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Home My WebLink AboutCAG2019-330 - Amendment - #1 - PowerDMS by NEOGOV - Adding a subscription of services to PowerIA to include setup for the service and implementation by NEOGOV - 12/12/24 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form Dir Asst: ■ For Approvals,Signatures and Records Management Dir/Dep: \1-47K EN T This Form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional) W ASH I NGTGN Sheet Forms. Originator: Department: Commander Phil Johnson Police Date Sent: Date Required: > 12/12/2024 0 p. Authorized to Sign: Date of Council Approval: Qr7Director or Designee Budqet Account Number: Grant?❑Yes❑No Budget?❑Yes❑No Type: N/A Vendor Name: Category: PowerDMS by NEOGOV Contract Vendor Number: Sub-Category: Amendment c 0 Project Name: PowerDMS by NEOGOV Projecteta Dils: 40 Adding a subscription of services to PowerIA to include setup for c the service and implementation by NEOGOV. c Agreement Amount: $52,550.96 Basis for Selection of Contractor: Direct Negotiation "Memo to Mayor must be attached g Start Date: $/5/2024 Termination Date: 2/28/2027 Q Local Business[Tes21No* Ifineets requirements per KCC3.70.100,please completevendorPurchase-Local Exceptions'form on Cityspace. Business License Verification:0 Yes❑In-Process❑Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: F-]Yes7No CAG2019-330 Comments: C1 C 3 3 cc a W •> i N fa C N Date Routed to the City Clerk's Office: Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 I Docusign Envelope ID:2B15E75F-2529-446C-A342-9A40C7D7BD6C 4eAor�44�. KENT WASHINGTON AMENDMENT NO. 1 NAME OF CONSULTANT OR VENDOR: PowerDM5 by E1EQ�GOV CONTRACT NAME & PROJECT NUMBER: P w rDMS• PowerIA gubggri i n No. CAG2019-330 ORIGINAL AGREEMENT DATE: r8151 0241 This Amendment is made between the City and the above-referenced Consultant or Vendor and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant or Vendor's work is modified as follows: 1. Section 1 of the Agreement, entitled "Provision of Services," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, the Consultant or Vendor shall: [Adding a subscription to PowerIA to include setup for the service and implementation by NEOGDV. PowerIA is an additional platform used to document and track internal investigations and complaints intiated and received by the police department. Please refer to Exbhit A for scope of work. ] 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are modified as follows: Original Contract Sum, $20,110.27 including applicable WSST Net Change by Previous Amendments $0 including applicable WSST Current Contract Amount $20,110.27 including all previous amendments Current Amendment Sum $29,464.75 Applicable WSST Tax on this $2,975.94 Amendment Revised Contract Sum $52,550.96 { AMENDMENT - 1 OF 2 Docusign Envelope ID:21315E75F-2529-446C-A342-9A40C7D7BD6C Original Time for Completion 7/21/2025 (insert date) _ Revised Time for Completion under N/A prior Amendments (insert date) Add'I Days Required (f) for this 587 calendar days Amendment Revised Time for Completion 2/28/2027 (insert date) The Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANT/VENDOR: CITY OF KENT: By: . , DocuSigned by: .� a � By: � .,,, Laura Rice Print Name: Print Name: Rafael Padilla Its Revenue Manager Its: City of Kent Chief of Police DATE: 12/6/2024 1 4:22:19 PM PST DATE: _ o - J �Unv,f AMENDMENT - 2 OF 2 5104 R�werDMS t tPark P.Suite NEOGOV 27Z0 Park PI.Suite 700 byNEOGOV El Segundo,CA 90245 THIS IS NOT AN INVOICE Account Number: A-116 Order#; Q-267196 Customer: Kent Police Department(WA) Valid Until: 12/31/2024 Effective Employee Count: 225 Sales Rep: Kevin Bargar Billing Contact: Kent Police Department Vgj pping Contact: Kent Police Department A) IT Admin-City of Kent IT Admin-City of Kent Billing Address: 220 Fourth Ave S Shipping Address: 220 Fourth Ave S Kent,WA 98032 Kent,WA 98032 Billing Contact Email: ita@kentwa.gov Shipping Contact Email: ita@kentwa.gov Billing Phone: (253)856-5834 Shipping Phone: (253)856-5834 Payment Term: Net 60 Notes: PO Number: Subscription Service Year 1 Item Type Start Date End Date License Type Total(USD) PowerIA Subscription Recurring 3/1/2025 2/28/2026 Employee $10,083.50 Based The PowerlA Annual subscription provides an agency-specific license for the use of the PowerlA modules for Internal Affairs case management and internal and external complaint management and tracking PowerlA Setup Services Employee $4,331.25 Based The one-time implementation fee to build the site includes access to online resources,system configuration training,train the trainer,legacy data import from CSV,user-materials,and an implementation consultant. Year 1 TOTAL: $14,414.75 Year 2 Item Type Start Date End Date License Type Total(USD) PowerlA Subscription Recurring 3/1/2026 2/28/2027 Employee $15,050.00 Based The PowerlA Annual subscription provides an agency-specific license for the use of the PowerlA modules for Internal Affairs case management and internal and external complaint management and tracking Year 2 TOTAL: $15,050.00 Total: I $29,464.75 This price does NOT include any sales tax.Total in USD T Page 1 of 2 It 04 .61 P(bwerDMS 2120 Park PIS. Suite 100 NEOGOV byNEOGOV El Segundo, CA 90245 License Terms:Enterprise license denotes that Customer has purchased an enterprise wide license up to the employee count specified above. User based license denotes that Customer has purchased the number of licenses set forth in the quantity column.Item count denotes the number of items that Customer has licensed as set forth in the quantity column. Payment Terms:All invoices issued hereunder are due upon the invoice due date.If the Order is for a period longer than one year,the fees for the first period shown shall be invoiced immediately and the fees for future years/periods shall be invoiced annually in advance of each 12 month period shown on the Order,but regardless of the billing cycle,Customer is responsible for the fees for the entire Order.The fees set forth in this Service Order are exclusive of all applicable taxes,levies,or duties imposed by taxing authorities and Customer shall be responsible for payment of any such applicable taxes,levies,or duties.All payment obligations are non-cancellable,and all fees paid are non-refundable.Payment for services ordered hereunder shall be made to PQwerDMS,Inc.a wholly owned subsidiary of Govern mentjobs.com,Inc.(D/B/A NEOGOV). Terms&Conditions: This Order Form creates a legally binding contract on the parties. Unless otherwise agreed in a written agreement between GovernmentJobs.com,Inc.(D/B/A/NEOGOV),parent company of PowerDMS,Inc.,Cuehit,Inc.,Ragnasoft LLC(D/B/A/PlanIT Schedule),and Design PD, LLC(D/B/A Agency360)(collectively,"NEOGOV")and Customer,this Order Form and the services to be furnished pursuant to this Order Form are subject to the terms and conditions set forth here:httpsS. wWw.neagov.comLservice-s eciflcations. Fiii :III!l i7,[=ilii_]ii If this Order Form is executed and/or returned to NEOGOV by the Customer after the Subscription Start Date stated in this Order Form,NEOGOV may adjust the Subscription Start Date and the corresponding Subscription End Date,without increasing the total fees,based on the date NEOGOV activates the subscription,provided the total length of the subscription term does not change.Following activation,any adjustments to such Subscription Start Date and Subscription End Date may be confirmed by reference to the invoice sent by NEOGOV. Your signature below constitutes acceptance of terms herein and contractual commitment to purchase the items listed above. Accepted and Agreed By Authorized Representative of: Kent Police Department(WA) Signature: Printed Name: Title: diGc.- Date THE INFORMATION AND PRICING CONTAINED IN THIS ORDER FORM IS STRICTLY CONFIDENTIAL. Page 2 of 2