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HomeMy WebLinkAboutIT18-431 - Extension - Synaptec Software, Inc-LawBase Annual Renewal-5/1/26 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form Dir Asst: • For Approvals,Signatures and Records Management Dir/Dep: KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional) WASHINGTON Sheet forms. Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: c 03/03/2025 03/10/2025 CL Authorized to Sign: Date of Council Approval: CL Q Director or Designee N/A Budget Account Number: Grant? Yes ZNo 52001770.64160.1800 Budget?[Z]YesEl No Type: N/A Vendor Name: Category: Synaptec Software, Inc. Contract Vendor Number: Sub-Category: = 165536 Extension 0 a Project Name: LawBase Annual Renewal E C Project Details:Annual renewal of LawBase maintenance, at a cost of $7,802.16, including any = applicable Washington State Use Tax, under Director's signature authority. C Agreement Amount: $7 802. 16 Basis for Selection of Contractor: Direct Negotiation 47 *Memo to Mayor must be attached 3- Start Date: 05/01/2025 Termination Date: 04/30/2026 Im Q Local Business?F--]YesFv(-]No* If meets requirements per KCC3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace. Business License Verification:ElYesEl In-ProcessEl Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: F—]Yes7No IT18-431 Comments: a1 C 3 3 Mike Carrington, IT Director N y Date: 03/05/25 c in Date Routed to the City Clerk's Office: ac«w»373__,0 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 Invoice v Synaptec Software, Inc. -LawBase Date Invoice # 3800 Buchtel Blvd. LawBase #101928 2/28/2025 6106 Denver, CO 80210 Bill To Attn: City of Kent IT City of Kent - Civil Office Accounts Payable 220 4th Avenue South Kent, WA 98032 SUPPORT DATES 05/01/2025-04/30/2026 Description Qty Rate Amount Civil Office Annual Support - LawBase and 2,880.00 2,880.00 all integrations Probation Office Annual Support - 1,500.00 1,500.00 LawBase and all integrations Prosecutor Office Annual Support - 2,700.00 2,700.00 LawBase and all integrations This fee entitles the client to unlimited telephone support and all forthcoming Total $7,080.00 enhancements for the above Synaptec Software,Inc.modules. This does not include training,customization,forms upgrades or updates to any third party software(e.g. HotDocs). Payments/Credits $0.00 Everyone at Synaptec Software would like to thank you for your business.Please feel free to call us anytime at 1-800-569-3377. Balance Due $7,080.00 Please note our new address! THE HARTFORD BUSINESS SERVICE CENTER THE 3600 WISEMAN BLVD HARTFORD SAN ANTONIO TX 78251 February 26, 2025 City of Kent its officers,elected officials, employees,and agents 220 4TH AVE S KENT WA 98032 Account Information: Ll Contact Us Policy Holder Details : SYNAPTEC SOFTWARE Need Help? Chat online or call us at (866)467-8730. We're here Monday- Friday. Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any questions or concerns. Sincerely, Your Hartford Service Team WLTRO05 DATE(MM/DD/YYYY) ►r-� CERTIFICATE OF LIABILITY INSURANCE 02/26/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT MARSH&MCLENNAN INS AGCY LLC/PHS NAME: PHONE (866)467-8730 FAX 72165836 (A/C,No,Ext): (A/C,No): The Hartford Business Service Center 3600 Wiseman Blvd E-MAIL San Antonio,TX 78251 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURER A: Hartford Casualty Insurance Company 29424 SYNAPTEC SOFTWARE INSURERB: Hartford Underwriters Insurance Company 30104 1539 S BROADWAY INSURER C: DENVER CO 80210-2607 INSURER D INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSR WVD MM/DD/YYYY MM/DD/YYYY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $2,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED $300,000 PREMISES Ea occurrence X General Liability MFD EXP(Any one person) $10,000 A X 72 SBA TQ9444 04/01/2025 04/01/2026 PERSONAL&ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY❑PRO- LOC PRODUCTS-COMP/OP AGG $4,000,000 JECT FXI OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $1 000 000 Ea accident ANY AUTO BODILY INJURY(Per person) B ALL OWNED SCHEDULED X 72 UEC IQ1521 04/01/2025 04/01/2026 BODILY INJURY(Per accident) AUTOS AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS X AUTOS (Per accident) X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $2,000,000 EXCESS LIAB CLAIMS- AGGREGATE $Z,000,OOO A MADE 72 SBA TQ9444 04/01/2025 04/01/2026 DED X RETENTION$ 10,000 WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER ANY YIN E.L.EACH ACCIDENT PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? NIA E.L.DISEASE-EA EMPLOYEE (Mandatory in NH) If yes,describe under E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS below EMPLOYMENT PRACTICES Each Claim Limit $5,000 A 72 SBA TQ9444 04/01/2025 04/01/2026 LIABILITY Aggregate A re ate Limit $5,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Those usual to the Insured's Operations.Certificate holder is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy.Certificate holder is an additional insured per the Commercial Auto Broad Form Endorsement HA 99 16,attached to this policy. CERTIFICATE HOLDER CANCELLATION City of Kent SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED its officers,elected officials, BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED employees,and agents IN ACCORDANCE WITH THE POLICY PROVISIONS. 220 4TH AVE S AUTHORIZED REPRESENTATIVE KENT WA 98032 /�1��0f C�&I e� �J ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD MC TO SIGN_Synaptec LawBase renewal Final Audit Report 2025-03-05 Created: 2025-03-03 By: Ikhra Mohamed(imohamed@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAhDB_ivNkmJ2ZvbEWEKjFoWzbT43FOANV WC TO SIGN_Synaptec LawBase renewal" History Document created by Ikhra Mohamed (imohamed@kentwa.gov) 2025-03-03-11:19:49 PM GMT Document emailed to Mike Carrington (mcarrington@kentwa.gov)for signature 2025-03-03-11:19:54 PM GMT 140 Document e-signed by Mike Carrington (mcarrington@kentwa.gov) Signature Date:2025-03-05-9:23:06 PM GMT-Time Source:server Agreement completed. 2025-03-05-9:23:06 PM GMT Adobe Acrobat Sign