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HomeMy WebLinkAboutCAG2019-389 - Amendment - #6 - Robert Half - Term is Extended for an Additional Year - 1/28/25 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: > 01/21/2025 02/03/2025 Q Mayor or Designee to Sign. Date of Council Approval: Q Q Interlocal Agreement Uploaded to Website 12/10/2024 Budget Account Number: Grant? Yes No� Multiple Budget? Yes E]No Type: N/A EL Vendor Name: Category: Robert Half Contract Vendor Number: Sub-Category: C 33248 Amendment 0 4-1 Project Name: Amendment #6 CProject Detai Amendment #6 to original Consultant Services Agreement signed on C 08/14/2019. Term is extended for an additional year and compensation for -, additional year not to exceed $355,000. C Basis for Selection of Contractor : Agreement $355,000 EDirect Negotiation *Memo to Mayor must be attached � h. Start Date: 01/01/2025 Termination Date: 12/31/2025 Im Q Local Business? Yes WINO*If meets requirements per KCC 3.70.7 00,please complete'Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑Yes In-Process❑Exempt(KCC 5.01.045) ❑Authorized Signer Verified Notice required prior to disclosure? Contract Number: Yes ✓❑No CAG2019-389 Comments: a <<Signature on attached Amendment No. 6 pg. 3/10>> s. 3 M c Dana Ralph, Mayor Mw 3 o00c Date: <<Date on attached Amendment No. 6 pg. 3/10 >> o� Date Received:City Attorney: 1/21/25 Date Routed:Mayor's Office 1/28/25 City Clerk's Office 1/28/25 adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20221201 Docusign Envelope ID:7787E00B-9432-481D-ABA8-900FE7A54C17 KE •NT W A 5 1 I N G T O M AMENDMENT NO. 6 NAME OF CONSULTANT OR VENDOR: Robert Half Inc. (formerly, Robert Half International) CONTRACT NAME & PROJECT NUMBER: Temporary Staffing & Recruitment. #CAG2019-389 ORIGINAL AGREEMENT DATE: August 14. 2019 This Amendment is made between the City and the above-referenced Consultant and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant's work is modified as follows: 1. Time of Completion. Section II of the Agreement, entitled "Time of Completion," authorized extensions of the Agreement for successive one (1) year terms through an amendment authorized by the parties. Previous amendments have extended the Time of Completion to December 31, 2024. Consistent with Section II, the parties desire to amend the Agreement's term, to extend for an additional successive one (1) year term until December 31, 2025. 2. Compensation. Section III.0 of the Agreement, entitled "Compensation," is amended as follows: C. Through this Amendment No.--5 6, the compensation paid to Consultant for the work of Ivana Bugaric from January 1, 2024 2025 through December 31, 2924 2025 will not exceed $355,000.00. Notwithstanding anything to the contrary in the ori_iq nal Agreement, as amended, Consultant may at any time, in its sole discretion discontinue performance of the services once the Not-to-Exceed Amount has been attained (even if Consultant continued to provide services after the Not-to-Exceed Amount was reached). The Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. AMENDMENT NO. 6 - 1 OF 2 Docusign Envelope ID:7787E00B-9432-481D-ABA8-900FE7A54C17 The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANT/VENDOR: CITY OF KENT: DocuSigned by: By: By: ----- — so2oF456Al' &Fi.a Evans Print Name: HIIC Print Name: Dana Ralph Its Regional Director Its: Mayor DATE: 12/31/2024 DATE: 01/28/2025 ATTEST: APPROVED AS TO FORM: (applicable if Mayor's signature required) 6 2k-VL1- Kent City Clerk Kent Law Department [In this field,you may enter the electronic filepath where the contract has been saved] AMENDMENT NO. 6 - 2 OF 2 8.M KENT WASHING 7 0 N DATE: December 10, 2024 TO: Kent City Council SUBJECT: Amendment to Consultant Services Agreement between the City of Kent and Robert Half International, Inc. - Authorize MOTION: I move to authorize the Mayor to sign Amendment No. 6 to the Consultant Services Agreement with Robert Half International, Inc., subject to final terms and conditions acceptable to the Information Technology Department Director and City Attorney. SUMMARY: The City's Information Technology Department ("IT Department") contracts with several employment agencies to retain temporary workers, on an as- needed basis, to support many of the City's technology projects and service