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HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 03/17/2008Public Works Committee Agenda Councilmembers: Ron HarmonŒDebbie RapleeŒDeborah Ranniger, Chair Unless otherwise noted, the Public Works Committee meets at 5:00 p.m. on the 1st & 3rd Mondays of each month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact Public Works Administration (253) 856-5500. Any person requiring a disability accommodation should contact the City Clerk’s Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. U:\PWCommittee\Agendas\2008\Mar 17 08. doc March 17, 2008 5:00 p.m. Item Description Action Speaker Time Page 01. Ratification of Minutes Dated 2/25/2008 YES None 03 01 02. Approval of the Minutes Dated 3/03/2008 YES None 03 03 03. Change Order/Russell Rd Shops Roof and Wall Repair YES Charlie Lindsey 05 07 04. City Easement to Puget Sound Energy- Mill Creek Sanitary Sewer Lift Station YES Mike Gillespie 05 19 05. Continuation of Consideration - 218th/224th St Corridor Project (from 2/25/08 meeting) Staff Response to Comments & Questions, Deliberation & Committee Recommendation YES Larry Blanchard 50 27 PUBLIC WORKS COMMITTEE MINUTES DATE FOR FEBRUARY 25, 2008 Page 1 of 1 Committee Members Present: Committee Chair Deborah Ranniger, and Committee Member Ron Harmon and Debbie Raplee were present. The meeting was called to order at 5:04 p.m. ITEM 1 – Approval of Minutes Dated February 4, 2008: Committee Member Harmon moved to approve the minutes of February 4, 2008. The motion was seconded by Raplee and passed 3-0. ITEM 2 – Summary Report and Recommendations for the S. 224th Street Project: The special meeting was convened and opened to the public for comment, questions asked at the meeting will be addressed at the March 17, 2008, Public Works Committee meeting. Committee members will deliberate and recommend a preferred alternative to the full Council. The meeting was then closed. Adjourned: The meeting was adjourned at 7:00 p.m. Next Meeting: Monday, March 3, 2008 at 5:00 p.m. Cheryl Viseth Public Works Committee Secretary 1 This page intentionally left blank. 2 PUBLIC WORKS COMMITTEE MINUTES DATE FOR MARCH 03, 2008 Page 1 of 4 Committee Members Present: Committee Chair Deborah Ranniger and Committee Member Debbie Raplee were present. Ron Harmon was absent; Tim Clark sat in for him. The meeting was called to order at 5:04 p.m. The committee moved item (7) up to item (2) due to Councilmember Clark needing to leave early. ITEM 1 – Minutes for the February 25, 2008 meeting will be approved at the March 17, 2008 PWC meeting: Committee member Clark moved to approve the minutes of February 25, 2008. The motion was seconded by Raplee and passed 3-0. (Committee Secretary note: Minutes were not actually presented at this meeting and will be presented at the meeting of March 17, 2008). ITEM 2 – Preliminary FEMA Map Appeal: Mike Mactutis, Environmental Engineering Manager gave an informational PowerPoint presentation which explained that FEMA issued Preliminary Digital Flood Insurance Rate Maps (DFIRMs) and a Flood Insurance Study (FIS) for King County on September 28, 2007. He further explained that the City of Kent has participated in reviewing the DFIRMs with King County and the Cities of Auburn, Renton and Tukwila and has determined that the flood data for the Lower Green River area are technically incorrect because levee failure analysis were not conducted to adequately analyze the extend of flooding. The technical information developed by King County and the Green River Valley Cities will be provided to FEMA as part of an appeal. This agenda item will be presented to the City Council at its regularly scheduled meeting of March 4, 2008 under agenda category, “Other Business”. Raplee moved to recommend the City Council authorize the Mayor to sign the Appeal Submittal of the Federal Emergency Management Agency Preliminary Digital Flood Insurance Rate Maps for the Lower Green River, upon concurrence of the language therein by the City Attorney and the Public Works Director. The motion was seconded by Clark and passed 3-0. ITEM 3 – Coordinated Prevention Grant (CPG) Contract Agreement for Recycling: Gina Hungerford, Conservation Specialist explained that the Washington State Department of Ecology Coordinated Prevention Grant Contract (CPG) Agreement will be used to fund residential and Commercial Waste Reduction and Recycling events, including Special Recycling and Collection events for collection of hard to recycle items. All materials collected will be recycled and/or reused. Clark moved to recommend authorization for the Mayor to sign the Coordinated Prevention Grant (CPG) Contract Agreement for 2008/2009 in the amount of $92,633.00, direct staff to accept and establish a budget for 3 PUBLIC WORKS COMMITTEE MINUTES DATE FOR MARCH 03, 2008 Page 2 of 4 the funds to be spent within said project, upon concurrence of the language therein by the City Attorney and Public Works Director. The motion was seconded by Raplee and passed 3-0. ITEM 4 – Seattle/King County Health Department Local Hazardous Waste Management Program (LHWMP): Gina Hungerford, Conservation Specialist explained that the Seattle/King County Health Department Local Hazardous Waste Management Program Grant