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IT17-020 - Original - Networks 2000 - Networks 2000 Annual Maintenance Renewal - 10/14/15
FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form Dir Asst: • For Approvals,Signatures and Records Management Dir/Dep: KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional) WASHINGTON Sheet forms. Originator: Department: Lynnette Smith IT Date Sent: Date Required: > 11/07/2024 0 CL Director or Designee to Sign. Date of Council Approval: Q N/A Budget Account Number: Grant?[:]YesZNo 52001740.64160.1800 Budget?R]Yes:No Type: N/A Vendor Name: Category: Networks 2000 License Vendor Number: Sub-Category: = 881151 Original 0 Project Name: Networks 2000 Annual Maintenance Renewal E C Project Details:Annual maintenance renewal for HP Hardware at a cost of $19,208.51, including _C any applicable Washington State Sales Tax, under Director's signature authority. C d 40 Agreement Amount: 19 208.51 Basis for Selection of Contractor: Direct Negotiation `Memo to Mayor must be attached Start Date: 12/08/2015 Termination Date: 12/07/2016 Q Local Business?F--]YesFv-]No* If meets req uiremen ts per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace. Business License Verification:Yes:ln-Process:Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: F�Yes�✓ No IT17-020 Comments: Procurement completed in 2015. 3 cc a� H •� i N 3 c f0 C V1 Date Routed to the City Clerk's Office: Interlocal Agreement has been uploaded to website: adccW22313_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 e� Ill T IT PROCUREMENT PROCESS FORM archase Project Name: 2 15-zo e w k z on p$� Pro ect Nlana er: Brad So er Annual Renewal ✓ Min n Vendor Name: Networks 2000 Date Started: 8 2G I # M1Si 57 Pro ect Amount: 17 542.02 Pro'ect Profile? N Y Vendor Contact Name: Tim Gall Q Ca GL#:520a17�€d.6483a.1800 B Vendor Contact Phone: 800 574-42.46 Director A r�V WFii]Ticket#: 36899 N Y REFER TD Zpxg PROCUREMENT❑RaINANCE FL01MCF1ART FDR AQDIZTIONAiL Ors T=als: p In Al Is this Ill ntenance Renewal? iF YES o to A3'If NO o to A2.1 A2.1 �- Vendor Matrix Com feted and Reviewed b Qirector or PST? N Y A2.2 Vendor Selection process Started? N y N A Other Aclen Contract Used?Whose?Al PA KCDA N Y Existing Quotes/Bids(other agency or internal)? N Y N A How Marl ? From Who? N Y N/A RFP Re ulred? *ReceIved: A2.2a Me or's Written Determination Neede IIISole Sours Eme I5 ecial ? N Y N A Waiver Memo tom Dilated and read For Ma or si nature? N Y N A A3 Authorization level Circle ONE ? N Y CONTINUE AT CONTRACT PROCESS N Y Director Ma or • . Council B.IType: Goods&Services ❑ Professional Services p Consulting Services= CONTINUE AT B2.1 * Contract on Vendor Quote/Invoice(5$20K) L7 PO ONLY CONTINUE AT DIRECTOR LEVEL ❑ Using Prior Contract PRINT CONTRACT&CONTINUE AT AUTHORIZATION LEVEL Vendor 111 B2.2 62.1 CitVe Contrac 11 t Qrafted 6 Staff?$toff Member:Marta Gonzalez B2. Vendor I ndor uote Received and Included as Exhibit A? rnv te# #G]VX896 N Y B3.1 �q 1g nsurance Re ulrement ReCelved FROM Kent Risk Mn mt as Exhlbit B? N 9/14 is Co of Contract Subrn[tted to IT Admin FDr Review? N 10 63.2 IT Admin Review Com feted? N y 64.1 C! Contract Sent to Vender for SE nature? N A MIN: 84.2 Co trart SI ned b Vendor? N y lip, DI Ara If No Refusal to S! n -Send Contract to Law with Green Sheet N 1 �b Law Process Completed and Green Sheet Sl ned Off If If Ye Yes o to B6 ?s continue N 65 Vendor Insurance Document Added to Contract as Exhfblt B Fulfillment? B6 PO produced-PO# N CONTINUE AT APPROVAL LEVEL r V'e N C1 Contract Process Cqm feted throu'h etcher Bl or Bfi ? •If No, cam ]etc first. • �" ' OPTION: For PO ONLY-Is Contract Process Waived by Director? N Y N N/A If Yes, Directors Signature for Waiver(continue at C2); If No return to B.1 and select a Ilcable contract t e. C2 Vendor Invoice note# Record In B2.2 and PO# Record C3.1 I r n le Include:This form PO in BS recorded? Al C3.2 Purchase Bundle Given to IT Admin? uote Invoice Vendor Matrix if a llcable. N CONTINUE AT ADMINISTRATION N D1 Vendor SI ined Contract OR Law SI ned Green She • D2 om leted? QMp to P r aEt Bun g? ——— — N Y Include: This form, Mayor's Pink Sheet,Waiv N Y Contract or Law Green Sheet from B4.2(if Ilcab e),(Vendolr Matrix Deteruote/mination,nation l Clerks Contract Cover Sheet and City D3 On Inal Contract Bundle Given to IT In? CONTINUE AT ADMINISTRATIO N Y E1 Vendor SI ned Contract OR Law Si 1ned Green Sheet Co •E2 ed? - C I O er io s mmit a Pur h e Bu I ? N Y Purchase Bundle Contains:Operations Committee Co Sheet,Contractor Law N Y Green Sheet from B4.2(if applicable),Signed Mayo Waiver Memo(if applicable), PO,Quote/Invoice,Vendor Matrix Determinatio R Other Agency Purchasing. A regiment COPY BUNDLE E3 Purchase Bundle Sent to O erations Committ E4 O erations Committee A roval Received? to of a roval: N Y ES Blue Agenda Form and Supporting Docu is Saved in S:\AUBLIC\C N Y MeI n s 2015 ouncil Council Packets folder? N Y E6 Council A rovaf Received? Date of a roval: CONTINUE AT D2 Ma ors Purchase ndie N Y F1 IT Admin Inform Finance of Purchase if over ip pop p F2 PO ONLY required?If YES o to F5 if NO continue at F3 N Y N/A 9 24 15 F3 Co Bundle then: Ori Inal Contract bundle Sent to Law b Admin? Y F4 Ca of Sf ned Contract Received from Cit Clerk's OlTice? N F5 Co of Si ned Contract and or p0 Sent to Vendor? N F6 A!!Procurement Process Qocuments Received b IF Admin fmm pro gist Ma a er? N 9yendor invoice recelved- INVOICE#---4111 N Y i Ocument scanned and placed on IT Teamspace nvoice Submitted for Pay ne s)pate: Cl Clty Clerk's Assigned Contra t _ L IT Admin Si ature updated on 9/11/2015 D e IT I tf wanager Signature Qate 0 Director Signatu ate IT CONTRACT SUMMARY COVER SHEET PRODUCT -- -PRODUCT NAME BRIEF DESCRIPTION Hardware Support Annual Maintenance Annual Maintenance Renewal l PRODUCT HIERARCHY VENDOR MAIN PRODUCT SUB PRODUCT DESCRIPTION NAME (if applicable) (if applicable) Networks 2000 HP Hardware • Hardware Problem Diagnosis Annual Maintenance Support Onsite Support° pp Renewal of HP • Parts and Materials Hardware Support • 24 Hours, Day 6 • 4 Hour Onsite Response • 24 Hours, Day 7 • Holidays Covered • 24 Hours Standard Office Days • Travel Zone 3 • Remote Collaborative Software Support CHECKLIST HISTORY ITEM 0 VENDOR# NOTE(S) 881151 XD VENDOR QUOTE# AAAQ12153 OX VALUE ADDED RESELLER(VAR)—if applicable N/A OX LOCAL BUSINESS FORM San Diego, CA ❑X CONTRACT(NEW) IT15-342 0 USING PRIOR CONTRACT—Print and attach to bundle N/A X� CONTRACT ON VENDOR QUOTE/INVOICE/AMOUNT N/A 0 REQUESTING PO ONLY/AMOUNT PO#125968-$19,208.51 OX LAW GREEN SHEET(Y/N or N/A) N/A zX MAYOR'S WAIVER MEMO(Y/N or N/A) N/A 0 MAYOR'S PINK SHEET—CONTRACT ONLY(Y/N or N/A) N/A ❑X MAYOR'S YELLOW SHEET—PO ONLY(Y/N or N/A) N/A OX OPERATIONS MEMO(Y/N or N/A) N/A OX COUNCIL MEMO(Y/N or N/A) N/A OX PO#/DATE SENT TO VENDOR PO#125968—09/25/15 INVOICE-MANAGER SIGNATURE OBTAINED(OK TO PAY) N/A Started process 06/28/16 OX INVOICE- DIRECTOR SIGNATURE OBTAINED(OK TO PAY) N/A Started process 06/28/16 P:\Administrative Services\Contracts\Contract Forms\IT Contract Summary Forms Page 1 IT CONTRACT SUMMARY COVER SHEET CHRONOLOGICAL HISTORY - -- DATE VENDOR NAME PRODUCT Contract#(if CONTRACT RGE CONTRACT COST BUDGET (NoDOPTED gbudgetOed— (Not budgeNB-EMted w/no NAME applicable) BEGIN END DATE W/TAX reallocated reallocation account DATE AMOUNT account) _Emergent Bequest) _ — N/A N/A 08/26/15 Networks 2000 HP Hardware IT15-342 12/08/15 1 12/07/16 $19,208.S1 N/A Support Annual Maintenance Renewal ROUTING NOTES: 8/26/15 Contract process started • 9/25/15 PO#125968 sent to vendor 9/29/15 Contract drafted by Marta Gonzalez 10/8/15 Contract signed by vendor 10/12/15 Purchase bundle given to IT Admin • 10/14/15 Contract signed by IT Director Mike Carrington ■ 10/16/15 Received invoice from vendor • 10/20/15 all procurement process documents received by IT Admin from Project Manager ■ 11/2/15 Final Signatures obtained and contract uploaded to TeamSpace RGE DATE VENDOR NAME PRODUCT Contract#(if CONTRACT CONTRACT COST BUDGET (Not budgeted— (Not budgeted w/no NAME applicable) BEGIN END DATE W/TAX reallocated reallocation account DATE AMOUNT account) —Emergent Request) _— N/A N/A 09/15/14 Networks 2000 HP Hardware IT14-299-0 11/01/14 10/31/15 $17,491.17 N/A Maintenance Consolidation ROUTING NOTES: 9/15/14 Contract process started 10/11/14 Received quote from vendor 10/21/14 Contract drafted by Manager 11/18/14 Contract signed by vendor • 11/25/14 PO#119762 sent to vendor 11/26/14 Contract and PO sent to Law with Pink Mayor's Form 12/2/14 Contract signed by Mayor and Law Department • 12/5/14 All contract process documents given to IT Admin • 12/8/14 Received invoice from vendor 1/29115 Final signatures obtained and contract u loaded to Teams Oe Page 2 P:\Administrative Services\Contracts\Contract Forms\IT Contract Summary Forms Records Management KENT Document WA.Y H I NOTON CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Networks 2000 Vendor Number: 881151 JD Edwards Number Contract Number: IT15-342 This is assigned by City Clerk's Office Project Name: HP Hardware Support Annual Maintenance Renewal Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: Contract Effective Date: 12/08/15 Termination Date: 12/07/16 Contract Renewal Notice (Days): 30 Number of days required notice for termination or renewal or amendment Contract Manager:James Endicott Department: Information Technologies Contract Amount: _ 19,208.51 Approval Authority: ® Department Director ❑ Mayor ❑ City Council Detail: (i.e. address, location, parcel number, tax id, etc.): As of: 08/27/14 City Of 'Kent Purchase Order Order#: 125968OP �Ni T Order number must appear on all invoices, packages, etc. Order Date: 9/25/2015 w'5WPN0eT This document is hereby deemed a valid purchase order and authorizes the procurement Ordered By: Martha F Gonzalez of the materials and/or services indicated. Please let us know immediately if you are unable Info Tech-Tech Services to ship the complete order. Ship to: City of Kent Bill to: City of Kent Vendor: 881151 Information. Technology Accounts Payable Networks 2000 400 West Gowe Street 220 4th Avenue South 4425 Bayard St STE 210 Suite 122 Kent, WA 98032 San Diego, CA 92109 Kent, WA 98032 Phone: (253) 856-5230 Payment Terms Net 30 Line Item# Description Quantity Unit Cost Ext. Cost Sales Tax Total Cost 1 lyr HP Server SupporWHD#36899 1 Maint Renwl-12/8/15-12/31/15 1 1,153.45 1,153.45 109.58 1,263.03 2 lyr HP Server SupporWHD#36899 1 Maint Renwl-1/1/16-12/7/16 1 16,388.57 16,388.57 1,556.91 17,945.48 Approved by:Carrington, Michael Charles Subtotal: 17,542.02 Mayor's Signature: Sales Tax: 1,666.49 (Required for contracts over$20,000), Total: 19,208.51 Expert Se (Equipment Address: Software Update Address: City of Kent City of Kent 220 4th Ave S. 220 4th Ave S. Kent,WA 98032 Kent,WA 98032 UNITED STATES UNITED STATES Hardware Contact: Software Contact: Brad Soper Brad Soper (253)856-4600 (253)856-4600 bsooer@kentwa.aov bsooer@kentwa.aov This quote is valid until 11/30/2015 Coverage from: 12/8/2015 to:12/7/2016 WdI57 - 1 Product No. Description H7J34AC HP 4 Hour 24x7 HW Support-Foundation Care Service "Hardware Support HP Hardware Maintenance Onsite Support Hardware Problem Diagnosis Onsite Support Farts and Material provided 24 hrs.Day 6 4 Hr Onsite Response 24 hrs.Day 7 Holidays Covered 24 Hrs Sid Office Days Travel lone 3 Rernote Collaborative Software Support ProductServer Name AssetTypename SerialNumber Date Current Status AQ Windows 6J2BJNT1102H 233271-001 12/7/2015 Active MWMSAPP1CHH Windows USE809NAL6 419405-821 12/7/2015 Active GIS1 Windows USE532CO58 367007-405 12/7/2015 Active LEGDWBP174H Windows USE71ONlGZ 391835-621 12/7/2015 