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HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 06/16/2008Public Works Committee Agenda Councilmembers: Ron HarmonŒDebbie RapleeŒDeborah Ranniger, Chair Unless otherwise noted, the Public Works Committee meets at 5:00 p.m. on the 1st & 3rd Mondays of each month Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact Public Works Administration (253) 856-5500. Any person requiring a disability accommodation should contact the City Clerk’s Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. U:PWCommittee\Agendas\2008\06 16 08.doc June 16, 2008 5:00 p.m. Item Description Action Speaker Time Page 01. Approval of Minutes Dated May 19, 2008 YES None 03 01 02. Information Only/American Public Works Association (APWA) Project of the Year NO Larry Blanchard 05 03 03. Amendment - Commute Trip Reduction YES Monica Whitman 05 05 04. Fund Transfer – From Street Fund Project to 2nd Avenue & Harrison Street Improvements YES Larry Blanchard 05 09 05. Limited Street License between the City of Kent and Level 3 Communications, LLC YES Larry Blanchard 05 11 06. Limited Street License between the City of Kent and AT&T Corp. YES Larry Blanchard 05 21 07. Information Only/Water System Plan NO Chad Bieren 15 -- 08. Information Only/Drainage Master Plan NO Tan/Mactutis 15 -- This page intentionally left blank. PUBLIC WORKS COMMITTEE MINUTES FOR MAY 19, 2008 Page 1 of 2 Committee Members Present: Committee Chair Deborah Ranniger and Committee Members Harmon were present. Committee member Raplee was absent. The meeting was called to order at 5:02 p.m. ITEM 1 – Approval of the Minutes Dated May 5, 2008: Committee Member Harmon moved to approve the minutes of May 5, 2008. The motion was seconded by Ranniger and passed 3-0 with Raplee’s concurrence. ITEM 2 – Payment of Union Pacific Railroad (UPRR) Invoice for Willis Street Railroad Crossing Improvements: Tim LaPorte, Deputy Public Works Director explained that in June of 2003 the City entered into an agreement with Union Pacific Railroad (UPRR) to upgrade the Willis Street railroad signal equipment to detect trains with sufficient advance warning to allow preemption of the 74th Avenue S. traffic signal. The traffic signal was installed under LID 329 with costs of the project, including Union Pacific Railroad’s costs, to be assessed to property owners along 74th Avenue S (see attached map). The cost to the City for this work was estimated by UPRR at $187,795. In November of 2003 UPRR notified the City that there was a flaw in the original estimate and revised the estimate to $324,355. The final amount invoiced is $445,355. In keeping with the original agreement the City paid the original estimated amount, with the remaining $257,560 being disputed. It was determined that the city is required to pay the actual costs. In final review of all information pertaining to this project, Public Works recommends paying the remaining $257,560. Harmon moved to authorize the Public Works Department to pay the outstanding balance of $257,560 on the Union Pacific Railroad invoice for railroad circuitry upgrades related to the 74th Avenue South at Willis Street traffic signal installation. The motion was seconded by Ranniger and passed 3-0, with Raplee’s concurrence. ITEM 3 – Information Only/Commute Trip Reduction/Diamond Awards: Larry Blanchard, Public Works Director introduced Monica Whitman, Commute Trip Reduction Coordinator, who presented an informational PowerPoint Presentation highlighting the local CTR Diamond Award Winners. The Diamond Awards honor King County businesses and their employees for outstanding efforts towards reducing commute trips. This is the 15th year of the program, now administered by EnterpriseSeattle. 1 PUBLIC WORKS COMMITTEE MINUTES FOR MAY 19, 2008 Page 2 of 2 This year Commuter challenge recognized three local businesses as Diamond Award winners, REI, Boeing Employees Credit Union and Hytek Finishes. Information Only/No Motion Required ITEM 4 – Information Only/American Water Works Association (AWWA) Pacific Northwest Section/Excellence in Communication & Conservation Award: Brad Lake, Water Superintendent introduced Sean Bauer, Water Quality Supervisor. Sean explained that the award was sought after by other districts of our size in Washington, Idaho and Oregon. He noted that the Water Quality Report is the City’s way of telling our water story. Information Only/No Motion Required ITEM 5 – Washington Quality Award (WSQA) – Achievement Award presented to PW Operations: Larry Blanchard, Deputy Public Works Director, introduced Don Millett, Public Works Operations