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Home My WebLink AboutCAG2024-290 - Amendment - #1 - KPFF, Inc. - Lake Meridian Shelter Repairs - 4/26/2024 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form Dir Asst: • For Approvals,Signatures and Records Management Dir/Dep: KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover Sheet forms. (Optional) WA S H I N G T O N Originator: Department: KateLynn Jennings for Bryan Higgins Parks, Recreation&Community Services Date Sent: Date Required: > 10/21/2024 10/28/2024 0 CL Authorized to Sign: Date of Council Approval: C [ZDirector or Designee Mayor N/A Budget Account Number: Grant? Yes WIN P21085 Budget?w]YesE]No Type: N/A Vendor Name: Category: KPFF, Inc. Contract Vendor Number: Sub-Category: = 34233 Amendment Project Name: Lake Meridian Shelter Repairs-Amendment 1 E = Project Details: Amendment for additional architectural engineering services. C d 4) Agreement Amount: $9,770 Basis for Selection of Contractor: Other `Memo to Mayor must be attached Start Date: 4/26/2024 Termination Date: 6/30/2025 Im Q Local Business?F--]YeslzNo* If meets requirements per KCC3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace. Business License Verification:Yes Elln-Process ElExempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: FTesONo CAG2024-290 Comments: CA C 3 4) > i N pC a3, Date Received by City Attorney: N/A R Date Routed to the Mayor's Office: N/A N Date Routed to the City Clerk's Office: ,c00)373_-_70 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20200218 • KENT WASHINGTON AMENDMENT NO. 1 NAME OF CONSULTANT OR VENDOR: KPFF, Inc. CONTRACT NAME & PROJECT NUMBER: Lake Meridian Shelter Repairs/ CAG2024-290 ORIGINAL AGREEMENT DATE: 4/26/2024 This Amendment is made between the City and the above-referenced Consultant or Vendor and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant or Vendor's work is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, the Consultant or Vendor shall: As described in the attached exhibit A, incorporated herein, consultant shall provide architectural engineering services to complete the design of the repairs to the Lake Meridian Shelter. The need arose from unforeseen conditions of roof drainage issues causing the deterioration of structural roof members. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are modified as follows: Original Contract Sum, $42,840 including applicable WSST Net Change by Previous Amendments N/A including applicable WSST Current Contract Amount $42,840 including all previous amendments Current Amendment Sum $9,770 Applicable WSST Tax on this N/A Amendment Revised Contract Sum $52,610 AMENDMENT - 1 OF 2 Original Time for Completion 12/31/2024 (insert date) Revised Time for Completion under N/A prior Amendments (insert date) Add'I Days Required (f) for this 181 Amendment Revised Time for Completion 06/30/2025 (insert date) The Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANT/VENDOR: CITY OF KENT: TZ 3 By:T m w r 22 2 2411127 PDT By: � "?% Print Name: Tommy Howard Print Name: Bryan Higgins Its Associate Its Interim Parks Planning&Development Manager DATE: 10/22/2024 DATE: 10/22/2024 ATTEST: APPROVED AS TO FORM: (applicable if Mayor's signature required) r - �f Kent City Clerk Kent Law Department [In this field,you may enter the electronic filepath where the contract has been saved] AMENDMENT - 2 OF 2 Exhibit A 1q)ff October 18, 2024 Mr. Bryan Higgins Park Capital Project Manager City of Kent Parks, Recreation, and Community Service 220 Fourth Avenue South Kent, WA 98032 Subject: Lake Meridian Shelter Repairs Proposal for Engineering Services—Amendment 1 Dear Bryan: KPFF is pleased to provide this Scope and Fee amendment to complete the design of the repairs to the Lake Meridian Shelter. KPFF is currently under contract for the design of the structural repairs of the shelter. This proposal addresses the project's need for architectural services to address an issue with the existing roofing. This need arose from unforeseen conditions of roof drainage issues causing the deterioration of structural roof members. KPFF will serve as prime consultant and provide structural engineering services with support from Helix Design Group for Architectural services to perform the following scope of work. SCOPE OF WORK Based on our understanding of the project, we propose the following Scope of Work: Task 1 — Project Management and Design Coordination Task includes: • Additional Project Coordination • Coordination Meetings with Helix—Assumed (2) 1-hour virtual meetings Task 2 — Design Task includes: • Incorporating architectural recommendations into the drawings Task 3 —Architectural Services Task includes: • Assisting KPFF in creating details to replace the eave along the edge of the structure where the edge beam is being replaced. • Provide recommendations for an alternate eave detail to prevent debris and water from accumulating. 