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HomeMy WebLinkAboutCity Council Committees - Operations - 04/24/1990 OPERATIONS COMMITTEE MINUTES April 24, 1990 COUNCIL MEMBERS PRESENT: Christi Houser Paul Mann Jon Johnson STAFF PRESENT: Ed Chow Tony McCarthy Sandra Driscoll Don Olson Rod Frederiksen Robin Bartelt May Miller Teri Mertes GUESTS PRESENT: Lyle Price, Kent News Journal Mrs. O'Brien, Golf Concessionaire APPROVAL OF VOUCHERS All claims for the period ending April 16, 1990 in the amount of $1, 321,621.29 were approved for payment. CORNUCOPIA DAYS ORDINANCE City Attorney Driscoll presented the annual Cornucopia Days Ordinance granting a street use permit to Kent Lions Club for the public festival. An added item to the Ordinance is the availability of handicap parking spaces. The Committee recommended the Cornucopia Days Ordinance to Consent Calendar by a vote of 3-0. MILITARY LEAVE POLICY EXCEPTION Personnel Director Olson explained that the City recently adopted an updated Military Leave Policy based on a court decision adopted 5/24/89. The policy was not intended to be retroactive. Two employees have asked that the policy be retroactive to 5/24/89. After further analysis of personnel records it was found that a total of 6 people could be effected by this retroactive application. City Attorney Driscoll mentioned that it is not normally City procedure to make policy's retroactive and it could effect future policy's that are adopted. After much discussion the Committee moved, by a vote of 3-0 to make an exception to City policy, due to unique and specific circumstances approved through court of appeals, to entitle retroactive military leave days to 5/24/89. GOLF COURSE GREENSKEEPER POSITION Finance Director McCarthy with Assistant Golf Manager Bartelt lv � • presented a Park department request for a full time lead greenskeeper at the golf course. A lead greenskeeper position is already included in the budget but it has been filled with a maintenance worker II. Lead greenskeeping is being done by the non union supervisor. As a result of the union negotiation the supervisor is not able to perform maintenance duties unless an emergency. Therefore the position needs to be filled and can be done with the establishment of a maintenance worker II position. McCarthy explained that the cost of this position will be covered by delaying the budgeted purchase of a tractor with a loader until 1991. The Committee recommended this position to Consent Calendar by a vote of 3-0. GOLF COURSE CONCESSIONAIRE SERVICE Finance Director McCarthy informed the Committee that the City solicited proposals for replacing the previous concessionaire at the golf complex. 7 proposals were received including one from the Parks department. The Finance department prepared a financial analysis of these based on bottom line guarantee to the City. This guarentee is needed for contribution to paying debt service totalling about $1,000,000 per year. McCarthy mentioned that the IBC recommends awarding the concession to the Parks department who showed a net income of $324, 605, an amount $90,000 above all other proposers. Councilmember Houser was concerned as to what would happen if the Parks department didn't make the proposed income. She expressed her desire to go with a private enterprise and the City concentrate on the 18-hole golf course. McCarthy stated that the Parks department has a good track record in projecting revenue but if they fail to make a profit the City must cover the debt expense. Mrs. O'Brien, a submitter for the concessionaire business, voiced her opinions and views of the complexity of running a good business. Her points included operate with skilled, qualified employees, maintenance and improvements made at concessionaires expense, difficult to guarantee a net income to City because of varying factors and the fact that they were unaware the City Parks department was proposing. McCarthy mentioned that the Parks Committee did not make a recommendation to the Council and are letting proposers make presentations and then make a decision. The Operations Committee made no recommendation and are requesting this issue be addressed under Other Business.