HomeMy WebLinkAboutBoards & Commissions - Public Facilities District Board - 04/25/2024 (3) Public Facilities District Board Regular Meeting April 25, 2024
Minutes Kent, Washington
Approved October 31, 2024
Date: April 25, 2024
Time: 4 p.m.
Place: accesso ShoWare Center
Other
Attendees: Director of Operations, Kit Williams
Director of Marketing, Kelly Spreitzer-Saucer
Director of Finance, Arletta Voter
Assistant City Attorney, Adam Long
City Clerk, Kimberley Komoto
Senior Financial Analyst, Shane Sorenson
Agenda:
1. Call to Order
The meeting was called to order at 4 p.m., with Chair Zenovia Harris presiding.
2. Roll Call
Zenovia Harris - Present
Carmen Goers - Present
Jeff Piecewicz - Present
Greg Haffner - Present
Dillon Stearns - Absent
3. Changes to the Agenda
None.
4. Approval of Minutes dated October 26, 2023
Greg Haffner moved to approve the minutes dated October 26, 2023,
seconded by Kristie Duggan. The motion passed unanimously with a vote of 4-0.
S. Recognition of Outgoing Board Member Jeff Piecewicz
Chair Harris expressed appreciation of Jeff Piecewicz's 12 years of service on the
board.
6. Election of Secretary
Jeff Piecewicz moved to elect Kristie Duggan as the Secretary of the Board
beginning on September 1, 2024. The motion was seconded by Haffner and
passed unanimously with a vote of 4-0.
7. Recruitment Update
City Clerk Kim Komoto advised Position #1 on the board is appointed by the
Kent City Council without restriction. The City will conduct an extensive
recruitment process and the City Council will formally appoint the new member
to serve from September 1, 2024 through August 31, 2028.
Page 1 of 2
Public Facilities District Board Regular Meeting April 25, 2024
Minutes Kent, Washington
Approved October 31, 2024
S. Financial Reports
A. City of Kent. Shane Sorenson, Senior Financial Analyst with the City of
Kent, presented the ShoWare Center Operating Fund through March 31, 2024,
and provided a detailed overview of each line item for both revenues and
expenses and provided further details on the lifecycle maintenance projects.
Sorenson reviewed the Kent Special Events Center Public Facilities District
Fund through March 31, 2024, and also provided additional details on the
sales and use tax revenues and expenditures related to the debt service.
Sorenson provided details on the budgeted amounts for the capital improvement
projects related to the audio system replacement and roof repair.
B. accesso ShoWare Center. Arletta Voter, Director of Finance for SMG,
provided an overview of the accesso ShoWare Center Income Statement ending
December 31, 2023 and advised the Center came in better than budget.
Voter provided an overview of the Income Statement ending March 31, 2024, and
advised that the Center is behind budget due to lower attendance, but advised
there are lots of events on the books for 2024.
9. operations Update
A. General Manager Update. Director of Operations, Kit Williams provided
the General Manager Update in place of Tim Higgins. Williams talked about
replacing the audio system.
B. Marketing Update. Director of Marketing, Kelly Spreitzer-Saucer
talked about upcoming events.
10. Seattle Thunderbirds Update
No report.
11. Adjournment
Harris adjourned the meeting at 4:35 p.m.
