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Home My WebLink AboutCAG2025-067 - Other - Sourcewell - Cooperative Purchasing Agreement - 2/13/25 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: g Agreement Routing Form DirAsst: TL • For Approvals,Signatures and Records Management Dir/Dep: BL BL KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) W A S H I N G T O N Sheet forms. (Print on pink or cherry colored paper) Originator: Department: KateLynn Jennings for Kerry O'Connor Parks, Recreation & Community Services Date Sent: Date Required: > 2/12/2025 2/19/2025 O Q Authorized to Sign: Date of Council Approval: QMayor or Designee N/A Budget Account Number: Grant? Yes NOW] N/A Budget?W]Yes E]No Type: N/A Vendor Name: Category: Soucewell Other Vendor Number: Sub-Category: = N/A Other O Project Name: Sourcewell-Cooperative Purchasing Agreement 3- Project Details: Sourewell Cooperative Purchasing Program Participant Agreement O C C O Basis for Selection of Contractor: Agreement Amount N/A E *Memo to Mayor must be attached 3- Start Date: Upon Signature Termination Date: N/A Q Local Business? Yes F—]No*If meets requirements per KCC 3.70.100,please complete'Vendor Purchose-Locol Exceptions"form on Cityspace. Business License Verification: ❑Yes In-ProcessDExempt(KCC 5.01.045) W1 Authorized Signer Verified Notice required prior to disclosure? Contract Number: Yes W1 No CAG2025-067 Comments: O i 3 f0 a1 C C 0 3 3 0 cc a, a, cc Date Received:City Attorney: 2/12/25 Date Routed:Mayor's Office 2/13/25 City Clerk's Office 2/14/25 adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20221201 DocuSign Envelope ID:699C2238-08BA-4EAB-97EC-OB6E3F2CA3B7 Sourcewell Cooperative Purchasing Program Participation Agreement This Participation Agreement is between Sourcewell and Participating Entity to provide access to Sourcewell's Cooperative Purchasing Program. Sourcewell's Board of Directors has approved these terms and conditions through operation of this intergovernmental Participation Agreement. Participating Entity approves this Agreement upon registration with Sourcewell. Section 1: Authority 1.1 Sourcewell is a service cooperative established by Minn. Stat. § 123A.21 as a local unit of government pursuant to the Minn. Const. art. XII, sec. 3. 1.2 Sourcewell is authorized to provide a Cooperative Purchasing Program by Minn. Stat. § 123A.21, subd. 7(23)to Participating Entities. 1.3 Sourcewell's cooperative purchasing master agreements are offered through Minn. Stat. § 471.59 and this Participation Agreement. The Sourcewell Board of Directors has approved these participation terms, and Sourcewell is authorized to enter this interlocal or joint powers agreement with an eligible Participating Entity through this Participation Agreement. 1.4 Participation in Sourcewell's Cooperative Purchasing Program is open to eligible Participating Entities. A Participating Entity is any eligible entity registering with Sourcewell, including: any government unit, including a state, city, county,town, village, school district, political subdivision of any state, federally recognized Indian tribe, any agency of the United States, any instrumentality of a governmental unit, any other entity as defined in Minn. Stat. § 471.59 Subd. l(b). 1.5 Participating Entity and Sourcewell agree this Participation Agreement is for the purpose of allowing access to available Sourcewell Cooperative Purchasing Program master agreements with awarded Suppliers. 1.6 Participating Entity represents, through an authorized signatory, it is eligible for participation as defined in this Agreement. Section 2: General Terms 2.1 Sourcewell will make its Cooperative Purchasing Program available to Participating Entity. Sourcewell master agreements are provided to Participating Entity "as is." Sourcewell makes no representation as to warranties of quality, merchantability, or fitness for a particular purpose for any purchase through a Supplier. Participation in the Program is voluntary and non- exclusive. 2.2 To purchase from Sourcewell master agreements, Participating Entity and Supplier will execute a Transaction Document(s) as mutually agreed. Participating Entity will be responsible for all aspects of its purchase, including ordering, inspecting, acceptance,payment, and any other 1 Effective January 1,2024 DocuSign Envelope ID:699C2238-08BA-4EAB-97EC-OB6E3F2CA3B7 material terms as negotiated directly with Supplier. 2.3 The Parties to this Agreement will adhere to all applicable laws concerning the procurement in its respective jurisdiction. 