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Home My WebLink AboutCity Council Meeting - City Council Workshop - 10/15/2024 (2) Approved City Council Workshop • Workshop Regular Meeting KENT Minutes WAS M IN G 7 0 N October 15, 2024 Date: October 15, 2024 Time: 5:15 p.m. Place: Chambers I. CALL TO ORDER Council President Kaur called the meeting to order. Attendee Name _ Title Status Arrived Satwinder Kaur Council President Present Bill Boyce Councilmember Present John Boyd Councilmember Present Brenda Fincher Councilmember Present Marli Larimer Councilmember Excused Zandria Michaud Councilmember Present Toni Troutner Councilmember Present Dana Ralph Mayor Present II. PRESENTATIONS 1 2025-2026 Biennial Budget Paula Painter 45 MIN. Finance Director, Paula Painter walked the Council through the remaining questions submitted by the Council. Q: How much additional revenue would be receive if the B&O retailing gross receipts cap was $25M and $100M. Painter reviewed the scenarios A - E and talked about the already-planned increases to various B&O taxes. Councilmembers provided feedback on the options and, overall, supported option D. Q: If we took the $300,000 from B&O and put it in our reserves, could we save it for the mid-biennium budget discussion next year, should the legislature refuse to fund additional police? By doing so, we could then discuss funding an additional officer, which would have added 4 officers in two years, and keeps up with adding additional officers each year. By doing so, we could then discuss funding an additional officer, which would have added 4 officers in two years, and keeps up with adding additional officers each year. City Council Workshop Workshop Regular October 15, 2024 Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... Council requested this be addressed during the mid-biennial budget adjustment discussion after B&O tax revenues have started to come in. Q: What sort of items are in the Emergency Repairs? Are they actually emergencies and why is 2027 so much lower? Painter advised the following are examples of emergency repairs: • Alarm Panel Replacement • Ready Board Repair • Light Pole Replacement • Gate Replacement • Fence Replacement Q: What goes into set up/recurring costs? Painter review the cost estimates for new positions, including special costs for new police officers. Q: What are the General Fund expenditures moving to the Human Services Fund? Staff will review historic activities related to homelessness, housing, and mental/behavioral health services to ensure compliance with Washington state law on the use of 1590 funds. According to RCW 82.14.530, a portion of 1590 funds can be used to support mental health services, substance abuse treatment, and housing-related services for people with low incomes or those experiencing homelessness. By reviewing current activities, staff will identify opportunities to shift resources from the general fund into the 1590 Fund, maximizing the impact of these funds in addressing critical housing and behavioral health needs. Q: What are all the memberships under Admin/Council budget? What are the costs? Painter detailed the various membership costs. Q: What exactly is the City's Arts Program? The City Arts Program is allocated $2 per capita for a budget. The $2 per capita first is used for expenditures within the General Fund which makes up nearly 2/3 of the allocated budget: mostly for Salaries and Benefits (50% each of 2 FTEs) and costs related to those positions (allocations). Any remaining budget (N$100k) is then transferred to the City Arts Program Fund. Expenditures within the City Arts Program Fund include purchases of pieces for the Summer Art exhibit, street mural, portable art collection, traffic signal wraps, etc. Q: How close are we to the 100% car per officer program? Are new recruits also getting vehicles? Painter indicated the program will not be completed until end of 2027-2028. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 2 of 4 City Council Workshop Workshop Regular October 15, 2024 Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... As the City adds new officers, it also adds new cars. Revenue from school zone camera funds are used to purchase cars and that revenue is decreasing. Chief Padilla advised that officers still on probation for their first year are sharing cars. Just prior to them successfully passing probation, they are assigned a new car. Painter advised the Budget team will modify the budget using Option D for the B&O Tax and work to prepare and finalize all ordinances to be brought before the Committee of the Whole on November 5t" 2 2025-2026 Human Services Funding Merina Hanson 30 MIN. Overview Human Services Manager, Merina Hanson provided an overview of the 2025- 2026 Human Services Funding Application Round. The Investments are for 2 years of funding: • Human Services General Fund $2,623,000 • CDBG Public Services Funds $319,692 • Plus funding from 1590 $830,000 • Still have programs receiving ARPA funds through 2025 The Shareiapp is the online portal for Human Services Funding regional collaboration. Kent provides funding to organizations to provide critically needed human services in the community, but come together as one alliance every two years to receive applications through the Shareiapp. Hanson walked the council through the application process timeline, which is a year-long process. Workshop and technical assistance is provided by the City and City staff does outreach and engagement to assist with applying for funding. City-specific and regional workshops were held. • 112 agencies applied to Kent for funding • The total number of applications received was 151 • The requests for funds totaled $7,040,688 • 28 of organizations never applied to Kent before • 12 never heard of before • 46 have physical offices in Kent • 13 new programs approved (6 were new agencies not currently contracted with) ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 3 of 4 l IF MAYOR'S PROPOSED 202S=26 BIENNIAL BUDGET COUNCIL t � WORKSHOP Kent OCTOBER 15, 2024 . ANSWERS TO COUNCIL QUESTIONS ILIIlr " ICENDA • Council Questions • Timeline QUESTION #13 HOW MUCH ADDITIONAL REVENUE WOULD WE RECEIVE IF THE B&O RETAILING GROSS RECEIPTS CAP WAS $2SM AND $10OM410 Retailing Gross Receipt�i do Scenario Maximum Cap Other Cap Tax Calculation 2025 Additional Revenue A $20 Million None Taxable only up to $0 (keepasis) $20 Million B $25 Million None Taxable only up to $86,800 $25 Million Excess of $100 Taxable up to $20 C $20 Million Million Million & anything $60,000 over $100 Million D $20 Million $100 Million Taxable on all $300,000 E $25 Million $100 Million Taxable on all $370,000 *Apply CPI-W on each maximum cap beginning January 1, 2026. PROPOSED 2025-26 COUNCIL • • • • + i QUESTION #13 Company Type Total Retail Scenario A Scenario B Scenario ❑ Scenario E U National $22m $20k $22k $20k $22k Chain _ V Local $30m $20k $25k $20k $25k Business W National $44m $20k $25k $20k $25k Chain X Local $80m $20k $25k $20k $25k Business Y National $100m $20k $25k $100k $100k Chain National Z Chain $150m $20k $25k $150k $150k PROPOSED2025-26 QI STION #14 CAN WE USE B&O REVENUES TO FUND POLICE OFFICER POSITIONS? IF 50, COULD WE USE ANY ADDITIONAL B&O TAX FUNDS GENERATED BY THE CHANGE IN RETAILING GROSS RECEIPTS TAX TO HIRE ONE OR TWO ADDITIONAL OFFICERS? Council discussion. riON #16 IF WE TOOK THE $3009000 FROM B&O AND PUT IT IN OUR RESERVES, COULD WE SAVE IT FOR THE MID- BIENNIUM BUDGET DISCUSSION NEXT YEAR SHOULD THE LEGISLATURE REFUSE TO FUND ADDITIONAL POLICE? BY DOING 50, WE COULD THEN DISCUSS FUNDING AN ADDITIONAL OFFICER, WHICH WOULD HAVE ADDED 4 OFFICERS IN TWO YEARS, AND KEEPS UP WITH ADDING ADDITIONAL OFFICER (S) EACH YEAR. Budget Book Page 89 QUE %N #17 WHAT SORT OF ITEMS ARE IN EMERGENCY REPAIRS ARE THEY ACTUALLY EMERGENCIES? WHY IS 2027 SO MUCH LOWER? • Alarm Panel Replacement • Reader Board Repair • Light Pole Replacement • Gate Replacement • Fence Replacement Budget Book Page 103 QUESTION #18 WHAT GOES INTO SET Workstation $5,806 UP/RECURRING COSTS? Chair $900 Telephone (Hardware and Licensing) $500 Standard PC &24" Monitor w/4yr warranty $1,100 Cost estimates for new positions: Standard Laptop and docking Station $2,300 24' Monitor $300 Software: Office .365 w/SA $500 Standard Cell Phone &Accessories $300 Phone &Accessories $1r00C iPad &Accessories $1 r000 Cellular Airtime (Monthly Average) $100 Cellular Airtime iPhone (Monthly Average) $100 Cellular Airtime iPad (Monthly Average) $100 Office Software Training Classes $200 Budget Book Page 103 QUESI N #18 WHAT GOES INTO SET Commissioned Officer UP/RECURRING COSTS Unrfor-1115 56,210 Armament S4,800 Equipi))erit S7,100 Cost estimates for Police positions: Heath& Safety Services $530 BLEA Arader„y S5,000 Cor71ll1L1n1catrOtis S1,090 Corrections Officer Uniforms S3,860 Er{uipr-lent S2,170 Health& Safety Se:vice'S $540 Corrections Officer Academy S.2,860 Budget riON #19 ' �° Page " WHAT ARE THE GENERAL FUND EXPENDITURES