Active KECPOS01 Windows 2UX84504LE 458567-001 12/7/2015 Active BM Windows EA2ALFS12L 281404-621 12/7/2015 Active WWWDBP01 Windows USE550N2QN 382147-405 12/7/2015 Active SELNIVP1CHH Windows MXQ8180ODG 458240-001 12/7/2015 Active NAMEAPP2CHH Windows USE716N9K3 399524-821 12/7/2015 Active SOLSDBP174H Windows USE9431\1612 494329-621 12/7/2015 Active SOLSAPP1H Windows USE9431\1611 494329-621 12/7/2015 Active ACTYDBPICHH Windows USE943N2NQ 484184-1321 12/7/2015 Active UK Windows EA2ALJC12K 310587-001 12/7/2015 Active VERCAPP174H Windows USE735N7G7 399524-821 12/7/2015 Active SHOLAPP174H Windows USE004N1GQ 484184-621 12/7/2015 Active PRWAPP01 Windows USE813N2ND 399524-621 12/7/2015 Active esxivmp474h.ci.kent.wa.us Vmware server USE11182CC 603718-B21 12/7/2015 Active esxivmpl574h.ci.kent.wa.us Vmware server USE129CYX9 518857-621 12/7/2015 Active esxivmp374h.ci.kent.wa.us Vmware server USE 11182CA 603718-821 12/7/2015 Active esxivmpl674h.ci.kent.wa.us Vmware server USE129CYXA 518857-621 12/7/2015 Active esxivmp2chh.ci.kent.wa.us Vmware server USE11182CB 603718-621 12/7/2015 Active esxivmp174h.ci.kent.wa.us Vmware server USE010Y9AP 507864-621 12/7/2015 Active esxivmp274h.ci.kent.wa.us Vmware server USE010Y9KT 507864-1321 12/7/2015 Active ONSIDBP1CHH Windows USE716NA05 391835-621 12/7/2015 Active C7000 @ 74 DC HP C7000 Chassis USE010Y9K5 507019-821 12/7/2015 Active GISXDBP174H Windows USE823N4DG 391835-621 12/7/2015 Active PRTGAPPICHH Windows USE819ND74 399524-621 12/7/2015 Active MWMSAPP2CHH Windows USE819ND72 399524-621 12/7/2015 Active TELFAPP274H Windows USE026N1Z2 579237-821 12/7/2015 Active esxivmp 1 874h.ci.kent.wa.us Vmware server USE026N1Z1 579237-621 12/7/2015 Active esxivmpl774h.ci.kent.wa.us Vmware server USE026N1Z3 579237-1321 12/7/2015 Active RFAEXP01 Windows USE025N1G6 579237-821 12/7/2015 Active VCERAPP174H Windows USE936N8F4 484184-B21 12/7/2015 Active esxivmplchh.ci.kent.wa.us Vmware server USE936RV4N 507864-621 12/7/2015 Active IVRXAPPI74H Windows 2M232905G1 670856-S01 12/7/2015 Active c7000 @ City Hall DC HP C7000 Chassis USE738693D 412152-821 12/4/2015 Active esxivmpl374h.ci.kent.wa.us Vmware server USE303T201D 518857-821 2/19/2016 Active esxivmp1474h.ci.kent.wa.us Vmware server USE303T20C 518857-821 2/19/2016 Active NETNAPPIH Windows USE109NCXH 579237-821 3/31/2016 Active TIBNDBP174H Windows USE109NCXJ 579237-621 3/31/2016 Active NETNAPP2H Windows USE109N3NH 579237-821 4/5/2016 Active COMTAPP2H Windows USE115NFM4 579237-B21 5/16/2016 Active COMTDBP2H Windows USE122N4FZ 579237-821 6/6/2016 Active TELFAPP174H Windows USE22680BP 579237-821 6/22/2017 Active OIASWBP174H Windows USE238EXMP 579237-B21 9/16/2017 Active KIVADBP174H Windows USE238EXF1 641749-821 9/18/2017 Active COMTDBP1H Windows MXQ250030H 654081-621 1/12/2018 Active COMTAPP1H Windows MXQ35102RJ 654081-821 1/24/2019 Active INTHAPPiSHH Windows MXQ4220OTN 654081-B21 6/28/2019 Active INTHAPP174H Windows MXQ4220OTM 654081-B21 6/28/2019 Active esxivmp574h.ci.ken t.wa.us Vmware server MXQ42204F1 735151-B21 7/8/2019 Active esxivmp1274h.ci.kent.wa.us Vmware server MXQ51900F6 634975-B21 6/7/2020 Active esxivmp674h.ci.kent.wa.us Vmware server MXQ51902TY 735151-B21 6/12/2020 Active DR KS 12 0 0 ,hMces and Solutions Quote#AAAQ12153 Description Cowfact 7otai/USD terms City of Kent $17,542.02 Net 30 Last Registered WarEgaty Product Description Start Date Coverage Period End Date. Months of Service 24x7,4 Hour Response Foundation Care Service ProLiant OL360 G2 12/8/2015 12/31/2015 1 24x7,4 Hour Response Foundation Care Service ProLiant DL320 G5 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service ProLiant DL360 G4 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service ProLiant DL380 G5 12/8/2015 12/7/2016 12 24x7,4 Hour Response Foundation Care Service ProLiant DL380 G5 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service BLp Enclos w/8 RDP 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service ProLiant DL360 G4p 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service ProLiant ML350 G5 12/8/2015 12/7/2016 12 24x7,4 Hour Response Foundation Care Service ProLiant DL360 G5 12/8/2015 12/7/2016 12 24x7,4 Hour Response Foundation Care Service ProLiant DL380 G6 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service ProLiant DL380 G6 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service ProLiant DL360 G6 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service ProLiant DL380 G3 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service ProLiant DL360 G5 12/8/2015 12/7/2016 12 247, 4 Hour Response Foundation Care Service ProLiant DL360 G6 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service ProLiant DL360 G5 12/8/2015 12/7/2016 12 24x7,4 Hour Response Foundation Care Service BL460c G7 CTO Blade 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service BL465c G7 CTO Blade 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service BL460c G7 CTO Blade 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service BL465c G7 CTO Blade 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service ProLiant BL460c G7 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service BL460c G6 CTO Blade 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service BL460c G6 CTO Blade 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service ProLiant DL380 G5 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service BLc7000 CTO 3 IN LCD ROHS End 12/8/2015 12/7/2016 12 24x7,4 Hour Response Foundation Care Service ProLiant DL380 G5 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service ProLiant DL360 G5 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service ProLiant DL360 G5 12/8/2015 12/7/2016 12 24x7,4 Hour Response Foundation Care Service ProLiant DL360 G7 12/8/2015 12/7/2016 12 24x7,4 Hour Response Foundation Care Service ProLiant OL360 G7 