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HomeMy WebLinkAboutIT18-118 - Amendment - #2 - System Innovators - iNovah ERM Y6 Maintenance Renewal & Second Amendment Extension - 11/4/24 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: > 10/30/2024 11/14/2024 Q Mayor or Designee to Sign. Date of Council Approval: Q Interlocal Agreement Uploaded to Website N/A Budget Account Number• Grant? Yes No�✓ 52001770.64160.1800 Budget?❑✓ Yes Type: N/A Vendor Name: Category: System Innovators Contract Vendor Number: Sub-Category: 1965060 Amendment 0 W Project Name: iNovah ERM Y6 Maintenance Renewal & Second Amendment Extension OProject Details: Second Amendment to the Support&Maintenance Agreement signed on 03/06/2018 extending renewal term for an additional year.The amendment covers Year 6 renewal of iNovah ERM maintenance, at a cost C y of$56,638.23, including any applicable Washington State Use Tax, under Mayor's signature authority. IC Basis for Selection of Contractor: E Agreement $56,638.23 Direct Negotiation *Memo to Mayormustbe attached Start Date: 0 /1 01/2025 Termination Date: 12/31/2025 a Local Business? Yes ✓�No*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑Yes In-Process F1 Exempt(KCC 5.01.045) P11Authorized Signer Verified Notice required prior to disclosure? Contract Number: Yes ✓�No IT18-118 Comments: <<Signature on attached Second Amendment pg. 3/6 and quote pg. 4/6>> Da IM na Ralph, Mayor � c 0 Date: <<date on attached Second Amendment pg. 3/6 and quote pg. 4/6>> 3 � a, 06 Date Received:City Attorney: 10/30/24 Date Routed:Mayor's Office 11/4/24 66ty Clerk's Office 11/5/24 adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20221201 SECOND AMENDMENT TO SUPPORT AND MAINTENANCE AGREEMENT BETWEEN THE CITY OF KENT AND N. HARRIS COMPUTER CORPORATION This Second Amendment ("Second Amendment"), to the Support and Maintenance Agreement, dated March 6, 2018 ("Agreement"), is between N. Harris Computer Corporation dba System Innovators, a foreign corporation ("Harris"), and the City of Kent, a Washington municipal corporation ("City"). RECITALS A. The City and Harris entered into an Agreement on March 6, 2018, for support and maintenance services of software provided by Harris to the City, pursuant to the Software License Agreement also executed on March 6, 2018. The Agreement provided for a five-year term from the defined Start Date, resulting in an expiration date of December 20, 2024. B. A First Amendment to the Agreement effective on April 24, 2020, allows for support and maintenance services of additional software. This First Amendment did not amend the term of the Agreement. C. The parties now desire to extend the term of the Agreement for an additional year, with the option to extend for additional one-year periods as mutually agreed. This Second Amendment to the Agreement is necessary to amend the term of the original contract. AMENDMENT The parties therefore agree as follows: 1. Replacement of Section 11 to the Agreement. Section 11 of the Agreement, entitled 'Term", is deleted in its entirety and replaced with the following: Unless terminated earlier in accordance with this Agreement, the parties agree to extend this Agreement to 12/31/2025. Thereafter, the parties may agree to extend for an additional one-year period or any other period. 2. Ratification. All acts consistent with the authority of this Second Amendment and prior to its effective date are ratified and affirmed and the terms of the Agreement and this Amendment shall be deemed to have applied. 3. Remaining Provisions. Except as specifically amended by this Second Amendment, all remaining provisions of the Agreement shall remain in full force and effect. SECOND AMENDMENT TO SUPPORT AND MAINTENANCE AGREEMENT Page 1 (between the City of Kent and N. Harris Computer Corporation dba System Innovators) The parties whose names appear below swear and affirm that they are authorized to enter into this Second Amendment, which is binding on the parties of the Agreement. IN WITNESS, the parties below have executed this Second Amendment, which will become effective on the last date written below. VENDOR: CITY OF KENT: Digitally signed by Jeffrey Jeffrey Sumner Sumner 7BD By: Date:2024.10.17 0825:59-04'00' —(signature) (signat�,e) Print Name: Jeffrey Sumner Print Name:Dana Ralph Its Executive Vice President Its Mayor (title) (title) DATE: October 17,2024 DATE: 11/04/2024 ATTEST: APPROVED AS TO FORM: (applicable if Mayor's signature required) Kent City Clerk Kent Law Department SECOND AMENDMENT TO