: King County Youth Sports Facility Grant Agreement for Green Tree Park
Renovation - Accept
MOTION: Move to recommend accepting the grant from the King County
Youth Sports Facilities Program in the amount of $60,000.00, approving
the expenditure of the funds and authorizing the Mayor to sign all
necessary documents.
SUMMARY: Staff applied for this grant in June of 2012. This grant will help pay for
the Green Tree Park renovation project scheduled to begin construction in the fall of
2013. Grant matching funds will come out of fee-in-lieu funds.
EXHIBITS: Youth Sports Facility Grant Agreement
BUDGET IMPACT: Revenue of $60,000 to the Parks Capital Budget
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Page 57
YOUTH SPORTS FACILITIES GRANT CONTRACT—2013
Department/Division Natural Resources and Parks l Parlcs Division
Agency: I{ent Parks&Recreation
Project Title: Green Tree Park Renovation
Contract Amount: $60,000 Cost Center: 355000
Contract Period From: January 1,2013 To December 31,2014
Contract Niunber: 5520866
Project Number: K13004
THIS CONTRACT is entered into by KING COUNTY (the "County"), and Kent Parks & Recreation (the
"Agency"),whose address is 220 4th Ave S,Kent,WA 98032,
WHEREAS,King County is the manager of the Youth Sports Facilities Grant(YSFG)Program;
WHEREAS,the Agency is either a public agency or a non-profit organization whose land or facility
will provide recreational or athletic opportunities primarily to youth under 21 years of age;
WHEREAS, King Comity has selected the identified agency to be awarded a Youth Sports Facility
Grant to assist in capital improvements for increased recreational opportunities;
WHEREAS, the Agency and/or landowner whose property will receive these improvements will
develop,program, operate,and maintain the facility to address a recreation need in King County;
WHEREAS,King County has the authority under KC Ordinance 10454 to enter into agreements for
the use of King Comity funds by public agencies and/or non-profit organizations to provide a service
to the public,
This form is available in alternate formats for
people with disabilities upon request.
Page 1 of 13
Page 58
NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned,to be
made and performed by the parties hereto,the parties covenant and do mutually agree as follows:
1. SCOPE OF SERVICES
The Agency shall provide services and comply with the requirements set forth hereinafter and in
the following attached exhibits,which are incorporated herein by reference:
® Scope of Services Attached hereto as Exhibit I
® Budget Attached hereto as Exhibit 11
® Invoice Voucher Attached hereto as Exhibit III
® Reporting Attached hereto as Exhibit IV
® Design Documents Attached hereto as Exhibit V
® Insurance Certificate Attached hereto as Exhibit VI
® W-9 Attached hereto as Exhibit VII
® Equal Benefits Attached hereto as Exhibit VIII
2. TERM OF CONTRACT
This Contract shall commence on the 1 st day of 7anua , 2013, and shall expire on the 31 st day of
December 2014,unless extended or terminated earlier, pursuant to the terns and conditions of the
Contract.
3. PREMISES
This grant project is located at:
Green Tree Park,Kent
Commonly known as {Facility Name), and referred to herein as "the Premises."
4. PARTIES
All communication,notices, coordination, and other tenets of this Contract shall be managed by:
On behalf of King County:
Butch Lovelace,YSFG Program Manager
King County Department of Natural Resources and Parks
201 South Jackson Street, Suite 700
Seattle,WA 98104-3855
Email:butch lovelace@kingeoanty.gov
Phone: 206.263.6267
Page 2 of 13
Page 59
On behalf of:
Brian Levenhagen
Kent Parks &Recreation
220 4th Ave S
Kent, WA 98032
Email: BJLevcnhagen@ci.kent.wa.us
Phone: 253856-5116
5. COMPENSATION AND METHOD OF PAYMENT
A. The County shall reimburse the Agency for satisfactory completion of the services and.
requirements specified in this Contract after the agency submits an invoice and all
accompanying reports as specified in the attached exhibits. The County will initiate
authorization for payment after approval of corrected invoices and reports. The County shall
make payment to the Agency not more than 30 days after a complete and accurate invoice is
received.
i
B. The Agency shall submit its final invoice and all outstanding reports within 15 days of the date
this Contract expires or is terminated. If the Agency's final invoice and reports are not
submitted by the day specified in this subsection,the County will be relieved of all liability for
payment to the Agency of the amounts set forth in said invoice or any subsequent invoice.
6. OPERATING BUDGET
When a budget is attached hereto as exhibit II,the Agency shall apply the funds received from the
County under this Contract in accordance with said budget. If, at any time during the Term of this
Contract,the Agency expects that the cumulative amount of transfers among the budget categories,
i.e. Project Tasks, may exceed 10% of the Contract amount, then the Agency shall request an
amendment to this Contract. Supporting documents necessary to explain fully the nature and
purpose of the amendment must accompany each request for an amendment. County approval of
any such amendment shall not be unreasonably witlrlreld.
7. COMM1(INICATION
The Agency shall recognize King County Parks as a fiscal sponsor for the grant project in the 1
following manner:
i
i
A. Plaque: At the time of project completion or dedication, whichever comes first, the Agency
shall install on or near the facility a plaque provided by the County that notes King County as a
fiscal sponsor.
B. Events: The Agency shall invite and recognize King County Parks at all events promoting the
project during construction,and at the final project dedication.
C. Written material: The Agency shall recognize King County Parks as a fiscal sponsor in all
brochures, banners, posters, press releases and other promotional material related to the
Project.
Page 3 of 13
Page 60
8. PUBLIC ACCESS; PRIORITY OF USE; SCHEDULING
The Agency shall to the greatest extent reasonably possible make the project available for use by
the general public without imposing unreasonable requirements for public use. The Agency shall
to the greatest extent reasonably possible give priority of use to persons under the age of twenty-
one. Fees for use of the project shall be no greater than those generally charged by public
operators of similar facilities in King County. The period of time that the Agency must provide
public access and priority of use is based on the level of County funding as set forth below. If the
facility is removed from public recreational use before the end of the specified period, then the
Agency shall reimburse the County's funding on a pro rata basis, determined by dividing the
number of years of lost public use by the total years of required dedication,multiplied by the total
County grant amount.
By way of example only, if the Comity makes a $10,000 grant to Agency X, then the agency's
project must be dedicated to public use and priority of use by youth for 5 years. If Agency X
eliminates public access to the project after 3 years, such that 2 years of public access and youth
priority are lost,then Agency X must repay the County$4,000 (2/5 ,„ 10,000=$4,000).
Range of County Grant Required Period of Dedicated Public UseNouth Priority
0-$14,999 5
$15,000-$29,999 8
$30,000-$49,999 12
$50,000-$75,000 15
If the completed project is subject to scheduling or reservation for use,then the Agency shall post
the use schedule and the Agency's scheduling or reservation policies,practices, and information in
a highly visible location near the project and/or on their website; and the Agency shall permit the
public to schedule or reserve use of the completed project consistent with the requirements of this
section 8.
Agency's duties under this section 8 will survive the expiration or earlier termination of this
contract.
9. GREEN BUILDING
King County is coimnitted to promoting and using green building practices in construction
projects. Though not required, King County strongly encourages practices that conserve resources,
use recycled content materials, maximize energy efficiency, and otherwise consider environmental,
economic and social benefits in the design and construction of a building project.
10. INTERNAL CONTROL AND ACCOUNTING SYSTEM
The Agency shall establish arnd maintain a system of accounting and internal controls which
complies with applicable, generally accepted accounting principles, and governmental accounting
and financial reporting standards in accordance with Revised Code of Washington(RCW) Chapter
40.14.
Page 4 of 13
Page 61
11. MAINTENANCE OF RECORDS
A. The Agency shall maintain accounts and records, including personnel, property, financial,
and programmatic records and other such records as may be deemed necessary by the
County to ensure proper accounting for all Contract funds and compliance with this
Contract.
B. These reccrds'shall be maintained for a period of six(6)years after the expiration or earlier
termination of this Contract unless permission to destroy them is granted by the Office of the
Archivist in accordance with Revised Code of Washington(RCV+o Chapter 40.14.
