HomeMy WebLinkAboutCity Council Committees - Operations - 01/16/1990 OPERATIONS COMMITTEE MINUTES
January 16, 1990
COUNCIL MEMBERS PRESENT: Christi Houser
Paul Mann JAN 2 3 1990
Steve Dowell
STAFF PRESENT: Ed Chow CI1"Y OF KE1VT, n Jim Hansen �IT�,• CLERK
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Tony McCarthy
Sandra Driscoll
Barney Wilson
Rod Frederiksen
Don Olson
May Miller
Sue Viseth
Becky Fowler
Teri Mertes
GUESTS PRESENT: Lyle Price, Kent News Journal
APPROVAL OF VOUCHERS
All claims for the period ending December 32, 1989 in the amount
of $1, 100,511.48 and for January 16, 1990 in the amount of
$864,781.43 were approved for payment. The December 32 payments
were for goods and services received in December which will be
charged against the 1989 Budget.
UTILITY CUSTOMER CONCERN
Finance Director McCarthy presented a dispute from a Utility
Customer, Mrs. Nosler, who is the owner of property which includes
a Beauty Shop, 2nd Hand Store and three apartments connected to the
same water meter. The dispute is related to excessive water usage
from June 17 to September 12 of 1989 totalling approximately $225.
McCarthy explained that Mrs. Nosler couldn't be at this meeting and
would like to meet with the Committee at the next meeting.
Councilmember Dowell commented that the monthly consumption was
increasing steadily but during the period in dispute was very high.
McCarthy commented that the City checked the meter in October 1989
and that no leak could be found. There is no documentation of what
caused the high amount of water usage only speculations of possible
reasons. City procedure requires documentation to allow
adjustments to the account. The adjustment is 50% of the excess
water usage and 100% of excess sewer usage if there is
documentation of a leak repair.
Councilmember Houser inquired as to what authority the Council has
in this matter McCarthy responded that they can review the
customer letter ",and the City's response, hear the facts and make
a decision. If the Council feels an adjustment is authorized, the
City can then write off an amount as they do with receivable
writeoffs.
The Committee recommended that this issue be addressed at the next
Operations Committee Meeting when Mrs. Nosler could present her
request.
ELEVATOR MAINTENANCE CONTRACT
Finance Director McCarthy requested extending the current Elevator
Maintenance Contract for 6 months at the same rates with A&M
Elevator Services Inc. This is similar to the Window Washing
Contract that was extended last month in that it will allow the
purchasing staff time to analyze vendors quotes and spread out the
13 contracts which currently all end on December 31, 1989.
The Committee recommended to Council that the current contract be
extended through June 30, 1990 by a vote of 3-0.
FORFEITED REAL ESTATE
City Attorney Driscoll stated to the Committee for information only
that 2 pieces of property, forfeited from the drug arrests made by
the City, will be foreclosed on by the banks because no payments
have been received. Driscoll is recommending the City make the
payments, until the properties can be sold, through a tempora4�
General Fund expenditure to cover associated costs to prevent
foreclosure.
Finance Director McCarthy told the Committee that these
expenditures could be charged to the existing seized asset fund
with reimbursement at a later date from the sale of property.
Existing authorization exists for this payment so no council action
is needed.
CITY PROJECTS UPDATES
Assistant City Administrator Hansen presented as information only
updates on City projects as requested by the Committee and will do
so on no less than a quarterly basis. He stated that on the
Centennial Project the Mayor has signed most of the papers
associated with closing of the property. A group is also
researching parking alternatives for employees when construction
begins. The Library project is still delayed due to drilling to
get rid of perma-frost and contaminated soil from heating oil but
the process is going efficiently.
GOLF COMPLEX REORGANIZATION
Finance Director McCarthy noted that with the departure of
contracted Golf Pro Mickey Stray the City needs to increase
staffing and/or contractual arrangements to keep the golf course
operational. Many alternatives are available and were discussed.
Among them are for the city to staff the facility or to establish
a contract similar to the one established for Mickey Stray. Other
alternatives could include any combination of city staffing and
contractual arrangements. Parks Director Wilson submitted a budget
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adjustment proposal for a city run driving range and proshop
showing estimated start up costs of around $800,000 with increased
revenues of about $550,000 requiring a city loan of about $250, 000.
In the interim though, a proposal is needed to keep the driving
range open and to develop a plan for golf lessons and the opening
of a proshop. With the driving range open seven days a week at
over 8 hours per day, a proposal for a full time cashier, a
parttime cashier and parttime cashier hours is proposed. In order
to manage this staff, assist with management of the entire facility
and to begin the planning for lessons and proshop operations the
transfer of Robin Bartelt from the Senior Center is proposed. On
another issue, in order to alleviate potential management/union
issues on maintenance, the upgrade of Lee Anderson from a
Maintenance Supervisor to a Maintenance Superintendent is proposed.
The cost of these staffing changes is $93,816. Projected growth
in revenue of 13% above the forecast based on 1989 actual is needed
to cover this.
Councilmember Dowell questioned the revenue estimates with respect
to how sales tax is shown. He was also concerned with how much the
city is losing in income by not providing lessons and proshop
sales. The staff noted that currently golf lessons are not being
given, but the golf course is registering lessons for interested
people. The budget shows lesson income of $60,000, but January,
February and March are slower months and make up a smaller amount
of budget than other months.
Councilmember Houser was concerned as to why the city hasn't
addressed this issue previously as we knew Mickey Stray was leaving
over a year ago and why wasn't any of this included in the •
preparation of the 1990 budget. It was mentioned that a committee
had been established to analyze this situation and this interim
proposal was being presented as a solution until further analysis
could be completed including a year end financial analysis and a
review of proshop and lesson alternatives.
City Administrator Chow requested getting authorization to begin
the set up process to hire a contractual golf pro. Chow also stated
that at the next Operations Committee meeting a list of options
with cost estimates would be presented. In the interim the
proposal identified in the attached memo written by interim
Personnel Director Olson is recommended. Expenditures are
projected to be , covered with lesson income and growth in green
fees.
The Committee recommended to Council the interim proposal by a vote
of 3-0.
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MEMORANDUM
DATE: January 16, 1990
TO: ity Council Operations Committee
FROM: Don Olson, Interim Personnel Director
SUBJECT: Re-Organization Golf Complex
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The purpose of this memorandum is to -outline the re- '
organization of the Parks Golf Complex. The attached reports
contain the analysis and recommendation from the Internal
Personnel Committee and Internal Budget Committee for the
effected positions.
With your approval it is recommended that the salary
adjustments resulting from the re-organization be implemented
effected February 1, 1990. It is anticipated that the necessary
funds to compensate for the impact of this re-organization will
be generated through Golf Course revenue in 1990.
An overview of the impacted positions is shown below with a
detailed analysis provided in the attached packet.
New Positions:
(1) Regular Full Time Cashier $23,434.
(1) Regular Part Time Cashier 13 ,703 .
(Various) Temporary Cashiers 9,789.
(1) Lead Maint. (Promotion MWII) Budgeted
(1) Assistant Golf Complex Superintendent 44, 152.
(1) Maint. Golf Complex Superintendent 39,878.
- (1) Golf Complex Supervisor (37, 144. )
(1) Contractual Pro 40,000
With your approval this re-organization will be placed on
the consent calendar for this evenings Council meeting. If you
have any questions regarding this proposal please feel free to
contact me directly at 859-3358 .
cc: Ed Chow, City Administrator