SUPPORT AND MAINTENANCE AGREEMENT Page 2 (between the City of Kent and N. Harris Computer Corporation dba System Innovators) REMIT TO:System Innovators,a division of N. Harris Computer Corporation PO Box 74007259 Chicago, IL 60674-7259 DATE:9/17/2024 Notice of Support Pricing BILL TO: City of Kent,Washington Lynnette Smith Accounts Payable 220 4th Avenue South Ismith(akentwa.gov Kent,WA 98032 253-856-4603 253-856-5230 PO# QtV Description Unit Price Extended Price Software Support Term: 11112025- 1213112025 YEAR YEAR 1 iNovah ERM-SWS $32,590.64 $ 32,590.64 B&O Tax Real Time Interface Data Now Real Time Interface Kiva Permitting Inquiry Batch Update JDE GL Export EMV Simplify 1 Custom Business License System Real Time Interface $ 6,366.94 $ 6,366.94 1 Amanda Integration $ 9,095.63 $ 9,095.63 1 LIDs $ 3,342.64 $ 3,342.64 NOTE:System Innovators will conduct receipt license audits on an annual basis. Your current annual receipt license="100,000"receipts. Total $ 51,395.85 Please Note: Pricing does not include taxes.If our corporate office does not have a tax exempt certificate on file the actual total will include taxes. Name: Dana Ralph PO# 166095 —Do.�C�— Signature: Email Invoice To: accountspayable@kentwa.gov ACCOR" DATE(MM/DDIYYYY) ® CERTIFICATE OF LIABILITY INSURANCE 09/27/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Marsh Canada Limited NAME: PHONE FAX 120 Bremner Blvd.,Suite 800 Attn:Canada.Certrequest@marsh.com (A/C,No Ext: A/C No), Toronto,ON,M5J OA8 E-MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# CN102165922-sndrd-GAWUP-24-25 Harris INSURERA: Federal Insurance Company 20281 INSURED CONSTELLATION SOFTWARE INC.AND SYSTEM INSURER B: Great Northern Insurance Company 20303 INNOVATORS,A DIVISION OF N.HARRIS COMPUTER CORPORATION INSURER C: ACE American Insurance Company 22667 9000 SOUTHSIDE BLVD BLDG 700,SUITE 7200 INSURER D: JACKSONVILLE,FL 32256 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: HOU-003830560-12 REVISION NUMBER: o THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LTR POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS A COMMERCIAL GENERAL LIABILITY 9950-48-39EUC 09/27/2024 09/27/2025 EACH OCCURRENCE $ 1,000,000 DAMAGE TO TED CLAIMS-MADE X� OCCUR PREMISES (E.occurrence) lccurrrence) $ 1,000,000 MED EXP(Any one person) $ 25,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY JE� LOC PRODUCTS-COMP/OP AGG $ 1,000,000 OTHER: $ B AUTOMOBILE LIABILITY 7360-03-97 09/27/2024 09/27/2025 COMBINED SINGLE LIMIT Ea accident $ 1,000,000 X ANY AUTO BODILY INJURY(Per person) $ X OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY X AUTOS HIRED NON-OWNED PROPERTYDAMAGE X AUTOS ONLY X AUTOS ONLY Per accident) ccident $ A X UMBRELLALIAB X OCCUR 9365-24-30 09/27/2024 09/27/2025 EACH OCCURRENCE $ 9,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 9,000,000 DED RETENTION$ $ C WORKERS COMPENSATION 71764342 09/27/2024 09/27/2025 X STATUTE OERH AND EMPLOYERS'LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? ❑N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Professional Liability D01813225 09/2712024 09/27/2025 Limit 10,000,000 Tech E&O&Cyber SIR-$5M DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) WITH REGARDS TO THE COMMERCIAL GENERAL LIABILITY POLICY,IT IS HEREBY UNDERSTOOD AND AGREED THAT THE CITY OF KENT IS ADDED AS AN ADDITIONAL INSURED,BUT ONLY WITH RESPECT TO LIABILITY ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED WHERE REQUIRED BY WRITTEN CONTRACT. CERTIFICATE HOLDER CANCELLATION CITY OF KENT,WA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 220 FOURTH AVENUE SOUTH THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN KENT,WA 98032 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh USA LLC 7.0�z use 9 . ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: CN102165922 LOC#: Canada AC"R o ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMED INSURED Marsh Canada Limited CONSTELLATION SOFTWARE INC.AND SYSTEM INNOVATORS,A DIVISION OF N.HARRIS COMPUTER CORPORATION POLICY NUMBER 9000 SOUTHSIDE BLVD BLDG 700,SUITE 7200 JACKSONVILLE,FL 32256 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance THE US COMMERCIAL GENERAL LIABILITY POLICY,US WORKER'S COMPENSATION&EMPLOYER'S LIABILITY POLICY,AND PROFESSIONAL LIABILITY AND TECH E&O POLICY HAVE BEEN PLACED BY SERVICE OF MARSH USA INC.MARSH CANADA LIMITED HAS ONLY ACTED IN THE ROLE OF A CONSULTANT TO THE CLIENT WITH RESPECT TO THESE PLACEMENTS WHICH ARE INDICATED HERE FOR YOUR CONVENIENCE. ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD