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HomeMy WebLinkAboutCAG2021-167 - Extension - Presidio-OnSSI Video Management Annual Maintenance Renewal - 2/24/25 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form Dir Asst: • For Approvals,Signatures and Records Management Dir/Dep: KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional) WASHINGTON Sheet forms. Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: > 02/21/2025 02/28/2025 CL Authorized to Sign: Date of Council Approval: CL Q Director or Designee N/A Budget Account Number: Grant? Yes ZNo 52001740.64160.1800 Budget?[Z]YesEl No Type: N/A Vendor Name: Category: Presidio Networked Solutions Group, LLC Contract Vendor Number: Sub-Category: = 800752 Extension 0 a Project Name: Presidio-OnSSI Video Management Annual Maintenance Renewal E C Project Details:Presidio-OnSSI Video Management annual maintenance renewal (70 licenses), at a = cost of $3,892.34, including any applicable Washington State Use Tax, under Director's signature authority. C Agreement Amount: $3 892.34 Basis for Selection of Contractor: Direct Negotiation *Memo to Mayor must be attached Start Date: 03/09/2025 Termination Date: 03/09/2026 Im Q Local Business?F--]YesFv(-]No* If meets requirements per KCC3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace. Business License Verification:ElYesEl In-ProcessEl Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: F—]Yes7No CAG2021-167 Comments: <<Signature on attached quote pg. 3/6>>> 0 3 Mike Carrington, IT Director N y Date: <<date on attached quote pg. 3/6>> cc in Date Routed to the City Clerk's Office: ,c«w»373__,0 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 ESID10 . QUOTE: 2003225500186-02 DATE, 02/13/2025 PAGE: 1 of 3 TO: City of Kent,WA FROM: Presidio Networked Solutions Group,LLC Ikhra Mohamed Brandon Uyesugi 220 Fourth Avenue South 5800 Meadows Road KENT,WA 98032-6019 Suite 150 Lake Oswego,OR 97035 imohamed@kentwa.gov (p)253-856-4645 buyesugi@presidio.com (p)+1.503.594.0356 BILL TO: City of Kent,WA SHIP TO: City of Kent Accounts Payable Ikhra Mohamed 220 4th Avenue South 400 West Gowe Street Kent,WA 98032-6019 Suite 122 Information Technology Dept apinvoices@kentwa.gov Kent,WA 98032-6019 (p)253-856-5230 imohamed@kentwa.gov (p)253-856-4645 Customer#: CITY0594 Contract Vehicle: *Open Market Account Manager: Matt Davis Inside Sales Rep: Brandon Uyesugi Title: OnSSI Renewal Due 3/9/2025 Comments: Base SLC 905-122196-00130000017QNJOAAM Related SLC 5003031 Description 1 OC-ULT-B-SMA-E-R Oc Ult Base SMA-Ent-Renewal $395.82 $307.87 1.00 22.22% $395.82 $307.87 Comments: 3/9/2025-3/9/2026 2 OC-ULT-1C-SMA-E-R Ocu Ult Cam License SMA-Ent- $59.22 $46.06 70.00 22.23% $4,145.40 $3,224.20 Renewal Comments: 3/9/2025-3/9/2026 Total List Price: $4,541.22 Sub Total: $3,532.07 Grand Total: $3,532.07 Quote valid for 30 days.Payment of invoices are due within 30 days from date of invoice unless other terms are issued.Late payments are subject to interest charges of the lesser of 1'/% per month or the maximum amount allowed by law.All prices subject to change without notice.Supply subject to availability.This Quote is subject to Presidio's Standard Terms and Conditions below.Any changes to the following Terms and Conditions must be accepted in writing by Presidio, otherwise,CLIENT agrees to be bound by the following Terms and Conditions and pricing contained herein: Pricing •Quoted prices exclude applicable taxes.Invoicing will include applicable taxes unless a valid tax exempt certificate is provided.If you are entitled to a tax exemption please upload your tax exemption certificate(s)to https://app.certexpress.com/?c=32682b7O46535333684958324362453d The price included herein reflects a 3%discount for payment by cash,check or wire transfer.This discount will not apply in the event that CLIENT pays using a credit card or debit card. Prices exclude freight,handling or insurance(unless itemized in the quote). Pricing for Professional Services are best-effort estimates only. Actual pricing will be finalized as part of a mutually-agreeable Statement of Work. Invoicing •CLIENT is invoiced for hardware("goods")upon shipment from the manufacturer and shall accept and pay for partial shipments.Software is invoiced upon shipment of media or when download capability is provided.OEM services are billed per the OEM SOW.Presidio services are billed per the Presidio SOW. •Usage-Based Services Terms and Conditions.For Usage-Based Services purchased