MOVING TO THE HUMAN SERVICES FUND? QUESTION 0 WHAT ARE ALL THE MEMBERSHIPS UNDER THE ADMIN/COUNCIL BUDGET?e WHAT ARE THE COSTS? Memberships 2025 Association of Washington Cities 971590 KC-Cities of Climate Collab 21550 Kent Chamber of Commerce 31570 Puget Sound Air Quality 1227040 Puget Sound Regional Council 49,760 Sound Cities Association 781020 US Conference of Mayors 10,400 Other Memberships* 237240 *Includes: Bar Association, 3CMA, Race Forward, Municipal Clerks Association, Association of Public Records Officers, International Programs QUESTION 1 WHAT EXACTLY IS IN THE CITY ARTS PROGRAM? MAYOR'S PR-6]P6]SED 6 25-26 �IENIkIIAL BVDCET COUNCIL WORKSHOPI0-15-2024 KENTINA.G4VT QUEST14 N 2 NOW CLOSE ARE WE TO THE 100% CAR PER OFFICER PROGRAM? ARE NEW RECRUITS AL50 GETTING VEHICLES? Budget Book Page 66 TIMEI COUNCIL MEETING. . . . . . . . . . . . . . .. . .................... ....... ............. . .... . . . Oct 15 Public Hearing - 2025 Property Tax Levy 2JPublic Hearing-- 2025-26 Biennial Oudget COUNCIL WORKSHOP (Special Meeting if neededl...................................... ....... 0022 PREPARE BUIDGET ADOPTION AND RELATED DOCUMENTS.................... ...I... ... Oct 16-Nov 19 COMMITTEE OF THE WHOLE MEETING............ . ............ . ........... . . .... ....... . . ... . . . . Nov 5 2025-26 Budget Recommendation COUNCIL MEETING.... ............. .................... ............. ....... .................... . . Dec 10 Adoption of the 2025 Property Tax LeVy Adoption of the 2025-26 Biennial Budget ..' Reflections 2025 - 2026 Human Services -= _ Funding Application Round 2025 - 2026 Human Services Investments Human ServicesGeneral Fund $2 ,623 , 000 CDBG Public Service Funds $319 , 692 1590 Funds $830,000 A RPA Funds * not new , but ongoing into 2025 SharelAppRegional Collaboration Who We Are Share1 app is the online portal for the Human Services Funding Collaborative. This online alliance coordinates human services funding between North, East, and South King County municipalities. The participating cities include Auburn, Bellevue, Burien, Covington, Des Moines, Federal Way, Issaquah, Kenmore, Kent, Kirkland, Redmond, Renton, Sammamish, SeaTac, Shoreline, and Tukwila, Washington. What We Do We independently provide funding to organizations to provide critically needed human services in our communities, but we come together as one alliance every two years to receive applications through Share1 app. The various human service programs funded by our cities include food security, housing and homelessness prevention, health, mental health, youth services, and others. Application Process Timeline Application Open, Human Services Pre application Two Countywide Commission Workshop held Application 8 Apr. 2024 Commission Application Review (recorded) Workshops •Application Deadline Reviewsin groups Process— Round 2 Feb. 2024 Ma r. 2024 Apr. June 2024 Sep. 2024 Oct. 2023 4 Mar. 2024 8 Apr. 2024 June 2024 July 2024 Applying for Kent 4 Kent Technical May 2024 Human Services Recommendations Funding Workshop Assistance sessions, •Reviewer Trainings, staff Commission part of City budget 1 CDBG specific Reviews,Appsassigned Application Review process session to teams. Process— Round 1 Workshops and T Pre-App Workshop provided info about City o March 14th In person and online application process and what is needed to (general application questions) apply/contract with Cities (October, virtual) o March 19th In person and online (general application questions) o March 27th 5:30 — 6:30 Online Applying for Funding — Kent (February) o April 4th 11:30 — In person and Online o 1: 1 phone calls/TEAMS visits to 2 Application Workshops — 53 total participants discuss specific application _-� in Kent workshop, 44 participants in Redmond questions workshop, additional 52 virtual 151 $7,040,688 By the Numbers Number that had never applied to Kent before 28 Number that were entirely new to us 12 Number of organizations located in Kent (office or a site) 46 Number of new programs (or not previously � funded through this process) funded by the Human Services Commission: l3 (6* new � agencies) ❖ Afghan Health — Women's Wellness Initiative ❖ Asian Counseling and Referral Service - Recovery Services ❖ Chinese Information Service Center - Family Resource Center ❖ Eileen and Callie's Place* - Mentoring Young Women Aging out of Foster Care ❖ Indian American Community Service — Behavioral Health New Programs ❖ Living Well Kent - Cultural Food & Resource Navigation