C. The Agency shall inform the County in writing of the location, if different from the Agency
address listed on page one of this Contract, of the aforesaid books, records, documents, and
other evidence and shall notify the County m writing of any changes in location within ten
(10)working days of any such relocation.
12. RIGHT TO INSPECT
King County reserves the right to review and approve the performance of Agency with regard to
this Contract, and, at its sole discretion, to inspect or audit the Agency's records regarding this
Contract and the Project upon reasonable notice during normal business hours.
13. COMPLIANCE WITH ALL LAWS AND REGULATIONS
The Agency, in cooperation and agreement with the owners of the Premises, shall comply with all.
applicable laws, ordinances and regulations in using funds provided by the County, including,
without limitation, those relating to providing a safe working environment to employees and,
specifically, the requirements of the Washington Industrial Safety and Health Act(WISHA); and,
to the extent applicable, those related to "public works," payment of prevailing wages, and
competitive bidding of contracts. The Agency specifically agrees to comply and pay all costs
associated with achieving such compliance without notice from Kraig County; and further agrees
that King County, does not waive this section by giving notice of demand for compliance in any
instance. The Agency shall indemnify and defend the County should it be sued or made the
subject of an administrative investigation or hearing for a violation of such laws related to this
Contract.
14. CORRECTIVE ACTION
A. If the County determines that a breach of contract has occurred or does not approve of the
Agency's performance, it will give the Agency written notification of unacceptable
performance. The Agency will then take corrective action within a reasonable period of
time,as may be defined by King County in its sole discretion in its written notification to the
Agency.
B. The County may withhold any payment owed the Agency until the County is satisfied that
corrective action has been taken or completed.
Page 5 of 13
Page 62
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15. TERNHNATION
A. The County may terminate this Contract in whole or in part, with or without case, at any
time during the Term of this Contract, by providing the Agency ten (10) days advance
written notice of the termination.
B. If the termination results from acts or omissions of the Agency, including but not limited to
misappropriation, nonperformance of required services, or fiscal mismanagement, the
Agency shall return to the County immediately any funds, misappropriated or uiexpepded,
which have been paid to the Agency by the County.
C. Any King County obligations under this Contract beyond the current appropriation year are
conditioned upon the County Council's appropriation of sufficient funds to support such
obligations. If the Council does not approve such appropriation, then this Contract will
tenninate automatically at the close of the current appropriation year.
16. FUTURE SUPPORT; UTILTPIES AND SERVICE
The County makes no commitment to support the services contracted for herein and assumes no
obligation for future support of the activity contracted for herein except as expressly set forth in
this Contract. The Agency understands, acknowledges, and agrees that the County shall not be
liable to pay for or to provide any utilities or services in connection with the construction,
operation,maintenance, or use of the project contemplated herein.
17. BOLD HARMLESS AND INDENINIFICATION
i
The Agency agrees for itself, its successors, and assigns, to defend, indemnify, and hold harmless
i
King County, its appointed and elected officials, and employees from and against liability for all
claims, demands, suits, and judgments, including costs of defense thereof, for injury to persons,
death, or property damage which is caused by, arises out of, or is incidental to any use of or
occurrence on the Project that is the subject of this Contract, or the Agency's exercise of rights and
privileges granted by this Contract, except to the extent of the County's sole negligence. The
Agency's obligations under this section shall include:
A. The duty to promptly accept tender of defense and provide defense to the County at the
Agency's own expense;
B. Indemnification of claims made by the Agency's employees or agents; and
C. Waiver of the Agency's immunity minder the industrial insurance provisions of Title 51
RCW. but only to the extent necessary to indemnify King County, which waiver has been
mutually negotiated by the parties.
In the event it is necessary for the County to incur attorney's fees, legal expenses or other costs to
enforce the provisions of this section, all such fees, expenses and costs shall be recoverable from
the Agency.
