The URL can be used to link to this page

Home My WebLink AboutCAG2019-429 - Extension - 2136461 - UKG Kronos Systems LLC - 11/26/24 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KEN T This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASHINGTON Sheet forms. Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: > 11/25/2024 12/02/2024 L Q Authorized to Sign: Date of Council Approval: QFZ]Director or Designee 05/03/2022 Budqet Account Number: Grant? Yes 7No Multiple Budget?171 YesE]No Type: N/A Vendor Name: Category: 2136461 Contract Vendor Number: Sub-Category: UKG Kronos Systems LLC Extension O Project Name: Telestaff Cloud Subscription Renewal + Cloud Migration Professional Services E i Project Details:Annual renewal of Telestaff Cloud subscription, at a cost of $2,773.51, including any O applicable Washington State Use Tax + Professional Services for Cloud Migration, at a cost of C a.+ $20,700 (no tax - billed monthly as a delivered) and includes a one-time setup fee of$5,000. C O Agreement Amount: $28 473,51 Basis for Selection of Contractor: Cooperative Purchase *Memo to Mayor must be attached a� Start Date: 12/26/2024 Termination Date: 12/25/2025 Q Local Business 0YesFv(-]No* If meets requirements per KCC3.70.100,please complete'VendorPurchase-Local Exceptions"form onCityspoce. Business License Verification:Yes El In-Process ElExempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: �Yes�No CAG2019-429 Comments: _ <<Signature on attached quote pg. 5/7>> Mike Carrington, IT Director fA Q1 Date: <<date on attached quote pg. 5/7>> M c a� in Date Routed to the City Clerk's Office: 12/2/24 a&rV�7i__C Visit Documents.KentWA.govto obtain copies of all agreements rev.20210513 Quote#:Q-280655 Page 1/4 %jl< G ORDER FORM Quote#: Q-280655 Order Type: Quote Expires: 25 Dec,2024 Date: 15 Nov,2024 Sales Executive: Sydney Schultz Effective Date: Effective as of the date of last signature of this Order Customer Legal Name: Ship To: CITY OF KENT CITY OF KENT 220 4TH AVE S KENT,WA 98032-5838 USA Customer Legal Address: 220 4TH AVE S, KENT,WA 98032-5838 USA Bill To: CITY OF KENT 220 4TH AVE S KENT,WA 98032-5838 USA Bill To Contact: Ship To Contact: Nicholas A Blenkush Ship to Phone: 253-856-4655 Ship to Mobile: Contact: Nicholas Blenkush Email: nblenkush@kentwa.gov Currency: USD Shipping Terms: Shipping Point Customer PO Number: Ship Method: FedEx Ground Solution ID: 6164416 Freight Term: Prepay&Add Initial Term: 12 months Renewal Term: 12 months Uplift Percent:4% Payment Terms: Net 30 Days Billing Start Date: December 26,2024 Data Center Location: USA Subscription Services Billing Frequency:Annual in Advance 7TELESTAIFF CLOUD 260 USD 9.68 USD 2,516.80 USD 2,516.80 V KG UKG Kroncs 5ystems LLC 900 Chelmsford Street Lowell,MA01851 Quote#:Q-280655 Page 2/4 One Time Setup Fee Billing Frequency: Billed 100%upon signature of the order form One Time Setup Fees USD 5,000.00 Professional Services-Bill As You Go Services Billing Frequency: Billed monthly as delivered Professional Services-Bill As You Go Services Billing Role ME Quantity Unit Pric4m Total Price TSG Professional Services Project Manager 2 USD 150.00 USD 300.00 TSG Technical Services Technology Consultant 24 USD 150.00 USD 3,600.00 TSG Professional Services Project Manager 112 USD 150.00 USD 16,800.00 Total Price USD 20,700.00 Quote Summary Total Monthly SaaS and Equipment Rental Fees USD 2,516.80 Item Total Price Total One Time Fees USD 5,000.00 Total Price Total Bill As You Go Services USD 20,700.00 Order Notes: By ordering TeleStaff Cloud pursuant to this Order, Customer acknowledges that UKG will transition Customer's use of the existing TeleStaff Applications in the Kronos Private Cloud(KPC)to use of the TeleStaff Cloud Applications in the Google Cloud Platform (GCP). Customer's right to use the existing TeleStaff Applications in KPC will terminate sixty(60)days after go-live of the TeleStaff Cloud Applications set forth on this Order in GCP, but in no event beyond December 31,2025. UKG TeleStaff Cloud Monthly Service shall be invoiced at the Billing Frequency indicated on this Order Form,commencing on the Billing Start Date.As of the Billing Start Date, UKG will credit any pre-paid but unused TeleStaff Applications in the KPC and apply such credits against any amounts owed to UKG by Customer until such credit is expended. Customer shall pay for the TeleStaff Applications in the KPC fees until the TeleStaff Cloud Billing Start Date. The fees for the Subscription Services are invoiced 60 days prior to the Billing Start Date. This Order is entered into between Customer and UKG Kronos Systems LLC(formerly known as Kronos Incorporated),subject to the terms and conditions of the Master Agreement Reference#18220 dated March 18th,2019, between the Lead Agency(acting as "Owner")and UKG Kronos Systems LLC(as the"Contractor"), as amended("Contract#18220").The TeleStaff Cloud Software Application as listed on this Order as subject to the Sections A and K of Contract#18220). V KG LACG Kroncs Systems LLC 900 Chelmsford Street Lowell,MA01851 Quote#:Q-280655 Page 3/4 V KG LAG Kronos Systems LLC 900 Chelmsford Street Lowell,MA 0i851 Quote#:Q-280655 Page 4/4 IN WITNESS WHEREOF,the parties have caused this Order to be executed by their authorized representatives and shall be effective as of the date of the last signature below. CITY OF KENT UKG Kronos Systems LLC Signed by: Signature: T4 � Signature: f Signed by- �I" 75208C44DB4E418... Name: Mike Carrington Name: Fangwen Wang Title: IT Director Title: order Processing Analyst Date: 11/26/24 Date: 11/15/2024 1 5:24 AM PST The monthly price on this Order has been rounded to two decimal places for display purposes.As many as eight decimal places may be present in the actual price. Due to the rounding calculations,the actual price may not display as expected when displayed on your Order. Nonetheless,the actual price on your invoice is the true and binding total for this Order for purposes of amounts owed for the term. If you are tax exempt, please email a copy of your"Tax Exempt Certificate"to TaxExemption(a�ukg.com along with the quote number otherwise this order is subject to applicable taxes.The actual tax amount to be paid by Customer will be shown on Customer's invoice. UKG is aligning our product brand and announcing that the UKG Dimensions®and UKG Pro®solutions will be one product suite under the name UKG Pro. Click here to learn more and view examples of current to future names https://www.ukg.com/one-suite#WhatproductnamesarechangingunderUKGDimensions UK G3 LJKG Krone Systems LLC 9W Chelmsford Street Lowell,MA nl$5I UKG Statement of Work for City of Kent This Statement of Work(SOW)outlines the scope of services to be provided by UKG for the Professional Service(s)in the corresponding Order and is subject to the terms and conditions set forth in the UKG Master Services Agreement (MSA) or such other existing underlying agreement between Parties. The scope of services described herein are time and materials and fixed price based and subject to the same terms and conditions as the corresponding Order.Unless otherwise defined herein,words and expressions defined in the Order shall have the same meaning in this Statement of Work. In the event of a conflict or discrepancy between the terms in this SOW and the MSA,the MSA shall prevail. 1. Professional Services in Scope The Customer has engaged UKG to provide the following Professional Services: Description UKG will: • Conversion of UKG TeleStaff in the Kronos Private Cloud to UKG TeleStaff Cloud in the Google Cloud Platform. o Google Cloud Platform environments: (1) Production and (1) Development (Non- Production). Migration to Telestaff • Professional Services Scope: Cloud (fixed fee) o Project management sufficient to organize UKG project resources. o Project Kickoff Call. o System Overview Call. o Testing Support. o Go Live Support. Custom Solution Estimate* 112 hours total _FULL_Payroll_Check_ReportReport-16 hours _Kent_Contact_LogReport-will come over fine in new application _Kent_Error_ReportReport-16 hours Kent_Monthly_Customer_ReportReport-16 hours —Kent_Non_Worki ng_Out_of_AssignmentReport-16 hours Custom (Time and _Kent_Pending_RequestsReport-16 hours Materials) _Kent_Regular_Duty_Check_ReportReport-16 hours Kent_Re moved—Record s_(_AII_)Report-16 hours 2. Service Parameters The following parameters provide an additional set of considerations as it applies to the Project and Professional Services described in this document: Parameters • The target duration for this base migration project is 8-10 working weeks. Project Assumptions o Based on the number of customs, identified above,your timeline could increase beyond the estimated 8-10 weeks. Parameters • Solution Assumptions: o Conversion to UKG TeleStaff Cloud does not include customizations (outside of the scope listed above),configuration, new features,or functionality other than what is required by the new version. • Any stated project duration is for guidance only and expected to be as set out in this SOW based upon UKG's experience with UKG customers and solutions.Scope changes are subject to review and may impact the project duration and cost. If additional work beyond the initial scope of this SOW is needed,a separate Service Request will be required. Scope Changes and 0 If the Customer requires services not specified in this SOW,those services will be scoped based upon Pricing complexity and billed at the then current rate. • UKG will not be responsible for troubleshooting Subscription Service(s), interfaces or hardware not provided by UKG. • UKG's quoted pricing does not include the Excluded Items set out in this SOW. • Both UKG and the Customer's project team will complete assigned tasks by mutually agreed upon due dates as set forth in the project plan. UKG will not be responsible for delays caused by the Customer's failure to provide adequate resources for the project or complete tasks promptly. • UKG will communicate with the Customer's project manager, the appointed point of contact for Customer on this project.The Customer's project manager will be responsible for all communications Customer Tasks and and project management among all Customer parties (staff, vendors, consultants) and for the Communication escalation and resolution of any issues for the Customer. • All project tasks are completed through UKG's remote deployment model unless otherwise mutually agreed to in advance or via an authorized service request or work order. Travel expenses are not included and will be invoiced separately as incurred. 3. Service Requests Requests for changes to this SOW, additional scope,or activities outside of this planned project scope must be submitted to the UKG project manager in writing or in the form of an electronic service request. The following excluded items are considered out of scope and will require a service request("Excluded Items"): • Material changes in the defined scope or effort • Material changes in the number or type of work items to meet the defined scope of effort. • Changes to the project remote delivery model • Changes to the project duration UKG will estimate the time and costs needed to implement the change and its impact on the project's delivery. UKG will perform the requested work once the service request has been completed and signed by the Customer. MC TO SIGN UKG Kronos Telestaff Renewal + Cloud Migration Prof Svcs Final Audit Report 2024-11-26 Created: 2024-11-25 By: Ikhra Mohamed(imohamed@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAj05FKB1rgi-QRPYfICGyvUoN67yIE77e WC TO SIGN_UKG Kronos Telestaff Renewal + Cloud Migratio n Prof Svcs" History E Document created by Ikhra Mohamed (imohamed@kentwa.gov) 2024-11-25-7:21:19 PM GMT €_4 Document emailed to Mike Carrington (mcarrington@kentwa.gov)for signature 2024-11-25-7:21:25 PM GMT So- Document e-signed by Mike Carrington (mcarrington@kentwa.gov) Signature Date:2024-11-26-4:48:08 PM GMT-Time Source:server Q Agreement completed. 2024-11-26-4:48:08 PM GMT Adobe Acrobat Sign