needs. From January 1, 2025, through December 31, 2025, the City intends to contract with two different employment agencies to meet these needs: Protingent Inc. and Robert Half International, Inc. The IT Department seeks Council approval to extend its contract with Robert Half International with this Amendment No. 6. The purpose of this extension is to amend the original agreement's term to extend it for an additional one-year term or until all currently assigned temporary workers complete their assignments, whichever ends first. This Amendment increases the compensation by an amount not to exceed $355,000.00, to cover these staffing costs. This not to exceed amount is part of the $1.1 million proposed for the IT Department's staffing agency budget for the 2025-2026 biennium. The City will pay Robert Half International for the staffing services provided under the term of this Amendment. The IT Department will monitor fees charged in relation to this collective budgeted amount to ensure the amounts paid to all employment agencies for temporary workers does not exceed the budgeted amounts approved by Council. BUDGET IMPACT: 2025 Operating and Capital Budget - Cost of Impact $355,000. SUPPORTS STRATEGIC PLAN GOAL: Packet Pg. 413 8.M Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. RHI - Amendment No. 6 (PDF) 11/19/24 Committee of the Whole MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 12/10/2024 7:00 PM MOVER: Satwinder Kaur, Council President SECONDER: Bill Boyce, Councilmember AYES: Kaur, Boyce, Boyd, Fincher, Larimer, Michaud, Troutner Packet Pg. 414 75/27/2024 (MM/DDYYY) A�" CERTIFICATE OF LIABILITY INSURANCE IY THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Robert Half Certificates Arthur J. Gallagher Risk Management Services, LLC A/CO"No Ext: 818-539-1463 FAX,No:818-539-1801 500 N. Brand Boulevard E-MAIL Suite 100 ADDRESS: roberthalf certificates@ajg.com Glendale CA 91203 INSURER(S)AFFORDING COVERAGE NAIC# License#:OD69293 INSURERA: Federal Insurance Company 20281 INSURED ROBEHAL-03 INSURER B:Safety National Casualty Corporation 15105 Robert Half Inc. 3001 Bishop Dr., Suite 140 INSURER C: San Ramon, CA 94583 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:823866782 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LTR POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY Y 3579-66-87 6/1/2024 6/1/2025 EACH OCCURRENCE $2,000,000 TED CLAIMS-MADE � OCCUR PREMISES (E.occurrence) DAMAGE TO lccurrrence) $2,000,000 X Stop Gap Em.Liab MED EXP(Any one person) $10,000 X in OR WA,WY,ND PERSONAL&ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 X POLICY❑ PRO ❑ LOC PRODUCTS-COMP/OP AGG $2,000,000 JECT OTHER: Employer Liability $1,000,000 A AUTOMOBILE LIABILITY Y 7323-32-17 6/1/2024 6/1/2025 COMBINED SINGLE LIMIT $1,000,000 Ea accident X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident Com /Coll.Ded: $1,000/$1,000 A X UMBRELLALIAB X OCCUR 7921-71-07 6/1/2024 6/1/2025 EACH OCCURRENCE $5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000 DED X RETENTION$n $ B WORKERS COMPENSATION See Attached Supplemental 6/1/2024 6/1/2025 X STATUTE OERH AND EMPLOYERS'LIABILITY Y I N ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? NI N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The City of Kent are deemed Additional Insured on the above referenced General Liability and Auto Liability on a primary and non-contributory basis as required by written contract for liability arising out of Named Insureds'acts or omissions.Please refer to attached Chubb General Liability form 80-02-2367 for scope of Additional Insured status.Should the General Liability policy be cancelled before the expiration date thereof,the issuing company will mail thirty(30)days written notice to the Certificate Holder. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Kent 220 4th Ave S.,4th Floor AUTHORIZED REPRESENTATIVE Kent WA 98032 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD 2024-2025 RHI Workers Compensation Policy Numbers Policy# States Eff. Date Exp. Date Issuing Company NAIC# Robert Half International Inc.and Protiviti Inc. AOS:AL,AZ,AR, CA, CO, CT, DE, DC, FL, GA, HI, ID, IL, IN, IA, KS, KY, LA, ME, MID, MA, LDS4064812 MI, MN, MS, MO, MT, 6/1/2024 6/1/2025 Safety National Casualty Corp 15105 NE, NV, NH, NJ, NM, NY, NC, OK, OR, PA RI, SC, SD, TN, TX, UT,VT, VA, WV,WY PS 4064813 WI 6/1/2024 6/1/2025 Safety National Casualty Corp 15105 Liability Insurance Endorsement Policy Period JUKE 1,2024 TO JUNE 1,2025 Effective Date DUNE 1,2024 Policy Number 3579-66-87 Insured ROBERT HALF INC. Name of Company FEDERAL INSURANCE COMPANY Date Issued JUNE 1,2024 This Endorsement applies to the following forms: GENERAL LIABILITY Under Who Is An Insured,the following provision is added. Who Is An Insured Additional Insured- Persons or organizations shown in the Schedule are insureds;but they are insureds only if you are Scheduled Person obligated pursuant to a contract or agreement to provide them with such insurance as is afforded by Or Organization this policy. However,the person or organization is an insured only: • if and then only to the extent the person or organization is described in the Schedule; • to the extent such contract or agreement requires the person or organization to be afforded status as an insured; • for activities that did not occur,in whole or in part,before the execution of the contract or agreement;and • with respect to damages,loss,cost or expense for injury or damage to which this insurance applies. No person or organization is an insured under this provision: • that is more specifically identified under any other provision of the Who Is An Insured section(regardless of any limitation applicable thereto). • with respect to any assumption of liability(of another person or organization)by them in a contract or agreement.This limitation does not apply to the liability for damages,loss,cost or expense for injury or damage,to which this insurance applies,that the person or organization would have in the absence of such contract or agreement. Liability Insurance ROBERT HALF INC. continued Form 80-02-2367(Rev.5-07) Endorsement Page 1 Liability Endorsement (continued) Under Conditions,the following provision is added to the condition titled Other Insurance. Conditions Other Insurance— If you are obligated,pursuant to a contract or agreement,to provide the person or organization Primary, Noncontributory shown in the Schedule with primary insurance such as is afforded by this policy,then in such case Insurance— Scheduled this insurance is primary and we will not seek contribution from insurance available to such person Person Or Organization or organization. Schedule PERSONS OR ORGANIZATIONS THAT YOU ARE OBLIGATED,PURSUANT TO WRITTEN CONTRACT OR AGREEMENT BETWEEN YOU AND SUCH PERSON OR ORGANIZATION,TO PROVIDE WITH SUCH INSURANCE AS IS AFFORDED BY THIS POLICY;BUT THEY ARE INSUREDS ONLY IF AND TO THE MINIMUM EXTENT THAT SUCH CONTRACT OR AGREEMENT REQUIRES THE PERSON OR ORGANIZATION TO BE AFFORDED STATUS AS AN INSURED. HOWEVER,NO PERSON OR ORGANIZATION IS AN INSURED UNDER THIS PROVISION WHO IS MORE SPECIFICALLY DESCRIBED UNDER ANY OTHER PROVISION OF THE WHO IS INSURED SECTION OF THIS POLICY(REGARDLESS OF ANY LIMITATION APPLICABLE THERETO). All other terms and conditions remain unchanged. Authorized Representative Liability Insurance ROBERT HALF INC. last page Form 80-02-2367(Rev.5-07) Endorsement Page 2 COMMERCIAL AUTOMOBILE — BLANKET ADDITIONAL INSURED — POLICY EXCERPT Insured Robert Half Inc. Policy Number 7323-32-17 Policy Effective June 1, 2024 — June 1, 2025; 12:01am Standard Time Form Number 16-02-0292 (rev. 11-16) BUSINESS AUTO COVERAGE FORM This endorsement modifies the Business Auto Coverage Form. 2. BROAD FORM INSURED D. Persons And Organizations As Insureds Under A Written Insured Contract Paragraph A.1 —WHO IS AN INSURED—of SECTION II — LIABILITY COVERAGE is amended to add the following: f. Any person or organization with respect to the operation, maintenance or use of a covered "auto", provided that you and such person or organization have agreed under an express provision in a written "insured contract", written agreement or a written permit issued to you by a governmental or public authority to add such person or organization to this policy as an "insured". However, such person or organization is an "insured" only: (1)with respect to the operation, maintenance or use of a covered "auto"; and (2)for"bodily injury"or"property damage" caused by an "accident'which takes place after: (a)You executed the "insured contract'or written agreement; or (b)The permit has been issued to you.