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service ProLiant DL360 G7 12/8/2015 12/7/2016 12 24x7,4 Hoar Response Foundation Care Service ProLiant DL360 G7 12/8/2015 12/7/2016 12 247,4 Hour Response Foundation Care Service ProLiant DL360 G6 12/8/2015 12/7/2016 12 24x7,4 Hour Response Foundation Care Service ProLiant BL460c G6 12/8/2015 12/7/2016 12 247, 4 Hour Response Foundation Care Service ProLiant DL380p Gen8 12/8/2015 12/7/2016 12 24x7,4 Hour Response BLc7000 CTO Enclosure 12/8/2015 12/7/2016 12 247,4 Hour Response BL465c G7 CTO Blade 2/19/2016 12✓7/2016 10 247,4 Hour Response 31-465c G7 CTO Blade 2/19/2016 12/7/2016 10 24x7,4 Hour Response ProLiant DL360 G7 3/31/2016 12/7/2016 8 247,4 Hour Response ProLiant DL360 G7 3/31/2016 12/7/2016 8 24x7,4 Hour Response ProLiant DL360 G7 4/5/2016 12/7/2016 8 247,4 Hour Response ProLiant DL360 G7 5/16/2016 12/7/2016 7 247,4 Hour Response ProLiant DL360 G7 6/612016 12/7/2016 8 247,4 Hour Response ProLiant DL360 G7 This server is already covered with 247,4-Hour through 12/712016 0 247,4 Hour Response ProLiant DL360 G7 This server is already covered with 247,4-Hour through 12/7/2016 0 24x7,4 Hour Response ProLiant DL360 G7 This server is already covered with 24x7,4-Hour through 12/712016 0 247,4 Hour Response ProLiant DL360p Gen8 This server is already covered with 24x7,4-Hour through 12/7/2016 0 247,4 Hour Response ProLiant DL360p Gen8 This server is already covered with 247,4-Hour through 12/7/2016 0 24x7,4 Hour Response ProLiant DL360p Gen8 This server is already covered with 24x7,4-Hour through 12/7/2016 0 24x7,4 Hour Response ProLiant DL360p Gen8 This server is already covered with 24x7,4-Hour through 12/7/2016 0 24x7,4 Hour Response 131-460c Gen8 This server is already covered with 247,4-Hour through 12/7/2016 0 24x7,4 Hour Response Foundation Care Service 131-465c Gen8 This server is already covered with 247,4-Hour through 12/7/2016 0 24x7,4 Hour Response Foundation Care Service BL460c Gen8 This server is already covered with 24x7,4-Hour through 12/7/2016 0 HP List Price Extended Price $70.52 $39.49 $336.00 $188.16 $732.00 $409.92 $1,044.00 $584.64 $1,044.00 $584.64 $1,490.40 $834.62 $732.00 $409.92 $552.00 $309.12 $744.00 $416.64 $924M $517.44 $924.00 $517.44 $756.00 $423.36 $1,284.00 $719.04 $744.00 $416.64 $756.00 $423.36 $744.00 $416.64 $624.00 $349.44 $624.00 $349.44 $624.00 $349.44 $624.00 $349.44 $624.00 $349.44 $540.00 $302.40 $540.00 $302.40 $1,044.00 $584.64 $516.00 $288.96 $1,044.00 $584.64 $744.00 $416.64 $744.00 $416.64 $888.00 $497.28 $948.00 $530.88 $888.00 $497.28 $888,00 $497.28 $756.00 $423.36 $540.00 $302.40 $476,61 $266.91 $540.00 $302.40 $959.99 $537.60 $876.00 $490.56 $428.14 $239.76 $428.14 $239.76 $596.93 $334.28 $495.81 $277.65 $446.48 $250.03 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 HP List Price Total Extended Price $31,325.02 $17,5 42.02 .NIET.WORKS120001 INVOICE Eaxi rl Services ;anal Solutiomw DATE INVOICE NO, 10/1.6/2015 20067 BILL TO SHIP TO City of Kent City of Kent Accounts Payable Information Technology 220 4th Avenue South 400 West Gowe Street Kent,WA 98032 Suite 122 Kent,WA 98032 PO# TERMS 125968 OP Net 30 ITEM DESCRIPTION QTY RATE AMOUNT Day One HP Day One-240,4-11our Response On-Site Hardware Support 1 17,542.02 17,542.02 1 Year Post Warranty Coverage Dates: 12/8/2015-12/7/2016 Part#-H7J34AC Retail-S31,325.02 Serial # / Product#- USE738693D/507864-B21 USE303T20D/670856-S01 USE109NCXH/518857-1321 USE109NCXJ/518857-B21 USE109N3NI-I/579237-B21 USEI 15NFM4/579237-B21 USE122N4FZ/579237-B21 6J2BJNTl 102H/233271-001 USE809NAL6/419405-1321 IJSE532CO58/367007-405 USE710N1GZ/391835-B21 2UX84504LE/459567-001 EA2ALFS 12L/281404-1321 USE550N2QN/382147-405 MXQ8180ODG/458240-001 USE716N9K3/399524-B21 USE943N612/494329-B21 USE943N611/494329-1321 USE943N2NQ/484184-B21 EA2ALJC 12K/310587-001 tJSE735N7G7/399524-B21 USE004NIGQ/484184-1321 tJSE813N2ND/399524-1321 1JSEI1182CC/603718-B21 USE 129CYX9/5 18857-B21 Total Balance Due *A 1.5%Service Charge(18%per Annum)will be added to your Account Balance if not paid within 30 Days of the Net Tenses Page 1 4425 Bayard St.,Suite 210 San Diego,CA 92109 (858)490-1441 (fax)490-1448 www.networks2000.coin I`4ETW K _' ( ' (: INVOICE Ekpc 11 Scrvlcc� ;Ind solutimis DATE INVOICE NO. 10/16/2015 20067 BILL TO SHIP TO City of Kent City of Kent Accounts Payable Information Technology 220 4th Avenue South 400 West Gowe Street Kent,WA 98032 Suite 122 Kent,WA 98032 PO# TERMS 125968 OP Net 30 ITEM DESCRIPTION QTY RATE AMOUNT USE11182CA/603718-B21 USE 129CYXA/518857-1321 USEI 1182CB/603718-B21 USEOI0Y9AP/507864-821 USEOIOY9KT/507864-B21 IJSE716NA05/391835-B21 USEO10Y9K5/412152-B22 USE026NIZ3/579237-B21 USE025N1036/579237-B21 2M232905G1/4841 84-821 2M232905GI/484184-B21 6J2BJN'f1102H/233271-001 USE809NAL6/419405-B21 USE532C058/367007-405 USE710N1G7/391 8 35-B21 21JX84504LE/458567-001 USE550N2QN/382147-405 MXQ81800DG/458240-001 USE716N9K3/399524-B21 USE943N612/494329-B21 USE943N611/494329-B21 USE943N2NQ/484184-B21 EA2AI_JC12K/310597-001 USE735N7Ci7/399524-B21 USE004N1GQ/484184-B21 USES 13N2ND/399524-B21 USE1 1182CC!603718-B21 USE129CYX9/518857-1321 USE11182CA/603718-821 USE129CYXA/518857-B21 USE11182CB/603718-B21 Total Balance Due *A 1.5%Service Charge(18%per Annum)will be added to your Account Balance if not paid within 30 Days of the Net Tenns Page 2 4425 Bayard St.,Suite 210 San Diego,CA 92109 (858)490-1441 (fax)490-1448 wr1w.networks2000.com MNETW RKS : ' r; r INVOICE Expert ser;Im and solulimis DATE INVOICE NO. 1.0/16/2015 20067 BILL TO SHIP TO City of Kent City of Kent Accounts Payable lnfonnatioin Technology 220 4th Avenue South 400 West Gowe Street Kent,WA 98032 Suite 122 Kent,WA 98032 PO# TERMS 125968 OF Net 30 ITEM DESCRIPTION QTY RATE AMOUNT Sales Tax CA 7.75% 0.00 Total $1.7,542.02 Balance Due $17,542.02 *A 1.5%Service Charge(18%per Annum)will be added to your