2407 North 31st Street,Suite 100,Tacoma,WA 98407 (253)396-0150 Seattle Tacoma Lacey Portland Boise San Francisco Sacramento Los Angeles Long Beach Irvine San Diego St.Louis Louisville New York Mr. Bryan Higgins October 18, 2024 Page: 2 See the attached proposal letter from Helix Design Group dated September 19, 2024, for additional details. Assumptions • Architectural services will address flashing details only at this time. • Design documents will be prepared to "permit level", with specifications as notes on the drawings. FEE We propose to perform the above scope of work for an estimated maximum fee of $9,770, approximately distributed as shown below. Our effort will be billed on a time and expense basis in accordance with the Fee Schedule and Agreement for Professional Services dated April 25, 2024. A detailed breakdown of the fee estimate is included in the attached Fee Estimate Spreadsheet. Description Cost Task 1 — Project Management and Design Coordination $1,510 Task 2 — Design $700 Task 3 —Architectural Services $7,560 Total Estimated Fee and Expenses $9,770 Thank you for the opportunity to assist the City with this project. Please call me at 253-396-0150 if you have any questions or require additional information. Sincerely, Y �-U, 4 Tommy A. "Tripp" Howard, PE Kaleb Prough, PE Associate Professional Engineer Attachments: A. Fee Estimate Spreadsheet B. Helix Design Group Proposal Appendix A Attachment A Lake Meridian Shelter Repairs-Amendment 1 Estimate of Fees KPFF Consulting Engineers IqJfi October 16,2024 Project Professional Design CAD Admin Task Description Manager Engineer Engineer Task Hours Task Fee $255 $200 $175 $150 $110 Task 1-Project Management and Design Coordination 2 5 0 0 0 7 $1,510 Project Coordination 1 3 4 $855 Coordination Meetings with Helix 1 2 3 $655 Task 2-Design 0 2 0 2 0 4 $700 Incorporate architectural recommendations into the drawings 2 2 4 $700 Total KPFF Engineering Hours 2 7 0 2 0 11 $2,210 Subconsultant Services(See the proposal from Helix Design Group dated 10/09/2024) Labor Expenses Total Fee Markup Cost Task 3-Architectural Services $7,000 $0 $7,000 8% $7,560 Total Subconsultant Feel $7,560 Total Estimated Fee= $9,770 Helix Attachment design group A DIVISION OF SHIVE-HATTFRY October 9, 2024 Mr.Tripp Howard KPFF 2407 North 31s'Street Tacoma,WA 98407 RE: Lake Meridian Park Shelter Repair Dear Mr. Howard: Thank you for inviting us to propose our services for the referenced project. We appreciate the opportunity, and we will be pleased to provide our architectural services. We have prepared the following proposal for your consideration. I. PROJECT SCOPE The project is for the City of Kent where we are assisting in the repair of deteriorated timber members in a shelter at Lake Meridian Park, located at 14800 SE 272nd St, Kent, WA. The current needs for the project include: • Assist in creating details to replace the eave along the edge of the structure where the edge beam is being replaced. • Provide recommendations for an alternate eave detail to prevent debris and water from accumulating. II. TASKS AND FEES Helix' proposal address architectural services only. Structural engineering will be provided by KPFF Consulting. A. DESIGN Tasks include: • Review provided photos of existing wood member deterioration. • Work with KPFF to review structural upgrades. • Prepare details to "permit level" with specifications as notes on the drawings. • Coordination with KPFF. FEE: Hourly, Estimate: $2,000 B. PERMITTING We will prepare submittal documents for permit submittal by KPFF, and respond to comments as required. FEE: Hourly, Estimate: $1,000 C. BIDDING Services during bidding may include, but not necessarily be limited to the following: • Bidding solicitation support, clarifications, and review. • Review and respond to substitution requests and questions. FEE: Hourly, Estimate: $1,000 GA0ffice\03-Fee Proposals-Contracts\2024\091-24 Lake Meridian Shelter Repairs\02-Fee Proposals\working\A21ake Meridian Park Shelter Repair Proposal.docx ARCHITECTURE INTERIORS GRAPHICS PLANNING 6021 12th Street East,Suite 201,Tacoma,WA 98424-1308 (253]922-9037 www-helixdesigngroup-net D. CONSTRUCTION Services during construction may include, but not necessarily be limited to the following: • Visit site at appropriate intervals to verify that construction meets the design intent, and attend construction