Kimberle Komoto, City Clerk
April 25, 2024
Page 2 of 2
accesso ShoWare Center
Income Statement
For the Twelve Months Ending December 31,2023
Current Month Current Month Year to Date Year to Date
Actual Budget Actual Budget
EVENT INCOME
Direct Event Income
Rental Income $ 187,425 $ 91,156 $ 1,568,901 $ 1,213,869
Service Revenue 28,520 36,213 394,662 278,986
Service Expenses (211,068) (155,370) (2,269,455) (1,774,681)
Total Direct Event Income 4,877 (28,001) (305,892) (281,826)
Ancillary Income
F&B Concessions 213,418 151,261 1,546,909 1,234,721
F&B Catering 56,291 15,622 333,909 131,556
Novelty Sales 897 0 58,264 6,000
Total Ancillary Income 270,606 166,883 1,939,082 1,372,277
Other Event income
Other Event Related Income 0 0 0 0
Luxury Box Ticket Sales 16,357 2,500 157,211 27,085
Club Seat Ticket Sales 0 0 0 0
Event Advertising Income 0 0 0 0
Ticket Rebates 38,801 27,800 689,741 495,850
Facility Fees 56,037 42,775 377,202 541,750
Total Other Event Income 111,195 73,075 1,224,154 L064,685
Total Event Income 386,678 2111957 21857,344 2,155.136
OTHER OPERATING INCOME
VIP Parking -;A00 0 63.814 0
Luxury Box Agreements 3 830 9,D00 34,986 43.644
Llub Seat Agreements 18715 16.944 135,769 101,665
Advertising 45,261 42,821 519,610 513,850
Shuttered Venue Operating Gran 0 0 0 0
Total Other Operating Income 73,206 68,765 754,179 659,159
Adjusted Gross Income 459,884 280,722 3,611,523 2,814,295
INDIRECT EXPENSES
Salaries&Wages 22L936 194,719 2,479,510 2,336,618
Payroll Taxes&Benefits 49,038 37,274 586,084 473,049
Labor Allocations to Events (117,401) (83,473) (1,003,991) (1,001,673)
Net Salaries and Benefits 153,573 148,520 2,061,603 1,807,994
Contracted Services 17,687 19,344 205,792 232,115
General and Administrative 94,193 36,285 727,892 473,732
Operating 11,472 12,666 163,130 151,961
Repairs&Maintenance 7,225 12,719 157,760 156,620
Operational Supplies 7,414 7,354 100,236 88,240
Insurance 28,584 14,642 212,022 179,908
Utilities 46,195 44,805 557,493 537,660
Other 0 0 0 0
SMG Management Fees 14,022 13,303 168,269 159,640
Allocated Expeneses 0 0 0 0
Total Indirect Expenses 380,365 309,638 4,354,197 3,787,870
Net Income(Loss) $ 79,519 ($ 28,916) ($ 742,674) ($ 973,575)
An ASM Global Managed Facility
accesso ShoWare Center
Income Statement
For the Three Months Ending March 31,2024
Current Month Current Month Year to Date Year to Date
Actual Budget Actual Budget
EVENT INCOME
Direct Event Income
Rental Income $ 132,090 $ 137,725 $ 389,469 $ 339,770
Service Revenue 39,411 51,050 111,582 129,496
Service Expenses (162,548) (209,000) (563,090) (568,496)
Total Direct Event Income 8,953 (20,225) (62,039) (99,230)
Ancillary Income
F&B Concessions 148,275 205,528 407,407 532,187
F&B Catering 11,507 17,869 37,558 47,784
Novelty Sales 0 3,000 6,634 3,000
Total Ancillary Income 159,782 226,397 451,599 582,971
Other Event Income
Other Event Related Income 0 0 0 0
Luxury Box Ticket Sales 3,175 2,500 15,735 12,500
Club Seat Ticket Sales 0 0 0 0
Event Advertising Income 0 0 0 0
Ticket Rebates 3,465 18,700 69,817 60,775
Facility Fees 22,945 51,300 98,676 147,740
Total Other Event Income 29,585 72,500 184,228 22L015
Total Event Income 198,320 278,672 573,788704,756
OTHER OPERA*-1 I 9G INCOME
VIP Parking 0 0 8.322 0
Luxury Box Agreements 4,596 4,632 14,554 13,124
Club Seat Agreements 22,458 23,038 71,118 65,275
Advertising 46,614 44,509 152,773 133,526
Shuttered Venue Operating Gran 1,683 0 1,683 0
Total Other Operating Income 75,351 72,179 248,450 211,925
Adjusted Gross Income 273,671 350,851 822,238 916,681
INDIRECT EXPENSES
Salaries&Wages 233,968 199,637 702,417 598,910
Payroll Taxes&Benefits 57,840 43,427 168,097 171,386
Labor Allocations to Events (127,763) (82,547) (389,960) (247,636)
Net Salaries and Benefits 164,045 160,517 480,554 522,660
Contracted Services 21,885 19,932 63,032 59,795
General and Administrative 64,520 38,253 179,752 138,304
Operating 11,565 11,389 37,978 34,166
Repairs&Maintenance 14,130 14,283 42,418 42,847
Operational Supplies 6,735 8,621 27,426 25,860
Insurance 16,696 13,814 50,663 41,442
Utilities 55,985 44,805 168,618 134,415
Other 0 0 0 0
SMG Management Fees 14,499 14,724 43,498 44,171
Allocated Expeneses 0 0 0 0
Total Indirect Expenses 370,060 326,338 1,093,939 1,043,660
Net Income(Loss) ($ 96,389) $ 24,513 ($ 271,701) ($ 126,979)
An ASM Global Managed Facility
SHOWARE CENTER OPERATING FUND
March 31, 2024
2021 2022 2023 2024 2024
Actual Actual Prelim Adj. Budget YTD
Beginning Fund Balance 2,990,845 3,978,742 2,317,345 2,223,050 2,223,050
Revenues
Admissions Tax 145,268 318,076 458,917 350,000
General Contributions 1,633,435 675,000 2,949,094
SMG Income-Loan Proceeds 500,000
Other Income 4,458 1,148
Transfer In from GF (Lifecycle)
Transfer In Capital (Lifecycle) 300,000 300,000 300,000 300,000
Transfer In from GF 500,000 500,000 500,000 500,000
Total Revenues 3,083,160 1,794,223 4,209,406 1,150,000 -
Expenditures
Services 1,535,424 1,183,085 2,101,771 1,067,290 136,255
Capital Outlay (SMG)
Other Capital Outlay 66,813
Bank Account Adjustment 461,222 447,707 (51,568) (807,193)
Debt Service on SMG Loan 61,330
Lifecycle Maintenance 98,618 1,758,015 2,183,498 770,000 284,048
Transfers Out 70,000
Total Expenditures 2,095,263 3,455,620 4,303,701 1,898,620 (386,889)
Change in Fund Balance 987,897 (1,661,397) (94,295) (748,620) 386,889
Ending Fund Balance 3,978,742 2,317,345 2,223,050 1,474,430 2,609,940
KENT SPECIAL EVENTS CENTER
PUBLIC FACILITIES DISTRICT FUND (PFD)
March 30, 2024
2021 2022 2023 2024
Actual Actual Prelim YTD
Beginning Fund Balance 393,357 268,704 228,730 306,174
Revenues
Sales & Use Tax 1,359,473 1,517,359 1,520,372 110,532
City of Kent 812,873 994,051 950,869
Interest - Sales Tax & Investment 635 (30,001) 59,209 2,792
Total Revenues 2,172,982 2,481,410 2,530,450 113,324
Expenditures
Internal Allocations 111220 7,530 5,920 1,433
Investment Fee 265 204 185 7
Debt Service 2,286,150 2,513,650 2,446,900
Total Expenditures 2,297,635 2,521,384 2,453,005 1,440
Change in Fund Balance (124,653) (39,974) 77,444 111,884
Ending Fund Balance 268,704 228,730 306,174 418,058
KENT PUBLIC FACILITIES DISTRICT
Sales Tax Collections
As of March 30, 2024
Rec'd From For the 2024-2023 Percent
State Month of 2021 2022 2023 2024 Variance Change
March January 97,313 114,757 117,761 110,532 (4,225) -6%
April February 95,081 112,199 117,092 (112,199) -179%
May March 123,950 130,781 134,677 (130,781) -197%
June April 109,745 119,866 121,392 (119,866) -183%
July May 117,735 121,198 134,618 (121,198) -188%
August June 120,016 140,566 136,108 (140,566) -188%
September July 112,486 127,187 124,269 (127,187) -178%
October August 111,035 126,624 126,115 (126,624) -194%
November September 118,169 132,841 130,671 (132,841) -174%
December October 117,817 155,217 117,441 (155,217) -232%
January November 109,358 118,786 114,394 (118,786) -184%
February December 126,767 117,338 145,835 (117,338) -130%
Total 1,359,473 1,517,359 1,520,372 110,532 (1,406,828) -55%