Manager and congratulated him and his department and the great work they do. Don explained that this is the 3rd Award the Operations section has received from WSQA. The judges looked at how well their processes are tracked noted that many organizations do not track comparative data like the City of Kent does. Don further explained the details of the award. Information Only/No Motion Required ITEM 6 – Information Only/2008 Public Works Work Plan: Tim LaPorte, Deputy Public Works Director and Don Millett, Operations Manager gave an informational PowerPoint Presentation on the 2008 Public Works Work Plan. Information Only/No Motion Required Adjourned: The meeting was adjourned at 6:00 p.m. Cheryl Viseth Public Works Committee Secretary 2 3 This page intentionally left blank. 4 U:\PWCommittee\ActionPag\03 31 08 S 228 Grade Separation Contract.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: May 9, 2008 To: Chair Deborah Ranniger and Public Works Committee Members PW Committee Meeting Date: June 16, 2008 From: Monica Whitman, Commute Trip Reduction Program Coordinator Through: Larry Blanchard, Public Works Director Subject: Amendment to the Commute Trip Reduction Agreement Summary: The purpose of this amendment is to allocate second year funding for the 2008-2009 project period. The City is required by State law to enforce the regulations specified in RCW 70.94.521. The City is then reimbursed by the State for costs incurred based on a formula devised by the State Department of Transportation, Public Transportation Office. Although this is a two-year agreement, the amount reimbursed is determined on an annual basis. The current year (July 2008 - June 2009) funding for the City of Kent is identified as $62,500.37. This is the same amount that we were awarded last year. Move to recommend Council authorize the Mayor to sign the Amendment to CTR Agreement GCA5394-01 between the Washington State Department of Transportation and the City of Kent, upon concurrence of the language therein by the City Attorney and Public Works Director. 5 This page intentionally left blank. 6 Page 1 of 2 GCA5394-01 AGREEMENT AMENDMENT The FIRST AMENDMENT to AGREEMENT GCA5394 entered into between the Washington State Department of Transportation (hereinafter called the “WSDOT”), and the City of Kent (hereinafter called the “CONTRACTOR”), and/or individually referred to as the “PARTY” and collectively referred to as the “PARTIES”, WHEREAS, both PARTIES agree to amend the original AGREEMENT GCA5394 to add the second year’s funding allocation for the period of July 1, 2008 through June 30, 2009 in the amount of $62,500.37 using CTR Implementation Grant Funds; THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part of the original AGREEMENT, the following amendment is incorporated into AGREEMENT GCA5394. IT IS MUTUALLY AGREED AS FOLLOWS: 1. Delete the $62,500.37 under the Caption Heading ‘Project Amount’, on the first page of the AGREEMENT, to reflect the additional second year of funding, and replace as follows: Project Amount $125,000.74 2. Amend Exhibit I, Funding Allocation Methodology, and add the ‘July 1, 2008 – June 30, 2009 Allocation’ table as follows: Exhibit I Funding Allocation Methodology RCW 70.94.544 authorizes the CTR board to determine the allocation of program funds made available for the purpose of implementing CTR plans. The funding allocated for local implementation of CTR activities in July 1, 2008 through June 30, 2009 is based on the decision taken by the CTR board at its February 22, 2008 meeting. At that meeting, the CTR board decided to allocate funding for the period between July 1, 2008 and June 30, 2009 at the same level per county and city as the funding allocated for the period between July 1, 2006 and June 30, 2007. 7 Page 2 of 2 GCA5394-01 July 1, 2008 – June 30, 2009 Allocation County Total Allocation Clark $80,000 King $1,086,700 Kitsap $80,000 Pierce $141,983 Snohomish $121,569 Spokane $177,759 Thurston $109,489 Whatcom $80,000 Yakima $80,000 Total $1,957,500 4. A copy of this Amendment to the AGREEMENT shall be attached to and made a part of the original AGREEMENT. Any references in such agreement to the “AGREEMENT” shall mean “AGREEMENT as amended”. 5. All other terms and conditions of the original AGREEMENT, not amended, shall remain in full force and effect. This document may be simultaneously executed in several counterparts, each of which shall be deemed original having identical legal effect. IN WITNESS WHEREOF, the PARTIES hereto have executed this Amendment the day and year last written below. WASHINGTON STATE CONTRACTOR DEPARTMENT OF TRANSPORTATION By: By: KATHRYN W. TAYLOR Director Public Transportation Division Title: _______________________________ Print Name: _________________________ Who by this signature certifies their authority to execute this AGREEMENT on behalf of the CONTRACTOR. Date: Date: _______________________________ 8 U:\PWCommittee\ActionPage\2008\06 16 08 Transfer of Funds.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: June 5, 2008 To: Chair Debbie Ranniger and Public Works Committee Members PW Committee Meeting Date: June 16, 2008 From: Larry R. Blanchard, Public Works Director Subject: Fund Transfer - from the 228th Street Fund Project to South 2nd Avenue & Harrison Street Improvements Summary: As a part of the Town Square Plaza Project Street Improvements, hereinafter referred to as TSPPSI, improvements were required to be constructed along S. 2nd Avenue and Harrison Street. These types of Street Improvement costs for projects within rights-of-way such as S. 2nd Avenue and Harrison Street are generally paid for through a Transportation project or funds. Originally the construction expenditures were to be paid through the TSPPSI Project, however, construction cost increases for this project required participation from those funds that benefit from the construction of this project. To provide the necessary funding for the project in anticipation of sharing in the construction of the TSPPSI Public Works set aside funding not used on the 228th Street West Leg Project and allocated these funds specifically to the TSPPSI Project. Therefore, we would recommend the transfer of $800,000 from the 228th Street Improvement Project-West Leg to the 2nd Avenue – Harrison Street Improvements portion of the Town Square Plaza Project Street Improvements. Authorize the transfer of $800,000 from remaining project funds for the 228th Corridor West Leg to the 2nd Avenue – Harrison Street Improvements portion of the Town Square Plaza Project to fund those street improvements adjacent to the Town Square Plaza Project. 9 This page intentionally left blank. 10 U:\PWCommittee\ActionPage\2008\06 16 08 Level 3 Limited St License.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: June 12, 2008 To: Chair Deborah Ranniger and Public Works Committee Members PW Committee Meeting Date: June 16, 2008 From: Larry Blanchard, Public Works Director Subject: Limited Street License between the City of Kent and Level 3 Communications, LLC Summary: Level 3 Communications is a private company whose service area includes the City of Kent. Level 3 Communications has requested that the City of Kent grant them a permit to use City right-of-way to operate its system. In accordance with state laws, City’s may require telecommunications companies to obtain a use permit to operate within the City in lieu of granting a franchise. The Limited Street License, under state law, constitutes a use permit and grants Level 3 Communications, LLC the right to operate within Kent’s right-of-way, for five years. The one time fee in the amount of $8,000, which sum captures arrearage prior to the commencement of this License. Exhibits: Limited Street License Move to authorize the Mayor to sign the Limited Street License Agreement between the City of Kent and Level 3 Communications, LLC in the one time amount of $8,000, which sum captures arrearage prior to the commencement of this License. 11 This page intentionally left blank. 12 13 14 15 16 17 18 19 This page intentionally left blank. 20 P:\Public\AdminSup\Beth\PWCommittee\ActionPage.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: June 12, 2008 To: Chair Deborah Ranniger and Public Works Committee Members PW Committee Meeting Date: June 16, 3008 From: Larry Blanchard, Public Works Director Subject: Limited Street License between the City of Kent and AT&T Corp. Summary: AT&T Corp. is a private company whose service area includes the City of Kent. Level 3 Communications has requested that the City of Kent grant them a permit to use City right-of-way to operate its system. In accordance with state laws, City’s may require telecommunications companies to obtain a use permit to operate within the City in lieu of granting a franchise. The Limited Street License, under state law, constitutes a use permit and grants AT&T Corp. the right to operate within Kent’s right-of-way, for five years. The one time fee in the amount of $5,000. Exhibits: Limited Street License Move to authorize the Mayor to sign the Limited Street License Agreement between the City of Kent and AT&T Corp. in the amount of $5,000. 21 This page intentionally left blank. 22 23 24 25 26 27 28 29 30 31 32