In the event it is determined that RCW 4.24.115 applies to this Contract, the Agency agrees to
protect, defend, indern nify and save the County, its officers, officials, employees and agents from
any and all claims, demands, suits, penalties, losses damages judgments, or costs of any kind
whatsoever for bodily injury to persons or damage to property(hereinafter "claims"), arising out of
or in any way resulting from the Agency's officers, employees, agents and/or subcontractors of all
tiers, acts or omissions, performance of failure to perform the rights and privileges granted under
Page 6 of 13
Page 63
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this Contract, to the maximum extent permitted by law or as defined by RCW 4.24.115, as now
enacted or hereafter amended.
A hold harmless provision to protect King County shnilar to this provision shall be included in all
Contractor or Subcontractor Agreements entered into by Agency in conjunction with this Contract.
Agency's duties under this section 17 will survive the expiration or earlier termination of this
contract.
18. INSURANCE
A. Liability Insurance Requirements.Notwithstanding any other provision within this Contract,
the Agency shall procure and maintain the following Minimum Limits of Insurance and
shall require their contractors to procure and maintain:
L Commercial General Liability. (to include Products-Completed Operations)
insurance against claims for injuries to persons or damages to properly that may
arise from or in connection with activities under this Contract. General liability
insurance shall be as broad as that provided by Commercial General Liability
"occurrence"form CG0001 (Ed. 11/85).
The insurance limits shall be no less than One Million 'dollars ($1,000,000)
combined single limit per occurrence and Two million dollar ($ 2,000,000) in the
aggregate for bodily injury and property damage
2. Automobile Liability. Insurance Services form number CA 00 01 (Ed. 1/80) any
auto. If the grant includes the use of automobiles, the Limit of Liability shall be no
less than One Million dollars($ 1,000,000)per occurrence.
3. Workers Compensation/Stop Gap. If the recipient or its contractors has employees,
parties shall provide Statutory Workers Compensation coverage and Stop Gap
Liability for a limit no less than One Million dollars($1,000,000)
4. Professional Liability. If the grant includes the use of Professional Services, a Per
Claim/Aggregate Limit of$ 1,000,000. shall be provided.
B. If the grant involves the construction of a capital project or involves the purchase of
equipment greater than $ 5,000.00 in value, the Agency shall provide "All Risle' Builders
Risk or Property" coverage for the fall replacement value of the project/property
built/purchased. King County shall be listed as a Loss payee as our interests may appear.
C. King County and its officers, officials, employees and agents shall be covered as additional
insured with respect to liability arising out of activities performed by the Agency and its
contractors. Additional Insured status shall include Products-Completed Operations.
D. To the extent of the Agency's or its contractor's negligence,their insurance respectively shall
be primary insurance with respect to the County, its officers, employees and agents. Any
insurance or self-insurance maintained by the County, and its officers, officials, employees
or agents shall not be subjected to contribution in favor of the Agency or its contractors
insurance and shall not benefit their in any way.
Page 7 of 13
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Page 64
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The Agency's and its contractors' insurance shall apply separately to each insured against
whom a claim is made or a lawsuit is brought, subject to the limits of the insurer's liability.
E. Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except
by the reduction of the applicable aggregate limit by claims paid, until after thirty(30)days'
prior written notice has been given to and change in coverage accepted by King County.
F. The insurance provider must be licensed to do business in the State of Washington and
maintain a Best's rating of no less than A VIII. The Agency must provide a Certificate of
Insurance and Additional Insured Endorsement to the(Exhibit VII), and upon written request
of the Comity, provide a duplicate of the policy as evidence of insurance protection. The
Agency shall be responsible for the maintenance of their contractors' insurance
documentation.
G. If the Agency is a Municipal Corporation or an agency of the State of Washington and is
self-insured for any of the above insurance requirements, a certification of self-insurance
shall be attached hereto and be incorporated by reference and shall constitute compliance
with this section.
H. The Agency's duties under this section 18 shall survive the expiration or earlier termination
of this Agreement. The Agency understands, acknowledges and agrees that for the relevant
period of public use set forth in section 8,the Agency shall maintain insurance and name the
County as all additional insured, all of which shall be consistent with the requirements of this
section 18.