meetings. • Respond to construction questions, RFI's, etc. • Review submittals and shop drawings. • Review and respond to change order requests. • Prepare punch lists at substantial and final completion stages. • Prepare as-built drawings based on contractor mark-ups. FEE: Hourly, Estimate: $3,000 III. REIMBURSABLE EXPENSES Reimbursable expenses - e.g., copies, prints, mileage - have not been included in our proposed fees. Such expenses will be invoiced at cost+10%; personal auto mileage at $0.67/mile. IV. ASSUMPTIONS Our proposal has been prepared based on the following assumptions: A. Helix will provide architectural services only. B. We will address described flashing details only at this time, but can provide additional detailing as an optional, additional service. C. Design documents will be prepared to "permit level",with specifications as notes on the drawings. D. Please note that proposed hourly fees are estimates only. In the event that actual expenditures show trends indicating these estimates will be inadequate to support the requested services,we will notify KPFF immediately and ask for fee adjustments or reductions in scope of services provided. E. Hourly billing rates per Exhibit'1'. V. TERMS AND CONDITIONS A. Helix Design Group's standard terms and conditions are shown in the attached "Memorandum of Engagement for Professional Services" (Exhibit '2') and are incorporated in this proposal. We hope this proposal is acceptable. If so, please complete and sign the "Approval" block below, and return a copy to us by e-mail. If you have any questions, please call. Thank you! Approval to proceed with services as outlined above: Sincerely yours, HELIX DESIGN GROUP (Signature) (Title) A DIVISION OF SHIVE-HATTERY J�v (Company) Matt Ebersole (Date) Project Manager Attachment: ARCHITECTURE INTERIORS GRAPHICS PLANNING 6021 12th Street East,Suite 201,Tacoma,WA 98424-1308 (253)922-9037 www.helixdesigngroup.net Helix design group A DIVISION OF SHIVE-HATTERY Standard Billing Rates 2024 Category Position Hourly Rate Principal Grade 9 Professional Staff Architect/PM $ 247.00 Grade 8 Professional Staff Architect/PM $ 228.00 Grade 7 Professional Staff Architect/PM $ 209.00 Grade 6 Professional Staff Architect/PM $ 192.00 Job Captain Grade 5 Professional Staff Architect/Designer $ 178.00 Job Captain Architect/Designer Grade 4 Professional Staff Interior Designer $ 160.00 Interior Designer Grade 3 Professional Staff Administration $ 143.00 Architect/Designer Grade 2 Professional Staff Administration $ 128.00 Interior Designer Permit Specialist Grade 1 Professional Staff Graphic Designer $ 107.00 Administrative Support $ 73.00 NOTE: Rates are subject to annual adjustments at the beginning of each new fiscal year,01 January. ARCHITECTURE INTERIORS GRAPHICS PLANNING 6021 12th Street East,suite 201,Tacoma,WA 98424-1308 (253]922-9037 www.hefixdesigngroup.net Signature: CGtnklt e 51-0o s Christine Brooks(Oct 22,202414:04 PDT) Email: cityclerk@kentwa.gov PPD-KPFF-LkMeridianShelterRepairs AMD1 Final Audit Report 2024-10-22 Created: 2024-10-21 By: KateLynn Jennings(kjennings@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAjf—jy47xEzZN5MYr2pKKYIIagYRYTNpo "PPD-KPFF-LkMeridianShelterRepairs AMD1 " History Document created by KateLynn Jennings (kjennings@kentwa.gov) 2024-10-21 -9:59:25 PM GMT Document emailed to Tommy Howard (tripp.howard@kpff.com)for signature 2024-10-21 -10:00:25 PM GMT Email viewed by Tommy Howard (tripp.howard@kpff.com) 2024-10-21 -10:05:03 PM GMT dp Document e-signed by Tommy Howard (tripp.howard@kpff.com) Signature Date:2024-10-22-6:27:21 PM GMT-Time Source:server Document emailed to Bryan Higgins (bhiggins@kentwa.gov) for signature 2024-10-22-6:27:24 PM GMT Email viewed by Bryan Higgins (bhiggins@kentwa.gov) 2024-10-22-6:29:14 PM GMT dg Document e-signed by Bryan Higgins (bhiggins@kentwa.gov) Signature Date:2024-10-22-6:29:57 PM GMT-Time Source:server Icy Document emailed to Kim Komoto (kkomoto@kentwa.gov)for signature 2024-10-22-6:29:59 PM GMT Email viewed by Kim Komoto (kkomoto@kentwa.gov) 2024-10-22-6:38:22 PM GMT Document e-signed by Kim Komoto (kkomoto@kentwa.gov) Signature Date:2024-10-22-6:38:31 PM GMT-Time Source:server Document emailed to cityclerk@kentwa.gov for signature 2024-10-22-6:38:33 PM GMT Adobe Acrobat Sign Email viewed by cityclerk@kentwa.gov 2024-10-22-9:03:37 PM GMT dQ Signer cityclerk@kentwa.gov entered name at signing as Christine Brooks 2024-10-22-9:04:38 PM GMT dQ Document e-signed by Christine Brooks (cityclerk@kentwa.gov) Signature Date:2024-10-22-9:04:40 PM GMT-Time Source:server Agreement completed. 2024-10-22-9:04:40 PM GMT CIO Adobe Acrobat Sign