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Home My WebLink AboutCAG2024-528 - Original - The HON Company, LLC - FAC24-26-HON-Kent Senior Center Furniture - 11/14/24 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr:TT Agreement Routing Form DIrASSt: Kent P�arks : 8L For Approvals,Signatures and Records Management Dir/De p KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) W A S H I N G T O N Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Leah Bryant for Cindy Robinson Parks, Recreation & Community Services Date Sent: Date Required: > 11/05/2024 11/14/2024 0 CL Authorized to Sign: Date of Council Approval: Q W]Mayor or Designee 6/21/2022 Budget Account Number: Grant? Yes❑ No W1 P21014.63500 Budget?W]Yes ONO Type: N/A Vendor Name: Category: The HON Company, LLC Contract Vendor Number: Sub-Category: = 2477975 Original Project Name: FAC24-26-HON-Kent Senior Center Furniture oProject Details: The HON Company, LLC shall provide office furniture for the Kent Senior = Center as described in attached and incorporated in Exhibit A. Price includes WSST. c a W Agreement Amount: $29,637.63 Basis for Selection of Contractor: Cooperative Purchase W *Memo to Mayor must be attached Start Date: November 2024 Termination Date: 12/31/2024 Q Local Business?❑Yes Who*If meets requirements per KCC3.70.100,please complete'Vendor Purchase-LocalExceptions'form on Cityspace. Business License Verification: W1 Yes❑In-Process❑Exempt(KCC 5.01.045) W1 Authorized Signer Verified Notice required prior to disclosure? Contract Number: ❑YeswINo CAG2024-528 Comments: Permission to use the Omnia Contract to purchase furniture was granted on the iconsent calendar at the 6/21/2022 Council Meeting. 0 _ = Please have Mayor sign on page 5 in 0 a cc Date Received:City Attorney: 11/6/24 Date Routed:Mayor's Office 1 1/14/24 City Clerk's Office 1 1/21/24 adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20221201 EXHIBIT A CREATIVE OFFICE One Source. One Solution. H iTo u c h F `: II 5 SERVIf CONTRACT FURNITURE Project Title: Kent Senior Center 11-5-24 R191804 Prepared by: Joe Vaccaro- Sales Executive jvaccaro@creativeof.com I 564.999.4702 Desk KE14T +'k'.ariNcrcw Ship To: Bill To: Kent Senior Center The Hon Company 600 E Smith St P.O. Box 404422 Kent WA 98032 Atlanta GA 30384-4422 Contact: Cindy Robinson Contact: HON Phone: 253.856.5150 Phone: 800.833.3964 E-mail: CRobinson@kentwa.gov E-mail: hongsaoe@honcompany.com 721 Legion Way SE Olympia,WA 98501 .0 Kent Senior Center 11-5-24 R191804 Page 1 of 4 Notes • Comments Contract Number R191804 Part Number and Detail Price Item Qty. HSN HML1 S List Cost Net Cost Extended 1 6 .B, $(4), .LIVI, 23, .TS, .P7A $2,479.00 $1,115.55 $6,693.30 Grove Single Seat Lounge Tapered �.\ Grade 4 Uph Livi with Supreen Saxon Tapered Square Leg Text Charcoal Part Number and Detail Price Item Qty. HSN HML1 S List Cost Net Cost Extended 2 2 .B, $(4), .LIVI, 16, .TS, .P7A $2,479.00 $1,115.55 $2,231.10 Grove Single Seat Lounge Tapered Grade 4 Uph Livi with Supreen 10 Monochrome Tapered Square Leg Text Charcoal Part Number and Detail Price Item Qty. HSN HML2S List Cost Net Cost Extended 5 1 .B, $(4), .LIVI, 19, .TS, .P7A $3,715.00 $1,671.75 $1,671.75 Grove Two Seat Lounge Tapered Grade 4 Uph Livi with Supreen Pebble Tapered Square Leg Text Charcoal Kent Senior Center 11-5-24 R191804 Page 2 of 4 Part Number and Detail Price Item Qty. HSN HML2ST List Cost Net Cost Extended 3 5 .8, $(4), .LIVI, 16, .TS, .P7A, $(L1STD), .LKI1, .N, .0 $5,113.00 $2,300.85 $11,504.25 Grove Two Seat w/Table Tapered Grade 4 Uph Livi with Supreen Monochrome Tapered Square Leg Text Charcoal Grd L1 Standard