19. NONDISCRIDIINATION AND EQUAL EMPLOYMENT OPPORTUNITY
A. Nondiscrimination in Employment
During performance of this Contract, the Contractor agrees that it will not discriminate
against any employee or applicant for employment because of the employee or applicant's
sex, race, color, marital status, national origin, religious affiliation, disability, sexual
orientation, gender identity or expression or age except by minimum age and retirement
provisions, unless based upon a bona fide occupational qualification.
B. Equal Employment Opportunity Efforts
The Contractor will undertake, and require all Subcontractors to undertake equal
employment opportunity efforts to ensure that applicants and employees are heated, without
regard to their sex, race, color,marital status, national origin,religious affiliation, disability,
sexual orientation, gender identity or expression or age. Equal employment opportunity
efforts shall include, but not be limited to, the following: employment, upgrading, demotion
or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensation; and selection for training, including apprenticeships. The
Contractor agrees to post, and to require Subcontractors to post in conspicuous places
available to employees and applicants for employment notices setting forth this
nondiscrimination clause. In accordance with KCC 12.16.O10.J, "equal employment
opportunity efforts"shall mean active efforts to ensure equal opportunity in employment that
is free from all forms of discrimination.
Ref: KCC 12.16.020.
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C. Equal Benefits to Employees with Domestic Partners
Pursuant to Ordinance 14823, King County's "Equal Benefits" (EB) ordinance, and related
administrative rules adopted by the County Executive, as a condition of award of a contract
valued at $25,000 or more, the Contractor agrees that it shall not discriminate in the
provision of employee benefits between employees with spouses, and employees with
domestic partners during the performance of this Contract. Failure to comply with this
provision shall be considered a material breach of this Contract, and may subject the
Contractor to administrative sanctions and remedies for breach.
D. Nondiscrimination in Subcontracting Practices.
During the term of this Contract, the Contractor shall not create barriers to open and fair
opportunities to participate in County contracts or to obtain or compete for contracts and
subcontracts as sources of supplies, equipment, construction and services. In considering
offers from and doing business with subcontractors and suppliers, the Contractor shall not
discriminate against any person because of their sex, race, color, marital status, national
origin,religious affiliation,disability, sexual orientation, gender identity or expression or age
except by minimum age and retirement provisions, unless based upon a bona fide
occupational qualification.
E. Compliance with Laws mud Regulations.
The Contractor and all Subcontractors shall comply fully with all applicable federal, state
and local laws, ordinances, executive orders and regulations that prohibit discrimination.
These laws include, but are not limited to, Chapter 49.60 RCW, Titles VI and VII of the.
Civil Rights Act of 1964, the American with Disabilities Act, and the Restoration Act of
1987. KCC chapters 12.16, 12.17 and 12.18 are incorporated herein by reference and the
requirements in these code sections shall specifically apply to this Contract. The Contractor
and all Subcontractors shall further comply fully with any equal opportunity requirements
set forth in any federal regulations, statutes or rules included or referenced in the contract
documents.
F. Small Contractors and Suppliers Policy.
Policy. It is King County policy that Small Contractors and Suppliers (SCS) have equitable
opportunities to participate in the performance of goods and services contracts issued by
King County, and that contractors and subcontractors shall afford equal opportunity in
employment while providing supplies and services for and to King County.
Inquiries and Information Regarding King County Certified SCS Firms. Direct inquiries on
how to apply for SCS certification, or obtain a list of King County Certified Firms to the
King County Business Development and Contract Compliance (BDCC) office by telephone
at 206-263-9734. Information about becoming a King County Certified SCS Firm, as well as
a Directory of King County Certified Firms is available at: http://www.kingcounty.gov/bdcc.
Definitions.The following definitions shall apply throughout this Section.
1. "Administrator"means the Director of Finance.
2. "Certified SCS Firm" means a business that has applied for participation in King
County's Contracting Opportunities Program, and has been certified as an SCS by
the ling County BDCC office.
