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Home My WebLink AboutCAG2024-494 - Other - Educational Affiliation Agreement - Green River Community College - Education Affiliation Agreement for Students - 10/28/24 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: ZY- 40 • For Approvals,Signatures and Records Management Dir/Dep: EL KEN T This form combines&replaces the Request for Mayor's Signature and Contract Cover B (Optional) W A S H I N G T O N Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Shayla Ott Parks, Recreation & Community Services Date Sent: Date Required: > 10/22/2024 11/01/2024 0 fl. Authorized to Sign: Date of Council Approval: QMayor or Designee N/A Budget Account Number: Grant? Yes NoF N/A Budget? Yes W]No Type: N/A Vendor Name: Category: Green River Community College Other Vendor Number: NEW— Sub-Category: c Other 0 Project Name: Education Affiliation Aggreement for Students M IF cProject Details: Agreement between the City of Kent and Green River College to provide their intern crews with training opportunities in natural resources }, management that benefit parks properties. r_ Go Basis for Selection of Contractor: Agreement Amount: N/A Other E *Memo to Mayor must be attached tM Start Date: 11/01/2024 Termination Date: Q Local Business? Yes FV—]No*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Locol Exceptions"form on Cityspoce. Business License Verification: Yes In-Process Exempt(KCC 5.01.045) Authorized Signer Verified Notice required prior to disclosure? Contract Number: Yes No Comments: H N i IC C tM Z V1 � 4J Date Received:City Attorney: 10/25/24 Date Routed:Mayor's Office City Clerk's Office adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20221201 r� • Nhk� er C O L L E G E EDUCATIONAL AFFILIATION AGREEMENT FOR STUDENTS OF Green River College And Kent Parks, Recreation, and Community Services This Agreement is made and entered into between Green River College, located at Auburn, Washington, and Kent Parks, Recreation, and Community Services (PRCS) Operations Department, located at 5821 S 240t" St., Kent, WA, 98032. The purpose of this Agreement is for Kent PRCS, which is committed to supporting community engagement and experiential education centered on ecosystem health and ecological restoration, to provide desirable field learning experiences and site improvement partnership for Green River College's students who are participating in its Free the Green Ecological Restoration Internship Crew. In consideration of the mutual covenants and agreements contained herein, Green River College and Kent PRCS agree as follows: I. GENERAL PROVISIONS A. Green River College and Kent PRCS agree that contemporaneous with or following execution of this Agreement and within the scope of its provisions, Green River College may develop letter agreements with Kent PRCS to formalize operational details of the field internship program. These details include, but are not limited to, the following: • Beginning dates and length of experience; • Number of students eligible to participate in the field internship program; • Specific days, hours and locations for the field internship program; • Specific learning objectives and performance expectations for students; • Specific allocation of responsibilities for the faculty Liaison, and field internship Operations Managers, if any, referenced elsewhere in this Agreement; • Deadlines and format for progress reports and evaluation forms. Any such letter agreements will be considered attachments to this Agreement, will be binding when signed by authorized representatives of each party, and may be modified by subsequent letter agreements signed by authorized representatives of each party. B. Green River College and Kent PRCS will jointly plan the field internship program and jointly evaluate project objectives. Exchange of information will be maintained by on-site visits when practical and by email or telephone in other instances. C. There will be no payment of between Green River College and Kent PRCS. Both parties have agreed that the consideration provided through the educational experiences and site improvements is sufficient for the purpose of this agreement. D. There will be no discrimination against any program participant or applicant covered under this Agreement because of race, color, creed, religion, national origin, age, sex or sexual orientation, honorably discharged veteran or military status, gender identity, genetic information, marital status, pregnancy, the presence of any sensory, mental or physical disability, or the use of a trained guide dog or service animal by a person with a disability, nor will Green River College or Kent PRCS engage in such discrimination in their employment or personnel policies. II. GREEN RIVER COLLEGE'S RESPONSIBILITIES A. Green River College will provide information to Kent PRCS concerning its curriculum and the professional and academic credentials of its staff for the students at Kent PRCS. GreenRiver College will designate an appropriately qualified and credentialed staff member to coordinate as the Liaison with Kent PRCS. Green River College will be responsible for instruction and administration of the students' academic education program. Green River College will notify Kent PRCS in writing of any change or proposed change of its Liaison. Green River College will have the final responsibility for grading students. B. Green River College's staff will meet with the Kent PRCS field internship Supervisor, if any, at the beginning and end of the season to discussand evaluate the field internship program. These meetings will take place in person if practicable,otherwise by telephone conference. Green River College is responsible for arranging and planning the meetings. C. Green River College will provide the names and information pertaining to relevant education and training for all students enrolled in the clinical education program at least four weeks before the beginning date of the clinical education program. Green River College is responsible for supplying any additional information required by Kent PRCS as set forth in this Agreement, prior to the arrival of students. Green River College will notify Kent PRCS in writing of any change or proposed change in a student's status. D. Green River College will comply with and ensure to the extent possible that students comply with the policies and procedures established by Kent PRCS. Green River College will notify each student of his/her status and responsibilities pursuant to this Agreement. E. Interns will be covered by Green River College employment policies and insurance. III. Kent PRCS' RESPONSIBILITIES A. Kent PRCS will provide students with a desirable field internship experience within the scope of ecological restoration site management provided by Kent PRCS. Kent PRCS will designate in writing one person as the field