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HomeMy WebLinkAboutCAG2022-234 - Extension - Carahsoft Technology Corporation - VMware VSphere Renewal - 3/10/25 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form Dir Asst: • For Approvals,Signatures and Records Management Dir/Dep: KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional) WASHINGTON Sheet forms. Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: > 02/27/2025 03/06/2025 CL Authorized to Sign: Date of Council Approval: CL Q Director or Designee 08/01/2023 Budget Account Number: Grant? Yes ZNo 52001740.64160.1800 Budget?[Z]YesEl No Type: N/A Vendor Name: Category: Carahsoft Technology Corporation Contract Vendor Number: Sub-Category: = 166971 Extension 0 -110 Project Name: VMware VSphere Renewal E i Project Details:Annual renewal of VMware VSphere maintenance,at a cost of$126,666.52, including any applicable Washington State Use Tax, under Director's signature authority per Council approval on 08/01/2023. Purchase = under Council approved cooperative agreement NASPO AR2472/WA DES #05116, which expires 09/16/2026. C GJ E Agreement Amount: $126,666.52 Basis for Selection of Contractor: Cooperative Purchase 47 *Memo to Mayor must be attached 3- Start Date: 03/10/2025 Termination Date: 03/09/2026 Q Local Business?F--]YesFv(-]No* If meets requirements per KCC3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace. Business License Verification:ElYesElln-ProcessElExempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: F—]Yes7No CAG2022-234 Comments: <<Signature on attached quote pg. 3/5>> 0 3 Mike Carrington, IT Director N y W Date: <<date on attached quote pg. 3/5>> cc in Date Routed to the City Clerk's Office: ,c«w»373__,0 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 Customer Name: CITY OF KENT Sales Support Contact: KELSEY WIDEL Customer PO No: + Quote No: 23287082 Sales Support Phone: 7574192205 Order No: Quote Name: Sales Support Email: KELSEYWIDEL@EPLUS.0 Expiration Date: 03/15/2025 Quotation Date: 02/13/2025 OM Account Executive: JASON BOYD ePlus Account Executive Phone: 4084383013 Account Executive Email:jboyd@eplus.com ePlus Technology inc, 13595 Dulles Technology Drive, Herndon, VA, 20171 External Notes:CONTRACT REFERENCE: Contract Number:05116 CA-Carahsoft-NVP AR2472 NASPO Master Contract Number:AR2472 "Contract must be referenced on all associated Purchase Orders.— Broadcom requires the address on the PO to match the address on the End User's existing Site ID. If End User requires address change, may result in system access issues for End User licenses. Line No. Part Number MFG Description/Line Notes Date QTY Unit Price Ext Price 001 VCF-VSP-FND-1Y VMWARE VSPHERE FOUNDATION 1-YEAR 03/10/2025- 608 189.05 114,942.40 03/09/2026 114,942.40 Shipping: Sub Total (USED): 114,942.40 Packing: Est.Tax(USD): TBD if Applicable Shp&Hnd(USD): TBD Total(USD): 114,942.40 All orders are governed by your organization's signed agreement with ePlus or applicable public sector contract; if there is no such agreement the Customer Terms and Conditions for Products and/or Services located at www.ePlus.com govern. No additional or contrary terms in a purchase order shall apply, and ePlus' performance shall not be deemed acceptance of any preprinted PO terms. Use of software, subscription services or other products resold by ePlus is subject to manufacturer/publisher end user agreements or subscription terms.Any periodic payment obligations for specific offerings, along with customer-incurred overages, consumption fees, add-ons, quantity adjustments and automatic renewals are non-cancelable for any reason except by public sector customers required by law to terminate due to non-appropriation of funds. PLEASE NOTE: Recent supply chain disruption and tariffs on certain imports are causing price increases for many IT products, with little or no notice, and beyond ePlus' control.As a result,this quote is subject to change without notice, even before the expiration date reflected above. Related manufacturer policy changes may result in orders being non-cancelable and products non-returnable except in accordance with the manufacturer warranty. Please confirm pricing and other restrictions prior to order placement. Unless freight amount is indicated,or is zero, freight will be added to the invoice. Unless Bill-To company is exempt from Sales Tax, it will be added to the invoice. Recognizing that the global pandemic has disrupted operations for many organizations, ePlus will ship products for delivery in accordance with customer's written ship-to instructions and products will be deemed delivered notwithstanding any failure of customer personnel to sign for receipt due to facility closing or otherwise. ePlus offers flexible and easy leasing options for your IT equipment. Use leasing to increase your IT acquisition capability, overcome limited budgets, and manage the lifecycle of your assets.Contact an ePlus Leasing Coordinator at 1-703-984-8021 or leasing@eplus.com to receive a lease quote today. Customer j Acceptance Bill To Ship To SignatureJ lug CITY OF KENT CITY OF KENT Name: Mike Carrington 220 4TH AVE S Title: IT Director UNITED STATES Date: 02/28/25 KENT WA 98032 Customer PO#: UNITED STATES ATTN ACCOUNTS PAYABLE ©2025 ePlus inc.All rights reserved. *NGDC P1 4.2.2.7 7OT7130/2024 (MM/DD/YYYY) A`�" CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT MARSH USA LLC. NAME' 1050 CONNECTICUT AVENUE,SUITE 700 A/CNNo Ext: A/C No): WASHINGTON,DC 20036-5386 E-MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# CN102561610--STAND-24-25 INSURER A: Valley Fore Insurance Co 20508 INSURED ePlus,Inc INSURER B: National Fire Insurance Company of Hartford 20478 ePlus Technology,Inc INSURER C: Continental Insurance Co. 35289 13595 Dulles Technology Drive INSURER D: AIG Specialty Insurance Company 26883 Herndon,VA 20171 INSURER E: Beazley Insurance Company,Inc. 37540 INSURER F: COVERAGES CERTIFICATE NUMBER: CLE-006181824-30 REVISION NUMBER: 19 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR IN SD WVD POLICYNUMBER MM/DD/YYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY X X 7015180175 07/31/2024 07/31/2025 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X� OCCUR PREM SESOEa occurrDence $ 1,000,000 MED EXP(Any one person) $ 15,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY F7X PECOT- LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ B AUTOMOBILE LIABILITY X X 7015180189 07/31/2024 07/31/2025 COMBINED SINGLE LIMIT $ 1,000,000 Ea accident X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident COMP/COLLISION DIED: $ 500 C X UMBRELLA LIAB X OCCUR 7015180211 07/31/2024 07/31/2025 EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 1,000,000 DED RETENTION$ $ C WORKERS COMPENSATION X 7015433902(AOS) 07/31/2024 07/31/2025 X STATUTE ERH AND EMPLOYERS'LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBEREXCLUDED? N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ D Professional Liability 01425-13-11 07/31/2024 07/31/2025 SIR:$1,000,000 Limit: 5,000,000 E Excess Professional Liability W2FD1F240401 07/31/2024 07/31/2025 xs$5,000,000 5,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) ePlus Technology,Inc.is/are included as additional insured where required by written contract regarding General and Auto Liability. Waiver of subrogation is applicable where required by written contract regarding General Liability,Auto Liability and Workers Compensation. CERTIFICATE HOLDER CANCELLATION ePlus Technology,Inc. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 13595 Dulles Technology Drive THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Herndon,VA 20171 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: CN102561610 LOC#: Washington ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMED INSURED MARSH USA LLC. ePlus,Inc ePlus Technology,Inc POLICY NUMBER 13595 Dulles Technology Drive Herndon,VA 20171 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance Named Insured Schedule: ePlus,inc. ePlus Group,inc. ePlus Technology,inc. ePlus Technology Services,inc. ePlus Government,inc. ePlus Capital,inc. ePlus Canada Company ePlus Cloud Services,inc. ePlus Iceland,inc. Asset Finance Group,Inc. ePlus Software LLC IGXGLOBAL UK Limited CloudUno Consulting India Private Limited Cloud Uno Pte.Ltd. OneCloud Consulting Inc. ePlus Technology Canada,inc. IGX Capital UK,Ltd. ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD MC TO SIGN_ePlus VMware renewal Final Audit Report 2025-02-28 Created: 2025-02-27 By: Ikhra Mohamed(imohamed@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAANRog9mrAbNH16nmT4D2HchUlu6ulNUiv WC TO SIGN_ePlus VMware renewal" History Document created by Ikhra Mohamed (imohamed@kentwa.gov) 2025-02-27-10:44:43 PM GMT Document emailed to Mike Carrington (mcarrington@kentwa.gov)for signature 2025-02-27-10:44:47 PM GMT 140 Document e-signed by Mike Carrington (mcarrington@kentwa.gov) Signature Date:2025-02-28-4:17:01 PM GMT-Time Source:server Agreement completed. 2025-02-28-4:17:01 PM GMT Adobe Acrobat Sign