Laminates Kingswood Walnut No Grommets No Ports Part Number and Detail Price Item Qty. HSN HML3S List Cost Net Cost Extended 4 2 .8, $(4), .LIVI, 23, .TS, .P7A $4,910.00 $2,209.50 $4,419.00 Grove Three Seat Lounge Tapered Grade 4 Uph Livi with Supreen Saxon Tapered Square Leg Text Charcoal Subtotal for $26,519.40 Kent Senior Center 11-5-24 R191804 Page 3 of 4 Product Total: $26,519.40 Inside delivery, installation $375.00 Project Terms- Sales Tax 10.2% $2,743.23 -By Signing the above quotation the client agrees all finishes,materials and measurements are correct -Items ordered cannot be returned and will not be refunded -Pricing is good for 30 days and is based upon current manufacturer price lists -Pricing is subject to change Total $29,637.63 -Lead times vary depending on manufacturing schedules and delivery,typically 4-6 business weeks -Standard working hours are 8-5 M-F,overtime rates apply to evening,weekend&holiday installations -A 50%deposit is due upon order acceptance on orders over$5,000. All orders Purchase orders to be made out under$5,000 payment is due immediatley to The Creative Office unless otherwise specified.If using a specific furniture contract, please note the contract number on all puchase orders. Signature of Approval _ }� Printed Name Dana Ralph Date 11/14/2024 Kent Senior Center 11-5-24 R191804 Page 4 of 4 City of Kent �Un Approved Washington Zz' ZOzz�:ooPM KIr1T Action Item W. 3179 Cooperative Purchasing Agreement with The HON Company, LLC - Authorize Information Department: Parks and Human Services Sponsors: Committee Category: Agreement Attachments Printout Cooperative Purchasing Agreement between Region 4 Education Service Center and The HON Company, LLC Budget Impact BUDGET IMPACT: N/A Motion MOTION: I move to authorize staff to purchase office furniture, equipment and installation services through The HON Company, LLC, subject to the terms of a cooperative purchasing agreement entered into between The HON Company, LLC and Region 4 Education Service Center through '"Omnia Partners, Public Agencies," if those purchases are made within established budgets and during the term of cooperative agreement. Summary SUMMARY: Omnia Partners, Public Agencies, is a cooperative purchasing organization for public sector procurement. In 2018, Omnia Partners merged National Intergovernmental Purchasing Alliance Company (NIPA) and US Communities to become the nation's largest cooperative purchasing organization in public sector procurement. The City of Kent had previously been a member of each of those separate entities and is now a member of Omnia Partners. Through the purchasing cooperative, a public agency competitively bids and negotiates a master agreement to be used by that lead public agency and all other public agencies who are members of the purchasing cooperative. It is often more advantageous for the City to purchase through a cooperative as the purchasing power of the cooperative allows the lead public agency to negotiate more favorable terms than the City would likely receive negotiating on its own. Purchases through a purchasing cooperative are exempt from competitive bid requirements under KCC 3.70.110.F. Parks Facilities has been utilizing this cooperative purchasing agreement to purchase furniture, equipment and services within the Mayor's $100,000 contracting authority. However, staff requests that Council authorize additional purchases of office furniture, equipment, and installation services through The HON Company, LLC, on an as-needed basis, so long as those future purchases are within established budgets and made during the term of the cooperative agreement. The cooperative agreement is in effect through April 30, 2023, and may be extended for two additional years beyond that date, for a maximum possible contract term of April 30, 2025. Meeting History City Jun 21, 2022 7:00 PM Video Council City Council Regular Meeting Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Bill Boyce, Council President SECONDER: Toni Troutner, Councilmember AYES: Bill Boyce, Brenda Fincher, Satwinder Kaur, Marli Larimer,Toni Troutner, Les Thomas, Zandria Michaud Discussion Add Comment Powered by Granicus DocuSign Envelope ID: 81108D99-4067-4AAA-9008-50A989A9A393 region4° October 26, 2023 Mr. David Bizak hni govcontracts(ahnicorp.com Vice President, Finance The HON Company LLC 200 Oak Street Muscatine, IA 52761 Re: Renewal Award of Contract#R191804 Dear Mr. Bizak: Per official action taken by the Board of Directors of Region 4 Education Service Center on October 24, 2023, Region 4 ESC is pleased to announce that The HON Company LLC has been awarded an annual contract renewal for the following, based on the sealed proposal submitted to Region 4 on December 11, 2019, and subsequent performance thereafter: Contract Furniture, Installation and Related Services The contract will expire on April 30, 2025, completing the fifth year of a five-year term contract. The contract is available through OMNIA Partners, Public Sector. Your designated OMNIA Partners, Public Sector contact is Christine Dorantes, at (615) 431-8182 or christine.dorantes(&omniapartners.com. The partnership between The HON Company LLC, Region 4 and OMNIA Partners,Public Sector can be of great help to participating agencies. Please provide copies of this letter to your sales representative(s) to assist in their daily course of business. Sincerely, q30EDocuSigned by: -b � E15BFER C4C6... Robert Zingelmann Chief Financial Officer, Finance and Operations Services Region 4 Education Service Center•7145 West Tidwell Road• Houston,Texas 77092-2096 Phone:713.462.7709•Fax:713.744.6514•,vww.esc4.net Pam Wells,Ed.D.,Executive Director Signature: Ton��!a(Nov6,20 4 7:53 PST) Signature: Kent (Nov 6,202412:21 PST) Email: tkhau@kentwa.gov Email: parkscontracts@kentwa.gov Signature: 8ria��Brian Levenhagen(Nov 6,202 2:25 PST) Email: bjlevenhagen@kentwa.gov FAC-102824-The Hon Company, Inc-Sr. Center Final Audit Report 2024-11-06 Created: 2024-11-06 By: Leah Bryant(Ibryant@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAA5Ps-uDTpdGP4xhgolzOWH4x_8YTES13y "FAC-102824-The Hon Company, Inc-Sr. Center" History Document created by Leah Bryant(Ibryant@kentwa.gov) 2024-11-06-0:11:52 AM GMT Document emailed to tkhau@kentwa.gov for signature 2024-11-06-0:12:41 AM GMT Email viewed by tkhau@kentwa.gov 2024-11-06-3:38:49 PM GMT Signer tkhau@kentwa.gov entered name at signing as Tona Khau 2024-11-06-3:53:35 PM GMT ca Document e-signed by Tona Khau (tkhau@kentwa.gov) Signature Date:2024-11-06-3:53:37 PM GMT-Time Source:server Document emailed to Kent Parks (parkscontracts@kentwa.gov)for signature 2024-11-06-3:53:39 PM GMT 3 Email viewed by Kent Parks (parkscontracts@kentwa.gov) 2024-11-06-8:20:07 PM GMT Document e-signed by Kent Parks (parkscontracts@kentwa.gov) Signature Date:2024-11-06-8:21:26 PM GMT-Time Source:server Document emailed to Brian Levenhagen (bjlevenhagen@kentwa.gov)for signature 2024-11-06-8:21:28 PM GMT Email viewed by Brian Levenhagen (bjlevenhagen@kentwa.gov) 2024-11-06-8:24:31 PM GMT EY Document e-signed by Brian Levenhagen (bjlevenhagen@kentwa.gov) Signature Date:2024-11-06-8:25:40 PM GMT-Time Source:server Q Adobe Acrobat Sign Agreement completed. 2024-11-06-8:25:40 PM GMT Adobe Acrobat Sign