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HomeMy WebLinkAboutCity Council Committees - Operations - 02/13/1990 EA Cam✓ al+ OPERATIONS COMMITTEE MINUTES RECEIVED February 13 , 1990 r r t 1 u J d9u COUNCIL MEMBERS PRESENT: Christi Houser CITY ANAl?''"TRATION Paul Mann Jon Johnson STAFF PRESENT: Jim Hansen Sandra Driscoll Tony McCarthy Rod Frederiksen Barney Wilson Fred Satterstrom Charlie Lindsey Teri Mertes SALE OF DRUG FORFEITED PROPERTY City Attorney Driscoll discussed, for information only, three drug forfeited properties acquired by the city that are ready to be sold. They have been appraised and assigned a recommended sale price. Police Chief Frederiksen added that the city is selling these properties themselves and are not hiring a realtor. The procedure includes advertising, showing the property at specified times, allowing people to submit written bids to City Clerk, and then coming to Council for approval. The city will retain 25% of net profits after related expenses are deducted and the remaining 75% will go to the state. The item is an information only item but will be discussed with the Council on February 20th. MODIFIED UTILITY ADJUSTMENT PROCESS In response to the Operations Committee request concerning the Nosler water dispute Finance Director McCarthy introduced a city policy containing a 5-step process that water customers must following prior to bringing disputes to the Operations Committee. The customer will contact the Utility Customer Service unit and ask for investigation to determine if there is a leak. If no leak is found then the customer must research further possible problems themselves. After this the Customer Service Manager will evaluate the situation to determine if a adjustment is justified. If he is unable to satisfy the customer then the Finance Director will be contacted and if no remedy is found then the dispute will be presented to the Operations Committee. McCarthy added that this process will be further addressed at the next Council meeting as Other Business. PRELIMINARY 1989 FINANCIAL REPORT Finance Director McCarthy presented, for information only, the 1989 preliminary financial report for December 31, 1989 . He noted the city is showing a greater year end fund balance position in both it's General and Capital Improvement Funds. This is primarily attributable to December sales tax collections received on December 31st. Early in December we were projecting to over collect our sales tax by 10. 3 percent. Our actual over collection was 12 . 9 percent which represented an additional $172, 000 to the General Fund. The General Fund also underexpended an additional $125, 000 from its conservative forecast. These in combination with other minor adjustments allowed the city to start the year with $350, 000 more than anticipated. In our Capital Improvement Funds, additional real estate excise tax received in December along with a portion of the sales tax boosted the fund balance to $535,923 above the estimate. $162, 000 of this has been used to prepay the city share of LID 300 as approved by the Council at their last meeting. He also noted as discussed in adopting the final budget in early December there are some unknowns that are still unknown. All of our unions aren't settled at this time nor do we know the impact of the boeing strike. The strike impact on sales tax will be known at the end of February. The complete impact of union settlements is still a few months away. Additional updates will be given as we begin the planning process for the 1991 budget. HOUSING BOND ISSUE IMPROVEMENTS Planning Manager Satterstrom explained, for information only, the process required before the $6.7 million, senior citizen housing bond issue could be sold. He noted the mayor has established an advisory committee including some Council, staff and general public. Finance Director McCarthy added that due to stricter Federal Tax Regulations the bonds can't be sold until an implementation plan is in place to insure expenditure of funds within certain dates. He stated he would like the city's bond council and financial advisor at the first advisory committee meeting. He added that the bonds will not be issued until some of the decisions are addressed including who will own, and manage the properties and what the cash flow expenditures on the bond proceeds will be. DRIVING RANGE IMPROVEMENTS Parks Director Wilson discussed three improvements that must be made at the city driving range. 1. Replace the tar and shakes on the roof costing $7, 914 . 2 . Complete renovation of walls, ceiling, doors, shelving and storage costing $8, 000. 3 . Replace 19 sets of Kuroco mats and tees, and purchase 57 replacements costing $15,815. Councilmember Houser noted concern as to why these items were not included in the 1990 budget. Wilson responded that it is necessary to make quick decisions to satisfy customers and he said the golf course revenue over time will cover these improvements. The committee recommended the above improvements by a vote of 3-0 to the consent calendar. HAND HELD METER READING SYSTEM Customer Service Lindsey explained that the city has ran into a problem with acquiring hand held water meter reading equipment in that the company is requesting they contract directly with the city in lieu of through the utility billing software vendor. The committee recommended this request to the consent calendar by a vote of 3-0.