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3. "Small Contractor or Supplier" or "(SCS)" means that a business and the person or
persons who own and control it are in a.financial condition, which puts the business
at a substantial disadvantage in attempting to compete for public contracts. The
relevant fmaneial condition for eligibility under the Contacting Opportunities
Program is based on a dollar ceiling for standard business classifications that is set at
fifty percent (50%) of the Federal Small Business Administration (SBA) small
business size standards using the North American Industrial Classification System
(NAICS), and an Owners'Personal Net Worth less than$750K dollars.
G. Compliance with Section 504 of the Rehabilitation Act of 1973, as amended (Section 504)
and the American with Disabilities Act of 1990 as amended(ADA).
Pursuant to Title II of the ADA, and Section 504,King County must not discriminate against
people with disabilities in providing services, programs or activities even if those services,
programs or activities are carried out by contractors. The Contractor agrees that it shall
provide all programs, services, and activities to County employees or members of the public
under this Contract in the same manner as King county is oblicated to under Title IT of the
ADA, and Section 504 and shall not deny participation of the benefits of such services,
programs, or activities to people with disabilities on the basis of such disability. Failure to
comply with this Section 7.1:11 shall be a material breach of, and grounds for the immediate
termination of,this Contract.
The Contractor agrees to provide to persons with disabilites access to programs, activities
and services provided under the Contract, as required by the disability access laws as defined
by KCC 12.16.
The Contractor shall not discriminate against persons with disabilities in providing the
Work. hi any subcontracts for the programs, activities and services under their Contract,the
Contractor shall include the requirement that the Subcontractor provide to persons with
disabilities access to programs, activities and services provided under the Contract, as
required by the disability access laws as defined by KCC 12.16; that the Subcontractor shall
not discriminate against persons with disabilities in providing the Work under the Contract;
and that the Subcontractor shall provide that the County is a third party beneficiary to that
required provision.
H. Sanctions for Violations - Any violation of the mandatory requirements of the provisions of
this Section shall be a material breach of Contact, for which the Contractor may be subject
to damages, withholding payment and any other sanctions provided for by Contact and by
applicable law.
21. CONFLICT OF INTEREST
KCC Chapter 3.04 (Ernployee Code of Ethics) is incorporated by reference as if fully set forth
hence, and the Agency agrees to abide by all conditions of said chapter. Failure by the Agency to
comply with any requirement of said KCC Chapter shall be a material breach of contract.
22. POLITICAL ACTIVITY PRORMITED
None of the funds, materials, property, or services provided directly or indirectly under this
Contract shall be used for any partisan political activity or to further the election or defeat of any
candidate for public office.
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23. PROJECT MAINTENANCE F,OUfPMENT PURCHASE, MAINTENANCE, AND
OWNERSHIP
A. As between the County and the Agency, the Agency shall be responsible to operate and
maintain the completed project at its own sole expense and risk. The Agency shall maintain
the completed project in good working condition consistent with applicable standards and
guidelines. The Agency understands, acknowledges, and agrees that the County is not
responsible to operate or to maintain the project in any way.
B. The Agency shall be responsible for all property purchased pursuant to this Contact,
including the proper care and maintenance of any equipment.
C. The Agency shall establish and maintain inventory records and transaction documents
(purchase requisitions, packing slips, invoices, receipts) of equipment and materials
purchased with Contact funds.
D. The Agency's duties under this section 23 shall survive the expiration of this Agreement.
24. NOTICES
Whenever this Contract provides for notice to be provided by one party to another, such notice
shall be:
A. In writing; and
B. Directed to the person specified in Section 4 of this Contract.
C. Any such notice shall be deemed to have been given on the date of delivery, if mailed, on the
third(3rd)business day following the date of mailing; or, if sent by fax,on the first(1st)
business day following the day of delivery thereof by fax.Notice sent solely by e-mail shall
not be a sufficient form of notice under this Contract.
D Either party may change its address, fax nunber or the name of the person indicated as the
recipient by notice to the other in the manner aforesaid. In the event of interruption or
threatened interruption in postal service, such notice shall be delivered addressed as
aforesaid or sent by fax.
25. ASSIGL\MENT
The Agency shall not assign any portion of rights and obligations under this Contract or transfer or
assign any claim arising pursuant to this Contract without the written consent of the County. The
Agency must seek such consent in writing not less than fifteen (15) days prior to the date of any
proposed assignment.
26. CONTRACT AMENDMENTS
Either party may request changes to this Contract. Proposed changes that are mutually agreed upon
shall be incorporated by written amendments to this Contract.
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27. WAIVER OF DEFAULT
Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or
breach of any provision of the Contract shall not be deemed to be a waiver of any other or
subsequent breach and shall not be construed to be a modification of the terns of the Contract unless
stated to be such through written approval by the County, which shall be attached to the original
Contract.
28. TAXES
The Agency agrees to pay on a current basis all taxes of assessments levied on its activities and
property, including, without limitation, any leasehold excise tax due under RCW Chapter 82.29A;
PROVIDED, however, that nothing contained herein will modify the right of the Agency to contest
any such tax, and the Agency will not be deemed to be in default as long as it will, in good faith, be
contesting the validity or amount of any such taxes.
29. WASHINGTON LAW CONTROLLING:WHERE ACTIONS BROUGHT
This Contract is made in and will be in accordance with the Iaws of the State of Washington, which
will be controlling in any dispute that arises hereunder. Actions pertaining to this Contract will be
brought in King County Superior Court,King County,Washington.
30. PARAGRAPH HEADINGS
The paragraph headings contained herein are only for convenience and reference and are not
intended to be a part of this Contract or in any manner to define,limit, or describe the scope or intent
of this Contract or the particular paragraphs to which they refer.
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31. PUBLIC DOCUMENT
This Contract will be considered a public document and will be available for inspection and copying
by the public.
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32. LEGAL RELATIONS
t
Nothing contained herein will make, or be deemed to make, the County and the Agency a partner of
one another, and this Contract will not be construed as creating a partnership or joint venture.
Nothing in this Contract will create, or be deemed to create, any right, duty or obligation in any
person or entity not a party to it.
33. SINGULAR AND PLURAL
Wherever the context will so require, the singular will include the plural and plural will include the
singular.
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34. PERMITS AND LICENSES
The Agency will obtain and maintain, at its own and sole costs and expense, all necessary permits,
licenses and approvals required for the Project.
35. INTERPRETATION OF COUNTY RULES AND REGULATIONS
If there is any question regarding the interpretation of any County rule or regulation, the County
decision will govern and will be binding upon the Agency.
36. POLICE POWERS OF THE COUNTY
Nothing contained in this Contract will diminish, or be deemed to diminish, the govcnnnental or
police powers of the County.
37. ENTIRE AGREEMENT
This Contract, including its attaclunents, constitutes the entire Contract between the County and the
Agency. It supersedes all other agreements and understandings between them, whether written, oral
or otherwise.
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KING COUNTY AGENCY:
FOR
King County Executive Signature
Date NAME (Please type or print),Title
Date
Page 13 o£13
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
4^0 Fax: 253-856-6050
KENT
WAS HI N G 7 0 N Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
February 21, 2013
TO: Kent City Council Parks and Human Services Committee
FROM: Jeff Watling, Director Parks, Recreation and Community Services
SUBJECT: Parks and Recreation Commission- INFO ONLY
L
N: None, informational
I
SUMMARY: Following up on previous discussion with the Parks and Human
Services Committee and the Mayor's office, staff is recommending the formation of
a parks and recreation commission.
Parks Director Jeff Watling and Parks Planning and Development Manager Hope
Gibson will give a staff report on key elements of establishing a parks and
recreation commission. Staff will be seeking feedback from the committee members
on their thoughts and preferences before proceeding with next steps.
EXHIBITS: Information packets will be distributed at the meeting
BUDGET IMPACTS: None
Page 72
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
KE ® Fax: 253-856-6050
WASHINGTON Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
February 21, 2013
TO: Kent City Council Parks and Human Services Committee
FROM: Jeff Watling, Director of Parks, Recreation & Community Services
SUBJECT: Director's Report - INFO ONLY
MOTION: None, informational
SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services,
will inform the committee of noteworthy information and upcoming events.
EXHIBITS: None
BUDGET IMPACT: None
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