2.4 Access to the Cooperative Purchasing Program is effective upon the date of Participating Entity's completed registration. The Agreement will remain in effect until canceled by either party upon thirty (30) days written notice to the other party. 2.5 Each party agrees that it is responsible for its acts and the results thereof,to the extent authorized by law, and will not be responsible for the acts of the other Party. 2.6 There will be no financial remunerations by or obligations upon Participating Entity for participation in Sourcewell Cooperative Purchasing Program. 2.7 Sourcewell's Cooperative Purchasing Program master agreements will be procured in compliance with Minnesota law and the Sourcewell Cooperative Purchasing Program. 2.8 The records and documents related to this this Agreement are subject to the Minnesota Data Practices Act, Minnesota Statutes Chapter 13. Section 3: Approval The Sourcewell Board of Director has approved this Policy effective January 1, 2024. Sourcewell: Participating Entity: DocuSigned by: B . l�lA y By I Authorized' igndt&e—Signed Authorized Signature—Sign d By Greg zylka By Dana Ralph Name—Printed Name—Printed Title Sourcewell Board of Directors Chair Title Mayor Date 1 22 2024 1 8:34 PM CST Date 02/13/2025 DocuSigned by: B WS Authorized Signature—Signed By Linda Arts Name—Printed Title Sourcewell Board of Directors Clerk Date 1/23/2024 1 2:01 PM CST 2 Effective January 1,2024 Sou rcewel I R-0 Organization Information Email completed agreement to: Indicate an address to which correspondence may be delivered. service@sourcewell-mn.gov Organization Name* City of Kent You may also mail the completed agreement to: Address* 220 4th Ave. S sourcewell 202 12th Street NE City* Kent P.O. Box 219 Staples, MN 56479 State Code* WA Zip Code* 98032 Country* United States Employer Identification Number 91-6001254 Website www.kentwa.gov Contact person* (First, Last) Kerry O'Connor Job Title* Project Manager Job Role Department ❑ Administrator ❑ Administration ❑ Department Head ❑ Dining/Food Service ❑ Department Purchaser ❑ Facilities/Operations ❑ Human Resources ❑ Fleet/Transportation ❑ Procurement Officer ❑ Human Resources ❑ Teacher ❑ Information Technology ❑✓ Other ❑✓ Parks, Recreation &Athletics ❑ Public Safety/Security ❑ Public Works/Utilities ❑ Purchasing& Finance Email* koconnor@kentwa.gov Phone* (253) 856 5115 20212th Street NE I P.O.Box 219 1 Staples,MN 56479 888-894-1930 1 sourcewell-mn.gov Sourcewell Page 2 of 2 Organization Type: Government ❑County ❑Federal ❑✓ Municipality Province/Territory Special District ❑State ❑Township ❑Tribal Education ❑Local Education Agency(Public K-12 and Pre-K) ❑Private Local Education Agency(Private K-12) ❑Private Higher Education ❑Public Higher Education Nonprofit Documentation demonstrating nonprofit status is required when submitting application. ❑Church ❑Medical Facility ❑Other Referred by ❑Advertisement ❑Colleague/Friend Conference/Trade Show ❑Supplier ❑Search Engine/Web Search ❑Sourcewell Employee *Denotes required information REV.01/2024 Signature: Signature: Pn�Thpng mQ f�g z oGo1PST) Email: bhiggins@kentwa.gov Email: parkscontracts@kentwa.gov Signature: 8rc�Leveyr, Ht- Brian Levenhagen(Feb 12,202 12:42 PST) Email: bjlevenhagen@kentwa.gov PPD-Sourcewell Coop Agreement-021225 Final Audit Report 2025-02-12 Created: 2025-02-12 By: KateLynn Jennings(kjennings@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAgac5XMMU663kO1PErNOMQWu_T7nfxLMC "PPD-Sourcewell Coop Agreement-021225" History Document created by KateLynn Jennings (kjennings@kentwa.gov) 2025-02-12-3:23:11 PM GMT Document emailed to Bryan Higgins (bhiggins@kentwa.gov)for signature 2025-02-12-3:24:12 PM GMT Email viewed by Bryan Higgins (bhiggins@kentwa.gov) 2025-02-12-3:49:28 PM GMT Document e-signed by Bryan Higgins (bhiggins@kentwa.gov) Signature Date:2025-02-12-3:49:45 PM GMT-Time Source:server Document emailed to Kent Parks (parkscontracts@kentwa.gov)for signature 2025-02-12-3:49:46 PM GMT Email viewed by Kent Parks (parkscontracts@kentwa.gov) 2025-02-12-4:00:52 PM GMT E= Signer Kent Parks (parkscontracts@kentwa.gov) entered name at signing as Phung Huynh 2025-02-12-4:01:18 PM GMT Document e-signed by Phung Huynh (parkscontracts@kentwa.gov) Signature Date:2025-02-12-4:01:20 PM GMT-Time Source:server Document emailed to Brian Levenhagen (bjlevenhagen@kentwa.gov)for signature 2025-02-12-4:01:22 PM GMT Email viewed by Brian Levenhagen (bjlevenhagen@kentwa.gov) 2025-02-12-8:42:14 PM GMT EY Document e-signed by Brian Levenhagen (bjlevenhagen@kentwa.gov) Signature Date:2025-02-12-8:42:31 PM GMT-Time Source:server Q Adobe Acrobat Sign Agreement completed. 2025-02-12-8:42:31 PM GMT Adobe Acrobat Sign