Account Balance if not paid within 30 Days of the Net Terms Page 3 4425 Bayard St.,Suite 210 San Diego;CA 92109 (858)490-1441 (fax)490-1448 A ivw.network-s2000.coxn 1 KENT GOODS tr. SERVICES AGREEMENT between the City of Kent and Networks 2000 TI1I5 AGIt-EIVI~NI' Is made by and between the: City of Kent, a Washington municipal corporation (hereinafter the "City"), and Networks 2000 organized under the laws of the 'State of California, located and doing business at 4425 Bayard St. Suite 210 Son Diego, CA (800) +74-4246, Tim Cetalk (hereinafter the "Vendor"), 1. DESCRIPTION OF WORK. ff Vondor shall provide the following goods and materials and/ear perform the fallowing ervicQs for the City, 201,y-201GNetwork 2000 - HP Hardware Annual Maintenance- Coverage date is 17./8/2015 - 12/7/2016 Fxhibit A - Quote #AAAQ12153 Vendor acknowledges and understands that It Is not the City', eXCiuSive provider of these goods, materials, or service, and that the City rnaintains Its unqualified right to obtain these claodf;, materials, and services through other sources. + I 11. 1'IME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall complete the work and provide all goods, materials, and services within 12/a/2015 to 9.2/7/2016. Ill. COMPENSATION. The City shall pay the Vendor an ar•nount not to exceeri $17,542,02, ! including applicable Washington State Sales 'Tax, for the goods, materials, and services contemplated in this Agreement. 'The City shall pay the Vendor the following arnounts according to the following schedule: Net 30 From Date Invoice Received by the City of Kent I I j i= ti If the City objects to all or any portion of an involce, it shall notify Vendor and reserves the option to only pay that portion of the Invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. GOODS SERVICES AC,r2FEMFNT - t ($20,000 or Lens, Incl. WS.S7") A. Defective or Un uthorized Wprk, The City reserves its right to withhold payment from Vendor for any defective or unauthorized goods, i,naterials or services. If Vendor is ufl)able, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources, and Vendor shall be liable to the Clty for any additional costs incurred by the City. "Additional costs" shall mean all rea5anable costs, including legal costs and attorney fees, incurred by the City beyond the maxirnum Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to complete this Agreement with other sources, rrom ally and all amounts due or to become due the Vendor, B. fjna! Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY ANIO PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS MADE, IV. INDEPENDENT CONTRACTOR. The parties Intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51,08 RCW, the parties make the following representations: A. The Vendor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Vendor maintains and pays for its own place of business from which Vendor's services under this Agreement will be performed. C. The Vendor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Vendor's services, or the Vendor is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Vendor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Vendor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Vendor's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Vendor maintains a set of books dedicated to the expenses and earnings of its business, V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. VI. CHANGES. The City may issue a written amendment for any change in the goods, materials or services to be provided during the performance of this Agreement. If the Vendor determines, for any reason, that an amendment is necessary, Vendor must submit a written amendment request to the person listed in the notice provision section of this Agreement, section XIV(D), within fourteen (14) calendar days of the date Vendor knew or should have known of the facts and events giving rise Lo the requested change. If the City determines that the change increases or decreases the Vendor's costs or true For performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Vendor on all equitable adjustments. However, If the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the amended work upon receiving either a written amendment from the City or an oral order from the City before actually receiving the written amendment. If the Vendor fails to require an GOODS & SERVICES AGREEMENT - 2 ($20,000 or Less, including WSST) amendment within the time allowed, the Vendor waives its right to make any claim or submit subsequent amendment requests for that portion of the contract work. If the Vendor disagrees with the equitable adjustment, the Vendor must complete the amended work; however, the Vendor may elect to protest the adjustment as provided in subsections A through E of Section VII, Claims, below, The Vendor accepts all requirements of an amendment by. (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. An amendment that is accepted by Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for direct, indirect and consequential costs, Including costs of delays related to any work, either covered or affected by the change. VII. CLAIMS. If the Vendor disagrees with anything required by an amendment, another written order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Vendor may file a claim as provided in this section. The Vendor shall give written notice to the City of all claims within fourteen (14) calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts or events giving rise to the claim, whichever occurs first . Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement. At a minimum, a Vendor's written claim shall include the information set forth in subsections A, items 1 through S below. FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY. A. Notice Qf C ai , Provide a signed written notice of claim that provides the following information; 1. The date of the Vendor's claim; 2. The nature and circumstances that caused the claim; 3. The provisions in this Agreement that support the claim; 4. The estimated dollar cost, if any, of the claimed work and how that estimate was determined; and S. An analysis of the progress schedule showing the schedule change or disruption if the Vendor is asserting a schedule change or disruption, B. R c r a. The Vendor shall keep complete records of extra costs and time incurred as a result of the asserted events giving rise to the claim. The City shall have access to any of the Vendor's records needed for evaluating the protest. The City will evaluate all claims, provided the procedures in this section are followed. If the City determines that a claim is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. C. Vg� dor's Duty to Cbmnleto WrQt_e teAUVork. In spite of any claim, the Vendor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement. D. Eallure to i'rQtest_C f#$titut s.,Waiver. By not protesting as this section provides, the Vendor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). E. Failure to Follow Proce ire• �ites Waiver. By failing to follow the procedures of this section, the Vendor completely waives any claims for protested work and accepts from the GOODS & SERVICES AGREEMENT - 3 ($20,000 or Less, including WSST) City any written or oral order (including directions, instructions, Interpretations, and determination). VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY LIMITATIONS PERIOD. Ix. WARRANTY. Vendor warrants that it will faithfully and satisfactorily perform all work provided under this Agreement in accordance with the provisions of this Agreement, In addition to any other warranty provided for at law or herein, this Agreement is additionally subject to all warranty provisions established under the Uniform Commercial Code, Title 62A, Revised Code of Washington. Vendor warrants goods are merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance with their specifications and Vendor's representations to City. The Vendor shall promptly correct all defects in workmanship and materials; (1) when Vendor knows or should have known of the defect, or (2) upon Vendor's receipt of notification from the City of the existence or discovery of the defect. In the event any part of the goods are repaired, only original replacement parts shall be used---rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for an additional year beyond the original warranty period applicable to the overall work. The Vendor shall begin to correct any defects within seven (7) calendar days of Its receipt of notice from the City of the defect, If the Vendor does not accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Vendor shall pay all costs incurred by the City in order to accomplish the correction, X. DISCRIMINATION, In the hiring of employees for the performance of work under this Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on behalf of the Vendor or sub-contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, File the attached Compliance Statement. XI. INDEMNIFICATION. Vendor shall defend, Indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, Injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Vendor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence, The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to avoid any of these covenants of indemnification. 11' IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY UNDER INCIUT IJL INSLJENCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Vendor refuses tender of defense in any suit or any claim, If that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Vendor's part, then Vendor shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Vendor's part. The provisions of this section shall survive the expiration or termination of this Agreement. GOODS & SERVICES AGREEMENT - 4 ($20,000 or Ldss, including WSST) XII, INSURANCE. The Vendor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Vendor's own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIV. MISCELLANEOUS PROVISIONS. A. �e_QyJahe k�atei�ial�. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A prlce preference may be available for any designated recycled product. B. Non-IA al of Brea-ch. The failure of the City to Insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect, C. Resolution of pis ites and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing strch claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section XI of this Agreement. D, Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary, Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assiomm� nt. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives Its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification, No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor. G. Entjre_Acdreenicttit. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a pert of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Vendor agrees to comply with all federal, state, and rnuni0pal laws, rules, and regulations that are now effective or in the future become applicable to Vendor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. GOODS & SERVICES AGREEMENT - 5 ($20,000 or Less, including WSST) I. Au6�ir�eca d�; Act. The Vendor acknowledges that the City is a public agency subject to the Public Records Act codlfled in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Vendor agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act, 1. City Business Li e Rgqui Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. K. Cnunte S and Signatures- by Fax or Emaij. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as If the Agreement bearing the original signature was received in person. ! IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. VENDOR: CrLFKT: ey. Y. (signature)- Print Name: z Print Name: p - Its: ,`-z �,-w I -. q Its: (titre, DATE:. i t_J: I i - DATE:-_�� ai L✓ ._ NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: I i VENDOR: CITY OF KENT: i Tim Getzik James Endicott Networks 2000 City of Kent 4425 Bayard St. Suite 210 220 Fourth Avenue South San Diego, CA Kent, WA 98032 (800) 574-4246 (telephone) (253) 856-4627 (telephone) (facsimile) (253) 856-4700 (facsimile) [In tms field,you may enter the electronic flle,ath where We contract has been saved[ GOODS & SERVICES AGREEMENT - 6 ($20,000 or Less, including WSST) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above, By signing below, I agree to fulfill the five requirements referenced above. For; Title: - 'T---, s_�t ��, A- 1 ► �� � r _ _ Date: EEO COMPLIANCE DOCUMENTS - 1 of 3 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 of 3 EXHIBIT A s �asaasa�aseaaaxg�asses�Qsa�s,. 8$ faassass��"ssE Hassssa'snsrsas �sassasassa axRommil1319H.Miffiviii BRAIN, �y II 2 a R3:lY4='�•,o •, F_ "R_ OM c ' ee U� F1 F � FF •, pc�g a f�A�9�9f�� eueaa Hi a. . ® lJ`� 3 V�51,''` FR�rFR�E� 4 p a �aMa�faaagagaA�.s�¢���"�"�nsvocc�ssa�&;���ar>saasaa����a( d�aa��ee�dedn�e�a�°a���d��d�tl��tlam�[56retld��d��a���5d` YyfyYSy� 9■ty�ikl`€aa`°y^Gays#a$�gdyT§gig5y'a§i* ^ofg3agg;'69:y"4�y*q §f°\ 1Tu ^'� LLiiX i[ [C56S� @ 63�S CCC6 if9CM-3165SC�6C�ad6 3��3 \` ; 1� X L G S ,�t t a a aas l,saaag f s9asas sasasae • � ! R S R9A4l. I R6 IB R AIA R 6 afaa6a�aandae��sb��fdiaafua6�tfaia9e$a f� ' '••3 a sea a e saa sassd s aeas se5 .� dy ga Ada;se i,ai 'ems se'a g� 5f ff ee �µ p@ gp f 9g p@ 3�Q 'fR;�ia;��f� ��d� d����@d11 � � S' aaAa3gglad'e iRa3xx S9d j93�9•5����'�3i-43y}S�y'�'�g�"d .Y-� kk�h9N�6�ea�i�gdkaaF� fa ��M�� ke.r.<.ir•:r t,.r,e&� •�! 6 �§Fz?Xi4�R7XI�.E iEJwR7AlRri4�AF.i.{�KA9R�A F�5 V] $$,{ gg gg gg ss gggg ggqq gg ��}}qq gg �� ni ' � �7�Y�4drY��9�9��114��Y�8YY24Yy4��YY38Y�<E����Yl2@�@Y i R2aS MUM, §$54 i$�$s^Sy�'av���f���aa l7•�`i�ggme ^���§s5�€{5���aq�aq M Mill ligi-iiiigig i �"ISH15 a� 1 f33N Rf i b° fiM¢ ll g 8 !asap 9tea $� �� o I 8y g�8e998��.�7Sea��S s3saF4 Af ii� . .t s y f k Saa 'es'i's6'aiisiE >f F §s'9�i§ss 33 s=# "a'a'siixasl91,2NI 1fr a $ ab � s� s � n �-aa L ■ f ; a kg 9�9sa� snx§iaa- "fie"� a,@(a�6Y37$�IS 11,111 `16o$e1 1 @ �7'z� m�BQ� 1 EXHIBIT B INSURANCE REQUIREMENTS FOR SERVICE CONTRACTS i Insurance The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: f 1. Commercial General Liability insurance shall be written on j I96 occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: } 1. Commercial General Liabi#itv insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and a $2,000,000 products-completed operations aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Contractor's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 2.. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after EXHIBIT B (Continued) thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional insured shall be attached.to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Contractor. THE HARTFORD Select Customer Insurance Center 3600 WISEMAN BLVD, SAN ANTONIO TX 78251 Policyholder, please callus at: (866) 467-8730 Agent, please call us at: (866) 4 6 7-8 7 3 0 SERVICE.TX@THEHARTFORD.COM INSURANCE ENDORSEMENT ATTACHED *** PLEASE REVIEW THE CHANGE'** Enclosed is an endorsement for your business insurance policy. Please review it at your convenience. If you have questions or need to make further changes: Policyholder, please call us at: (866) 4 6 7-8 7 3 0 Agent, please call us at: (866) 4 6 7-8 7 3 0 between 7 A.M. and 7 P.M. CENTRAL TIME The premium billing will be mailed to you separately. You can expect to receive it soon. Thank you for allowing us to service your business needs. ADLER INS SERVICES INC/PHS THE HARTFORD SELECT CUSTOMER INSURANCE CENTER The Hartford Hartford Fire Insurance Company and its Affiliates One Hartford Plaza,Hartford,Connecticut 06155 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. POLICY CHANGE This endorsement changes the policy effective on the Inception Date of the policy unless another date is indicated below: Policy Number: 72 SBA KBO666 DX Named Insured and Mailing Address; NETWORK 2000, INC. 4425 BAYARD ST STE 210 SAN DIEGO CA 92109 Policy Change Effective Date: 11/05/15 Effective hour is the same as stated in the Declarations Page of the Policy. Policy Change Number: 001 Agent Name: ADLER INS SERVICES INC/PHS Code: 161751 POLICY CHANGES: SENTINEL INSURANCE COMPANY, LIMITED ANY CHANGES IN YOUR PREMIUM WILL BE REFLECTED IN YOUR NEXT BILLING STATEMENT.IF YOU ARE ENROLLED IN REPETITIVE EFT DRAWS FROM YOUR BANK ACCOUNT, CHANGES IN PREMIUM WILL CHANGE FUTURE DRAW AMOUNTS. THIS IS NOT A BILL. NO PREMIUM DUE AS OF POLICY CHANGE EFFECTIVE DATE FORM NUMBERS OF ENDORSEMENTS REVISED AT ENDORSEMENT ISSUE: IH12001185 ADDITIONAL INSURED - PERSON-ORGANIZATION PRO RATA FACTOR: 1.000 THIS ENDORSEMENT DOES NOT CHANGE THE POLICY EXCEPT AS SHOWN_ Form SS 12 11 04 05 T Page oo1 Process Date: 10/02/15 Policy Effective Date: 11/05/15 Policy Expiration Date: 11/05/16 POLICY NUMBER: 72 SBA KB0666 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - PERSON-ORGANIZATION ALABAMA STATE PORT AUTHORITY 250 N WATER STREET MOBILE, AL 36602 CITY OF MURRIETA ONE TOWN SQUARE 24601 JEFFERSON AVE MURRIETA, CA 92562 PS BUSINESS PARKS, INC. AND PS ROSE CANYON, LLC 6370 LUSK BLVD, STE F211 SAN DIEGO, CA 92121 UNITED INDEPENDENT SCHOOL DISTRICT 201 LINDENWOOD LAREDO, TX 78045 CALIFORNIA COAST CREDIT UNION 9201 SPECTRUM CENTER BLVD SAN DIEGO, CA 92123 CITY OF KENT 220 4TH AVE S KENT, WA 98032 . REGENTS OF THE UNIVERSITY OF CALIFORNIA, UCLA HEALTH SYSTEM ATTN: EIMEE R. MIURA, UCLA HEALTHCARE PURCHASING 10920 WILSHIRE BLVD, STE 750 LOS ANGELES, CA 90024 LOC 001 BLDG 001 CITY OF FREMONT 3300 CAPITOL AVE FREMONT, CA 94538 Form IH 12 00 11 85 T SEQ.NO. 001 Printed in U.S.A. Page 001 (CONTINUED ON NEXT PAGE) Process Date: 10/02/15 Expiration Date: 11/05/16 POLICY NUMBER: 72 SBA KB0666 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - PERSON-ORGANIZATION CITY OF CHULA VISTA, ITS ELECTED OFFICIALS, EMPLOYEES AND VOLUNTEERS 276 FOURTH AVE CHULA VISTA, CA 91910 STANISLAUS COUNTY C/O COMMUNITY SERVICES AGENCY ATTN: SHARON WATSON 251 HACKETT RD MODESTO, CA 95350 RE: 4425 BAYARD ST STE 210 ELIXIR INDUSTRIES 24800 CHRISANTHA DRIVE SUITE 100 MISSION VIEJO, CA 92691 JOB SITE: 24800 CHRISANTHA DRIVE, SUITE 100 JOB LENGTH: MAXIMUM 2 HOURS LOC 001 BLDG 001 RAND CORPORATION 1776 MAIN ST. SANTA MONICA, CA 90407 PRINCE GEORGE'S COUNTY MARYLAND CONTRACT ADMINISTRATION & PROCUREMENT DIVISION 1400 MCCORMICK DRIVE, STE 200 LARGO, MD 20774 COUNTY OF SANTA BARBARA DEPARTMENT OF SOCIAL SERVICES 2125 S. CENTERPOINTE PKWY SANTA MARIA, CA 93455 Form IH 12 00 11 85 T SEQ.NO. 001 Printed in U.S.A. Page 002 (CONTINUED ON NEXT PAGE) Process Date: 10/02/15 Expiration Date: 11/05/16 POLICY NUMBER: 72 SBA KB0666 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - PERSON-ORGANIZATION LOC: 001/001 ORANGE COUNTY FLORIDA ATTN: SUSAN HOLCOMB PURCHASING & CONTRACTS DIVISION 400 E SOUTH ST FL 2 ORLANDO, FL 32801 RE: IT SERVICES SL GREEN REALTY CORP. , SL GREEN OPERATING PARTNERSHIP, LP, SL GREEN MANAGEMENT, LLC, SL GREEN LEASING, LLC, SL GREEN MANAGEMENT CORP. , 100 CHURCH FUNDING, LLC, 100 CHURCH PARTICIPATION FUNDING, LLC, 100 CHURCH HOLDING COMPANY, LLC, 100 CHURCH FEE OWNER, LLC, 100 CHURCH OWNER, LLC 100 CHURCH STREET NEW YORK, NY 10007 LOC 001 BLDG 001 IVC-US, INC. 101 IVC DRIVE DALTON, GA 30721 Form IH 12 00 1185 T SEQ.NO. 001 Printed in U.S.A. Page 003 (CONTINUED ON NEXT PAGE) Process Date: 10/02/15 Expiration Date: 11/05/16 FDATE(MMIDDIYYYY) A�JRbr CERTIFICATE OF LIABILITY INSURANCE 1 O7 zo1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Ives Insurance Services,Inc. NAME: Sharon TartrePHONE FAX 619 224-5337 N Bt9�223.4716 _ 2850 Womble Road Suite#103 EMAIL 471 San Diego,CA 92106 shay INSURER(S) AFFORDING License#: OG13604 INSURER S AFFORDING COVERAGE NAIC# INSURER A: Markel INSURED INSURER B: Networks 2000 INSURER C: 4425 Bayard St Ste 210 INSURER D: San Diego,CA 92109-4094 INSURER E: ORER F COVERAGES CERTIFICATE NUMBER: 00000000-215517 REVISION NUMBER: 9 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 17R TYPE OF INSURANCE I POLICY NUMBER MAUDLVYYYy MMIDOlYYYY LIMITS COMMERCIALGENERALLIABILITY EACH OCCURRENCE $ CLAIM$-MADE u OCCUR AA WE TO RENTED MED EXP[Any oneperson) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE _$- POLICY L__I I JE "0- I_ 1_I LOC PRODUCTS-COMP/OP AGG $ �_. $ AUTOMOBILE LIABILITY COMBInlEDSI LEUMT $ ANY AUTO BODILY INJURY(Per person) $ ALLOWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE-v$" HIRED AUTOS AUTOS (P�LP_oSLd€n1)_ �_ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION P A MWC0025515-02 02104/2015 02/04/2016 X AND EMPLOYERS'LIABILITY ANY PROMETOWPARTNERMXECi1TiVt= Y/N NIA E.L.EACH ACCIDENT $ 1,000,000 OFFICEWMEMBER EXCLUDED? Fy (Mandatary In NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yyeess,,dl swlbe Under DESCRIPTION OF OPERATIONSDelO E.LDISEASE-POLICYLIN➢T $ 1,000,000 I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN City of Kent ACCORDANCE WITH THE POLICY PROVISIONS. 220 4th Ave.S. Kent,WA 98032 AUTHORIZED REPRESENTATIVE I k r\G L Lo c/ a\2,1 _ (SLT) ©1988.2014 A ORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD Printed by SLT on October 07,2015 at 03:30PM DATE(Mld/DDIYYYY) A'C<>R,ivy CERTIFICATE OF LIABILITY INSURANCE 07/14/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: CID Insurance Programs, Inc. PHOO� �Ft800)922-7283` - I FAx No);t519Y593-2075 7125 El Cajon Blvd, Ste 3 M San Diego,CA 92115 INSURER AFFORDINGCOV4RAGE NAIGJF INSURER_A:The Hartford Insurance INSURED -- .. ..�_�. --- INSURER B:United States Lie b[uiy ll'stJraClce Company .. _ Networks 2000 INSURER C: 4425 Bayard Street,Ste 210 INSURERD: San Diego,CA 92109 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE A176L 13R POLICY NUMBER MM1DD LICY EF N DDIYYY LIMITS POLICY LTA GENERAL LIABILITY EACH OCCURRENCE is 2,100,000 COMMERCIALGENERAL LIABILITY PREMISES(Ea a=ar�� $1,000,000 CLAIMS-MADE 71 OCCUR •F MED EXP(Any one person) $10,000 A 72SBAKBO666 11/05/14 11/05/15 PERSONAL&ADV INJURY $2,000,000 GENERAL AGGREGATE s 4,000,000 G_EN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOPAGG $,4,000MO muc PRO --• — LOG _. $.__ AUTOMOBILE LIABILITY Q ICIClEs SINGLE IJ CO BIKED SING $ ANY AUTO BODILY INJURY(Per person) $ ALLOWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS _ NON-OWNED PR�AMAGE $ HIRED AUTOS AUTOS UMBRELLA LIAB OCCUR r) EACH OCCURRENCE _ S1,000,000 _ A EXCESBLIAB [---1 - 1 72SBAKBO666 11/05/14 11/05/15 � 1- _O,000 r _ CLAIMS-MADE AGGREGATE $ RED M iliZrTIONs 10-000 ---.- $ - -- WORKERSCOMPENSATION I VVCST TV- OTV AND EMPLOYERS'LIABILITY y/N ____TORY_Al k I_ ANY PROPRIETOR/PARTNER/EXECUTIVE �i EA.EACH ACCIDENT $ ❑ OFFICE/MEMBER EXCLUDED? N f A E.L.DISEASE•EA EMPLOYE $ (Mandatory In NH) , .-....- „ If yes,describe under E.L.DISEASE•POLICY LIMIT I, TI w B Technology Professional Liability: F. n TK1001018L 07/09/15 07/09/16 $1,000,000/$2,000,000 $5,000 Deductible Errors&Omissions I Retroactive Date: Full Prior Acts DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(Attach ACORD 101.Additional Remarks Schedule,if more space Is required) Certificate Holder named as Additional Insured in regards to General Liability policy CERTIFICATE HOLDER CANCELLATION City Of Kent SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 220 Fourth Avenue South THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Kent.WA 98032 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Z 3" � ©1988-20i A RIB CORPOPATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACOWD