HomeMy WebLinkAboutCity Council Committees - Operations - 02/17/2009 ENT
W A!H I w O T O R
OPERATIONS COMMITTEE MINUTES
FEBRUARY 17, 2009
Committee Member Memberg Presen : Debbie Raplee, Deborah Ranniger, and Ron Harmon
The meeting was called to order by Deborah Ranniger at 4:02 p.m.
1. APPROVAL OF MINUTES DATED FEBRUARY 3 2009
Raplee moved to approve the minutes of the February 3, 2009 Operations
Committee meeting. Harmon seconded the motion, which passed 3-0.
2. APPROVAL OF VOUCHERS DATED JANUARY 31, 2009
Finance Director Bob Nachlinger presented the vouchers for January 31, 2000 for
approval.
Harmon moved to approve the vouchers dated January 31, 2009. Raplee
seconded the motion, which passed 3-0.
3. RECOMMEND COUNCIL TO AUTHORIZE THE MAYOR TO SIGN THE
CONSULTANT SERVICES AGREEMENT WITH THE KENT CHAMBER OF
COMMERCE TO PERFORM SERVICES WHICH SEEK TO INCREASE
OCCUPANCY AT CITY LODGING FACILITIES, PROMOTE THE CITY AS
A SITE FOR CORPORATE MEETINGS & EVENTS AND PROMOTE TOURISM
OPPORTUNITIES.
Economic Development Manager Kurt Hanson noted that this is the yearly contract
with the Kent Chamber of Commerce. It will be remaining the same as 2008 at
$18, 500.00. Kent Chamber of Commerce provides direct services to promote the
increase of tourism opportunities in the City of Kent. Service under this agreement
include but are not limited to; the developing of a Visitor's Bureau, working with
ShoWare Center to bring conferences and events to Kent, update and publish the
Kent Chamber annual directory, maintain the link from Kent Chamber website to
Seattle Southside Visitors Bureau and continue research and development of the
visitor market in Kent. Hanson pointed out two errors in dollar amounts in Exhibit
A. Bullet #1 should read $5,000.00 rather than $7,000.00 and Bullet 4 should read
$2,500,00 rather than $5,0❑0.00. The quarterly payments as outlined on page 14
are correct and do total $18,500.00. The Committee raised questions which
Hanson responded to.
Harmon mowed to recommend Council authorize the Mayor to sign the
Operations Committee Minutes
February 17, 2009
Page: 2
Consultant Services Agreement with the Kent Chamber of Commerce to
perform services which seek to increase occupancy at City lodging
facilities, promote the City as a site for corporate meetings & events and
promote tourism opportunities. Raplee seconded the motion, which
passed 3-0.
4. RECOMMEND COUNCIL TO AUTHORIZE THE MAYOR TO SIGN THE
CONSULTANT SERVICES AGREEMENT WITH THE GREEN RIVER COMMUNITY
COLLEGE, SMALL BUSINESS ASSISTANCE CENTER WHO ASSIST KENT
RESIDENTS AND INDIVIDUALS SEEKING TO OPEN A BUSINESS IN KENT
WITH ONE-ON-ONE COUNSELING AND CLASSES.
Economic Development Manager Kurt Hanson advised that this is the yearly
contract with the Green River Community College, Small Business Assistance
Center. The agreement in 2009 will be for $21,102.00 and will be quarterly
invoices. Green River Community College provides to Kent residents and
individuals seeking to open a business in Kent one-on-one counseling and classes.
These counseling sessions shall be available at no cost to the client. Workshops and
classes will also be available at a low cost to the participant. Lending options will be
available for those clients needing capital. Hanson further advised that as part of
the contract the college is obligated to provide their performance results. Hanson
provided handouts indicating the 2008 results of the Business Development Report.
Harmon mentioned that he would like to hear from the college in the future
regarding their success stories. Questions were raised by the Committee that
Hanson responded to.
Raplee moved to recommend Council authorize the Mayor to sign
The Consultant Services Agreement with the Green River Community
College, Small Business Assistance Center who assist Kent residents and
Individuals seeking to open a business in Kent with one-on-one
Counseling and classes. Harmon seconded the motion, which passed 3-0.
S. RECOMMEND COUNCIL AUTHORIZE THE MAYOR TO SIGN RECIPROCAL
PERMIT AGREEMENTS BETWEEN THE CITY OF KENT AND KING COUNTY
FOR KENT TO OBTAIN EVENING PARKING RIGHTS AT THE DAMES STREET
PARK-N-RIDE FACILITY, AND FOR KING COUNTY TO OBTAIN DAY
LARKING RIGHTS AT THE SHOWARE CENTER, SUBJECT TO FINAL PERMIT
TERMS AND CONDITIONS ACCEPTABLE TO THE CITY ATTORNEY.
City Attorney Torn Brubaker stated that over the past few months, the City of Kent
and King County have been negotiating terms to reciprocal permit agreements,
which would secure additional parking rights to accommodate each party's needs.
Brubaker noted that because Metro involves a lot of federal funding, there is a
minimum charge for the Park-n-Ride of about $1900.00 a year that the City will be
paying. King County would like to use the ShoWare Center's parking facilities every
Operations Committee Minutes
February 17, 2009
Page: 3
weekday, from 7 a.m. to 5:30 p.m., excluding holidays, for overflow parking at the
Maleng Regional Justice Center. The City of Kent would similarly like to use King
County`s parking facilities at the James Street Park-n-Ride for overflow parking at
the ShoWare Center from 5:30 p.m. to 2:30 a.m. on weekdays, and from 7 a.m. to
2:30 a.m. on Saturdays, Sundays, and holidays. These agreements additionally
consider the occasional all-day event which may be scheduled by the City at the
ShoWare Center. Brubaker further stated that the term of each permit agreement
expires on December 31, 2013. However, either party may terminate the permit
upon providing 18 months advance written notice to the other party. The
Committee raised questions which Brubaker responded to.
Harmon moved to recommend Council authorize the Mayor to sign
Reciprocal permit agreements between the City of Kent and King County
for Kent to obtain evening parking rights at the James Street Park-n-Ride
facility, and for King County to obtain day parking rights at the ShoWare
Center, subject to final permit terms and conditions acceptable to the City
Attorney. Raplee seconded the motion, which passed 3-0.
6. 2009 BUDGET
(INFORMATIONAL ONLY)
Chief Administrative Officer John Hodgson provided the Committee with an
overview of the 2009 Budget referring to his email contained in the agenda
packet. He mentioned that over the last two weeks meetings have been underway
with department heads, individual union represented staff, and surveys have been
conducted with non-represented employees. Finance Director Bob Nachlincger
provided a Power Point presentation overview of forecasting since December when
the Budget was initially adopted. Hodgson provided a two page handout to
the Committee with an update of the 2009 Budget forecast. The first page being a
framework of the Power Point presentation and the plan to address it. The second
page a list of vacant positions within the City. Hodgson explained the cautionary
thinking behind the adoption of the Budget in December 2008. He then addressed
additional cost cutting steps that have been taken and the necessity to further
bridge the budget gap. Hodgson gave a brief overview and explained there
would be more discussion in an Executive session at the Council meeting later in
the evening. The Committee raised questions which Hodgson responded to.
The eeting adjourned at 4:50 p.m.
rmm, aww
Nancy Cla
Operations ommittee S retary