is used to fund collection of hazardous waste at special recycling collection events for residents and businesses. Raplee moved to recommend authorization for the Mayor to sign the Local Hazardous Waste Management Program Contract Agreement for 2008/2009 in the amount of $24,242.21, direct staff to accept the grant and establish a budget for the funds to be spent within said project, upon concurrence of the language therein by the City Attorney and the Public Works Director the motion was seconded by Clark and passed 3-0. However, the grant is actually only for 2008. ITEM 5 – Earthworks Park Dam/Geo Engineers Consultant Agreement: Tim Laporte, Deputy Public Works Director explained that it is industry standard to have experts in geotechnical engineering, soils, concrete and other construction materials to be on-call to provide consultant services to verify material quality and quantity, and verification of proper installation technique, as well as assist in the proper placement and compaction of these materials. This expertise is not available from City of Kent personnel. Raplee moved to recommend authorization for the Mayor to sign the Earthworks Park Dam Project Consulting Contract with Geo Engineers in the amount of $41,981.90, upon concurrence of the language therein by the City Attorney and the Public Works Director. The motion was seconded by Ranniger and passed 3-0, with Clark’s concurrence. ITEM 6 – 4th Avenue & James Street Improvements/Jason Engineering, Consultant Agreement: Tim Laporte, Deputy Public Works Director explained that the City is contracting for various street, sidewalk, utility and signal work on James Street from 4th Ave North to the Union Pacific Railroad. It is industry standard to have experts in concrete asphalt and other construction materials to be on-call to provide consultant services to verify material quality and quantity and verification of proper installation technique as well as the proper placement and compaction of such materials. This expertise is not available from City of Kent personnel. City personnel will direct and monitor the extent of the work of this consultant and assist in those inspection items that do not require the level of expertise, certifications and laboratory analysis required to complete the project. 4 PUBLIC WORKS COMMITTEE MINUTES DATE FOR MARCH 03, 2008 Page 3 of 4 Raplee moved to recommend authorization for the Mayor to sign the 4th Avenue & James Street Improvements Consulting Contract with Jason Engineering & Consulting Business, Inc. in the amount of $88,610.00, upon concurrence of the language therein by the City Attorney and the Public Works Director. The motion was seconded by Ranniger and passed 3-0, with Clark’s concurrence. ITEM 7 – 4th Avenue & Cloudy Street Improvements/Jason Engineering, Consultant Agreement: Tim Laporte, Deputy Public Works Director explained that the City is contracting for various street, sidewalk, utility and signal work on 4th Ave North from James Street to Cloudy Street. It is industry standard to have experts in concrete asphalt and other construction materials to be on-call to provide consultant services to verify material quality and quantity and verification of proper installation technique as well as the proper placement and compaction of such materials. This expertise is not available from City of Kent personnel. City personnel will direct and monitor the extent of the work of this consultant and assist in those inspection items that do not require the level of expertise, certifications and laboratory analysis required to complete the project. Raplee moved to recommend authorization for the Mayor to sign the 4th Avenue & Cloudy Street Improvements Consulting Contract with Jason Engineering & Consulting Business, Inc. in the amount of $104,500.00, upon concurrence of the language therein by the City Attorney and the Public Works Director. The motion was seconded by Ranniger and passed 3-0, with Clark’s concurrence. ITEM 8 – Notice of Special Meeting – March 31, 2008 for Analysis and Review of Potential Traffic Impact Fee: Larry Blanchard, Public Works Director asked that a special meeting be held on Monday, March 31, 2008 at 5:00 p.m. to discuss the remaining issues in regards to the Transportation Master Plan, which are; the Analysis and review of potential Transportation impact fees. Raplee moved to set a special Public Works meeting for Monday, March 31, 2008 to discuss the analysis and review of potential traffic impact fees. The motion was seconded by Ranniger and passed 3-0, with Clark’s concurrence. ITEM 9 – Update Only/City of Kent Public Works Construction Standards: Mike Gillespie, Development Manager said that we try to update our policies ever 3 - 5 years. He stated that the process for updating the City’s Construction Standards is to review the updates with those Departments affected by the proposed changes. As a result of this interdepartmental outreach process it has taken longer than originally projected. Since the end of November 2007, we’ve received over 800 comments 5 PUBLIC WORKS COMMITTEE MINUTES DATE FOR MARCH 03, 2008 Page 4 of 4 from other departments, and other sections within our own department, culminating in 76 pages of proposed changes to clarify in the standards. City personnel are taking a very comprehensive review of the documents. Mike will be meeting with the consultant and plans on coming back to the committee in 6–8 weeks. Information Only/No Action Required ITEM 10 – SE 271st Street Speed Humps-Results from Survey of Neighborhood Residents: Jerry Johnson, a resident that lives off of 271st thanked the committee for installing speed humps on 271st Jerry believes that most everyone in the neighborhood is happy with the results. He mentioned that he thought that two additional speed humps were going to be installed off of 114th Ave SE. He voiced his disappointment that the results where not distributed before this meeting, but overall Jerry was happy with the results. Steve Mullen, Transportation Manager explained the process of how information from studies are handled. Adjourned: The meeting was adjourned at 6:05 p.m. Next Regular Meeting Scheduled for: Monday, March 17, 2008 at 5:00 p.m. Cheryl Viseth Public Works Committee Secretary 6 u:\PWCommittee\Action Page\2008\03 17 08 Russell Rd Mtc Facility Roof Wall Improvmnts.doc PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Parks, Recreation and Community Services Phone: 253-856-5100 Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: March 17, 2008 TO: Kent City Council Public Works Committee FROM: Charlie Lindsey, Superintendent of Facilities THROUGH: Jeff Watling, Director of Parks, Recreation & Community Services SUBJECT: Russell Road Maintenance Facility Roof and Wall Improvements Move to recommend authorizing the Mayor to sign Change Order Number Two from Werlech Construction in the amount of $249,294.82 for the Russell Road Maintenance Facility Roof and Wall Improvements Project. SUMMARY: Mike Werlech Construction was hired to remove the old metal siding and roof, as well as install seismic bracing and wood sheeting at the Russell Road Maintenance Facility. In doing this work, the contractor discovered extensive dry rot and structural decay in need of repair. Funding is available in the Public Works project budget to pay for dry rot and replacement materials. EXHIBITS: Copy of Change Order No. Two from Mike Werlech Construction, Memo from Facilities Division BUDGET IMPACT: None 7 Parks, Recreation and Community Services Jeff Watling, Director Phone: 253-856-5007 Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 Memorandum DATE: March 17, 2008 TO: City Council Public Works Committee FROM: Charlie Lindsey, Superintendent of Facilities VIA: Jeff Watling, Director, Parks, Recreation and Community Services RE: Russell Road Maintenance Facility Roof and Wall Improvements ______________________________________________________________________ This project consists of removing the old metal siding and roof and installing seismic bracing and wood sheeting and then installing a heavier gauge of metal siding and roofs on the two buildings more commonly known as Shed Row. As the contractor began pulling the metal off of building “B” they discovered extensive dry rot on the back wall and replaced 90% of the wall plate and studs. They also discovered that several of the beams supporting the roof had rotted, some were totally replaced others just partially. They found a portion of the footing along the back wall had failed and that needed replacing and a majority of the roof joists were rotted. Additionally, they discovered that the metal protecting the beams across the front of the building had been installed improperly allowing rain water to continually leak onto the structural members thus the reason for so much rot. Last but not least we had to replace some of the supporting posts as they had rotted at the top where they connected with the beams. The contractor requested replacing all of the joist hangers as a way to save time and money. The end result of that was the additional cost for the hangers was $4,814 but we saved $9,814 in labor for a net savings of $5,000. They also discovered dry rot in the security wall between buildings A and B and had to totally rebuild it. All of this additional work has delayed the project and the contractor is asking for another 90 day extension to the contract. The contractor has started working on building “A” and found some dry rot. They are finished with the back wall and did not discover as much rot as in building “B” however, they have not yet uncovered the roof. I tell you this to let you know that there will be additional change requests for this project. The net changes to the contract amounts to $229,380.00 plus sales tax. I am asking authorization for the Mayor to sign this change order to the original contract. 8 9 10 11 12 13 14 15 16 17 18 u:\PWCommittee\ActionPage\2008\03 17 08 PSE Easement.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: March 11, 2008 To: Chair Debbie Raplee and Public Works Committee Members PW Committee Meeting Date: March 17, 2008 From: Mike Gillespie, Development Manager Through: Larry Blanchard, Public Works Director Subject: City Easement to Puget Sound Energy – Mill Creek Lift Station Background/Summary: This easement is for the electrical service to the new Mill Creek Sanitary Sewer Lift Station. This lift station is being constructed on City owned property located at the southeast corner of 104th Avenue SE and SE 267th Street. The station is being constructed by private development in order to provide sanitary sewer service to the area including their project. Move to recommend authorization for the Mayor to sign the Puget Sound Energy easement for electrical services to the new Mill Creek Sanitary Sewer Lift Station as submitted, and to direct Public Works staff to record it. 19 20 21 22 23 24 25 26 Page 1 of 2 :\PWCommittee\ActionPage\2008\Special Mtg March 3 08\S 224th St Project.doc PUBLIC WORKS DEPARTMENT Larry R. Blanchard, Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: February 20, 2008 To: Chair Deborah Ranniger, and Public Works Committee Members PW Committee Meeting Date: March 03, 2008 From: Chad Bieren, Design Engineering Supervisor Through: Larry Blanchard, Public Works Director Subject: Summary Report and Recommendations for the S. 224th Street Project - Final Environmental Impact Statement (EIS) Background: As proposed in Kent’s Transportation Improvement Plan and with the completion of the S. 224th Street Project SEPA Environmental Impact Statement, it is recommended, to design, and construct a three (3) - or five (5)- lane roadway beginning at East Valley Highway (84th Avenue S.) and ending at Benson Road (SR 515). The roadway would follow one of two alternative alignments each with two proposed roadway widths, three lanes or five lanes. One of the alternative alignments begins at S. 218th Street, and the other begins at S. 224th Street. Any of the four build alternatives would cross over SR 167 on a new overpass, and continue east terminating at Benson Road. Move to recommend Council approve the S. 224th Street Project utilizing Alternative A, a 5-lane roadway as described in the S. 224th Street Project Environmental Impact Statement, and authorize the Public Works Director to move forward with design, permitting, and construction of the project. Move to recommend Council approve the S. 224th Street Project utilizing Alternative B, a 3-lane roadway as described in the S. 224th Street Project Environmental Impact Statement, and authorize the Public Works Director to move forward with design, permitting, and construction of the project. Move to recommend Council approve the S. 224th Street Project utilizing Alternative C, a 5-lane roadway as described in the S. 224th Street Project Environmental Impact Statement, and authorize the Public Works Director to move forward with design, permitting, and construction of the project. Move to recommend Council approve the S. 224th Street Project utilizing Alternative D, a 3-lane roadway as described in the S. 224th Street Project Environmental Impact Statement, and authorize the Public Works Director to move forward with design, permitting, and construction of the project. Move to recommend Council select the No Action Alternative of the proposed S. 224th Street Project. 27 Page 2 of 2 :\PWCommittee\ActionPage\2008\Special Mtg March 3 08\S 224th St Project.doc The eastern 0.6 miles of the project would be constructed by the City of Kent within unincorporated King County. The S. 224th Street Project would add sidewalks, street lighting, left turn lanes, landscaping improvements, and a Stormwater detention/water quality treatment system to the existing roadway, and would replace the existing S. 218th Street bridge over Garrison Creek. The purpose of the project is to increase east-west vehicle capacity between the valley and the East Hill, thereby reducing existing and future traffic congestion in the area. Planning for the project began in 1984 and it was added to the City's Six-Year Transportation Improvement Program (TIP) in 1999 when construction of the project became a high priority. In 2005 the State Environmental Policy Act (SEPA) Environmental Impact Statement (EIS) process for the project began, culminating in the publication of the S. 224th Street Project EIS, published February 1, 2007. As described in the S. 224th Street Project EIS, adoption of the No Action Alternative results in environmental impacts related to existing, outdated facilities that do no meet current standards. Examples of these impacts include the following: The bridge crossing of Garrison Creek at S. 218th Street would not be replaced, thus requiring maintenance dredging of the stream that can affect fisheries habitat. If these maintenance activities cannot take place due to permitting restrictions, flooding of S. 218th Street would result. Untreated stormwater runoff from existing streets would continue to enter Garrison Creek, thus affecting water quality. Existing and forecast traffic congestion would adversely affect air quality, emergency vehicle response time and increase overall vehicle delays on the East Hill. Budgetary Impact: Costs for the project will be based on which alternative is selected by Council. It is anticipated that the rough project costs will range between $25-$35 million. The City has required developments in the area near the S. 224th Street Project to sign covenants that would help pay for the project over the past two decades. The current value of these covenants is approximately $12.5-million or roughly 35-50% of the projected total project costs. Additional funds would be sought from state grant agencies and future City of Kent budget allocations. 28