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HomeMy WebLinkAboutIT17-113 - Extension - Lucid Software, Inc. - Annual Renewal Subscription - 2/6/25 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: > 01/24/2025 02/07/2025 CL Mayor or Designee to Sign. Date of Council Approval: CL Q Interlocal Agreement Uploaded to Website N/A Budget Account Number: Grant? Yes NoF71 52001730.64260.1800 Budget?W]Yes E]No Type: N/A Vendor Name: Category: Lucid Software, Inc. Contract Vendor Number: Sub-Category: C 1467264 Extension 0 4-1 Project Name: Annual Renewal Subscription CProject Detai • Annual renewal of LucidSuite subscription (100 licenses), at a cost of C $24,133.80, including any applicable Washington State Use Tax, under -, Mayor's signature authority. C Basis for Selection of Contractor: Agreement Amount: $24,133.80 Direct Negotiation E Memo to Mayor must be attached Go Start Date: 02/24/2025 Termination Date: 02/23/2026 Q Local Business? Yes mNo*If meets requirements per KCC 3.70.7 00,please complete'Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑Yes In-Process❑Exempt(KCC 5.01.045) ❑✓ Authorized Signer Verified Notice required prior to disclosure? Contract Number: F—]YesONo IT17-113 Comments: a <<Signature on attached quote pg. 3/9>> s. 3 M c Dana Ralph, Mayor MW 3 o00c Date: <<date on attached quote pg. 3/9>> a� (Lill o� Date Received:City Attorney: 1/24/25 Date Routed:Mayor's Office 2/6/25 City Clerk's Office 2/6/25 adccW22373_1_20 N4k,,,—c4--,,-L—)o—cuments.KentWA.govto obtain copies of all agreements rev.20221201 Docusign Envelope ID: 15F8EFF9-7750-45E1-A3B0-E8DCE3BFB35F 119 Lucid Software Inc. Order Form For:City of Kent,WA South S Jordan Gateway#300 Offer valid until:Carson 025 South Jordan,Utah 84095 Proposed by:Carson Redford Oa Lucid Phone: (844)465-8243 Quote Number:Q-1516453 ORDER FORM Address Information Bill To: Ship To: City of Kent,WA City of Kent,WA 220 4th Ave S 220 4th Ave S Kent,Washington 98032-5895 Kent,Washington 98032-5895 United States United States Billing Contact: Primary Contact: ita@kentwa.gov Somen Palit spalit@kentwa.gov Terms and Conditions Payment Method:Manual Invoice Order Start Date:2/24/2025 Payment Terms: Net 30 Data Region: US Billing Frequency:Annual Services Start Date End Date Quantity Price Per Unit Amount Renewal Renewal Renewal Renewal Lucid Suite 2/24/2025 2/23/2026 100 USD 219.00 USD 21,900.00 TOTAL: USD 21,900.00 *Prices shown above do not include any taxes that may apply.Any such taxes are the responsibility of Customer.This is not an invoice. Page 1 of 2 Docusign Envelope ID: 15F8EFF9-7750-45E1-A3B0-E8DCE3BFB35F Legal Notice This Order Form is subject to the SOFTWARE AS A SERVICE(SAAS)AGREEMENT signed by the parties on or about 2/27/2017(the"Agreement"). Any and all terms and conditions(preprinted or otherwise and regardless of how referenced)found in any purchase orders,vendor registration forms or portals,or similar documents shall be void and of no effect.Lucid assumes no obligations to states or end users pursuant to any cooperative purchasing organization contracts to which a reseller may be a party and no terms and conditions from any cooperative purchasing organization contracts are applicable to this purchase.Additional products or subscriptions added during the Subscription Term stated herein and future renewals will be subject to the same Agreement unless changed in writing.Descriptions of what is included in Lucid's Professional Services products and certain Lucid's SaaS products are available at https://Iucid.co/product-service-descriptions. Notwithstanding anything to the contrary in the Agreement or this Order,Customer subscriptions will not renew automatically.Any renewal will be subject to mutual written agreement which may be evidenced by a paid invoice. In the event a mutual written agreement is not entered into prior to the renewal date,Lucid may suspend or terminate your account. Purchase Order/Tax Information Please fill in the following fields as it applies to your order: Tax Exempt:No If you are sales exempt, please email support@lucid.co with a copy of your sales tax exemption document. Will your company be issuing a PO`?Yes-PO#173313 If yes, include the PO number here and/or email it to ar@lucid.co within 7 business days: "Issuance or non-issuance of a PO does not override or invalidate this Order Form. City of Kent,WA Lucid Software Inc. Docusigned by: Signature: a—wn-a—r �_"— :: Signature: Name: Dana Ralph Name: Elizabeth Powell Title: Mayor Title: sr. Di r, Revenue Operations Dated: 02/06/2025 Dated: 1/16/202 5 Page 2 of 2 0 docusign. Certificate Of Completion Envelope Id: 15F8EFF9-7750-45E1-A3B0-E8DCE3BFB35F Status:Completed Subject:Q-1516453 1 DocuSign from Lucid Software for City of Kent,WA Source Envelope: Document Pages:2 Signatures: 1 Envelope Originator: Certificate Pages:5 Initials:0 Carson Redford AutoNav: Enabled credford@lucidchart.com Envelopeld Stamping: Enabled IP Address: 155.226.129.248 Time Zone:(UTC-08:00)Pacific Time(US&Canada) Record Tracking Status:Original