internship Supervisor, who will maintain contact with the Green River College-designated Liaison to assure mutual participation in and review of the field internship program and student progress. Kent PRCS will submit in writing to Green River College the professional and academic credentials for the field internship Supervisor. Kent PRCS will notify Green River College in writing of any change or proposed change of the Supervisor. B. Kent PRCS will provide students with access to sources of information necessary for the field internship program, within Kent PRCS' policies and procedures. Kent PRCS retains full responsibility for the stewardship of its properties and will maintainthe quality of site management without relying on the students' field internship activities for staffing purposes. IV. STUDENTS' STATUS AND RESPONSIBILITIES A. Students will have the status of learners and will not replace Kent PRCS personnel. Any service rendered by students is incidental to the educational purpose of the field internship program. B. Students are required to adhere to the standards, policies, and regulations of Kent PRCS during their field internship program. C. Students assigned to work with Kent PRCS will be and will remain students/staff of Green River College, and will in no sense be considered employees of Kent PRCS. Training Site does not andwill not assume any liability under any law relating to Worker's Compensation on account of any Green River College student's performing, receiving training, or traveling pursuant to this Agreement.Students will not be entitled to any monetary or other remuneration for services performed by themat Kent PRCS sites, nor will Kent PRCS otherwise have any monetary obligation to Green River Collegeor its students by virtue of this Agreement. V. LIABILITY COVERAGE PROVISIONS A. Each party to this agreement shall indemnify the other for the negligent acts or omissions of its own employees, officers, or agents in the performance of this Agreement. Neither party will be considered the agent of the other and neither party assumes any responsibility to the other party for the consequences of any act or omission of any person, firm, or corporation not a party to this Agreement. B. Green River College agrees that student and interns participating in this program are to be considered agents of Green River College for the purposes of any liability and indemnification under this agreement. Green River College agrees to indemnify the City for all claims related to actions of students, interns, or participants in this program. C. Green River College is covered by the State of Washington Self-Insurance Program and the Tort Claims Act (Chapter 4.92 RCW). Claims against Green River College and its employees, officers, and agents in the performance of their duties under this Agreement will be paid from the tort claims liability account as provided in Chapter 4.92 RCW. VI. TERM A. This Agreement is effective beginning upon the date of execution and will terminate on June 30t", 2029. Green River College and Kent PRCS will jointly plan student placement in advance of each year's beginning, taking into account the needs of the Green River College for field internship placement, maximum number of students for whom Kent PRCS can provide a desirable field internship education experience, and the needs of other disciplines or Green River Colleges requesting field internship placements. B. This agreement may be canceled by either party upon written notice 30-days prior to termination. VII. MISCELLANEOUS PROVISIONS A. Entire Agreement. This Agreement constitutes the entire agreement between the parties, and supersedes all prior oral or written agreements, commitments, or understandings concerning the matters provided for herein. B. Amendment. This Agreement may be modified only by a subsequent written Agreement executed by the parties. The provisions in this Agreement may not be modified by any attachment or letter agreement as described elsewhere in this Agreement. C. Order of Precedence. Any conflict or inconsistency in this Agreement and its attachments will be resolved by giving the documents precedence in the following order: 1. This Agreement; 2. Attachments to this Agreement in reverse chronological order. D. Governing Law. The parties' rights or obligations under this Agreement will be construed in accordance with, and any claim or dispute relating thereto will be governed by, the laws of the State of Washington. E. Notices. All notices, demands, requests, or other communications required to be given or sent by Green River College or Training Site, will be in writing and will be mailed by first-class mail, postage prepaid, or transmitted by hand delivery or facsimile, addressed as follows: (a) To Green River College: 12401 SE 320t" Mail Stop: SC Auburn, WA 98092-3622 Attn: Dr. Roseann Berg, Dean of Instruction (253) 833-9111 (b) Kent Parks, Recreation, and Community Services 220 4t" Ave S Kent, WA 98032 Each party may designate a change of address by notice in writing. All notices, demands, requests, or communications that are not hand-delivered will be deemed received three (3) days after deposit in the U.S. mail, postage prepaid; or upon confirmation of successful facsimile transmission. F. Survival. Green River College and Kent PRCS expressly intend and agree that the liability coverage provisions of this Agreement will survive the termination of this Agreement for any reason. G. SeverabilitV. If any provision of this Agreement, or of any other agreement, document or writing pursuant to or in connection with this Agreement, shall be held to be wholly or partially invalid or unenforceable under applicable law, said provision will be ineffective to that extent only, without in any way affecting the remaining parts or provisions of said agreement. H. Waiver. Neither the waiver by any of the parties hereto of a breach of or a default under any of the provisions of this Agreement, nor the failure of either of the parties, on one or more occasions, to enforce any of the provisions of this Agreement or to exercise any right or privilege hereunder, will thereafter be construed as a waiver of any subsequent breach or default of a similar nature, or as a waiver of any of such provisions, rights or privileges hereunder. I. Inspection. Kent PRCS will permit, on reasonable notice and request, the inspectionof field internship and related facilities by agencies charged with responsibility for accreditation of Green River College. COLLEGE City off Kent By By Date Oct25,2024 Date 10/28/2024 Rolita Ezeonu Dana Ralph Vice President of Instruction Mayor Opp Signature: L Signature: Garin Lee(Oct 22,202412:07 PDT) Kent Parks(Oct 22,202414:11 PDT) Email: glee@kentwa.gov Email: parkscontracts@kentwa.gov Signature: $-ian Leveilhoam Brian Levenhagen(Oct 22,2024 :37 PDT) Email: bjlevenhagen@kentwa.gov