Mary's Place* - A Place to Call Home Funded ❖ Medical Teams NW — Mobile Dental ❖ Neighborhood House — Resource Navigation & Economic Opportunity Program ❖ Pacific Island Community Association* - Family Wellness ❖ Therapeutic Health Services (THS)* - Substance Use and Mental Health Treatment Program ❖ UTOPIA — Food Access Network ❖ Unkitawa * — Indigenous Wellness Program qp Outreach and Engagement BUILDING ON LESSONS LEARNED Distribution list (previously funded, new), Commissioners, City of Kent Race and Equity Staff, Kent School District contacts, Kent Community Foundation, Neighbor 2 Neighbor, and Communities Rise. Black Print Collective (BPC) Shared Notice of Funding Opportunity to the KCDIG email distribution list Notice of funding posted to Human Services webpage Outreach Egov distribution email notice of funding • Mayor's Newsletter • • South Kin Coalition on Homelessness email distribution to providers + announced at the month) n g p Y meeting • • Email sent to comprehensive list about funding (including sharelapp page, city specific information and Kent webpage) Egov delivery (1300 individuals) Share lapp distribution list— everyone with a profile Time for Change email distribution list and Commissioners Areas to i Improve More technical assistance is s needed to improve application strength in these areas: `� - • Budgets • Service Units ` • Outcomes • Attachments - financials Final takeaways & next steps Commission Feedback — , .k • What would an ideal process look like? F • Was there information missing that would have been helpful for you? Or other information that we could have provided? • What additional training would have been helpful for the review Agency Feedback SharelApp Feedback and Process Improvements Planning for Next Application Cycle arelApp Agency F HOW DID THIS CYCLE COMPARE TO THE LAST I WAS ABLE TO FIND WHAT I NEEDED TO APPLICATION CYCLE? COMPLETE MY APPLICATION WITH THE RESOURCES AND INFORMATION ON THE WEBSITE. Responses ti'.�s. '- '. =.ram 4 s Yes ■ Better ■About the Same No ■Worse Didn't Need Other 'T 55 ■ First Time Applying There were resources? qrmp MR *4600940 Commission Planning STRUCTURED ORIENTATION SESSION RESOURCE LIBRARY History of the Commission and Division Online Resource Portal - Funding Overview Historical Information Decision-Making Processes Strategic Plans Equity in Practice, Ongoing, Embedded Training Documents Public Records Training Commission Planning 'ITERACTIVE LEARNING EQUITY AND INCLUSION Mentorship Program Dedicated Annual Session Simulated Funding Review Activity Ongoing Training— Panel Discussion with Current Members Community Demographics Small Group Discussions Disparities in Service Access Feedback Loops Nonprofit Presentations Cv� f •�t.-:1 K' 10 Feedback and Questions Human Services Division Kent Parks, Recreation & Community Services h u ma nservices@ kentwa.gov n�, City Council Workshop Workshop Regular October 15, 2024 Meeting Kent, Washington Minutes ......................................................................................................................................................................................................................................................................................................._............................................................................................................................................................................................................... Hanson detailed outreach and engagement - building on lessons learned. • Better outreach in the community • Everyone that wants access can access Areas to improve - More technical assistance is needed to improve application strenth in these areas: • Budget • Service units • Outcomes Final takeaways and next steps: • Ensure get feedback from everyone involved in the process • Agency feedback • SharelApp Feedback and Process improvements • Planning for next application cycle Commission planning includes: • Incorporating feedback and recommendations • Historical context • Orientation and onboarding • online commission resource library • Commissioner agenda planning session Staff works with the Commission to ensure they are prepared for next process through interactive learning and how to ensure equity and inclusion. Councilmembers expressed appreciation of all of the work of the Human Services Commission and City Staff. Meeting ended at 6:06 p.m. Ki4�Ley A. K&mcto- City Clerk ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 4 of 4