by CLIENT,Presidio shall invoice CLIENT once a month.Notwithstanding the amounts included on the applicable purchase order,the invoice for Usage-Based Services will vary from month to month based upon CLIENT's usage and CLIENT shall be obligated to pay all charges far the Usage-Based Services used by CLIENT in the previous month.If CLIENT is delinquent in its payment obligations for the Usage-Based Services,then,upon reasonable,prior notice, Presidio reserves the right to suspend or discontinue such services at its sole discretion.CLIENT acknowledges and agrees that such discontinuation or suspension by PRESIDIO will not constitute a breach of PRESIDIO'S obligations to CLIENT. CLIENT agrees to indemnify and hold harmless PRESIDIO for any resulting damages due to the suspension or discontinuation of the Usage-Based Services due to CLIENT's delinquent or non-payment. •Enterprise Software,Licensing and Subscription Services("Enterprise Agreement").For Third-Party-provided,enterprise-based software licensing and services,Presidia shall invoice CLIENT according to the terms of the Enterprise Agreement between CLIENT and the Third Party.If CLIENT is delinquent in its payment obligations hereunder,then,upon reasonable, prior notice,Presidio reserves the right to suspend or discontinue such services at its sole discretion.CLIENT acknowledges and agrees that such discontinuation or suspension by PRESIDIO will not constitute a breach of PRESIDIO'S obligations to CLIENT. CLIENT agrees to indemnify and hold harmless PRESIDIO for any resulting damages due to the suspension or discontinuation of the services due to CLIENT's delinquent or non-payment. Freight,Handling,Shipping CLIENT will be billed for Presidia's and/or the manufacturer's freight charges for shipment of goods. Title/Risk of loss passes to CLIENT Freight on Board(FOB)origin unless otherwise agreed to in writing by Presidio.Orders shipped from a manufacturer to Presidio at CLIENT request for warehousing,configuration,storage or otherwise,shall be deemed to have been shipped to CLIENT. Presidio accepts no responsibility/liability in connection with the shipment. Goods held in a Presidia warehouse either a)at the CLIENT's request or b)in the event CLIENT refuses to accept delivery,may be subject to warehousing fees. Client may be ESID10. QUOTE: 2003225500186-02 DATE, 02/13/2025 PAGE: 2 of 3 asked to execute a Presidia"Warehousing Agreement".CLIENT must provide primary insurance coverage for CLIENT equipment held in a Presidia warehouse. •International delivery services include(i)Consolidated billing in USD for all international deliveries(ii)Consolidated contracting with one entity,namely Presidio(iii)Single point of contact iv)Freight forwarding including exportation permits,application of tariff headings,customs clearance(including import permits,licenses,certificates)(v)Asset Management,Tracking& Reporting. Warranty and Limitation of Liability •Product is warranted by the Manufacturer,not by Presidia.Please consult Manufacturer for warranty terms.IN NO EVENT SHALL PRESIDIO BE LIABLE TO CLIENT FOR ANY INDIRECT,INCIDENTAL,SPECIAL,CONSEQUENTIAL,EXEMPLARY,OR PUNITIVE DAMAGES OF ANY KIND WHATSOEVER,ARISING IN CONTRACT,TORT OR OTHERWISE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.PRESIDIO'S ENTIRE LIABILITY AND CLIENT'S EXCLUSIVE REMEDY FOR DAMAGES FROM ANY CAUSE WHATSOEVER,INCLUDING,BUT NOT LIMITED TO,NONPERFORMANCE OR MISREPRESENTATION,AND REGARDLESS OF THE FORM OF ACTIONS,SHALL BE LIMITED TO THE AMOUNT WHICH HAS BEEN ACTUALLY PAID TO PRESIDIO BY CLIENT FOR PRODUCTS HEREUNDER. Return Policy CLIENTS return rights are subject to the return policies(&fees including restocking)of the applicable manufacturer A Presidio-issued Return Material Authorization(RMA)is required&needs to accompany returned items before any credit is issued to a CLIENT.Presidio reserves the right to deny RMA requests in the event the Manufacturer will not provide for an authorized return.If integration of product is performed at a Presidia facility,transfer of ownership occurs as of inception of integration regardless of shipment terms as manufacturers will not accept return of open product. CLIENTS have 15 calendar days from original ship date to request a RMA(unless shorter period is required by manufacturer) Items returned must be in original shipping cartons,unopened,unused,undamaged and unaltered failing which Presidio is entitled to reject acceptance of items or charge further fees The CLIENT