HomeMy WebLinkAboutCAG2021-288 - Amendment - #1 - Granicus LLC - 2021 Agreement for Software - 2/21/23 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr: ILS/TD
Agreement Routing Form Dir Asst:
• For Approvals,Signatures and Records Management Dir/Dep: IMC
KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional)
WASHINGTON Sheet forms.
Originator: Department:
Lynnette Smith IT
Date Sent: Date Required:
> 02/17/2023 02/17/2023
CL Director or Designee to Sign. Date of Council Approval:
CL
Q Interlocal Agreement Uploaded to Website ❑✓ 06/15/2021
Budget Account Number: Grant?[:]YesZNo
52001770.64260.1800
Budget?R]Yes:No Type: N/A
Vendor Name: Category:
Granicus, LLC Contract
Vendor Number: Sub-Category:
= 1724297 Amendment
0
Project Name: First Amendment
E
C Project Details:This amendment to the 2021 Agreement for Software as a Service includes the new
= Hosted Data Storage (TB) subscription, FOIA Module Non-Enterprise, Redaction
license and WA State JLARC Reporting renewal subscription.
C
d
Agreement Amount: $17 705.90 Basis for Selection of Contractor: Direct Negotiation
GJ
`Memo to Mayor must be attached
3- Start Date: 02/23/2023 Termination Date: 02/22/2024
Im
Q Local Business?F--]YesFv-]No* If meets req uiremen ts per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace.
Business License Verification:Yes:ln-Process:Exempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
FJYes�✓ No CAG2021-288
Comments:
<<Mike signature and date on First Amendment, pg 2/4>>
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Date Routed to the City Clerk's Office: 1/8/24
ac«w»373__,0 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20210513
DocuSign Envelope ID: F1A1A4F2-2FFE-4A68-9640-15A34D6578E9
G GRAN ICUS
408 St. Peter St, Suite 600 Amendment
St. Paul, MN 55102 Prepared for
Kent, WA
First Amendment to the Granicus Service Agreement between Granicus, LLC
and Kent, WA
This First Amendment to the Granicus, LLC Service Agreement is effective on the date this document is signed and
entered into by and between Granicus, LLC, a Minnesota Limited Liability Company d/b/a Granicus (hereinafter
referred to as"Granicus"), and Kent, WA (hereinafter referred to as"Client"), with reference to the following:
WHEREAS, the Client and Granicus entered into an Agreement effective 06/1 1/2021 (the"Agreement"); and
WHEREAS, Granicus desires to accept and assume all of GovQA LLC's rights, duties, benefits, and obligations under
the Agreement; and
WHEREAS, in addition to Client's existing solution, Client wishes to add certain products and services as detailed in Q-
248274, which is attached as Exhibit A and incorporated herein by reference; and
NOW, THEREFORE, in consideration of the premises, the parties intend that the Agreement be amended as follows:
1. The parties acknowledge and agree that Granicus will assume all the rights and obligations of GovQA LLC
under the Agreement, and all references to GovQA LLC in the Agreement are hereafter"Granicus".
2. Compensation shall be amended to include the fees detailed in Exhibit A. Exhibit A is exclusive of applicable
state, local, and federal taxes,which, if any,will be included in the invoice. It is the responsibility of the Client
to provide applicable exemption certificate(s).
3. Except as amended by this First Amendment, all other terms and conditions of the Agreement shall remain in
full force and effect.
4. In the event of any inconsistency between the provisions of this First Amendment and the documents
comprising the Agreement, the provisions of this First Amendment shall prevail.
IN WITNESS WHEREOF, the parties have caused this First Amendment to be executed by their duly authorized
representatives.
Agreement and Acceptance
By signing this document, the undersigned certifies they have authority to enter the agreement.The undersigned
also understands the services and terms.
Kent, WA Granicus
ocuSigned by:
D
Signature: Signature: q
Name: Mike Carrington Name: 7essi ca ang
Title: IT Director Title: Director of Global Renewals
Date: 02-21-2023 Date: 2/14/2023
Order #: Q-248274
Prepared: 01/06/2023
Page 1 of 3
DocuSign Envelope ID: F1A1A4F2-2FFE-4A68-9640-15A34D6578E9
G GRAN ICUS
408 St. Peter St, Suite 600 THIS IS NOT AN INVOICE Exhibit A
St. Paul, MN 55102 Prepared for
Kent, WA
Exhibit A
ORDER DETAILS
Prepared By: Olive Nofzinger
Phone:
Email: olivia.nofzinger@granicus.com
Order#: Q-248274
Prepared On: 01/06/2023
Expires On: 02/22/2023
ORDER TERMS
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Current Subscription
End Date: 02/22/2023
Period of Performance: 02/23/2023 -02/22/2024
Order #: Q-248274
Prepared: 01/06/2023
Page 2 of 3
DocuSign Envelope ID: F1A1A4F2-2FFE-4A68-9640-15A34D6578E9
G GRANICUS
Exhibit A
Kent, WA
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
One-Time Fees
Solution Billing Quantity/Unit One-Time Fee
Frequency
Additional Storage Setup and
Up Front 3 Each $0.00
Configuration
SUBTOTAL: $0.00
New Subscription Fees
Solution Billing Quantity/Unit Annual Fee
Frequency
Hosted Data Storage (TB)
Annual 3 Each $3,600.00
SUBTOTAL: $3,600.00
• Once purchased data storage has been exceeded, data storage is billed in increments of 1TB over
the purchased data storage amounts herein and will be assessed an additional annual fee of
$1,200.00 and billed in arrears. Storage is reviewed annually and is adjusted at the next annual
renewal. Throughout the term of the contract Kent, WA is able to contact Granicus for a report on
how much storage has been used.
Renewing Subscription Fees
Solution Billing Quantity/Unit Annual Fee
Frequency
FOIA Module Non Enterprise Annual 1 Each $8,173.46
Redaction License (per named user) Annual 5 Each $2,163.80
WA State JLARC Reporting Annual 1 Each $2,144.40
SUBTOTAL: $12,481.66
Order #: Q-248274
Prepared: 01/06/2023
Page 3 of 3