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Home My WebLink AboutCAG2024-390 - Amendment - #1 - Pacific Power Group, LLC - FAC24-12 Generator Maintenance & Inspections - 8/16/2024 FOR CITY OF KENT OFFICIAL USE ONLY Agreement Routing Form • For Approvals,Signatures and Records Management IAIIIIIIIIMKEN T This form combines&replaces the Request for Mayor's Signature and Contract Cover WASHINGTON Sheet forms. Originator: Department: Leah Bryant for Ken Crutcher Parks, Recreation & Community Services Date Sent: Date Required: > 10/23/2024 10/30/2024 0 Q Authorized to Sign: Date of Council Approval: Q [ZDirector or Designee NA Budget Account Number: Grant? Yes❑✓ No 54006940.64190 Budget?w]Yes:No Type: N/A Vendor Name: Category: Pacific Power Group, LLC Contract Vendor Number: Sub-Category: 33416 Amendment Inspections FAC24- 12 Generator Maintenance & Ins Project Name: p E o Project Details:Modify the original contract to incorporate semi-annual inspections as = detailed in Exhibit A attached c a Agreement Amount: $7868.28 Basis for Selection of Contractor: Other QJ *Memo to Mayor must be attached 3- Start Date: 8/16/2024 Termination Date: 6/30/2025 CA Q Local Business?F—]Yes7No* If meets requirements per KCC3.70.700,pleosecomplete"VendorPurchase-Locol Exceptions"form onCityspoce. Business License Verification:Yes:ln-Processw]Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: ElYesWo CAG2024-390 Comments: ai Amendment 1 c 30 a, N •� i � 3 � a+ fC C t/f Date Routed to the City Clerk's Office: adccW22313_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 • KEN T WASHINGTON AMENDMENT NO. 1 NAME OF CONSULTANT OR VENDOR: Pacific Power Grout), LLC CONTRACT NAME & PROJECT NUMBER: CAG2024-390 ORIGINAL AGREEMENT DATE: 8/16/2024 This Amendment is made between the City and the above-referenced Consultant or Vendor and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant or Vendor's work is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, the Consultant or Vendor shall: Modify the original contract to incorporate semi-annual inspections as detailed in Exhibit A attached 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are modified as follows: Original Contract Sum, $34,701.98 including applicable WSST Net Change by Previous Amendments $0 including applicable WSST Current Contract Amount $34,701.98 including all previous amendments Current Amendment Sum $7,140.00 Applicable WSST Tax on this $728.28 Amendment Revised Contract Sum $42,570.26 AMENDMENT - 1 OF 2 Original Time for Completion 6/30/2025 (insert date) Revised Time for Completion under 0 prior Amendments (insert date) Add'I Days Required (f) for this 0 calendar days Amendment Revised Time for Completion 6/30/2025 (insert date) The Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANT/VENDOR: CITY OF KENT: By: By: ��Z� Print Name:Jake Ridens Print Name: Nate Harper Its BUSINESS DEVELOPMENT MANAGER Its: Facilities Superintendent (acting) DATE: Oct 23,2024 DATE: Oct 23,2024 ATTEST: APPROVED AS TO FORM: (applicable if Mayor's signature required) Kent City Clerk Kent Law Department AMENDMENT - 2 OF 2 PACIFIE Exhibit A POWER GROUP Generator Service Proposal To: KEN CRUTCHER From: KACY TROJCAK CITY OF KENT #41436 7215 S 228TH ST 220 4TH AVENUE SOUTH KENT, WA 98032 KENT, WA 98032 Cell : 253-245-2134 Phone : 253-508-9384 Office: 253-395-9077 kcrutcher@kentwa.gov KTROJCAK@PACIFICPOWERGROUP.COM PREVAILING WAGE LABOR Date: October 22, 2024 Proposal #: 82554 Please reference Proposal # on POs and all correspondence. Quantity Semi-Annual Inspection Service 1 CITY HALL, GEN 1 $1, 150 . 00 MFR: CUMMINS/ONAN MODEL: 60ODFGB KW: 600 SIN: K990020636 1 CITY HALL, GEN 2 $1, 150 . 00 MFR: CUMMINS/ONAN MODEL: 60ODFGB KW: 600 SIN: K990020637 1 COMMONS $1, 070 . 00 MFR: CUMMINS/ONAN MODEL: 40ODFCE KW: 400 SIN: J990011146 1 CORRECTIONAL FACILITY - New unit $985 . 