is responsible for shipping fees to the destination highlighted in the RMA Opened software cannot be returned Cancellation Policy •CLIENT's cancellation of purchase order rights are subject to the cancellation policies(&fees)of the applicable manufacturer Leases •In the event Presidio does not receive payment for leased goods purchased on the CLIENT's behalf from the applicable third-party financing entity,CLIENT is obligated to pay Presidio for all such goods as indicated in the applicable Presidio invoice. Software terms Software is subject to the license terms that accompany it. License terms are established between the CLIENT&owner of the software Unless Presidia is the owner or licensor,Presidio makes no representations and/or warranties relating to its operation,ownership or use. Delivery of software licenses are agreed to be accepted in electronic form from the third party software company. Otherwise,you agree to self-accrue any applicable sales tax at the rate in effect for the jurisdiction. Term and Termination of Orders:Usage-Based Services,Enterprise Agreements and Multi-Year Orders •The terms of use for Usage-Based Services(i.e.Cisco-provided WebEx or Software as a Service(Saes))are established by the applicable third-parry provider of such services either at the applicable third-party provider website or via the separate agreement between CLIENT and third-party provider. •The"Initial Term"of an order for Usage-Based Services and/or and Enterprise Agreement("Order")starts on the date the Usage-Based Services and/or Enterprise Agreement are available for use by CLIENT and lasts for the time period stated in the Order.After the Initial Term,unless prohibited by applicable law,there will be an automatic"Renewal Term"of the same length of time unless CLIENT notifies Presidio in writing that CLIENT does not want to renew at least sixty(60)days before the end of the then current Initial Term or Renewal Term. If the fees will change for the Renewal Term,Presidia will notify CLIENT reasonably in advance of the Renewal and in time for CLIENT to accept or reject renewing the Usage-Based Services and/or Enterprise Agreement.If CLIENT agrees with the fee changes,CLIENT may do nothing and the new fees will apply for the upcoming Renewal Term. •Either party may terminate an Order by providing the other party written notice of termination at least sixty(60)days before the end of such Initial or Renewal Term.The termination will be effective on the last day of the Initial or Renewal Term and CLIENT will pay for the Usage-Based Services and/or Enterprise Agreement until the end of the current Initial or Renewal Term regardless of when CLIENT provided notice.Notwithstanding the foregoing,Usage-Based Services and Enterprise Agreements ordered are strictly non-cancelable during the Initial Term or Renewal Term except as otherwise provided in the applicable Service Terms and/or otherwise agreed upon in writing by Presidia.CLIENT will not be entitled to any refund for terminated Usage-Based Services or Enterprise Agreements during the Initial Term or Renewal Term except as agreed upon in writing by Provider and/or Presidio Multi-Year Agreements •For multi-year agreements,CLIENT expressly agrees to enter into a binding,non-cancelable agreement per the billing schedule set forth in the quote. THE CLIENT ACKNOWLEDGES AND AGREES THAT THE CLIENT'S AGREEMENT AND PAYMENTS FOR A MULTI-YEAR TRANSACTION ARE ESSENTIAL ELEMENTS OF THE BASIS OF THE BARGAIN BETWEEN THE PARTIES FOR MULTI-YEAR AGREEMENTS,SUCH THAT PRESIDIO WOULD NOT HAVE ENTERED INTO A MULTI-YEAR TRANSACTION WITHOUT SUCH AGREEMENT. SmartNet(Third party Maintenance) CLIENTS rights are subject to the terms provided by the applicable manufacturer.(per website address) Delivery of software maintenance,including upgrades and updates are agreed to be accepted electronically.Otherwise,you agree to self-accrue applicable sales tax. Confidential Information. •CLIENT agrees that this quote is Presidio Confidential Information.CLIENT shall not disclose this quote to any third party for any purpose. CLIENT agrees to protect this Quote to the same extent that it protects its own Confidential Information,but with no less than a reasonable degree of care. Export Law Compliance. •CLIENT has been advised that any hardware or software provided to CLIENT via this Quote and/or subsequent purchase order may be subject to the U.S.Export Administration Regulations.CLIENT agrees to comply with all applicable United States export control laws,and regulations,as from time to time amended,including without limitation,the laws and regulations administered by the United States Department of Commerce and the United States Department of State. Miscellaneous Terms •Preprinted terms appearing on CLIENT Purchase Orders must be accepted in writing by Presidia to be applicable.Presidia's performance of such purchase order shall not constitute Presidio's acceptance of new or different terms,including pre-printed terms on such order.In absence of a purchase order,CLIENT agrees that its signature below grants Presidio the right to invoice CLIENT and authorizes payment to Presidio for the amounts owed. Customer hereby authorizes and agrees to make timely payment for products delivered and services rendered,including payments for partial shipments 02/21/25 Customer Signature Date ESIDIO , QUOTE: 2003225500186-02 PAGE: 3 of 3 DATE(MM/DD/YYYY) A`�" CERTIFICATE OF LIABILITY INSURANCE 10/1/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Christine Richardson MCGriff Insurance Services PHONE FAX 150 S. Warner Road A/c No Ext:610-279-8550 A/c No):610-279-8543 Suite 460 ADDRESS: crichardson@mcgriff.com King Of Prussia PA 19406-2639 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A: Federal Insurance Company 20281 INSURED 150PRESIINC INSURER B:Great Northern Insurance Company 20303 Fortress Ultimate Holdings, L.P. F/K/A BCEC-Port Holdings(Delaware)LP INSURERC:Chubb Custom Insurance Company 38989 Presidio Inc. INSURERD:American Zurich Insurance Company 40142 12100 Sunset Hills Road-Suite 300 INSURERE: Ironshore Specialty Insurance Company 25445 Reston VA 20190 INSURER F: COVERAGES CERTIFICATE NUMBER:834517315 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBD R POLICY EFF POLICY EXP LIMITS LTR IN WVD POLICYNUMBER MM/DD/YYYY MM/DD/YYYY B X COMMERCIAL GENERAL LIABILITY Y Y 35852422 10/1/2024 10/1/2025 EACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED PREM SES(Ea occurrrence $1,000,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY� PECOT- LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY Y Y 73543321 10/1/2024 10/1/2025 COMBINED SINGLE LIMIT $1,000,000 Ea accident X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident X Comp$1,000 $ A X UMBRELLA LIAB OCCUR Y Y 79857023 10/1/2024 10/1/2025 EACH OCCURRENCE $25,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $25,000,000 DED X RETENTION$n $ D WORKERS COMPENSATION Y WC980925910 3/1/2024 3/1/2025 X AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE NIA E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 C Prof/E&O,Cyber D95452796 10/1/2024 10/1/2025 Per claim/Agg $5,000,000 E Excess Prof/E&O,Cyber E05TAC4R25001 10/1/2024 10/1/2025 Per claim/Agg $5,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Named Insureds: BCEC-Port Holdings(Delaware)LP Port Holdo Inc. Port Midco,LLC Presidio, Inc. Presidio Holdings Inc. Presidio IS LLC Presidio LLC See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. BCEC-Port Holdings (Delaware), LP, Presidio Inc. 12100 Sunset Hills Road -Suite 300 AUTHORIZED REPRESENTATIVE Reston VA 20190 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 150PRESIINC LOC#: ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED McGriff Insurance Services Fortress Ultimate Holdings,L.P. F/K/A BCEC-Port Holdings(Delaware)LP POLICY NUMBER Presidio Inc. 12100 Sunset Hills Road-Suite 300 Reston VA 20190 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE Presidio Capital Funding LLC Presidio Networked Solutions LLC Presidio Technology Capital,LLC Presidio Government Solutions LLC Presidio Networked Solutions Group,LLC High Wire Concepts LLC Fortress Intermediate 3, Inc. Evidence of coverage 8647 Baypine Road,Suite 100,Building 1,Jacksonville, FL 32256 ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD MC TO SIGN_Presidio OnSSI renewal v2 ( 1 ) Final Audit Report 2025-02-21 Created: 2025-02-21 By: Ikhra Mohamed(imohamed@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAADTXXiYkJcxitaYKHjS_dD16YtNNscVjK "MC TO SIGN_Presidio OnSSI renewal v2 (1 )" History Document created by Ikhra Mohamed (imohamed@kentwa.gov) 2025-02-21 -5:13:48 PM GMT Document emailed to Mike Carrington (mcarrington@kentwa.gov)for signature 2025-02-21 -5:13:54 PM GMT 140 Document e-signed by Mike Carrington (mcarrington@kentwa.gov) Signature Date:2025-02-21 -5:49:20 PM GMT-Time Source:server Agreement completed. 2025-02-21 -5:49:20 PM GMT Adobe Acrobat Sign