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HomeMy WebLinkAboutCAG2019-465 - Extension - Workday, Inc. - Order Form for Year 6 Workday Renewal - 11/13/24 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: > 11/08/2024 11/13/2024 Q Mayor or Designee to Sign. Date of Council Approval: Q Interlocal Agreement Uploaded to Website 06/02/2020 Budget Account Number• Grant? YesE NoF-] 52001770.64260.1800 Budget?❑✓ Yes Type: N/A Vendor Name: Category: Workday, Inc. Contract Vendor Number: Sub-Category: 2155420 Extension 0 W Project Name: Order Form for Year 6 Workday Renewal OProject Details: Order Form to Master Subscription Agreement (CAG2019-465) for Year 6 renewal, `~ at a cost of $295,514.52, including any applicable Washington State Use Tax, C *, under Mayor's signature authority per Council approval on 06/02/2020. C Basis for Selection of Contractor: � Agreement Amount: 295,514.52 Direct Negotiation *Memo to Mayor must be attached .1111 lm Start Date: 1�5/2024 Termination Date: 11/14/2025 a Local Business? Yes PINo*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑Yes In-Process F1 Exempt(KCC 5.01.045) P11Authorized Signer Verified Notice required prior to disclosure? Contract Number: Yes ✓❑No CAG2019-465 Comments: <<Signature on attached order form pg. 3/3>> 0 >s c Dana Ralph, Mayor 3 0 Date: «Date on attached order form pg. 3/3>> a a gate Received:City Attorney: 11/8/24 Date Routed:Mayor's Offic 11/13/24 City Clerk's Office A r t i adccW22373_7_20 Vli uments.KentWA.gov to obtain copies of all agreements rev.20221201 workday 00463279.0-Confidential ORDER FORM #00463279.0 TO MASTER SUBSCRIPTION AGREEMENT ("MSA") (RENEWAL OPTION 3 of 3) Customer Name T-dity of Kent Workday, Inc. Workday Entity 6110 Stoneridge Mall Road Pleasanton, CA 94588 MSA Effective Date November 14, 2019 Order Effective Date November 15, 2024 Order Term November 15, 2024 through November 14, 2025 Order Term in Months 12 Currency USD Total Subscription Fee 268,162 Payment AM Payment Due Date Payment Amount 1 Due in accordance with the MSA, invoiced upon Order Effective Date 268,162 Total Payment Amount 268,162 Base Renewal Subscri tion Fee for Order Term (pursuant to the terms of Order Form #196298 SKU* Service*" Baseline FSE Workers Subscription Fee HCM Human Capital Management CCB Cloud Connect for Benefits USP Payroll for United States LRN Learning 712 254,576 MCNF Media Cloud - No Fee REC Recruiting TT Time Tracking *Customer agrees that the number of Additional FSE Workers for these service SKUs will always be equal to the then-current number of Additional FSE Workers for HCM Annual Subscription Fee per Additional FSE Worker by SKU during Order Term HCM, CCB, USP, LRN, REC, TT combined 357.56 MCNF No Fee Fees for Growth during Order Term erviceNMI Total FSE Workers Subscription Fees Start Added New Annual Rate Total rIQD1'PayroII Human Capital Management Cloud Connect for Benefits for United States LRN Learning 712 38 750 357.56 13,586 MCNF Media Cloud - No Fee REC Recruiting TT Time Tracking Order Form(Renewal Option)-City of Kent ©2019 Workday v19.11 Pagel of 2 workday- 00463279.0-Confidential Customer Contact Information Billing, In Care of Contact Name City of Kent— IT Street Address 220 Fourth Avenue South City/Town, State/Region/County, Zip/Post Code Kent, WA 98032 Country United States Phone/Fax# (253) 856-4600 Email (required) ITA@kentwa.gov THE VALIDITY OF THIS ORDER FORM IS CONDITIONED ON WORKDAY RECEIVING FROM CUSTOMER A SIGNED COPY OF THIS ORDER FORM BY NO LATER THAN NOVEMBER 14, 2024 ("Deadline"). Notwithstanding the foregoing, this Order Form shall be valid if Workday, in its sole discretion, accepts an Order Form received after the Deadline. Workday will notify the Customer in the event Workday does not accept the Order Form. This Order Form is only valid and binding on the parties when executed by both parties and is subject to the additional terms in the above-referenced MSA and in Order Form #196298. Customer is purchasing the Service that is currently available. All remittance advice and invoice inquiries can be directed to Accounts.Receivable(@_workday.com. IN WITNESS WHEREOF, this Order Form is entered into and becomes a binding part of the above- referenced MSA as of the Order Effective Date. City of Kent Workday, Inc. Ma�r`na CGcinn Marina Chinn(Nov 8,202413:48 PST) Signature Signature Dana Ralph Marina Chinn Name Name Mayor VP,Sales and Marketing Finance Title Title 11/13/2024 Nov 8,2024 Date Signed Date Signed Order Form(Renewal Option)-City of Kent ©2019 Workday v19.11 Page 2 of 2