00 MFR: GENERAC MODEL: SD0300KG17103D18HPLY3 KW: 300 -Unless itemized above,proposed price does not include tax.Due to recent,frequent,and significant cost increases,Pacific Power Group reserves the right to revise pricing if our costs of labor or materials increase after the date of the proposal* Signature: Date: Print Name: Purchase Order#: Contact for Service: Phone: This transaction is governed by and subject to the Terms and Conditions of Sale and Service(the"Terms and Conditions")of Pacific Power Group("Seller")that are in effect as of the date of this proposal. The Terms and Conditions are available online at www.pacificpowergroup.com/terms,and they are incorporated in full by this reference and made a part of this transaction. Customer acknowledges that Customer has read the Terms and Conditions. By purchasing goods and/or services from Seller,Customer agrees to be bound by the Terms and Conditions that are set forth on Seller's website;Customer's payment for and acceptance of the products and/or services described in this proposal will confirm Customer's acceptance of the Terms and Conditions. Upon Customer's request,Seller will provide Customer with a hard copy of the Terms and Conditions. Unless otherwise noted,services are to be performed during normal business hours. CITY OF KENT #41436 Quote # 82554 SIN: 3013475344 1 PUBLIC WORKS OPS $890 . 00 MFR: CUMMINS/ONAN MODEL: 125DGEA KW: 125 SIN: J990005968 1 FIRE STN 74 $985 . 00 MFR: CUMMINS/ONAN MODEL: 300DFCB KW: 300 SIN: L930528581 1 74 PORTABLE $910 . 00 MFR: CUMMINS/ONAN MODEL: 150DSGAL KW: 150 SIN: I080207493 For all above listed generators, this quote to perform semi-annual inspection services . All work to be performed during dayshift hours and includes prevailing wage labor/filing fees . Due to recent frequent and significant cost increases, pacific power group reserves the right to requote pricing if our costs of materials or prevailing wage labor increase after date of quote . SUBTOTAL $7, 140 . 00 SALES TAX $0 . 00 TOTAL $7, 140 . 00 *Unless itemized above,quoted price does not include tax. PACIFIC POWER GROUP Pacific Power Group Clarifications To Our Proposal Unless stated otherwise in our proposal,the following clarifications apply: General: • Pricing assumes all work is performed during dayshift hours. Additional charges may apply for afterhours work. It is the client's responsibility to understand State and Federal Prevailing Wage requirements and to communicate those requirements to Pacific Pv Pricing does not include Prevailing Wage labor unless specifically noted. If Prevailing Wage requirements become known after the completion of w additional labor charges will apply. • It is the client's responsibility to understand applicable compliance requirements related to services to their generator(s),including but not limited to and to communicate those requirements to Pacific Power Group. Only the Authority Having Jurisdiction can specify or define what services are requ compliance. • Pricing assumes the award of all quoted work. Pacific Power Group reserves the right to requote pricing if award is for a lesser volume of work. • Pricing assumes reasonable access to power generation equipment,and parking for our service vehicles adjacent to work site. Additional charges m for difficult access(roof top installations,ladders required to access equipment,distant parking from work site,etc.). • Pricing does not include costs for parking permits. Parking permits,if required,may be billed additional. • Pacific Power Group reserves the right to requote work if our cost of materials or labor increases after 30 days of the date quoted. • All work performed will be governed by Pacific Power Group Standard Terms and Conditions. If a client-provided contract is required,additional charg apply for contract review. • Any additional needed work discovered during the course of performing quoted work will be noted and quoted to be performed at additional cost. Any site-specific training or certifications required to perform work may be billed additional. • Any additional charges or fees related to invoicing or filing through a third party,including filing fees,registration fees,permit costs,etc.,may be billed additional,and may include related administrative charges. • Any applicable taxes will be billed additional and are not included in quoted price. • Service reports will be provided on Pacific Power Group standardized reports. Any client-required specialized or custom reports may be billed additional. Pacific Power Group does not mandate vaccinations for our employees. Site or client specific vaccination requirements for vendor personnel may cause in scheduling and performing of services. Pacific Power Group is not responsible for delays in services due to site or client vaccination requirements. Load Bank Testing: • Pricing for load bank testing in Washington state includes the cost of electrical permits as required by Washington State Department of Labor and Industries for connection of load banks. • Load bank connections in Washington state will be performed by Pacific Power Group licensed electricians as required by Washington state law. • Pricing for load bank testing assumes access for our load bank within 50'of connection point,with free air flow and free of overhead fire sprinkler heads or other heat sensitive equipment. Additional charges may apply for longer cable runs. • Pricing for load bank testing assumes a direct line of sight exists between generator controller and load bank controller. Additional charges may apply for a second technician if a direct line of sight does not exist. • Load bank testing is performed at time of annual PM services or other services and does not include travel for a dedicated trip. • Load bank testing will be performed using resistive load banks. Reactive load bank testing can be performed at additional cost upon request. Limitations on Scope of Work: • Alarms and shutdowns will be tested/inspected to the extent possible without removal of sensors. Testing of some alarms and shutdowns is not possible on some newer electronic engines. • Level switches,transfer pumps and controls will be tested/inspected to the extent possible without removing level switches or manipulating fluid levels. • Coolant flushes(if included)are limited to one water flush only. If additional flushing and/or chemical flush is required due to conditions of cooling system, additional charges may apply. • Fluid sampling and lab analysis of fluids(tube oil,coolant,and fuel)can be provided upon request but is not included unless specifically noted. • Fluids for top off will be billed additional. Transfer Switches/Electrical Gear: • Any electrical cabinets that require arc flash protection greater than 40 Cal will not be opened by Pacific Power Group technicians while energized. De- energizing of transfer switches and electrical gear is by others. • Performing load transfer tests will disrupt power to the load and requires owner authorization. • If load transfer tests must be performed after hours additional overtime labor charges may apply. Travel and Standby Time: • Standby time beyond our control in excess of 15 minutes may be invoiced additional at our current labor rates. Travel expenses related to standby time may be billed additional. Pacific Power Group cannot be responsible for delays in our response time beyond our control,including but not limited to traffic delays,weather events,and acts of God. Pricing includes one way travel and assumes work can be scheduled at Pacific Power Group's discretion to be combined with other work in the area for shared travel costs. Additional travel charges may apply if a dedicated trip is required to perform work. QOn-Highway Q Power Generation 0 Marine 0 Industrial Engines Signature: CGtnklt e 51-0o s Christine Brooks(Oct 24,2024 08:09 PDT) Email: cityclerk@kentwa.gov FAC-Pacific Power Group-Generator Maintenace-Amendment 1 Final Audit Report 2024-10-24 Created: 2024-10-23 By: Leah Bryant(Ibryant@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAOB2AIboHJL6Rrb6yz6Yuc2EPPnkmSiod "FAC-Pacific Power Group-Generator Maintenace-Amendment 1 " History Document created by Leah Bryant(Ibryant@kentwa.gov) 2024-10-23-10:17:53 PM GMT Document emailed to Jake Ridens 0ridens@pacificpowergroup.com)for signature 2024-10-23-10:19:37 PM GMT Email viewed by Jake Ridens aridens@pacificpowergroup.com) 2024-10-23-10:20:30 PM GMT dp Document e-signed by Jake Ridens 0ridens@pacificpowergroup.com) Signature Date:2024-10-23-10:22:40 PM GMT-Time Source:server Document emailed to nharper@kentwa.gov for signature 2024-10-23-10:22:42 PM GMT Email viewed by nharper@kentwa.gov 2024-10-23-10:26:41 PM GMT Signer nharper@kentwa.gov entered name at signing as Nathen C. Harper 2024-10-23-10:27:52 PM GMT &5g Document e-signed by Nathen C. Harper(nharper@kentwa.gov) Signature Date:2024-10-23-10:27:54 PM GMT-Time Source:server Document emailed to Kim Komoto (kkomoto@kentwa.gov)for signature 2024-10-23-10:27:56 PM GMT Email viewed by Kim Komoto (kkomoto@kentwa.gov) 2024-10-24-2:40:28 PM GMT Adobe Acrobat Sign 140 Document e-signed by Kim Komoto (kkomoto@kentwa.gov) Signature Date:2024-10-24-2:40:54 PM GMT-Time Source:server Document emailed to cityclerk@kentwa.gov for signature 2024-10-24-2:40:58 PM GMT Email viewed by cityclerk@kentwa.gov 2024-10-24-3:08:41 PM GMT �55Q Signer cityclerk@kentwa.gov entered name at signing as Christine Brooks 2024-10-24-3:09:12 PM GMT dQ Document e-signed by Christine Brooks (cityclerk@kentwa.gov) Signature Date:2024-10-24-3:09:14 PM GMT-Time Source:server Q Agreement completed. 2024-10-24-3:09:14 PM GMT OL Adobe Acrobat Sign