Holder:Carson Redford Location: DocuSign 1/15/2025 3:31:13 PM credford@lucidchart.com Signer Events Signature Timestamp Elizabeth Powell 9.ed1, Sent: 1/15/2025 3:31:57 PM epowell@lucidchart.com ED*,uSi �g""�Q Viewed: 1/16/2025 7:30:26 AM Sr.Dir, Revenue Operations 1AB94EO9D949405 Signed: 1/16/2025 7:30:46 AM Lucid Software Inc. Security Level: Email,Account Authentication Signature Adoption: Pre-selected Style (None) Using IP Address:4.39.226.242 Signed using mobile Electronic Record and Signature Disclosure: Accepted: 1/31/2024 8:02:03 AM ID:bcde71f8-8975-470d-8449-b2106c36bf8d In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Order Management Sent: 1/16/2025 7:30:47 AM orders@lucidchart.com ED Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:4/29/2024 10:46:55 AM ID:cb3010d6-fa5f-40cf-8118-bc4O46788fc6 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/15/2025 3:31:57 PM Certified Delivered Security Checked 1/16/2025 7:30:26 AM Signing Complete Security Checked 1/16/2025 7:30:46 AM Completed Security Checked 1/16/2025 7:30:47 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 12/10/2020 12:37:15 PM Parties agreed to:Elizabeth Powell,Order Management ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Lucid Software Inc. (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD),please confirm your agreement by selecting the check-box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process,please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Lucid Software Inc.: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: dtorgo@lucidchart.com To advise Lucid Software Inc. of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at dtorgo@lucidchart.com and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from Lucid Software Inc. To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to dtorgo@lucidchart.com and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Lucid Software Inc. To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to dtorgo@lucidchart.com and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: hlt2s:Hsupport.docusi ng com/,guides/signer- ug ide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and(i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or(ii)that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. By selecting the check-box next to `I agree to use electronic records and signatures', you confirm that: • You can access and read this Electronic Record and Signature Disclosure; and • You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and • Until or unless you notify Lucid Software Inc. as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Lucid Software Inc. during the course of your relationship with Lucid Software Inc.. DATE(MMIDDIYYYY) ACOR" CERTIFICATE OF LIABILITY INSURANCEF�� 10/18/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: IMA Wichita Team IMA, Inc.-Salt Lake City PHONE FAx 95 S State Street LAIC, IC No Ext: 316-267-9221 AIC No): Suite 1300 ADDRESS: certs@imacorp.com Salt Lake City UT 84111 INSURER(S)AFFORDING COVERAGE NAIC# License#:PC-1210733 INSURERA: Great Northern Insurance Company 20303 INSURED LUCISOF-01 INSURERB: Federal Insurance Company 20281 Lucid Software Inc. 10355 S. Jordan Gateway, Suite 300 INSURER C:ACE American Insurance Company 22667 South Jordan UT 84095 INSURERD:The Princeton Excess and Surplus Lines Insurance C 10786 INSURERE: IMA Financial Group, Inc. INSURER F: COVERAGES CERTIFICATE NUMBER:213195446 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICYNUMBER MM/DD/YYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY 36030214 10/15/2024 10/15/2025 EACH OCCURRENCE $1,000,000 � OCCUR `�� DAMAGE TO S(RENTED CLAIMS-MADE PREMISES Ea occurrence) $1,000,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: f GENERAL AGGREGATE $2,000,000 POLICY❑ PRO ❑ LOC \ PRODUCTS-COMP/OPAGG $2,000,000 X JECT OTHER: GLOBAL AGGREGATE $5,000,000 A AUTOMOBILE LIABILITY 73612369 oM 10/15/2024 10/15/2025 COMBINED SINGLE LIMIT $1,000,000 Ea acc nt ide ANY AUTO j ' +, ,,,. BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ X HIRED X NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY ' Per accident B X UMBRELLALIAB X OCCUR 78191065 10/15/2024 10/15/2025 EACH OCCURRENCE $4,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $4,000,000 LIED X RETENTION$n $ E WORKERS COMPENSATION 71827326 10/15/2024 10/15/2025 X PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE I ER ANYPROPRIETOR/PARTNER/EXECUTIVE I N/A E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 C Technology E&O/Cyber Liability D95168942 10/15/2024 10/15/2025 See Below D Excess Technology E&O/Cyber Liab. CELXCYB240025900 10/15/2024 10/15/2025 Per Loss:$5,000,000 Agg:$5,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Technology E&O/Cyber Liability Coverage: Per Claim:$5,000,000 Limit;Aggregate:$5,000,000 Limit;$50,000 Retention; Retroactive Date: 1/1/2011. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. For Information Only AUTHORIZED REPRESENTATIVE V ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD