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CAG2024-457 - Original - Siemens Industry, Inc - FAC24-23 - Commons Fire Alarm Replacement - 10/1/24
FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional) WASHINGTON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Leah Bryant for Nate Harper Parks, Recreation & Community Services Date Sent: Date Required: c 09/20/2024 09/25/2024 QAuthorized to Sign: Date of Council Approval: Q ❑✓ Mayor or Designee 9/17/2024 Budget Account Nu mbe Grant? Yes No�✓ F20099.64190.9473 Budget?❑✓ Yes E]No Type: N/A Vendor Name: Category: Siemens Industry, Inc. Contract Vendor Number: Sub-Category: 33599 Original 0 Project Name: FAC24-23 Commons Fire Alarm Replacement OProject Details: As outlined in Exhibit A, which is incorporated by reference, the vendor shall supply all labor and materials necessary to install a fully operational fire alarm system at the Kent Commons facility, as specified in Siemens proposal number 8779501, dated May 28, 2024.4. 40 IC Basis for Selection of Contractor: AgreementAmount: 353,786.34 Other E *Memo to Mayor must be attached Start Date: OHO �2024 Termination Date: 9/30/2026 lm f,a Local Business? Yes ✓�No*If meets requirements per KCC 3.70.100,please complete"Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: �✓ Yes In-Process F1 Exempt(KCC 5.01.045) F71Authorized Signer Verified Notice required prior to disclosure? Contract Number: Yes ✓❑No CAG2024-457 Comments: aMayor to sign on page 15 � c a Date Received:City Attorney: 9/23/24 Date Routed:Mayor's Office 9/24/24 City Clerk's Office 9/25/24 adccW22373_7_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20221201 4.E PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT Julie Parascondola, CPRE, Director • KENT 220 Fourth Avenue South W n S HI NOTON Kent, WA 98032 253-856-5100 DATE: September 3, 2024 TO: Kent City Council - Committee of the Whole SUBJECT: Agreement with Siemens for Kent Commons Fire Alarm Replacement - Authorize MOTION: I move to authorize the Parks Department to contract for fire alarm system parts and installation through a Cooperative Purchasing Agreement with Siemens, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the Parks Director and City Attorney. SUMMARY: King County Director's Association (KCDA) is a public agency owned by Washington's public-school districts. KCDA's mission is to provide centralized procurement services to member school district and public agencies that will save them time and money as well as comply with all legal procurement requirements. KCDA enters into cooperative purchase agreements with vendors that allow their member schools and public agencies to purchase directly through those cooperative agreements. KCDA has an agreement with Siemens that currently runs until October 315t, 2024. The KCDA agreement with Siemens permits the Parks Department to leverage Siemens' contract with KCDA to directly purchase parts and installation services at previously quoted prices. This will cover the installation of a new fire alarm system at the City of Kent Commons, scheduled for completion by the end of April 2025. The total cost for purchase and installation is not expected to exceed $353,786.34. BUDGET IMPACT: $353,786.34 to be fully paid from existing budgeted funds. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. FAC-Siemens-Commons Fire Alarm Upgrade-Exhibit A (PDF) 2. FAC-Siemens-Commons Fire Alarm Upgrade - Exhibit (PDF) Packet Pg. 31 Exhibit A PROPOSAL Kent Commons Fire Alarm System Upgrade - Revision 1 PREPARED BY Siemens `'M' -ArAtnra " .twwbS PREPAR R • CITY OFK is nsform i n the Everyda3g DELIVERED ON May 28, 2024 The attached proposal reflects the KCDA pricing agreement as it pertains to associated labor and materials. iemens Contract#21-360 v+�•rat zjw IF �r - ------ et�tt- •s= � `•• � 2� ice: tt Z♦RAGS ��• oar *,I w r 1 1 � SIEMENS Table of Contents SIEMENS PROPOSAL ....................................................................................................... 3 ContactInformation .............................................................................................. 3 Scope of Work - Fire Alarm ..................................................................................... 4 Scope of Work - Automation .................................................................................. 6 Inclusions.............................................................................................................. 6 Exclusions ............................................................................................................. 8 Clarifications ......................................................................................................... 9 EquipmentList .................................................................................................... 10 SellPrice.............................................................................................................. 16 Termsand Conditions................................................................................................... 17 Terms & Conditions Link(s) .................................................................................. 17 SignaturePage............................................................................................................. 18 SignaturePage .................................................................................................... 18 Page 2 of 18 SIEMENS Contact Information Proposal #: 8779501 Date: May 28, 2024 Sales Executive: Christopher Cooper Branch Address: 15900 SE Eastgate Way#200 Bellevue, WA 98008 Telephone: (425)-241-6358 Email Address: christophercooper@siemens.com Customer Contact: Will Moore Customer: CITY OF KENT Address: 220 4TH AVE S KENT WA 98032-5838 Services shall be provided at: Kent Commons Community Center 525 4th Ave N, Kent, WA 98030 Page 3 of 18 SIEMENS Scope of Work - Fire Alarm Thank you for giving Siemens the opportunity to provide you with a proposal on the Kent Commons Fire Alarm System Upgrade. This is a turnkey proposal. In this proposal Siemens is providing the necessary Fire Alarm Permit, Equipment/ Materials and Labor to complete the work in accordance with the City of Kent. The fire alarm system design is based on the following codes and design documents: • 2021 International Codes. • Site Walk Mark-up 3/18/2024 • Arch Drawings form 5/27/1998 Based on the requirements of the listed codes and standards the following is provided. • Fire alarm control panel located • Power supplies as needed for notification. • Full Smoke Detection throughout (Excluding room 117 stage area, Only sprinkled space within the building): • Manual pull stations placed at all exits. • The fire sprinkler monitor. • Notification will be place based on code minimum. • Building X Fire App Gateway • Desigo CC integration Note: • City of Kent to Supply floor protection for area requiring a lift on level 1 and 2, • Siemens to provided lift for level 1 Gym • City of Kent to provided Lift for Level 2 request ball courts • 120v power to be reused. • If any existing cabling for the existing addressable devices is found to be faulty additional cost will be needed to repair or replace the cable. Siemens will provide the following Labor for this project: Project Manager: • Gather project data (schedules, AutoCAD Files for project, submit drawings for fire alarm permit, schedule technicians and engineers for duration of project, order materials for project, assist with the close out documents and provide status updates and/or answer project related questions during the project. Engineering: • Build Fire Alarm drawings from supplied project plans for submittals to AHJ for fire alarm permit. • Build close out documents and submittal pack (electricals are to provide redlines upon completion of the job if required) • NICET Level III stamp Page 4 of 18 SIEMENS Fire Alarm Specialist and Electrical Partner: • Installation of a new Fire Alarm Control Panel (FRCP). • Removal of the existing Fire Alarm Control Panel and Field Devices • Programing detectors and Modules • Replacement of Existing Notification, Detection and Modules. • Installation of new Notification, Detection and Modules to meet currant code. • Create the fire alarm program for the field devices including the sequence of operations and functions that are part of this project. • Perform a 100% preliminary test prior to the acceptance test with the AHJ to confirm all is operating properly. • Assist in the acceptance test with AHJ. Page 5 of 18 SIEMENS Scope of Work - Automation Siemens is pleased to provide the following building upgrade proposal for your consideration. This proposal includes upgrades to the building &fire/life safety systems at the Kent Commons, Kent WA. The following is included in our scope of work under this proposal. Integration of new Siemens Fire Alarm Panel • We include new Desigo CC FA point licenses to support the new fire alarm points • Siemens to furnish, install and wire (1) Monitoring Only Solution Assembly (MOSA) with ethernet connectivity to XNET panel. XNET panel shall be provided by Siemens Fire/Life Safety project team. This installation shall support monitoring only. • MOSA panel shall be mounted adjacent to the new Siemens fire panel. • Ethernet drops and IP addresses will be customer provided • Command and control of alarms must be maintained at the fire alarm control panel • Siemens will modify existing or create (1) new Desigo CC graphic to include fire alarm point locations on Kent Commons floor plan graphics. • Note the graphic(s) are for alarm notification & monitoring only Life Cycle Expansion Panel Upgrade • Siemens will replace existing legacy FLN expansion panels with the necessary TX 1/0 modules to accommodate the existing points in the upstairs mechanical room. Included: • Siemens to furnish, install and wire (1) (8) DI Digital Input module to replace Legacy 1/0 module • Siemens to furnish, install and wire (1) (8) Universal 1/0 module to replace Legacy 1/0 module • Siemens will startup and checkout the new panels. • Siemens will provide an updated panel point layout for the upgraded panel reflecting post construction conditions. • The existing sequence of operations will be reused with no programming modification made during the migration process. NOTE:The expansion panel upgrade scope will be completed AFTER the fire panel migration scope is complete and verified Inclusions • Demolition work of the existing fire alarm panel. • Existing Device locations and cable to be reused. • New addressable devices to be tided into the existing circuits. • Notification to be reworked to meet current code. • Freight. • Engineering. Page 6 of 18 SIEMENS • Programming. • Device Terminations. • Project Management for Siemens Scope of work. • One (1) System Commissioning and Final Pretest. • One (1) Final AHJ Testing and certification. • Fire Alarm Submittal to AHJ and Customer. • Price is based on Auto-CAD prints of the project being supplied to us by others. • One (1) year warranty. • Three (1) submittals. • Three (1) 0&M manuals. • Installation of new Device to meet currant code. • We include start-up validation of new 1/0 modules and fire alarm panel connectivity Page 7 of 18 SIEMENS Exclusions Fire Alarm • Offsite monitoring systems fees. • Cost associated with multiple trips to the job site due to incompletion by others. • Working in areas containing hazardous materials. • Any additional devices that may be required by the AHJ or Commissioning Agents. • Base building cad drawings from which to base or design. • Ceiling and/or wall removal, replacement, patching, and painting. • Overtime (except as specifically noted). • After hours work (except as specifically noted). • Additional testing due to others. • 120 VAC power. • Bonding or special insurance. • Any and all construction related abatements. • Scaffolding and lifts (except as specifically noted). • Fire Watch • Fire Proofing • concrete cutting • Overtime, Weekend and/or Nightwork. Automation • Field Panel Ethernet connections are the responsibility of the client. • IP addresses are the responsibility of the client. • Pricing excludes replacement of existing failed components. • Pricing excludes repairs due to failed points or end devices outside of the above scope. • Pricing excludes decommissioning and removal of Insight. • Pricing excludes Automation Point Renaming. • Pricing excludes conversion of Field Panels and/or FLNs to BACnet. • Pricing excludes functional testing for fire smoke dampers. • Pre-existing conditions will be addressed outside this scope of work. If applicable for this location, specifically for fire smoke control, we test to the operations of the building automation control only, not the mechanical controls for smoke dampers. • Pricing excludes premium or overtime labor unless specified otherwise in this proposal. • Pricing assumes the existing wiring is intact, fully functional, and capable of supporting the updates noted in this proposal. • Pricing excludes provision of temporary heating or cooling during migration period. • Functional Performance Test is included. • Pricing excludes support of 3rd Party Commissioning. • Specific Field Panel UL certification is excluded. • Siemens excludes all costs associated with per project aggregate insurance. If required, Siemens will provide cost upon request. Page 8 of 18 SIEMENS Clarifications • Siemens will provide the fire alarm permit, review, and inspection fees. • Owner will need to allow Siemens full and complete access to the property for the duration of the project. • All scheduling and phasing will need to have the Owner's input and will require the Owner's cooperation to complete during the allotted time. • Submittals may take between 4-6 weeks or longer for approval through the AHJ. • All work to be performed during normal working hours of Monday thru Friday, 6:OOam to 4:OOpm. • This price is firm for 30 days from the date of this proposal. • If any existing cable is found to be unusable or faulty Siemens will need to replace and will require a change order for the additional cost. Page 9 of 18 SIEMENS Equipment List Product Description Mfg. Part # Mfg. SKU QTY List/Retail Price KCDA Bid price Total 6" DETECTOR BASE ASSY Siemens DB-11 80 $17.34 $13.87 252-point system with 170W power supply and standard operator interface Siemens FC2025-US 1 $2,189.94 $1,751.95 $1,751.95 Consists of:One FCM2018-U2, one FP2011-U1, one FC12016-U1 Dialer module(DACT) Siemens FCA2015-U1 1 $517.14 $413.71 $413.71 Dual Optical I Heat Detector Siemens FDOOT441 80 $221.34 $177.07 $14,165.76 Black 2 Height Unit 1 Window Enclosure kit(for FC2025, FC2050)Consists of: Siemens FHK2002-U2 1 $711.96 $569.57 $569.57 One FHB2002-U1, one FHD2004-U1, one FHD2006-U1, one FHD2002-U2 Wire Guard Siemens OSID-WG 16 $143.82 $115.06 $1,840.90 PAD& BOOSTER ENCL 1 HU BLK Siemens PAB-ENCL 1 $386.58 $309.26 $309.26 Complete 6A PAD-5 Kit Siemens PAD5-6A 1 $1,718.70 $1,374.96 $1,374.96 SLHSCW-F HRNIST,CLG,WHT,FIRE Siemens SLHSCW-F 30 $134.64 $107.71 $3,231.36 SLSCW-F ST,CLG,WHT,FIRE Siemens SLSCW-F 17 $102.00 $81.60 $1,387.20 XMS-D Address, double act MPS Siemens XMS-D 12 $240.72 $192.58 $2,310.91 Isolation Dual Input Monitor Module,with Built-In Siemens XTRI-D 2 $218.28 $174.62 $349.25 Isolator BATTERY SET 12V 33AH Siemens BTX-1 2 $1,240.32 $992.26 $1,984.51 FREIGHT 1 256 $256.00 $29,945.34 Page 10 of 18 SIEMENS Sell Price Material & Freight $29,945.34 Project Labor $284,800.00 P&P Bond (2%) $6294.90 Total Quote Price Without Tax $321,040.24 Estimated Taxes ( 10.20%) $32,746.10 Total Quote Price With Tax $353,786.34 This price is firm for 30 days from the date of this proposal. Page 16 of 18 SIEMENS Terms & Conditions Link(s) Terms and Conditions (Click to download) Terms&Conditions(Restricted) (www.siemens.com/standard-terms-project-restricted) Price Escalation. If, during the term of this Contract, the price of various materials or labor or logistics are increased as reflected by CRUIIHS Markit/CMAIICOMEX market index, then Siemens may increase the Contract Sum or apply a surcharge to Customer accordingly. As a result of the global Covid-19 Virus outbreak, temporary delays in delivery, labor or services from Siemens and its sub-suppliers or subcontractors may occur. Among other factors, Siemens' delivery is subject to the correct and punctual supply from sub-suppliers or subcontractors, and Siemens reserves the right to make partial deliveries or modify its labor or services. While Siemens shall make every commercially reasonable effort to meet the delivery or service or completion date mentioned above, such date is subject to change. To the extent applicable, the following Rider(s) are incorporated and made part of the Siemens Standard Terms and Conditions: Riders (Click on rider below to download) SI Fire Life Safety Rider (www.siemens.com/rider-fls) SI Mass Notification Rider (www.siemens.com/rider-mass-notification) SI Monitoring Rider (www.siemens.com/rider-monitoring) SI Software License Warranty (www.siemens.com/rider-software-license) SI Consulting Rider (www.siemens.com/rider-consuling) Page 17 of 18 SIEMENS Signature Page Proposed by: Accepted by: Siemens Industry, Inc. CITY OF KENT Company Company Christopher Cooper Dana Ralph Name Name (Printed) 8779501 Proposal # Signature $353,786.34 Mayor Proposal Amount Title May 28, 2024 09/26/2024 Date Date Purchase Order# ❑PO for billinglpmnt only ❑PO not required Page 18 of 18 KCDAPURCHASING COOPERATIVE r7 18639-80TH Ave S.•P.O.Box 5550•Kent,WA 98064-5550•Phone 425-251-8115•Fax 253-395-5402• www.kcda.org INVITATION FOR BID Integrated Security Systems & Fire Controls Bid#21-360 Due August 26,2021 On or before 2:00 p.m., PST The KCDA Purchasing Cooperation (hereinafter"KCDA") requests bids from manufacturers and/or dealers who can offer Integrated Security Systems and Fire Controls to its member agencies. Total estimated value of this contract is approximately $1M to $2.5M. Each response is to be filed in a separate envelope and marked with the appropriate IFB name, number, day and time of opening. All bids must be at KCDA's office on or before the time shown above or they will not be accepted nor considered. Responses sent via email, faxed, or"postage due" will not be accepted. Responses sent via Federal Express, Express Mail or other overnight delivery services must be sent to: KCDA, 18639 80th Ave S, Kent WA 98064-5550 and clearly marked with the IFB number and description, Attn: Purchasing Department. ATTN: KCDA Purchasing Dept. 18639—80t"Ave S Kent,WA 98064-5550 IFB# 21-360 Integrated Security Systems & Fire Controls The vendor has full responsibility to ensure the proposal arrives to the Purchasing Office by the due date and time. KCDA assumes no responsibility for delays caused by the U.S. Post Office or any other delivery service. Postmarking by the due date will not substitute for actual receipt of response by the date due. Proposals arriving after the deadline may be returned unopened to the vendor, or may simply be declared non-responsive and not subject to evaluation, at the sole determination of KCDA. All questions pertaining to this bid shall be entered in the"Questions" section of Public Purchase. No emails or phone inquiries will be accepted. Electronic copies of this IFB are available via KCDA's website @ www.kdca.org. Click on Bid Information/ Vendor Bids, or send email to vbuckbee(a-),kcda.org (425) 251-8115 X134 if you have trouble opening the document. Valerie Buckbee, Contract & Procurement Specialist vbuckbee(-,kcda.org (425)251-8115 X 134 Published in the Daily Journal of Commerce-Seattle and the Daily Journal of Commerce (OR) July 21, 2021 and July 28, 2021 KCDA Integrated Security Systems & Fire Controls BID# 21-360 KING COUNTY DIRECTORS ASSOCIATION INVITATION FOR BIDS NOTE:THERE ARE NO FEES ASSOCIATED WITH KCDA BIDS WHEN USING PUBLIC PURCHASE INVITATION FOR BIDS INDEX I. INTRODUCTION A. KCDA Membership B. Interpretation of Bid Documents C. Exceptions D. Contract Default E. Bidder Responsibility F. Bidder Financial Responsibility G. Minority and Women Owned Businesses II. GENERAL PROVISIONS A. Bid Opening B. Modifications C. Quality Standards D. Rejection of Any or All Responses E. Binding Contract F. Estimated Quantities G. Contract Period H. Ordering Schedule I. Extended Contract Period J. Requested Samples K. Disposal of Samples L. Anti-Discrimination Clause M. Indemnification N. Patent Indemnification O. Safety Requirements P. Risk of Loss Q. Rejection R. Shipment Identification S. No Bid Response T. Bid Awards U. Termination V. Reciprocity W. Force Majeure III. PREPARATION OF BID A.Submittal of Bid Document B. Signatures C. Questions/Addendums D. F.O.B. Shipments E. Product Identification F. Quantity per Unit of Measure G. Alternate Proposal H. Errors/Corrections I. Invoicing J. Cash Discounts/Invoice Payments K. Washington State Sales Tax 2 3-3-17 Direct Ship and Hard Copy Responses V. PRODUCT ACCEPTANCE A. General Policy V. BID PROTESTS A.Who may protest B.What can be protested C. How to file a protest D.When to protest E. Where to file a protest F. After a protest is filed VI. PRODUCT TOXICITY REPORTS A. Hazardous Chemical Communication VI I. SPECIAL NOTATIONS ATTACHMENT A-Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion ATTACHMENT B—Terms by Manufacturer ATTACHMENT C-Special Provisions I. INTRODUCTION A. KCDA MEMBERSHIP KCDA is a purchasing cooperative owned by 294 public school districts in the state of Washington and is located in Kent, Washington. KCDA's membership is made up of, but not restricted to public school districts, private schools, municipalities, political subdivisions and other public agencies located in but not limited to Washington, Oregon, Idaho,Alaska, and Montana. Representing over 1 million students and over 5,000 ship to locations, KCDA purchases approximately$100 million worth of products, equipment and services on behalf of the membership. A complete list of all school districts and other public agencies that are members of the KCDA Purchasing Cooperative is available on our web site www.kcda.org. Restrictions of merchandise or services to any locale of KCDA membership must be clearly noted in a bid response. B. INTERPRETATION OF BID DOCUMENTS Any person contemplating submitting a bid for the proposed contract that is in doubt as to the true meaning of any part of the bid documents, or finds discrepancies in or omissions from the bid documents, shall submit to KCDA a written request for an interpretation or correction thereof. Such request shall be submitted and received not later than 10 days prior to the date specified for receipt of bid responses.Any interpretation or correction of the bid documents will be made in writing by addendum duly issued to all bidders. KCDA will not be responsible for any other explanation or interpretation of the bid documents. C. EXCEPTIONS Any exceptions to the terms and provisions of this invitation for bids shall be made by signed and dated attachment to the bid response. Do not add to, delete from, or amend in any manner the bid form. Exceptions pertaining to payment or delivery terms must be noted within Attachment B. All noted exceptions are subject to approval and acceptance by KCDA. D. CONTRACT DEFAULT Your bid is subject to all terms and conditions as herein established in this bid request form and include price, quality and delivery. Subsequent failure to provide items bid in accordance to the purchase order and bid delivery schedule will constitute contract default, and, after due written notification, allows the Purchasing Department to declare the contract void and to purchase the merchandise on the open market.Any additional costs to procure and distribute replacement product will be charged to the bidder. E. BIDDER RESPONSIBILITY All bidders shall thoroughly examine and be familiar with the bid documents including all exhibits and attachments.The failure or omission of a bidder to receive or examine any form, instruments, addendum, or other document shall in no way relieve any bidder from obligations with respect to your bid or to the contract.The submission of a bid shall be taken as prima facie evidence of compliance with this section. F. BIDDER FINANCIAL RESPONSIBILITY KCDA has the right to request financial information from any bidder to evaluate the bidder's ability to meet the terms and conditions of any and all contracts that may be established by acceptance of the offer contained in the bid. Additional confirmation from the bidder's supplier(s)that the delivery terms of the contract will be met may be required. KCDA reserves the right to reject any or all bids and/or bidders unable to prove they are financially able to provide the quantity of merchandise they have offered in response to this bid invitation. G. MINORITY AND WOMEN OWNED BUSINESSES KCDA encourages all minority and women owned businesses to participate in the bid process. Washington State law does not allow KCDA to provide any financial advantage for minority and women owned businesses who participate, however, KCDA believes that a diverse range of suppliers benefits all. II. GENERAL PROVISIONS A. BID OPENING All bids submitted for supplies and/or services will be opened in public at the time, date and place, and in the manner herein specified, and all bidders are invited to be present at the opening of such bids. A final recap will be available from KCDA after bid awards are made. Under no circumstances will a bid be considered if filed after the hour specified in the invitation for bids.To be considered for award, a bid response must be submitted according to the instructions and prior to the date and time indicated within.The times listed in any referenced schedule are Pacific Standard Time. KCDA will not accept bids that are sent via fax or email. The KCDA address is: King County Director's Association Purchasing Department 18639 80cn Ave S Kent, WA 98032 B. MODIFICATIONS/WITH DRAWL OF BID Bids may be modified or withdrawn by written notice received prior to the exact hour and date specified for receipt of bids. Bids may also be modified or withdrawn in person by an authorized representative, who must sign a receipt for this action. Returned and/or unsubmitted bids shall become the responsibility of the bidder. Bids that are not resubmitted on or before the exact time of the opening may not be considered for award. C. QUALITY STANDARDS Whenever an item in this invitation for bid is described using a manufacturer's name, brand or catalog number, it shall be construed solely for the purpose of indicating the standards of quality. Brands of equal quality shall be considered, except where otherwise stated, provided the bidder specifies the brand, model and number on which their bid is submitted and submits samples, specifications and other information necessary to properly evaluate the bid. Any bid containing a brand which is not of equal quality at the sole discretion of KCDA, shall not be considered. KCDA will accept bids on new product only. Merchandise that has been refurbished or has been in storage for a long period of time is unacceptable. D. REJECTION OF ANY OR ALL RESPONSES KCDA reserves the right to accept or reject any or all bids and to waive informalities or irregularities in any bid or in the bidding process. E. BINDING CONTRACT It is understood that the offer represented by a bidder and an award made by the KCDA Board of Directors to the successful bidder,forms a binding contract. KCDA, under certain circumstances,will allow the assignment of contracts; however, no assignment can occur to another entity without written agreement from KCDA. F. ESTIMATED QUANTITIES Quantities, if shown on the bid forms, are estimated requirements of the members for whom KCDA acts as purchasing department based on historical ordering information. Such quantities represent the total quantity the cooperative anticipates purchasing over the life of the contract period. KCDA reserves the right to order more or less than the quantities stated in the bid. Any minimum order requirements or ordering restrictions should be so indicated as part of the bid response and will be subject to bid evaluation. Quantities ordered are based on actual requirements and the successful bidder will fulfill that requirement regardless of the manufacturer's policies regarding order completion. G. CONTRACT PERIOD Following an award, a contract would be issued as an annual contract from the date of KCDA Board acceptance, or as noted under Special Provisions.After the initial period,there is a possibility of three (3) renewals for the duration of one (1)year each. Pricing is firm for the first/initial period. H. ORDERING SCHEDULE Based upon accepted minimum order requirements set by the successful bidder, KCDA or KCDA members may submit orders once a contract has been established by the KCDA Board of Directors. KCDA reserves the right to place orders anytime, for any amount, during the contract period based upon any accepted minimum quantities and time restrictions set forth by the successful bidder attached to their bid response. Quantities and delivery dates listed in this bid are presented as a guide to the bidder, but will not be binding or limiting to the KCDA and its members. I. EXTENDED CONTRACT PERIOD By mutual written agreement of KCDA Board of Directors and the successful bidder,the initial contract period may be extended for additional periods, not to exceed extensions of 3 years total beyond the initial contract. Such extensions shall be at the awarded price in effect at the time and under the same terms and conditions as the original contract unless otherwise allowed under terms of the contract. Requests for extension shall be submitted to KCDA a minimum of 30 days prior to expiration of the existing contract term. J. REQUESTED SAMPLES It is the bidder's responsibility to provide samples, if requested by KCDA,for a bid response to be considered. Submit the samples to King County Directors'Association, 18639 80th Ave. S., Kent, Washington, 98032 when requested. All requested samples must be labeled with the bid number, KCDA's item number (as applicable) and bidder's name, and be submitted no later than seven (7) working days after request. DO NOT ENCLOSE YOUR BID WITH THE SAMPLES. K. DISPOSAL OF SAMPLES Bid samples not picked up within 30 days after the bid award date shall become the property of the King County Directors'Association and shall be disposed of by distribution to the member school districts or by donation as deemed appropriate by KCDA. L. KCDA NON DISCRIMINATION STATEMENT Bidders who desire to provide KCDA with equipment, supplies and/or professional services must comply with the following Non Discrimination requirements. During the performance of this contract,the Bidder agrees as follows: Bidder will comply with all Local, State and Federal Laws prohibiting discrimination with regard to race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. The Bidder will not discriminate against any employees or applicant for employment because of race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. The Bidder will, in all solicitations or advertisements for employees placed by or on behalf of the Bidder, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, age or the presence of any sensory, mental or physical handicap. Any Bidder who is in violation of these requirements, or an applicable nondiscrimination program shall be barred forthwith from receiving bid awards or any purchase orders from KCDA. M. INDEMNIFICATION The Vendor agrees to defend, indemnify and hold harmless KCDA and the member agency, and their respective officers, officials, employees and volunteers from any and all claims, injuries, damages, losses or suits including attorney fees arising out of or resulting from the acts, errors or omissions in performance of this Agreement, except for injuries and damages caused by the sole negligence of KCDA or the member agency. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Vendor, KCDA or the member agency and their respective officers, officials, employees, and volunteers,the Vendor's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Vendor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Vendor's waiver of immunity under Industrial Insurance,Title 51 RCW, solely for the purpose of this indemnification. Use of this contract certifies that the waiver of immunity specified by this provision was mutually negotiated by the parties.The provisions of this section shall survive the expiration or termination of the Agreement. N. PATENT INDEMNIFICATION By accepting this order, Bidder agrees to save and hold harmless KCDA, its successors, assigns, customers and the users of its products from any liability, loss, damage,judgments, or awards, including costs and expenses arising out of any actions, claims, or proceedings for infringement of(a) any United States Letters Patent purporting to cover the material to be delivered to Buyer under this order, or its normal intended use and (b) any trademarks appearing with the material on delivery to KCDA; and further, Bidder agrees to defend KCDA, its successors, assigns, customers and the users of its products at Bidder's expense in all such actions, claims, or proceedings, provided that KCDA shall give Bidder prompt notice in writing of all such actions, claims, and proceedings, as well as notice of infringement and threats of suit for infringement. O. SAFETY REQUIREMENTS All items furnished under this bid, where applicable, must comply with all OSHA, WISHA, UL Approval, including but not limited to chapter 296-46B of the Washington Administrative Code and any other safety requirements imposed by KCDA,State or Federal agencies. Bidder further agrees to indemnify and hold KCDA harmless from all damages assessed against KCDA as a result of Bidder's failure to comply with the acts and the standards issued thereunder and for the failure of the items furnished under this order to so comply. P. RISK OF LOSS Regardless of F.O.B. point, Bidder agrees to handle all claims and bear all risk of loss, injury, or destruction of goods and materials ordered herein which occur prior to delivery, and such loss, injury, or destruction shall not release Bidder from any obligation hereunder. Q. REJECTION All goods or materials purchased herein are subject to approval by KCDA or the KCDA member.Any rejection of goods or materials resulting from non-conformity to the terms, conditions and specifications of an order, whether held by KCDA, KCDA member, or returned will be at Bidder's risk and expense. R. SHIPMENT IDENTIFICATION All invoices, packing lists, packages, shipping notices, instructions, correspondence and all other written documents affecting any KCDA order shall contain the applicable purchase order number. A packing list must be provided with every shipment being made to KCDA indicating all the products shipped and back ordered; also, every carton shipped pursuant to this order must be marked with the contents therein. S. NO BID RESPONSE If no offer is to be submitted at this time, do not return this bid. A letter should be forwarded to KCDA advising whether future bids of this type are desired. Failure of the recipient to notify KCDA of your intentions may result in removal of your name from the bidder's list. T. BID AWARDS Following evaluation, bids recommended for award will be awarded by the KCDA Board of Directors to the lowest responsible bidder meeting specifications. KCDA reserves the right to award items in groups for ordering efficiencies,to meet minimum requirements (if accepted),to make multiple awards, or to reject any and all bids or portions thereof,to waive any minor irregularities in the bid process, or to make no awards, if in its sole judgment the best interests of KCDA and its members will not be served. U. TERMINATION Termination for Convenience: KCDA may terminate this contract, in whole or in part, at any time and for any reason by giving thirty(30) calendar days written termination notice to Vendor.Termination charges shall not apply unless both parties subsequently agree upon them. Where termination charges are applicable, both parties agree to negotiate in good faith and to limit the extent of negotiations to valid documented expenses incurred by Vendor prior to date of termination. KCDA will not be responsible for stock that the Vendor has on hand that has not been requested via a purchase order. Should the parties not agree to a satisfactory settlement, the matter may be subjected to mediation and/or legal proceedings. V. RECIPROCITY Where allowed by law, KCDA may review responses from bidders outside the State of Washington to see if those bidders are from states that use restrictions against companies from the State of Washington when they respond to public bids. KCDA may use this information in making bid awards when multiple bidders appear to have submitted the same pricing,terms and conditions on a particular bid item or items. W. FORCE MAJUERE Except for payments of sums due, neither party shall be liable to the other, nor be deemed in default under this contract, if and to the extent that such party's performance of this contract is prevented by reason of force majeure. The term "force majeure" means an occurrence that is beyond the control or responsibility of the party affected and occurs without its fault or negligence, including, but not limited to the following: acts of God; acts of the public enemy; war; riots; strikes; industry-wide labor disputes; civil disorders; fire; flood; snow; earthquakes;tornadoes or violent winds; hail storms; lockouts; injunctions-intervention-acts, or failures or refusals to act by government authority; and other similar occurrences beyond the control or responsibility of the party declaring force majeure,which such party is unable to prevent by exercising reasonable diligence. The force majeure shall be deemed to commence when the party declaring it notifies the other party of the existence of the force majeure, and shall be deemed to continue as long as the results or effects of the force majeure prevent the party from resuming performance in accordance with the contract.The party receiving the notice of force majeure may contest the declaration of a force majeure. Force majeure shall not include late deliveries of equipment or materials caused by congestion at a manufacturer's plant or elsewhere, an oversold condition of the market, inefficiencies, internal labor disputes, or similar occurrences. If either party is delayed at any time by force majeure,the delayed party shall notify the other party in writing of such delay within forty-eight (48) hours. III. PREPARATION OF BID A. SUBMITTAL OF BID RESPONSE Submission of a response as designated in the bid instructions signifies that bidder will be bound to the terms and conditions of this bid unless an exception is made part of the submission and accepted by KCDA. Bidder must submit the Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion form, included as Attachment A. Bids received without this form may be considered non- responsive. B. SIGNATURE Bid responses are required to include the firm name, address,telephone number, contact name and authorized signature, signed in longhand by the person duly authorized to sign bid documents identified in the solicitation. Every attempt will be made to answer all questions.Where a response or addendum cannot be obtained prior to the bid opening, it is understood that the Bidder will assume the more stringent of requirements. C. QUESTIONS/ADDENDUMS All questions must be submitted in writing to the KCDA Purchasing Agent. D. F.O.B. SHIPMENTS Prices must be quoted in the UNIT SPECIFIED, PACKAGING INCLUDED and except for cash discount percentages, quoted NET, F.O.B.THE DELIVERY POINT specified in this bid, including the unloading of the merchandise. KCDA typically redistributes products to its members unless designated or requested as a direct ship method.All merchandise shipped to KCDA must be in packaging that can be reshipped,via common carrier, without damage.Any damage incurred due to insufficient packaging will be the responsibility of the supplier. No charges will be allowed for special handling, packing, wrapping, bags, containers, reels, etc. E. PRODUCT IDENTIFICATION All bid responses must confirm the manufacturer number, brand name or grade specified in the bid invitation and such identification shall be binding on the bidder. Bidders must insert the manufacturer number, brand name, grade and any other information necessary to clearly and properly describe and identify the articles they propose to furnish. If necessary attach additional documentation for this purpose. Alternates should be noted as an "alternate item" and properly identified with brand, manufacturer number, etc.The bidder is not to alter the grade, brand, manufacturer number or description as given in the bid invitation. Questions on how to properly submit an alternate item must be directed to the named Purchasing Agent responsible for this bid. F. QUANTITY PER UNIT OF MEASURE Where applicable, if the quantity or volume per unit differs from that specified in the bid invitation for any particular item, it is mandatory to note such difference in the bid response. Any bid submitted not showing the quantity per unit of measure will be construed to mean the bidder will furnish the unit of measure as specified in the bid invitation and such interpretation shall be binding on the bidder. If the bidder provides a unit of measure different from the KCDA requirement, it will be construed as an alternate item. Any merchandise subsequently received in other than KCDA units must be repackaged to correct units. Repackaging is the responsibility of the bidder who has entered into the contract. Payment will not be tendered until the merchandise has been packaged to KCDA units. If necessary, KCDA reserves the right to repackage merchandise to KCDA units and charge the bidder for all fair and reasonable associated costs. KCDA requires that upon award, the successful bidder establish a factory pack unit and ship in that unit for the duration of the contract. G. ALTERNATE SPECFICATIONS An alternate specification is where the bidder is offering a product or service significantly different than outlined in the bid request, and typically applies to items listed as "No Substitute". For alternate specifications to be considered, a request must be submitted to KCDA 15 working days prior to the bid opening. If accepted by KCDA, a clarification will be issued to all bidders on a bid addendum. Alternate specifications may be accepted if they meet the conditions above and they are deemed to be in the best interest of KCDA and the member agencies. H. ERRORS/CORRECTIONS Any erasures, interlineations or other correction in the bid must be initialed by the person(s) signing the bid. Corrections must be provided within the terms of the vendor response and accepted by KCDA. I. INVOICING It is understood that invoices issued by the manufacturer/dealer will reflect the shipping date of materials. It is also understood that actual delivery and install or training at the end user location may be delayed from the date of shipment. Subsequently, payment will be made after satisfactory delivery and acceptance by the end user of any quantity of merchandise shipped and/or installed. Advance discussion regarding payment terms on specific projects are recommended where this may occur. Where KCDA participates in the invoicing process, KCDA reserves the right to withhold payment to a vendor on a project until such time payment from the customer has been received. Invoices enclosed with merchandise will not be accepted. Invoices shall contain the following information: purchase order number, item number, quantity ordered, quantity shipped, unit price, extension,terms and sales tax. Payments will be made on original invoicing only. J. CASH DISCOUNTS/INVOICE PAYMENTS Cash discounts are encouraged and cash discount percent and terms may be entered on Attachment B. KCDA will subtract cash discount percentages when comparing bids in all cases where it is deemed probable that KCDA will be able to take advantage of the offered discounts. KCDA will accept terms for as few as 15 days. If the terms portion of the bid is left blank then terms will be assumed to be Net-30 days. Please do not enter terms as 100%as this means the merchandise bid is free. KCDA is required, by law,to process invoice payments through the King County Treasurer. Payment warrants can be issued weekly.The first day for start of terms shall begin with acceptance of delivery or installation by the end user or receipt of invoice, whichever is later. Invoices with discounts between 15 and 30 days will be paid within terms and net 30-day invoices will be paid on the first pay date after 30 days. K. WASHINGTON STATE SALES TAX Washington State sales taxes are not to be included in any items as part of the bid response, but will be added at the time of invoicing.All other taxes, including but not limited to any excise or business and occupation tax must be included in your bid price.The only taxes KCDA will pay upon invoice are the Washington State Sales tax. IV. PRODUCT ACCEPTANCE A. GENERAL POLICY The Purchasing Department shall have the right to reject any and all articles that are not in strict conformity with requirements and specifications of the bid and the approved samples submitted by the bidder.The bidder must replace all rejected articles promptly with articles of quality equal to the specifications or samples submitted and remove rejected articles at his own expense. In the event of failure on the part of the bidder to promptly replace rejected articles,the Purchasing Department reserves the right to purchase same on the open market or of declaring the contract void. Any additional costs incurred to procure and distribute replacement product will be charged to the bidder. V. BID PROTESTS A. Who may protest Only actual or potential bidders with a direct economic interest in the outcome may file a bid protest. B. What can be protested Acceptance or rejection of a bid proposal, award or proposed award of a bid, allegedly restrictive specifications, omission of a required provision, ambiguous or indefinite evaluation factors are all factors that can be protested. C. How to file a protest Protests may be filed with either the KCDA purchasing agent who issued the bid or with the KCDA purchasing manager. Protests should include the following information: 1) Include the name, street address, email address,telephone and fax numbers of the protestor or their representative. 2) Be signed by the protestor or its representative. 3) Identify the solicitation or bid contract number. 4) Set forth a detailed statement of the legal and factual grounds of protest, including copies of relevant documents. 5) Set forth all information establishing that the protester is an interested party for the purpose of filing a protest. 6) Set forth all information establishing the timeliness of the protest. 7) Specifically request a ruling by the KCDA purchasing manager. S) State the form of relief requested. Appeals of protest ruling must be made in the following order: 1) KCDA Purchasing Manager, 2) KCDA Executive Director 3) KCDA Board of Directors. D. When to protest Protests alleging improprieties in a solicitation must be filed before the bid opening time and date if the improprieties were apparent prior to that time.A solicitation defect that was not apparent before that time must be protested not later than 2 business days after the defect became apparent. E. Where to file a protest Protests must be sent to: KCDA Purchasing Cooperative PO Box 5550 Kent, WA 98064-5550 F. After a protest is filed Upon receipt of a protest, KCDA will acknowledge receipt of the protest in writing either by mail,fax or email.The only time an acknowledgement is not sent will be if the protest is summarily dismissed. Protestors may be contacted for a meeting to review the protest. Within 10 days KCDA will make a decision as to the merits of the protest and notify the protestor of the decision and any remedies in the matter. VI. PRODUCT TOXICITY REPORTS A. HAZARDOUS CHEMICAL COMMUNICATION In order to comply with WAC 296 62 054, Hazard Communication, all bidders offering products on this bid that contain any toxic chemicals that may be harmful to the end user, must submit a Material Safety Data Sheet(MSDS) on the State of Washington form as provided by law with the bid. Please list any web site address where an MSDS can be obtained. Any hazardous material tax must be included in the price of the product bid. KCDA will not be held responsible for any additional taxes (other than Washington State Sales Tax) and will not pay them if noted as a separate line item on invoices. VII. SPECIAL NOTATIONS ATTACHMENT A-Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion ATTACHMENT B—Terms by Manufacturer ATTACHMENT C-Special Provisions KCDAPURCHASING COOPERATIVE m 18639-80TH Ave S.•P.O.Box 5550•Kent,WA 98064-5550•Phone 425-251-8115•Fax 253-395-5402• www.kcda.org INVITATION FOR BIDS BID #21-360 Integrated Security Systems & Fire Controls Attachment A Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion In submitting the proposal to provide products and/or services as outlined in the bid specifications, we hereby certify that we have not been suspended or in any way excluded from Federal procurement actions by any Federal agency. We fully understand that, if information contrary to this certification subsequently becomes available, such evidence may be grounds for non-award or nullification of a bid contract. This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, Participant's Responsibilities. Signed: Title: Firm: Address: City, State, Zip: Date: Email Note: Electronic acceptance of these terms and conditions signifies compliance with above statement. KCDA Integrated Security Systems & Fire Controls BID# 21-360 ATTACHMENT B KCD Bid name#21-360 Integrated Security Systems&Fire Controls PURCHASING COOPERATIVE Terms By Manufacturer 18639-80TI Ave S.•P.O.Box 5550•Kent,WA 98064-5550•Phone 425-251-8115•Fax 253-395-5402•www.kcda.org Bid Due Date:August 26,2021 On or Before 2:00 PM PST Bidder Name: Address: Phone: Fax: City,State,Zip: STANDARD BIDDER LEAD TIME FOB DESTINATION: TERMS BY MANUFACTURER:Please provide the minimum order required per manufacturer and lead times. SPECIFIC DISCOUNTS:Please provide quoted discounts from the manufacturer's current list prices.It is the bidders responsibility to submit updated price lists during the contract year,when the contract allows,otherwise discounts will be taken from the most current on file.The manufacturer must already be present in this bid to be considered. Discounts must include shipping/freight charges.A current price list and catalog must be provided at the time of bidding. NOTE:DISCOUNTS MAY BE USED IN DETERMINING AWARDS. FOB-Freight FACTORY-Cost will be extra Manufacturer Minimum Order Lead Time Discount Amount Discount Detail DESTINATION-Cost is included in discount Ex:ABC Company Inc $1,000 4-6 Weeks 25% 2016 List Price Sheet Destination Authorized Agents Signature Date Bid Number Name of Firm KCDAPURCHASING COOPERA TI VE 18639—80th Ave. S. • P.O. Box 5550 • Kent,WA 98064-5550 • Phone 425-251-8115 • Fax 253-395-5402 • www.kcda.org INVITATION FOR BID/REQUEST FOR PROPSAL Integrated Security Systems & Fire Controls Bid #21-360 ATTACHMENT C—Special Provisions THESE INSTRUCTIONS SUPERCEDE AND TAKE PRECEDENCE OVER ANY OPPOSING LANGUAGE IN THE STANDARD TERMS AND CONDITIONS A. SOLICITATION OBJECTIVES KCDA is seeking manufacturers,providers or dealers/distributors to provide current and emerging Integrated Security Systems &Fire Controls to its members. Total approximate value of spend for this contract is between$1M to$2.5M. However, KCDA does not guarantee any minimum or maximum value or number of orders. It is KCDA's intent to establish an annual multi-state contract with the potential of up to three (3) one-year extensions if mutually agreed between KCDA and the awarded vendor(s). Bidders must be a manufacturer or a manufacturer's sales representative authorized to provide KCDA Integrated Security Systems & Fire Controls in Washington, with the preferred ability to service surrounding member states (ex: Oregon, Idaho, Montana, Alaska). Contracts established by KCDA are available for use by all public schools, colleges,universities, cities, counties and other government agencies throughout the nation. Participation in KCDA is not required of any governmental agency; however, participation does provide the legally required competition for contracts for commonly purchased products and services, thereby saving the entity the time and expense of a required competitive process. As allowed by specific state statutes, members can issue purchase orders for any amount without the necessity to prepare their own IFB or gather necessary quotations. Bidders must be an authorized manufacturer, sales representative or service dealer having a local sales, service and install presence in Washington State, Oregon, Idaho, Alaska and/or Montana, or is the manufacturer of the products proposed. The Bidder must also include a list identifying the states within which they are authorized to sell, service and install. If a portion of a state is serviced, bidder must specifically list the portion which is serviced. Bidder can list by county, region, or territory. Bidder must provide the list as a separate document when submitting a response. The bidder may propose different pricing and rates for different installation areas as necessary to accommodate applicable wage rates and costs. Bidders must have a local sales presence that either reside or can be contacted within the additional states named to enable KCDA members to have onsite consultation, needs assessment, installation, integration and training. It is the intent of KCDA to award a contract, whereas KCDA member agencies the tools necessary for Integrated Security Systems &Fire Controls centrally or location by location. The scope of this Invitation for Bids (IFB) is to establish a contract for Integrated Security Systems & Fire Controls to meet the diverse requirements of KCDA members. KCDA recognizes that it is essential to contract with experienced operators, using specialized equipment with the ability to install quality materials to a high standard. The types of services and products may include, but are not limited to security consultation, evaluation assessment, surveillance monitoring devices, motion detection, fire detection, access control and human intrusion. Types of services and products may include, but are not limited to: all cables, close circuits monitors, video management and storage, connections, switches, mounting hardware, labor, installation, warranty, maintenance agreements, on-site training for up to four(4) employees and applicable licenses. Other products and services that will enhance and add value to this contract will be considered and evaluated at the sole discretion of KCDA. Contracts established by KCDA are available for use by all public schools, colleges,universities, cities, counties and other government agencies throughout the nation. Participation in KCDA is not required of any governmental agency; however, participation does provide the legally required competition for contracts for commonly purchased products and services, thereby saving the entity the time and expense of a required competitive process. As allowed by specific state statutes, members can issue purchase orders for any amount without the necessity to prepare their own IFB or gather necessary quotations. By conducting this solicitation, KCDA intends to provide savings and to offer its members a choice of Integrated Security Systems & Fire Controls at discounted pricing. KCDA's purpose is to: • Cooperatively serve our members and associate members through a continuous effort to explore and solve present and future purchasing needs. • Provide government agencies opportunities for greater efficiency and economy in acquiring goods and services. • Equalize purchasing power for smaller agencies that are unable to command the best contracts for themselves. • Maintain credibility and confidence in business procedures by maintaining open competition for purchases and complying with purchasing laws and ethical business practices. • Provide competitive price solicitations which meet the procurement laws of our members. • Secure multi-state volume purchasing contracts which are measurable, cost effective and continuously exceed our members' expectations. • Provide quick and efficient delivery of goods and services by contracting with"high performance and quality"vendors who understand our members' needs. B. TIMELINE July 21st2021 & July 28th2021 Advertised as Bid#21-360 in DJC Seattle, Oregon August 26th, 2021 Bids due no later than 2:00 P.M. PST October 14th, 2021 Award recommendation October 21', 2021 Board Approval November 1st, 2021 Contract Start Date C. SUBMISSION OF BIDS Bidders are requested to submit pricing for Washington state per the drawings and specifications provided in this solicitation. KCDA requests pricing for its members in Oregon, Idaho, Montana, and Alaska as well. Bidder is requested to submit either 1) separate price pages for each state being bid or 2)provide a pricing matrix that shows a price factor to be applied to the Washington state pricing in order to calculate the pricing for other states. Pricing must be provided in hard copy and must be available in excel on flash drive or CD. Online submission of bid through Public Purchase is NOT accepted. • Submit sealed bids in 3-ring binder with an inside pocket and a set of dividers. Submit one (1) bound and signed copy of the bid plus one (1) electronic copy on CD or flash drive. • KCDA reserves the right to reject any or all bids and to accept any proposal deemed most advantageous to KCDA members and to waive any informality in the bid process. • Bids shall be submitted as stated in this solicitation. Deviations to any terms, conditions and/or specifications shall be conspicuously noted in writing by the bidder and shall be included with the bid. No cross outs or delineations shall be made to the existing document. Exceptions and deviations will be considered in award evaluation. KCDA reserves the right to reject any deviations or exceptions stipulated in a bidder response, and may subsequently disqualify such bid if such terms are unacceptable to KCDA. Language to the effect that the bidder does not consider this solicitation to be part of a contractual obligation may result in the bid being disqualified. • Withdrawals of bids will not be allowed for a period of 60 days following the opening. Withdrawal of bids prior to the opening date will be permitted. • Addendums if required, will be issued by KCDA through Public Purchase. Addendums will also be posted on the KCDA website (www.keda.org)under Bid Information. Addendums will not be mailed or e-mailed. It is bidder's responsibility to check for issuance of any Addendums prior to submitting a bid. All Addendums must be signed and returned with the bid document or the bid will be considered non-responsive. All documents with signatures shall have original ink signatures. Electronic copies shall be scanned with original signatures. D. BID FORMAT 1. Preparation of the Bid Response a. The IFB (#21-360) is published in one PDF document on the KCDA Website, it is also published on the Public Purchase Website with all required documents and forms posted separately. • Cover Page indicates the Due date and where to send Bid documents to • Attachment A contains the Debarment Statement (signature required) • Attachment B, includes Terms by Manufacturer(completion required) • Attachment C Special Provisions that take precedence; (signature required) • Attachment D Manufacture Product Price List(completion required) • Attachment E2 Service Price Schedule (completion required) • Attachment X Deviations and Miscellaneous Fees (signature required) • Company Profile (completion required) • Responsible Bidder Form (completion required) • Certification of Compliance (signature required) b. Bid Forms requiring signatures shall be submitted with original ink signatures, by the person authorized to sign the bid. Failure to properly sign the bid documents or to make other notations as indicated will result in the response being deemed non-responsive. C. Corrections and/or modifications received after the opening time will not be accepted, except as authorized by applicable rule, regulation or statute and KCDA. d. In case of an error in extension of prices in the bid, unit prices shall govern. e. Periods of time, stated as a number of days, shall be in calendar days, not business days. f. It is the responsibility of all Bidders to examine the entire IFB package, to seek clarification of any item or requirement that may not be clear, and to check all responses for accuracy before submitting a bid. Negligence in preparing a bid confers no right of withdrawal after due time and date. g. The Bidders' ability to follow the bid preparation instructions set forth in this solicitation will also be considered to be an indicator of the Bidders' ability to follow instructions should they receive an award as a result of this solicitation. Any contract between the KCDA and a Bidder requires the delivery of information and data. The quality of organization and writing reflected in the bid will be considered to be an indication of the quality of organization and writing which would be prevalent if a contract was awarded. As a result, the bid will be evaluated as a sample of data submission. 2. Format of Bid Response Bidders shall provide bids in a three ring binder using standard size paper, clearly identified with the company name and the name of the IFB being responded to on the outside front cover and vertical spine. Clearly identified tabs must be used to separate the bid into sections, as identified below. Responses should be direct, concise, complete and unambiguous. Bidders failing to organize bids in the manner requested risk being considered non-responsive if bids are not easily read and understood. Awards will be made more efficiently and timely by following the required format. Tab 1 - Company Profile/Information • Responses should include a brief introduction informing KCDA of the qualifications and experience of the Bidder, along with a brief company history. • Reference requirements: (3). Projects should be of similar size and complexity, preference given for government contracts. Tab 2 -Response Forms • Debarment Statement-Attachment A • Certification of Compliance with Wage Payment Statues • Terms by Manufacturer-Attachment B (option: bidder may include this information in their own format as part of the pricing pages) • Attachment C—Special Provisions • Deviations and Miscellaneous Fees—Attachment D • Responsible Bidder Tab 3 - Pricing Pages • Price sheets supplied in IFB. • A listing of products or services which are not listed on the price list which Bidder can provide and may be considered as a value add for KCDA member agencies. Note: All pricing must include the 2% service fee to KCDA. Tab 4 - Product Line Brochures and Literature Tab 5 - Marketing Plan: • List shows, conferences, show examples of flyers or describe how bidder will market the KCDA Integrated Security Systems & Fire Controls Bid#21-360 Tab 6—Authorized DealersNendor Partners • Provide letters from each manufacturer stating authorization to deal. • List all dealers/vendor partners authorized to utilize this contract through the vendor. Tab 7-Addendums The terms of the Agreement Addendum which is attached hereto and incorporated herein shall govern and supersede any contract terms to the contrary with respect to each procurement. All addendums will be made through Public Purchase, and shall be signed and dated and submitted with bid response. "CONTRACT DOCUMENTS: KCDA Member Agency will review proposed contract documents. Vendor Partner's contract document shall not become part of KCDA Member Agency's contract with Vendor Partner unless and until an authorized representative of a KCDA/Member Agency reviews and accepts it. E.VENDOR RESPONSIBILITIES • Designate and assign a dedicated senior-level contract manager(one authorized to make decisions) to the KCDA contract. This employee will have a complete copy and must have working knowledge of the contract. • Train and educate sales staff on what the KCDA contract is including pricing, who can order from the contract, terms/conditions of the contract and the respective ordering procedures for each state. It is expected that the awarded vendor will lead with the KCDA contract. • Develop a marketing plan to support the KCDA contract in collaboration with respective KCDA member agencies. Plan should include,but not be limited to, a website presence, electronic mailings, sales flyers, brochures, mailings, catalogs, etc. • Create a KCDA-specific sell sheet with a space to add a KCDA logo and contact information for use by KCDA and the awarded vendors local sales representatives to market within each state. • Have ongoing communication with the Contract and Procurement Specialist at KCDA and the KCDA member agencies. • Attend two (2) "touch base"meetings at KCDA per year. One of those meetings may be participating in the KCDA Vendor Fair. • Participate in national and local conference trade shows to promote the KCDA contract. • Increase sales over the term of the KCDA contract. F. EQUIPMENT & RELATED PRODUCTS 1. New Integrated Security Systems & Fire Controls All Integrated Security Systems & Fire Controls provided under this contract must be new. Integrated Security Systems &Fire Controls which have not been used previously and are being actively marketed by the manufacturers' authorized dealers. All branded Integrated Security Systems & Fire Controls components, spare parts, application software, and ancillary equipment supplied under this contract must conform to manufacturer specifications and shall be of new manufacture and in current standard production. The awarded vendor is responsible for ensuring that these items are operable and installed in accordance with manufacturer's specifications. See the Attachment D Manufacture Product and Pricing List for specifications for the product details. 2. Integrated Security Systems & Fire Controls Installation/Removal a. The installation and/or removal of contract Integrated Security Systems & Fire Controls shall be performed in a professional manner. The member's premises and equipment shall be left in a clean condition. The awarded vendor may be required to repair all damage and/or provide full compensation for damage to the member agencies premises and equipment that occurred during installation/removal. b. Personnel in charge of the installation must be available to coordinate installation with member agency's internal staff. Qualified service support and technical personnel will be required to provide all necessary maintenance and repair. Installation dates and installation schedule must be approved by member agency. c. Installation crews may be working around students, teachers and general staff. Installation may require off hour and weekend work in order to accommodate and complete the project in the timeline required by the member agency. The member agency will try to accommodate access for installation during schoolibusiness hours; however, any plan that displaces staff, students or personnel will most likely create disruption to the ordinary daily schedule. After hours and weekend installations are preferred and will be so identified in the proposal to the member agency. d. Project Manager for the awarded vendor shall verify proper installation at multiple and various times throughout the duration of the installation. e. Upon successful completion of installation, test system functionality for all possible scenarios and document all outcomes. f. Installment requirements (electrical certifications, plumbing certifications, licenses, permits etc.). 3. Integrated Security Systems &Fire Controls newly Installed Equipment or Related Product Problems Member agency will evaluate the performance of newly installed Integrated Security Systems &Fire Controls for a 15-day period after installation. If the performance is unsatisfactory, the member agency will immediately contact the awarded vendor to pursue corrective action and resolution of the problem. Resolution of performance problems may result in: • Repair or other action to correct the problem including training or modifications made to member's satisfaction. • The replacement of the Integrated Security Systems & Fire Controls with another Integrated Security Systems &Fire Controls of the same brand and model, at no additional cost(including delivery and installation)to the member agency, or- • Return of the Integrated Security Systems & Fire Controls with cancellation of the order at no charge to the member agency. 4. Integrated Security Systems &Fire Controls Inspection/Testing/Acceptance a. Inspections, tests, measurements, or other acts or functions performed by the member agency shall in no manner be construed as relieving the awarded vendor from full compliance with contract requirements. At a minimum, an installed piece must demonstrate the capability of providing the functions and services specified in the manufacturer's published literature. 5. Integrated Security Systems &Fire Controls Maintenance, Repair and Service a. Maintenance, repair and service related to the operation of Integrated Security Systems & Fire Controls must be provided to member agency. b. Excessive Service and Downtime: Integrated Security Systems & Fire Controls including all components, spare parts, application software, and ancillary equipment supplied through this contract shall be capable of continuous operation. Therefore, awarded vendor shall guarantee that all Integrated Security Systems & Fire Controls will be operational at least 98% of normal business hours. Integrated Security Systems & Fire Controls that develop a trend of requiring an excessive number of service calls shall be reported by the member agency to the awarded vendor or by the awarded vendor to the member agency as the situation warrants and a corrective action and resolution will be made in a manner that is best for the member agency. c. In the event that the performance of maintenance services under the contract results in a need to replace defective parts, such items may only be replaced by new parts. In no instance shall the awarded vendor be permitted to replace defective items with refurbished, remanufactured, or surplus items without prior written authorization of the member agency. d. Awarded vendor must guarantee the availability of repair parts for a minimum of five (5) years subsequent to member agencies acceptance of the contracted Integrated Security Systems & Fire Controls. 6. Integrated Security Systems & Fire Controls Relocation/Transfer a. Member agencies shall be afforded the option to relocate/transfer contract Integrated Security Systems & Fire Controls from one member location to another member location as deemed necessary with no change to agreement or maintenance plans. If self-moves are an option, the awarded vendor must be notified prior to relocating or transferring. The member agency will be responsible for repairs required for damage that occurred during self-moves. b. Alternately member agencies may elect to have the awarded vendor relocate/transfer the Integrated Security Systems &Fire Controls. The awarded vendor is responsible for repairs required following such relocation/transfer. Relocation/transfer of Integrated Security Systems &Fire Controls must be coordinated with member agency contact personnel responsible for the contract. 7. Integrated Security Systems & Fire Controls New products and/or Services Integrated Security Systems & Fire Controls must meet the scope of work to be added to the contract. Pricing shall be equivalent to the percentage discount for other products. Awarded vendor may replace or add product lines to an existing contract if the line is replacing or supplementing products on contract, is equal or superior to the original products offered, is discounted in a similar or to a greater degree, if it is within the same awarded manufacturer and if the products meets the requirements of the solicitation. No products may be added to avoid competitive procurement requirements. KCDA may require additions to be submitted with documentation from KCDA members demonstrating an interest in, or a potential requirement for, the new product or service. KCDA may reject anyadditions without cause. 8. Integrated Security Systems & Fire Controls Discontinued Products If a product or model is discontinued by the manufacturer, awarded vendor may substitute a new product or model if the replacement product meets or exceeds the specifications and performance of the discontinued model, it is within the awarded manufacturer and if the discount is the same or greater than the discontinued model. NOTE: Listing the above specifications shall in no way relieve the awarded vendor from the responsibility to follow proper code and regulations. G. TRAINING& SUPPORT If applicable,please state specifically the amount of training which will be provided at no charge. Then list the charge per hour of additional training if applicable (see Bid Sheet). a. If specified by the member agency, staff in-service shall be offered following the installation. Training needs must be quantified and specified by the member agency. Awarded vendors shall provide appropriate pricing (if applicable) based upon each member agencies training need. It is understood that some training may be provided free of charge and some may incur charges. Please outline your training philosophy and related pricing structure. b. If desired follow up training may also be scheduled to further support usage and to identify Any individual training needs. Please include follow up training pricing as well. H. PUBLIC WORKS LANGUAGE The Vendor agrees that, in performance of the services required under this agreement, Vendor shall abide by all federal, state, local and Washington law and regulations that may apply to construction and public works. It is the responsibility of the Vendor to determine applicability and requirements of any such laws and to abide by them. • Public Works: State of Washington statute requires workers be paid prevailing wages when employed on public works projects and on public building service maintenance contracts. (RCW 39.04.010, RCW 39.12.010 and 020) It is the contractor's responsibility to be acquainted with and comply with State regulations regarding payment of prevailing wages on public works projects. Prevailing Wages are established by the Washington State Department of Labor and Industries and can be obtained on the web at hqp://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/default.asp or by contacting Labor and Industries at 360-902-5335. A copy may also be requested from KCDA. KCDA serves all counties in Washington State. The County in which the project is located will be identified once a member initiates a request for the service, and the effective wage rate to be applied to a specific project is to be based on the date of this bid during the original contract term, and if contract extensions are granted, the prevailing wage rate in affect at the time of the latest extension. Application: The Public Works Act regulates wages paid to workers, laborers and mechanics performing public work. It does not apply to work that is clerical, executive administrative or professional in nature. It does not apply to work of a secretary, engineer or administrator, unless they are performing construction work, alteration work, repair work, etc. Prevailing wage application depends on the work that is performed, regardless of the worker's job title. (RCW 39.12.020 and WAC 296-128-510 through 530) De inition: Public Works is all work, construction, alteration, repair or improvement that is executed at the cost of the state or any other local public agency. This includes, but is not limited to, demolition, remodeling, renovation, road construction, building construction, ferry construction and utilities construction. (RCW 39.04.010) Public Building Service Maintenance Contracts: Prevailing wages are also required on all public building service maintenance (janitorial) contracts. (RCW 39.12.020) Contractors bidding a Public works project exceeding $1,000,000.00 must declare who their HVAC,Mechanical and Electrical subcontractors will be within one hour of bid submission and the listing of structural installation and rebar installation subcontractors within 48 hours of bid submission, and submit this information with bid documents in order for the bid to be responsive. (RCW 39.30.060). Such projects also have special considerations pertaining to use of apprentices (RCW 39.04.310, RCW 39.04.320, and RCW 39.04.350) Reciprocity: In accordance with RCW 39.04.380 any bidding process for public works in which a bid is received from a nonresident contractor from a state that provides a percentage bidding preference, a comparable percentage disadvantage must be applied to the bid of that nonresident contractor. This does not apply to public works procured pursuant to RCW 39.04.155, 39.04.280 or other procurement exempt from competitive bidding. • Prevailing Wage: Definition: Prevailing Wage is the hourly wage, usual benefits and overtime,paid in the largest city in each county, to the majority of workers, laborers and mechanics. The rate is established by the Department of Labor and Industries for each trade and occupation employed in the performance of public work. If Federal funds are used,bidders must comply with provisions of Davis-Bacon Act. Basic procedures: A Statement of Intent to Pay Prevailing Wages and Affidavit of Wages Paid must be filed and approved for the contractor and all subcontractors. No payments can be made until all contractors/subs have submitted an approved intent form. KCDA cannot release retainage until all Contractors have an approved Affidavit of Wages Paid form certified by the Industrial Statistician. (RCW 39.12.030, 040, 042) Once the work is successfully completed, KCDA will release 95% of the project cost and withhold 5%retainage for 45 days as dictated by law. The final 5%will be paid when the following is completed: Receipt of approved Affidavit of Wages Paid Forms, Releases from Washington State Department of Labor& Industries, Employment Security Department and the Department of Revenue, and acceptance of project completion to the satisfaction of the KCDA ordering member. The cost of filing required Intents and Affidavits is the responsibility of the Contractor, and may not be added as a line item charged to the member agencv. All Intents and Affidavits must name the anency for whom work is being performed as the contract award agency, not KCDA. Federally Funded Projects: In addition to the Federal Requirements of Section III, Housing and Urban Development(HUD) Terms and Conditions, Davis-Bacon prevailing wage requirements apply to public works construction contracts of$2000 or more when a project includes any federal funding of any amount. When there is a difference between applicable state and federal prevailing wages for a particular classification of labor, contractors and subcontractors are required to pay the higher of the two prevailing wages. Applicable federal prevailing wage determinations can be found at http://www.wdol.gov/. Contractors/Subcontractors must be knowledgeable and adhere to all federal prevailing wage requirements, including but not limited to paying workers weekly and providing certified weekly payrolls for the contractor and subcontractors of any tier as required in the Davis-Bacon Act and applicable U.S. Department of Labor regulations. Falsification of any prevailing wage payroll records may subject the contractor or subcontractor to civil or criminal prosecution under section 1001 of Title 18 and section 231 of Title 31 of the United States Code. Contractor shall inform all subcontractors of the Davis-Bacon requirements and the prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses. Contractor must coordinate all requirements related to federal funded projects with the KCDA member Agency. • Responsible Bidder Before award, the bidder must meet the following state responsibility criteria and, if applicable, supplemental responsibility criteria to be considered a responsible bidder. The bidder is required to submit documentation demonstrating compliance with the criteria. Low Responsible Bidder A. State Responsibility Criteria. The Bidder must meet the following state responsibility criteria: 1. At the time of bid submittal, have a current certification of registration in compliance with chapter 18.27 RCW. 2. Have a current Washington State Unified Business Identifier(UBI)number. 3. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3). 4. If applicable: a. Have Industrial Insurance (workers' compensation) coverage for the Bidder's employees working in Washington State, as required in Title 51 RCW; b. Have a Washington State Employment Security Department number, as required in Title 50 RCW; and c. Have a Washington State Department of Revenue state excise tax registration number, as required in Title 82 RCW. 5. New bidder requirement. Certify that within the three-year period immediately preceding the bid solicitation date: a. The bidder is not a"willful"violator, as defined in RCW 49.48.082, or any_provision of chapter 49-46, 49.48 or 49.52 RCW. b. As determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgement entered by a court of limited or -emsjurisdiction. c. As of July 1, 2019, WA Labor and Industries has required all businesses to have public works training before bidding and/or performing work on public works projects. This training requirement has been added to the responsible bidder criteria in RCW 39.04.350 and RCW 39.06.020. Awarding agencies are required to verify all contractors submitting bids meet this requirement before awarding the contract. 6. At the time of bid submittal, provide signed sworn statement in accordance with RCW 9A.72.085 verifying in under penally or perjury that the bidder is in compliance with the new responsible bidder criteria requirement. 7. Supplemental Bidder Responsibility Criteria. If supplemental criteria apply to this project, the criteria are included as "Exhibit A."The Bidder may make a written request to modify any or all of the supplemental criteria. Modification of supplemental criteria shall be at KCDA's discretion. Any modifications to the supplemental criteria shall be made by addenda prior to bid opening. Subcontractor Responsibility The contractor shall include the language of this section in each of its first tier subcontracts, and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. The requirements of this section apply to all subcontractors regardless of tier. At the time of subcontract execution, the Contractor shall verify that each of its first tier subcontractors meets the following bidder responsibility criteria: 1. At the time of bid submittal, have a current certification of registration in compliance with chapter 18.27 RCW. 2. Have a current Washington State Unified Business Identifier(UBI) number. 3. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3). 4. If applicable: a. Have Industrial Insurance (workers' compensation) coverage for the Bidder's employees working in Washington State, as required in Title 51 RCW; b. Have a Washington State Employment Security Department number, as required in Title 50 RCW; and c. Have a Washington State Department of Revenue state excise tax registration number, as required in Title 82 RCW 5. Have an electrical contractor license, if required by Chapter 19.28 RCW; 6. Have an elevator contractor license, if required by Chapter 70.87 RCW; Bonds-Payment& Performance: The prime Contractor shall provide a Performance and Payment Bond at 100% of the contract price to the KCDA member with a copy to KCDA before work begins. The only exception is for contracts of one hundred fifty thousand($150,000) dollars or less. In this instance, at the option of the Contractor, the member may in lieu of the bond retain ten percent of the contract amount for a period of thirty days after date of final acceptance, or until receipt of all necessary releases from the Department of Revenue and the Department of Labor and Industries and settlement of any liens filed under Chapter 60.28 RCW, whichever is later. The bond shall be issued by a surety company authorized to do business in the State of Washington and shall be on standard forms used for public projects (RCW 39.08.010) and as directed by the KCDA member. • Performance and Payment bonds for KCDA members outside Washington must be provided by companies licensed to provide bonds for public entities in the member's state. Licenses The prime contractor shall possess and maintain in current status all federal, state, and local licenses, bonds, and permits required for the performance and delivery of any and all products and services offered in its response to the bid solicitation. Before submitting a bid, Bidders must hold a current, valid contractor's license as required in Washington. The contractor's license must be in the name of the legal entity submitting and signing the bid. A Bidder may not substitute a contractor's license held by a subcontractor or joint venture. Bidders submitting bids in Washington State without a valid contractor's license in the name of the Bidder are in violation of RCW 18.27.020. It is the responsibility of the prime contractor to ensure any subcontractors performing under this contract hold and maintain appropriate licenses. KCDA reserves the right to request copies of licenses at any time during the contract. Copies of licenses,upon request, must be submitted to the member prior to performing the work. The Contractor agrees to keep and ensure subcontractors keep any required license,permit or bond current and in compliance with Washington rules, regulations and statutes, as well as in states outside Washington in which contractor performs work under this contract. For work performed for any Washington State school district, public agency or municipality, the Contractor must comply with the bidder responsibility requirements of RCW 39.04.350 prior to the KCDA member awarding a contract. The contractor must verify the responsibility of all subcontractors used in accordance with RCW 39.06.020. • Permits: The acquisition of all permits as well as any drawings needed to obtain those permits is the responsibility of the successful Contractor/Bidder. • Certificate of Insurance: A certificate of insurance demonstrating current coverage of the types and amounts of insurance required by KCDA and the KCDA member must be provided to the KCDA member prior to performance of any work. In addition, the Commercial General Liability policies must be endorsed to name KCDA and the KCDA member as additional insureds. Such policies must be further endorsed to provide that the insurance is primary as respects KCDA and the KCDA member, and that any other insurance maintained by KCDA and the KCDA member shall be excess and not contributing insurance with the Contractor's insurance. These endorsements must be provided along with the certificate of insurance. The KCDA member must both approve the certificate of insurance and endorsements. • Acceptable Pricing Method: KCDA is unable to accept Alternative Costing Method quotations except in certain limited instances, (i.e. sole source) in which KCDA and Vendor may mutually determine the Alternative Costing Method is acceptable. This will be the exception rather than the rule. RS Means or line item bid pricing is acceptable. • Progress Payments: The Contractor shall be paid, upon submission of a proper Payment Request, the prices stipulated herein for work performed(less deductions, if any), in accordance with all payment and retainage instructions herein. Submitted Payment Requests must contain the following minimum information: a. Contract Number b. Bid item ID, bid quantity, unit, unit price and description as appropriate c. Sales Tax as applicable The Payment Request will be reviewed by the Member before payment is made. If the Member is in disagreement with the Payment Request, KCDA will issue a notice requesting a revised Payment Request. KCDA, at its discretion, reserves the right to withhold payment on a given project, pending receipt of payment from the customer. In accordance with RCW 51.12.050, KCDA reserves the right to deduct from the payment any outstanding industrial insurance premiums owed by the Contractor or Subcontractors. • Payment Retainage: In accordance with RCW 60.28 contract retainage [not to exceed five percent of the moneys earned by the contractor toward completion of a public improvement contract] shall be withheld and reserved in one of two ways: a. As a trust fund for the protection and payment of 1) the claims of any person arising under the contract, and 2)the state with respect to taxes imposed pursuant to Titles 50, 51 and 82 RCW which may be due from such contractor. Upon completion of a contract, the member agency shall notify the Department of Revenue, the Employment Security Department, and the Department of Labor and Industries of the completion of contracts over one hundred fifty thousand dollars. KCDA will issue payment on the retainage amount forty-five days after notice from the KCDA Member Agency that the contract has been accepted as complete or upon receipt of all necessary releases, whichever is later. b. Option of providingretainage tainage bond for the full amount of the retainage (5% of the contract amount with a performance bond). This bond is separate from the performance bond under RCW 39.08.10. Providing a retainage bond means no retainage is withheld. If you choose to provide a retainage bond a copy of the bond must be submitted. • FORCE MAJEURE Except for payments of sums due, neither party shall be liable to the other, nor be deemed in default under this contract, if and to the extent that such party's performance of this contract is prevented by reason of force majeure. The term"force majeure"means an occurrence that is beyond the control or responsibility of the party affected and occurs without its fault or negligence, including, but not limited to the following: acts of God; acts of the public enemy; war; riots; strikes; industry-wide labor disputes; civil disorders; fire; flood; snow; earthquakes; tornadoes or violent winds; hail storms; lockouts; injunctions-intervention-acts, or failures or refusals to act by government authority; and other similar occurrences beyond the control or responsibility of the party declaring force majeure, which such party is unable to prevent by exercising reasonable diligence. The force majeure shall be deemed to commence when the party declaring it notifies the other party of the existence of the force majeure, and shall be deemed to continue as long as the results or effects of the force majeure prevent the party from resuming performance in accordance with the contract. The party receiving the notice of force majeure may contest the declaration of a force majeure. Force majeure shall not include late deliveries of equipment or materials caused by congestion at a manufacturer's plant or elsewhere, an oversold condition of the market, inefficiencies, internal labor disputes, or similar occurrences. If either party is delayed at any time by force majeure, the delayed party shall notify the other party in writing of such delay within forty-eight(48)hours. I. PRICING IFB - The bidder shall submit pricing on the Pricing Pages included or on Attachment B in this IFB. Vendor bid pricing shall include a 2% administrative fee on all line items and charges. The administrative fee must be part of the bid price. If you are bidding a catalog price less a discount, make sure the administrative fee is included in the net price to the member agency. Pricing must include the 2% KCDA service fee so the service fee is invisible to KCDA members. For all Integrated Security Systems &Fire Controls pricing may be by line item or discount off manufacturer price list(Attachment B). Accessories and materials may be from other manufacturers or sources but must be identified and priced in the IFB response either by item or via catalog discount. On the pricing sheet, list and group accessories and materials by manufacturer for ease of identification. Respondents will choose only one pricing method to be used per manufacturer. Alternative pricing methods shall be addressed in Attachment B. Proposals received that provide both for a single manufacturer will be found non-responsive. Fixed prices shall be firm until each anniversary date of contract,unless there is an occurrence of one or more economic price adjustment contingencies outlined in the bid. If price adjustment contingencies occur, or not less than ninety(90) days prior to each contract anniversary date, awarded vendor may submit a fully documented request for price adjustment to KCDA. The documentation must substantiate that any requested price increase was clearly unpredictable at the time of bid submittal and results from an increased cost to awarded vendor that was out of awarded vendor's control. KCDA will review requests for fixed price adjustments to determine if the new prices or another option is in member agencies' best interests. If accepted, new fixed prices shall apply to the contract upon approval from KCDA. Price changes shall be a factor in contract renewal. The awarded vendor agrees that the cost for any item bid on this contract may vary by state due to specific requirements or other jurisdictional impacts. If the overall cost is discounted or lowered for any member agency, however, the cost will be similarly lowered or discounted at the same time for all member agencies for the same scope, size and value. (If a KCDA member agency proposes to purchase a large volume of one product at one time and the awarded vendor agrees to provide an additional discount, that same volume discount would be available to any KCDA member agency.) It is understood and agreed upon between Bidder and KCDA that the Bidder's pricing does not include the cost for any site-specific conditions or requirements. Site specific requirements shall be addressed on a case- by-case basis at the time the order is placed. Any additional cost(s) are to be priced by methods designated under"Options", or by RS Means, as indicated in bidder's response to this solicitation. Warranty: Describe the warranties that apply to the products offered in the IFB response and when warranty date will commence. Identify any website links that cover warranty information. The manufacturer has the primary responsibility to honor a manufacturer' warranty. Awarded vendor agrees to assist the member agency reach a solution in a dispute with the manufacturer over a warranty's terms. Any extended manufacturer's warranty will be passed on to the member agencies. List any pricing applicable to warranties in Attachment D of the IFP response. Risk of Loss or Damage: Awarded vendor shall retain title and control of all goods until they are delivered and received. All risk of transportation and all related charges shall be the responsibility of the awarded vendor. The awarded vendor shall file all claims for visible or concealed damage. The member agency will notify the awarded vendor and/or freight company promptly of any damaged goods and shall assist the freight company/awarded vendor in arranging for inspection. No F.O.B. vessel, car or other vehicle terms will be accepted. Taxes: Member agencies, who have obtained Integrated Security Systems & Fire Controls under the terms of this contract, will be responsible for payment of all taxes related to acquisition of the Integrated Security Systems &Fire Controls such as sales tax,property tax, etc. Awarded vendor must separately list all such taxes on member proposal and subsequent invoice. J. OPERATING LEASES 1. KCDA members may obtain contracted Integrated Security Systems &Fire Controls through an operating lease at rate(s) established in the contract if available (no ownership of the machines, equipment and related products, is allowed at the end of the lease period). Cancellation of lease agreements can only occur by the member agency in the case where the vendor partner fails to maintain the Integrated Security Systems &Fire Controls, or if the member is no longer able to finance the remaining term of the lease. Such cancellation shall be permitted, without penalty to the member agency with a thirty-day written notification to the vendor partner. 2. For each Integrated Security Systems &Fire Controls respondents are to identify a single percentage to be applied to the manufacturer's list price operating lease rates for 36 months, 48 months, and 60 month terms. These percentages must be held firm and fixed during the term of the contract, except as may otherwise allowed elsewhere in this solicitation. 3. With a member agencies minimum 30-day written notice prior to the end of the operating lease agreement, the vendor partner shall remove any Integrated Security Systems & Fire Controls at no additional cost to the member agency. Member agencies shall not purchase any Integrated Security Systems &Fire Controls at the end of the term of the operating lease. Should the member agency be asked to sign an operating lease agreement by the vendor partner, any conflicts between the provisions of the vendor's lease agreement and the terms and conditions of this contract shall be resolved in favor of what is most beneficial to the member agency. 4. All operating lease totals must include the 2% service fee to be paid to KCDA. This fee must be paid to KCDA at the beginning of lease period. Alternate process for fee calculation and payment may be proposed and is subject to approval by KCDA. K. STANDARD LEASES 1. Under standard leases, KCDA member agencies may have the option to acquire any Integrated Security Systems &Fire Controls specified in the contract(i.e. ownership of machines, equipment and related products will transfer to the member at the end of the lease period). Standard lease rate(s) must be established in the IFB response if available. Unless otherwise stated in the IFB response the Purchase price(s) shall be used to determine standard lease rates. 2. Cancellation of lease agreements can only occur by the member agency in the case where the vendor partner fails to maintain the Integrated Security Systems & Fire Controls, or if the member agency is no longer able to finance the remaining term of the lease. Such cancellation shall be permitted, without penalty to the member agency, with a thirty-day written notification to the vendor partner. 3. All standard lease totals must include the 2% service fee to be paid to KCDA. This fee must be paid to KCDA at the beginning of the lease period. Alternate process for fee calculation and payment may be proposed and is subject to approval of KCDA. L. FUNDING OUT CLAUSE Any acquisition agreement with a KCDA member agency that exceeds one (1)year shall include a standard "funding out" clause. Such an acquisition is a commitment of the entity's current revenue only,provided the agreement contains either or both of the following provisions: 1. Retains to the entity the continuing right to terminate the contract at the expiration of each budget period during the term of the agreement. 2. Conditioned on a best efforts attempt by the entity to obtain appropriate funds for payment of the acquisition. M. AUTHORIZED DEALERSNENDOR PARTNERS The bidder must secure from the manufacturer, if the bidder is not the manufacturer, a written guarantee executed by the manufacturer that the bidder is an authorized dealer of that manufacturer. This can be submitted as a Manufacturers Guarantee/Manufacturers Certificate, or a statement on the manufacturer's letterhead with corporate acknowledgement. Failure to provide will result in award disqualification for that manufacturer. Bidder may propose a network of authorized dealers/vendor partners through whom the bidder intends to perform the contract. Member agencies may be directed to bidders network of authorized dealers/vendor partners for Integrated Security Systems & Fire Controls, however the awarded vendor shall be responsible for the actual job performance of each and every authorized dealer/vendor partner. This includes, but is not limited to proper ordering process and reporting, or submittal of 2% service fee. Unresolved problems with the authorized dealer/vendor partner may be referred to the awarded vendor for resolution. Bidders are to identify and list each of the authorized dealers/vendor partners they intend to involve in contract performance. Awarded vendor must be capable of replacing authorized dealers/vendor partners found unsuitable to participate in performance on the KCDA contract, and establish new authorized dealers/vendor partners in a timely manner. During the contract period, the awarded vendor or purchasing agent may remove an authorized dealer/vendor partner from the list of those designated to this contract at any time without further explanation or process. The awarded vendor may propose authorized dealer/vendor partner additions for consideration at any time throughout the contract provided; • The request is in writing on awarded vendors letterhead. • It is filed with the Purchasing Agent a minimum of 30 calendar days before the effective date of the proposed change; • It clearly identifies the authorized dealers/vendor partners involved in the change; It is accompanied by documentation acceptable to the Purchasing Agent sufficient to warrant the change. N. AWARD 1. Evaluation It is the intent of KCDA to award a manufacturer's complete line of products based on the specifications provided when possible and advantageous. KCDA expects to award to the lowest responsive and responsible bidder per unique manufacturer specifications that meet IFB terms, conditions, and criteria specified. An award is at the sole discretion of KCDA. KCDA reserves the right to reject any or all proposals, accept the proposal(s)that are deemed most advantageous for KCDA member agencies, and waive any irregularities in the solicitation process. Awarded vendors will be required to turn in updated specifications for the manufacturers awarded. The following criteria will be used in evaluating responses to this IFB. An award is anticipated to be made to a bidder with the highest rating per manufacturer product line. Subsequently, multiple awards may be made. Evaluation Criteria and Weight Proper submission of proposal 10 Comprehensiveness of product and 10 services provided Related Experience 15 Pricing 50 Presentation of full and complete product offering that can meet 15 variety of member agencies requirement /timeline. TOTAL POSSIBLE POINTS 100 Clarification and/or Discussions Clarification of a response may be necessary. KCDA will communicate with the bidder(s) for the purpose of eliminating minor errors, clerical errors, and/or irregularities. Clarification is accomplished by explanation or substantiation, either in response to an inquiry from KCDA or an inquiry initiated by a bidder. Clarification does not give a bidder the opportunity to revise, change or modify their response in any way. Discussion takes place after the initial receipt of proposals. KCDA reserves the right to conduct discussions with bidders whose responses are determined to be reasonably inclined toward receiving a contract award. Discussion may occur when oral or written communications between KCDA and the bidder are conducted for the purpose of clarifying information to determine the acceptability of a response. KCDA will not assist the bidder in bringing the bidder's response to the same level of other responses received by KCDA. Further, KCDA will make no indication of pricing or other information received from other bidders. Competitive Range: KCDA reserves the right to establish a competitive range of acceptable responses as part of the evaluation process as defined herein. Responses below the competitive range will be determined to be unacceptable and will not receive further consideration. 0. ORDER PROCESS & REPORTING 1. The awarded Vendor must verify the Vendor's customer is a KCDA member. A current list of members is posted on the KCDA website under KCDA membership. If the Vendor's customer is not posted on the KCDA website, the Vendor must verify with the KCDA Purchasing Agent the member is valid. If the customer is not valid, the Purchasing Agent will determine if the customer can participate in the KCDA contract and contact the Vendor's customer to give them instructions on the paperwork which needs to be submitted. 2. The awarded vendor will submit a signed and dated proposal or quote to a KCDA member in accordance with the pricing awarded under this bid. All pricing must include the KCDA 2% service fee as a part of the price to the customer. Do not list the 2% as a separate line item. Pricing may be reduced for large sites, volume purchases, or special conditions, but may not exceed bid pricing. If reductions are offered to one agency, such reductions must also be available to any other agency with the same circumstances. It is anticipated that pricing would be lowered if a member agency's location allowed for a significantly lower prevailing wage rate used in calculating bid pricing, providing the contractor to submit a competitive market proposal to the member. 3. The Vendor's proposal to the KCDA member must specifically state the KCDA bid name &number, and identify the contact name, e-mail address and phone# for the person responsible for approving the work. This information is critical and if not provided may be grounds for delaying the approval of the order. 4. KCDA members may have specific ordering requirements to meet their individual policies and procedures, such as requiring certificates of insurance or performance bonds, approval processes, etc. Vendor is required to determine what those requirements might be and conform to such procedures. Questions pertaining to the scope of covered services should be directed to KCDA. 5. KCDA members PO must be made out to KCDA. 6. The vendor will e-mail KCDA a copy of the proposal submitted to the member and the member's PO. KCDA will review and approve the order via e-mail within 48 hours,provided that adequate information has been given to verify that contract pricing has been applied and proposal is within scope of the contract. Additional information may be requested if needed. Failure to provide adequate information may result in delay of approval. 7. KCDA will create Purchase Order to the vendor authorizing the vendor to proceed with the order. 8. A copy will be kept on file at KCDA. 9. Services must not commence using the KCDA contract without a Purchase Order from KCDA. 10. Orders processed against this contract with Vendor customers who are not KCDA members or without a purchase order from KCDA are in violation of the contract. Vendors not following proper procedures may be removed from consideration for future awards. KCDA reserves the right to revise the ordering process above at their sole discretion if deemed necessary for contract management or audit purposes. An implementation for change will be coordinated with the vendor. P. CHRISTIAN DOCTRINE Any federal, state and local governing authority's/jurisdiction's statutes, codes, rules and regulations referenced and/or govern the products, services and activities relating to and are part of this solicitation, whether or not physically noted or included, shall be complied with and adhered to as required. It is sole responsibility of the Bidder to perform and complete any necessary research and investigation required to make themselves aware of and comply with this item. Signature Must be same signature that appears on Bid Affidavit and Acceptance Forms #15-415 SPORTS FIELD DRAINAGE SYSTEMS-PRICE LIST King County Directors'Association Integrated Security Systems&fire Controls Price List#21-360 Bid Price Sheet KCDA is requesting identification of product types and pricing if non-inclusive from the list of categories below. Please provide a price list with product types,applicable discounts&discount identifiers on either a disc or thumb drive with your bid response. NOTE:Additional line items may be inserted and added as needed to provide a full offering of product and services.Please review the sample product type responses listed below. Does your Net Price Product Types&Categories Unit of Measure organization supply o MFG List Exceptions to List Price Discount /o (with KCDA Additional information (with description) (hr,unit,$etc..) these services-yes or Price service fee) Specification no Access Control System Fire Sprinkler System Fire System ACCESSORIES Video Security Camera Surveillance Camera Copper Cabling CAT6 Software Charging Components Cable Trays Data Drops Cable Ties Magnetic Locks Proximity Card Readers Page 1 #15-415 SPORTS FIELD DRAINAGE SYSTEMS-PRICE LIST Card Readers Egress Switches Controller Battery Backup Data Storage 1TB Glass Break Dectectors Valve Temper Switch Fire Panel Audio Alarm Visual Alarm Page 2 Attachment E2-Services Price Schedule KCDA-Bid#21-360 Integrated Security Systems&Fire Controls NOTE: If your company provides any of the services listed below,please complete the price schedule. If services are not documented in pricing pages,fees must be justified by using RS Means. a Discounted Price or Mileage Charges(if *Additional Discount on Large Projects: y Description Regular Price or Rates Per Diem Charges (if any) u Rates any) Y/N L V) Ir tic 0 Discounted Price or Mileage Charges(if *Additional Discount on Large Projects: O Description Regular Price or Rates Rates Per Diem Charges(if any) any) Y/N O Vl a+ U 10 ._ re L t N Description Regular Price or Rates Price or Mileage Charges(if *Additional Discount on Large Projects: Description Regular Price or Rates Per Diem Charges(if any)Rates any) Y/N y ex:Initial(must price) !� Ex:Follow up training(must price) L `^ Discounted Price or Mileage Charges(if *Additional Discount on Large Projects: Description Regular Price or Rates Rates Per Diem Charges(if any) an Y/N u y) L Y L O Q Q *Please detail additional discounts on large projects. MISCELLANEOUS FEES In some cases additional charges may be necessary. These costs are for items delivered direct to member agencies. Attach additional pages as may be necessary for each manufacturer. Performance Bond: $ Shipping: $ Lift Gate Fee when required $ or RS Means Rental Scaffolding/Lifts $ or RS Means Raceways $ or RS Means FUTURE DELIVERIES On occasion,KCDA Members will place orders near the end of the contract period for delivery after the contract period has expired. Will your company honor orders placed during the contract period for future delivery? No Yes_Yes,but only if delivered before Integrated Security Systems & Fire Controls Bid #21-360 ATTACHMENT X— Deviations and Miscellaneous Fees 1. Product I Category Specific Specifications Bidders must check either the"Comply" or"Deviate"column for each inspection item. All deviations shall be noted and explained below. Form X-Authorized signature required. Item Description Tier One Comply Deviate 1.1 The Member Agency will have access to a full inventory of the awarded product line;multi- line vendors must inventory at least the majority of categories listed in the bid. 1.2 Awarded vendor(s) shall maintain a minimum monthly overall average fill rate of 95%or above. Line items that are reordered, backordered, or partially filled are not considered filled line items when calculating this service level. 1.3 Orders must be shipped within 48 hours after receipt of an order 90%of the time. The awarded vendor(s)will notify the Buyer if product ordered cannot be shipped within this time period to provide the opportunity to secure product elsewhere. 1.4 Awarded vendor(s)must be a manufacturer's authorized sales and service dealer for all proposed equipment/software. An authorized sales and service dealer is defined in this solicitation as one purchasing their products for resell directly from the manufacturer(s)or the manufacturer's approved channels. Products that result from new authorized sales and service dealer arrangements between the awarded vendor(s)and the manufacturer during the term of this contract may be added and offered through the KCDA contract. Page 1 of 12 KCDA Integrated Security Systems and Fire Controls BID#21-360 Integrated Security Systems & Fire Controls Bid #21-360 ATTACHMENT X— Deviations and Miscellaneous Fees 1. Product I Category Specific Specifications (Cont.) Bidders must check either the"Comply" or"Deviate"column for each inspection item. All deviations shall be noted and explained below. Form X-Authorized signature required. Item Description Tier One Comply Deviate 1.5 All charges and components necessary for performance of the contract shall be clearly identified even if such are not specifically addressed in any paragraph or sub-paragraph or form that is a part of this request. 1.6 If the awarded vendor(s)intends to utilize independent agents/distributors, subcontractors and/or third-party agents to perform and/or provide any part of the products and services offered herein,the awarded vendor(s) must identify all providers and any and all associated costs with these providers. 1.7 Optional services must be identified separately, and must include clear descriptions of proposed services. 1.8 Awarded vendor(s)must provide a product or mix of products in a manner that will allow Buyers to migrate to emerging technologies/services. 1.9 Awarded vendor(s)must be able to supply paper catalogs where requested. The catalog shall have a cover label indicating that the catalog's contents are available through the participating Member Agency and the KCDA contract. The label shall identify the KCDA contract number,discount level(s) and any s ecial ordering instructions. 1.10 Packing slips shall accompany all deliveries and shall contain Member Agency's purchase order number,vendor name and name of article. Cartons shall be identified by purchase order number and vendor name. 1.11 Orders not filled and partials shall be indicated on the packing list. Awarded vendor(s) shall inform member agency of anticipated availability date for unfilled and partial orders. 1.12 All products sold by the awarded vendor(s) must be new. Only the newest versions of software and equipment will be bid. Older versions will only be sold, if specifically re uested. Page 2of12 KCDA Integrated Security Systems and Fire Controls BID#21-360 Integrated Security Systems & Fire Controls Bid #21-360 ATTACHMENT X— Deviations and Miscellaneous Fees 1.13 Products that have a 30/60/90 day money back guarantee will be clearly identified in the catalog and on the web site(if applicable), and in everybid provided to members. 1.14 Awarded vendor(s) must maintain a toll free technical support line open 8 a.m. Pacific Time zone until 5 p.m., Pacific Time zone, Monday through Friday. Calls must be answered by a live US technician. 1.15 If the Awarded vendor(s)makes an error in pricing(typographical or photographic error, for example),the Buyer reserves the right to return the product. The Awarded vendor(s) agrees to pay for cost of any returned product due to a pricing error. 1.16 Awarded vendor(s) shall provide a Material Safety Data Sheet(MSDS) for all items sold,if required. A separate sheet shall be provided for each individual item when purchase is made. 1.17 Awarded vendor(s) shall reference item part numbers for all items on quotes for specific work. 1.18 Awarded vendor(s)provide site survey, analysis, consultation and recommendation to member to enhance the safety and security of facility,employees and students. 1.19 Does vendor have workable e-commerce website that they can post the KCDA contract line items(without prices)and provide link for KCDA web a e? 2. Services I Site Survey,Analysis,Consultation,Installation,Maintenance Bidders must check either the"Comply" or"Deviate"column for each inspection item. All deviations shall be noted and explained below. Form X-Authorized signature required. Description Tier Two Comply Deviate 2.1 Access control system, surveillance camera installation,maintenance services at facilities. Access control and camera installation and services shall be ordered on an as needed basis throughout the term of the contract.All proposals shall integrate with new or existing fire system. This price quotation will be for a turn-key operation which will include all cabling, software,testing, and installation. Page 3of12 KCDA Integrated Security Systems and Fire Controls BID#21-360 Integrated Security Systems & Fire Controls Bid #21-360 ATTACHMENT X— Deviations and Miscellaneous Fees 2.2 Units must be a new,unused model and current production.No reconditioned or used equipment will be accepted except as specifically requested herein. All equipment and accessories cataloged as standard shall be included as part of this specification.Whenever an article or material is defined by describing a proprietary product or by using the name of a manufacturer,the term"or equal"if not inserted shall be implied. The specified article or material shall be understood as indicating the type, function,minimum standard of design, efficiency and quality desired and shall not be constructed as to exclude other manufactured products of comparable quality, design and efficiency. In the event that any equivalent version is proposed,prospective bidders are herewith advised that precise, adequate, and documented evidence of equivalency in performance, stability,and operational efficiency should be submitted with the bid for further consideration. Final determination of equivalency will be determined solely by KCDA • Vendor will provide Turnkey installation • Provide new panel patch cables of desirable length and color • All data drops are to be labeled at the patch panel and at the cable termination • All data copper cabling will be CAT 6 plenum-rated • All cabling to be run in provided cable trays above ceiling tiles • All like cabling should be bundled together every four feet with approved cable ties 2.3 • Magnetic Locks and Access Control System must be web-based. Vendor will recommend, install, and configure proximity card readers. Vendor will also train KCDA member personnel on how to use proximity card readers. • All lock specifications and installations must be performed by a qualified, professional locksmith. • After installation, the proposed controller will operate magnetically locked doors with crash bars. • Electronic/mechanical locks shall be used when possible. Page 4 of 12 KCDA Integrated Security Systems and Fire Controls BID#21-360 Integrated Security Systems & Fire Controls Bid #21-360 ATTACHMENT X— Deviations and Miscellaneous Fees • Vendor is responsible for complete installation including running cables, programming system, installing magnetic lock, card readers, egress buttons, and integration with fire and alarm system. • Vendor must recommend, install, and configure software for the building access system to accommodate all employees, all magnetic locks, and multiple work day schedules. Vendor is also responsible for training of designated personnel on new software program. Vendor must provide a minimum of 8 hours of training to operate the new controller which will include adding and removing cards users, modifying work schedules, etc. Vendor must give recommendations if server upgrade is needed or what server needs is require for software. • Vendor is responsible of removing any existing equipment and components if they are not used. • System installation shall be specified, in accordance with the manufacturer's recommendations, and pursuant to all applicable federal, state and local code, safety, and other rules, regulations, and laws. • Electric transfer hinges shall be used when possible • All locks shall be fail secure when possible • The doors shall be as secure or more secure after the access control system is installed. • Acquisition of all required permits and inspections shall be the responsibility of the selected vendor. • In case of power outage magnetic doors must unlock. Vendor must give a solution in case an outage lasts more than 30 minutes during non-business hours. • Battery backup to be supplied at each ma netic door and/proximity and/proximity card reader 2.4 • Security Camera Surveillance System must be controlled from either Digital Video Recorder unit and web-based (both onsite and offsite). Web-based software needs to be web-browser agnostic. Need ability to control the cameras and recording Page 5of12 KCDA Integrated Security Systems and Fire Controls BID#21-360 Integrated Security Systems & Fire Controls Bid #21-360 ATTACHMENT X— Deviations and Miscellaneous Fees capability. • If needed,provide new computer and LCD monitor to use for surveillance system. • Video cameras should be priced per unit and weather proof casing should be priced per unit. . • Vendor is required to visit with purchaser to propose a solution or suggestions where cameras are best located. • Vendor must install recording equipment for installed video cameras in computer server room or location to be determined by purchaser. • Vendor must install/create connectivity between video cameras and video recording equipment • The recording device should be equipped with complete motion detection and a CD- RW burner to save events and have DVD burner options • Need ability to view video footage on mobile devices.Also need ability to view a live video feed as well as ability to review video recordings on any camera. • All cables need to be labeled at both source and destination. • All cameras should be labeled according to end userspecifications 2.5 System should have at least 1 TB of storage capacity with option to added external hard drives for additional capacity. Must have ability to auto-archive video to external hard drive/s. Must have option for 30 to 90 days of storage for motion detection 2.6 Vendor is responsible for all installation of security components;hardware, software, configuration and ensure that system is fully integrated with existing fire and alarm system and associated components 2.7 Awarded vendor(s)will provide maintenance for its building access and security system,for one year with options to renew for three(3) additional 12 month periods. Maintenance must include all equipment,parts, labor,and travel expenses. Equipment and parts covered by this maintenance agreement include all existing and newly installed fire panels,keypads, smoke detectors,and manual pull stations near main Page 6 of 12 KCDA Integrated Security Systems and Fire Controls BID#21-360 Integrated Security Systems & Fire Controls Bid #21-360 ATTACHMENT X— Deviations and Miscellaneous Fees entrance,valve temper switch,magnetic locks, egress switches,glass break detectors,backup batteries,and all related components. • Vendor must indicate types of maintenance options available and service • Vendor must provide less than 4-hour response time when ticket is submitted with system issue. • Vendor must include hourly rates (and all associated fees such as travel, hardware, software, etc.) for after hours, nights, and weekends. • Vendors proposed maintenance agreement must be included with submission and must thoroughly describe items that are not included or covered by proposed maintenance agreement. 2.8 The Contractor shall establish and maintain a Quality Control Plan for ensuring the quality of the work erformed under the Contract. Description Tier Three Comply Deviate Vendor shall provide all supervision,labor, equipment,tools supplies, and materials to perform all tasks for Fire Controls System, consultation&design,building scope, construction,providing preventive maintenance 3.1 planning,inspection, certification,periodic testing,training,monitoring,providing warranty, will clearly provide information about voiding the warranty,provide recommendations, and additional parts and repairs.Vendor is responsible for complete installation including running cables,programming system. 3.2 Contractor shall provide fire controls, installation,maintenance services at facilities. Contractor must offer a turn-key operation 3.3 which will include all cabling, software,testing, and installation, and provide tracking and alert, in the event of a fire. 3.4 System should be able to integrate with Agency Member's currents stem. Units must be a new,unused model and current production.No reconditioned or used equipment will be accepted except as specifically requested 3.5 herein. All equipment and accessories cataloged as standard shall be included as part of this specification. Whenever an article or material is defined b describing a proprietary product or b Page 7of12 KCDA Integrated Security Systems and Fire Controls BID#21-360 Integrated Security Systems & Fire Controls Bid #21-360 ATTACHMENT X— Deviations and Miscellaneous Fees using the name of a manufacturer,the term"or equal"if not inserted shall be implied. The specified article or material shall be understood as indicating the type, function,minimum standard of design, efficiency and quality desired and shall not be constructed as to exclude other manufactured products of comparable quality, design and efficiency. In the event that any equivalent version is proposed,prospective bidders are herewith advised that precise, adequate, and documented evidence of equivalency in performance, stability,and operational efficiency should be submitted with the bid for further consideration. Final determination of equivalency will be determined solely by KCDA • Vendor will provide Turnkey installation • Provide new panel patch cables of desirable length and color • All data drops are to be labeled at the patch panel and at the cable termination • All data copper cabling will be CAT 6 plenum-rated • All cabling to be run in provided cable trays above ceiling tiles All like cabling should be bundled together every four feet with approved cable ties Consultation by certified designers may be required in order to create a comprehensive fire 3.6 alarm and security system to meet specific requirements of each Member Agency's unique needs. Offering should allow for high level of planning 3.7 toward future expansion,while examining the requirements of long-term maintenance and service of theses stems. System should provide for tracking and 3.8 reporting devices that are due for service and repair. Fire& Security installation team shall include 3.9 estimators,coordinators,project managers and certified fire alarm and security. Contractor shall offer 24/7 UL Listed 3.10 monitoring, fire alarm confidence testing, life safety inspections and service program; and a 24-hour repair line. 3.11 Contractor shall include in all product proposals a maintenance and cleaning plan. Page 8 of 12 KCDA Integrated Security Systems and Fire Controls BID#21-360 Integrated Security Systems & Fire Controls Bid #21-360 ATTACHMENT X— Deviations and Miscellaneous Fees The fire panel shall not be placed in a bypass or test mode without prior approval of the Member Agency Official.Work that requires activation of audio or visual alarms, or the annunciator 3.12 system,or disrupts sprinkler service to any part of the building maw required to be performed outside normal working hours.All such work shall be scheduled and approved in advance by the Building Manager. Must ensure Code Compliance for: 3.13 -Fire Marshall -Building Inspector -On-site Safety Personnel System shall include a multi-faceted approach. May utilizes an organization's existing IP network as the basis for an emergency 3.14 notification and communications system. These systems also allow for specific user groups to be established so that targeted communications can be sent. The Contractor shall verify all inventory and 3.15 measurements relating to the required work prior to submission of their cost proposal to KCDA and Member Agency in order to meet timelines. An onsite visit may be required before 3.16 submitting a proposal to KCDA and Member Agency. The Contractor shall perform all work on the Fire Safety System according to applicable National Codes,including but not limited to NFPA 70E(Electrical Safety),NFPA 101 (Life Safety),NFPA 10(Portable Fire Extinguisher Standards),NFPA 13 (Fire Sprinkler System Code),NFPA 72(Fire Alarm and Signaling), 3.17 and NFPA 25 (Water-Based Fire Protection Systems). The Contractor shall ensure that its employees are fully certified to work on all of the installed Fire Systems. Certification documents must be made available to the Member Agency Official or designee upon request. All Contractor employees who enter the building must be able to obtain security clearance Certain tests may require participation of the fire 3.18 marshal and shall be coordinated and scheduled b Member Agency Official or designee 3.19 The Contractor shall establish and maintain a Quality Control Plan for ensuring the quality of Page 9of12 KCDA Integrated Security Systems and Fire Controls BID#21-360 Integrated Security Systems & Fire Controls Bid #21-360 ATTACHMENT X— Deviations and Miscellaneous Fees the work performed under the contract. All quotes for additional services shall have the labor and parts costs listed separately. Only new, 3.20 original equipment manufacturer parts shall be used,unless they are not available in the marketplace.All others will require written a royal,by KCDA and the Member Agency. Emergency Services Emergency technical 3.21 services shall be available 24 hours a day/7 da s a week to minimizes stem downtime. Remote or telephone technical support will be 3.22 provided within thirty minutes at no additional cost to the Member Agency. 3.23 If on-site emergency repairs are requested,the technician shall arrive on site within four hours. Corrective Maintenance: When repairs(other than minor repairs)of defective or inoperable devices are found during the course of system testing,inspection or preventative maintenance, 3.24 or having failed during operation, are required, the Contractor shall provide a detailed written report to the Member Agency,with a repair plan and quote. This includes required or recommended software upgrades and programming. INSTRUCTIONS: 1. If"no"is checked below, complete this form by signing it at the bottom. 2. If"yes" is checked below, either insert answers into this form or create a Microsoft Word table format to provide narrative explanations of exceptions. If adding pages, the bidder's name and identifying information as to which item the response refers must appear on each page. 3. Scan this form plus any attachments into a single PDF document. 4. Title the file"Part X-Deviations". 5. Exceptions to local, state or federal laws cannot be accepted under this bid. ❑ NO,this bidder does not have deviations(exceptions or alternates) to the specifications listed in Parts C-Special Provisions&X Deviations-Misc.Fees. ❑ YES,this bidder has the following deviations to the specifications listed in Parts C-Special Provisions &X Deviations-Misc.Fees. Outline(Pg. Specification (describe) Details of Deviation & Form) Page 10 of 12 KCDA Integrated Security Systems and Fire Controls BID#21-360 Integrated Security Systems & Fire Controls Bid #21-360 ATTACHMENT X— Deviations and Miscellaneous Fees Signature Must be some signature that appears on Bid Affidavit and Acceptance Forms MISCELLANEOUS FEES In some cases additional charges may be necessary. These costs are for items delivered direct to Members. Attach additional pages as may be necessary for each manufacturer. Delivery Fee: $ %or mileage rate Installation Fee: $ per hour (Prevailing Wage rates) Design Fee: $ Performance Bond: $ MISCELLANEOUS FEES (Cont.) Demolition Fee: $ Restock Fees: $ Lift Gate Fee when required $ FUTURE DELIVERIES On occasion, KCDA Members will place orders near the end of the contract period for delivery after the contract period has expired. Will your company honor orders placed during the contract period for future delivery? No Yes Yes, but only if delivered before Firm Name: Address: City, State,Zip Page 11 of 12 KCDA Integrated Security Systems and Fire Controls BID#21-360 Integrated Security Systems & Fire Controls Bid #21-360 ATTACHMENT X— Deviations and Miscellaneous Fees Signed: Name and Title: Telephone No. Fax No. Email: "Note: All lines of information must be provided with submittal. Electronic acceptance of these terms and conditions signifies compliance with all terms and conditions. Page 12 of 12 KCDA Integrated Security Systems and Fire Controls BID#21-360 KCDA Certification of Compliance with Wage Payment Statutes The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date (INSERT DATE), the bidder is not a "willful" violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction. I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct. Bidder's Business Name Signature of Authorized Official* Printed Name Title Date City State Check One: Sole Proprietorship ❑ Partnership ❑ Joint Venture ❑ Corporation ❑ State of Incorporation, or if not a corporation, State where business entity was formed: If a co-partnership, give firm name under which business is transacted: *If a corporation, proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, proposal must be executed by a partner. KCDA Integrated Security Systems& Fire Controls BID#21-360 KCDAPURCHASING COOPERATIVE 18639-80TH Ave S.•P.O.Box 5550•Kent,WA 98064-5550•Phone 425-251-8115•Fax 253-395-5402• www.kcda.org KCDA Company Profile IFB #21-360 Integrated Security Systems& Fire Controls NAME OF BIDDER COMPANY CONTACT INFORMATION Company Name: Website: Company Address: City: State: Zip: Contact Person: Title: Contact Phone: Contact Email: State of WA Department of Licensing Contractor's Registration No. State of WA UBI Number State of WA Department of Employment Security No. Washington State Excise Tax Registration No. Federal Tax ID Number DUNS Number BACKGROUND Note: Generally, in high level contracts,KCDA will not accept an offer from a business that is less than five(S)years old or which fails to demonstrate and/or establish a proven record of business. If the bidder has recently purchased an established business or has proof of prior success in either this business or a closely related business,provide written documentation and verification in response to the questions below. KCDA reserves the right to accept or reject newly formed companies based on information provided in this response and from its own investigation of the company. This business is a ❑ public company ❑ privately owned company. In what year was this business started under its present name? KCDA Integrated Security Systems & Fire Controls BID# 21-360 KCDAPURCHASING COOPERATIVE 18639-80TH Ave S.•P.O.Box 5550•Kent,WA 98064-5550•Phone 425-251-8115•Fax 253-395-5402• www.kcda.org Under what other or former name(s)has your business operated? Is this business a corporation? ❑ No ❑ Yes. If yes,please complete the following: Date of incorporation: State of incorporation: Name of President: Name(s)of Vice President(s): Name of Secretary: Name of Treasurer: Is this business a partnership? ❑ No ❑ Yes. If yes,please complete the following: Date of organization: State founded: Type of partnership,if applicable: Name(s)of general partner(s): Is this organization individually owned? ❑ No ❑ Yes. If yes,please complete the following: Date of organization: State founded: Name of owner: This organization is a form other than those identified above. ❑ No ❑ Yes. IF THE ANSWER IS YES, describe the company's format,year and state of origin, and names and titles of the principals. COMPANY HEADQUARTER LOCATION Company Address: City: State: Zip: Main Phone Number: How long at this address? COMPANY BRANCH LOCATIONS Branch Address: City: State: Zip: Branch Address: City: State: Zip: Branch Address: City: State: Zip: KCDA Integrated Security Systems & Fire Controls BID# 21-360 KCDAPURCHASING COOPERATIVE 18639-80TH Ave S.*P.O.Box 5550•Kent,WA 98064-5550•Phone 425-251-8115•Fax 253-395-5402• www.kcda.org Branch Address: City: State: Zip: If more branch locations, insert information here or add another sheet with above information. SALES HISTORY Provide your company's annual sales for 2018,2019 and 2020 YTD in the United States by the various public segments: 2018 2019 2020 YTD K-12(public&private),Educational Service Agencies $ I Higher Education Institutions $ $ $ Counties,Cities,Townships,Villages $ States $ $ $ Other Public Sector&Non-profits $ Private Sector $ $ $ TOTAL $ $ $ WORK FORCE 1. Key Contacts and Providers: Provide a list of the individuals, titles, and contact information for the individuals who will provide the following services: Function Name Title Phone Email Contract Manager Sales Manager Customer&Support IF Manager Function Name Title Phone Email Distributors,Dealers, Installers,Sales Rep Consultants&Trainers finical,Maintenance &Support Services Quotes,Invoicing& Payments Warranty&After the Sale KCDA Integrated Security Systems & Fire Controls BID# 21-360 KCDAPURCHASING COOPERATIVE 18639-80TH Ave S.*P.O.Box 5550•Kent,WA 98064-5550•Phone 425-251-8115•Fax 253-395-5402• www.kcda.org Financial Manager 2. Sales Force: Provide total number and location of salespersons employed by your company in the states of Washington,Oregon, Idaho,Montana and Alaska by completing the following: (To insert more rows, hit the tab key from the last field in the State column.) Number of Sales City State Reps 3. Service/Support and Distribution Centers: Provide the type(service/support or distribution)and location of centers that support the states of Washington, Oregon,Idaho,Montana and Alaska completing the following: (To insert more rows, hit the tab key from the last field in the State column.) Center Type city State 4. In-house Resources: Describe the business's current in-house workforce, equipment and facilities available to perform under this solicitation. 5. Sales Training: Explain how your company will education your sales staff on the AEPA contract inluding timing,methods, etc. ENVIRONMENTAL INITIATIVES 1. Describe how your products and/or services support environmental goals. 2. Describe the company's"green"objectives(i.e. LEED,reducing footprint, etc.). KCDA Integrated Security Systems & Fire Controls BID# 21-360 KCDAPURCHASING COOPERATIVE 18639-80TH Ave S.*P.O.Box 5550•Kent,WA 98064-5550•Phone 425-251-8115•Fax 253-395-5402• www.kcda.org COOPERATIVE CONTRACTS 1. Does your company currently have contracts with other cooperatives (local, regional, state, national)? YES NO If YES, identify which cooperatives and the respective expiration date(s). If YES and your company is awarded a KCDA Contract,which contract will you lead with in marketing and sales representative presentations(sales calls)? INDEPENDENT SUBCONTRACTORS,DISTRIBUTORS,INSTALLERS,ETC. If the Bidder is not the sole manufacturer/provider of all goods and services provided under this contract, the following must be answered: 1. Selection Criteria for Independent Providers: Describe the criteria and process by which the business selects, certifies and approves subcontractors,distributors,installers and other independent services. 2. Current Subcontractors,Distributors,Installers,Etc.: Provide a list of current subcontractors, distributors, installers and other independent service providers who are contracted to perform the type of work outlined in this bid in the in the states of Washington, Oregon,Idaho,Montana and Alaska. Include,if applicable,contractor license information and the state(s)wherein they are eligible to provide services on behalf of this business. DISCLOSURES 1. Letter of Line of Credit or Annual Financial Report(REQUIRED): Attach a letter from the business's chief financial institution indicating the current line of credit available in its name and evidence of financial stability for the past three calendar years(2017,2018 and 2019). This letter should state the line of credit as a range(ie.,"credit in the low six figures"or"a credit line exceeding five KCDA Integrated Security Systems & Fire Controls BID# 21-360 KCDAPURCHASING COOPERATIVE 18639-80TH Ave S.*P.O.Box 5550•Kent,WA 98064-5550•Phone 425-251-8115•Fax 253-395-5402• www.kcda.org figures"). If company is a publicly traded company a complete Annual Financial Report is required in place of Line of Credit Letter. 2. Legal: Does this business have actions currently filed against it? ❑ No ❑ Yes. IF YES,ANATTACHMENT IS REQUIRED:List and explain current actions such as Federal Debarment(on US General Services Administration's"Excluded Parties List"), appearance on any state or federal delinquent taxpayer list, or claims filed against the retainage and/or payment bond for projects. REFERENCES Provide contact information of your company's five largest public agency customers: Agency Name Title Phone Number Email 2. 3. ' 4. Signature Must be same signature that appears on the Bid Affidavit Signature and Acceptance Form KCDA Integrated Security Systems & Fire Controls BID# 21-360 King County Directors'Association Integrated Security Systems Bid#21-360 Bid Price Sheet for: Access Control Equipment and Accessories Use this layout example to submit bid pricing for all equipment, supplies and other necessary line items and options for an access control system. Items listed should include but not be limited to control panels, power supplies, readers, locks, cabling, software and etc. Net Product Description Manufacturer Mfg. SKU Vendor SKU Unit of Measure List/Retail Price KCDA Bid price General Federal Davis Bacon Labor Rates: Labor Rates Labor Rates Freight is is not included in above pricing. General Laborer Electrical Apprentice Electrical Journeyman Mfg. Certified Tech. Hours of training free of charge to customer: Company Name: Access Control Price Page of King County Directors'Association Integrated Security Systems& Fire Controls, Bid#21-360 Bid Price Sheet for: Fire Control Equipment and Accessories Use this layout example to submit bid pricing for all equipment, supplies and other necessary line items and options for an access control system. Items listed Net Product Description Manufacturer Mfg. SKU Vendor SKU Unit of Measure List/Retail Price KCDA Bid price General Federal Davis Bacon Labor Rates: Labor Rates Labor Rates Freight_is is not included in above pricing. General Laborer Electrical Apprentice Electrical Journeyman Mfg. Certified Tech. Hours of training free of charge to customer: Company Name: Access Control Price Page of King County Directors'Association Integrated Security Systems& Fire Controls, Bid#21-360 Bid Price Sheet for: Intrusion Detection Use this layout example to submit bid pricing for all equipment, supplies and other necessary line items and options for an intrusion detection systems. Items listed should include but not be limited to door equipment, alarm panels, power supplies, cabling, software and etc. Product Description Manufacturer Mfg. SKU Vendor SKU Unit of Measure List/Retail Price KCDA Bid price General Federal Davis Bacon Labor Rates: Labor Rates Labor Rates Freight _is is not included in above pricing. General Laborer Electrical Apprentice Electrical Journeyman Mfg. Certified Tech. Hours of training free of charge to customer: Company Name: Intrusion Detection Price Page of RESPONSIBLE BIDDER FORM (Contractor's Qualifications) Bid#21-360 Integrated Security Systems& Fire Controls The information provided in this form is part of the KCDA's inquiry concerning bidder responsibility. Please print clearly or type. If you need more space, use plain paper. Company Name Address Payment Address Contact Telephone No. ( ) Contact Person for this Bid: Contact Address: State of WA Department of Licensing Contractor's Registration No. State of WA UBI Number State of WA Department of Employment Security No. Washington State Excise Tax Registration No. Federal Tax ID Number DUNS Number "Please provide a current copy of Certificates of Insurance. Number of years the Contractor has been engaged in the business under the present company name, as indicated above References: KCDA may conduct reference checks during considerations for award. In the Event that information obtained from the reference checks reveals concern about the bidder's past performance on projects identified as meeting the bidder qualification requirements or their ability to successfully perform the work, KCDA may determine that the bidder is not a responsible bidder. In conducting reference checks, KCDA may include itself or other government agencies and businesses as a reference if the bidder has performed the work, even if the bidder did not identify these sources as a reference. List any major projects of similar nature which have been completed by or supervised by the Contractor within the last 5 years and the gross dollar amount of each project. Name of project Amount Owner Phone# KCDA Integrated Security Systems & Fire Controls BID#21-360 King County Directors'Association Integrated Security Systems&Fire Controls,Bid#21-360 Bid Price Sheet for:Video&Surveillance Use this layout example to submit bid pricing for all equipment,supplies and other necessary line items and options for an video and surveillance systems.Items listed should include but not be limited to cameras,power supplies,cabling,software and etc. Product Description Manufacturer Mfg.SKU Vendor SKU Unit of Measure List/Retail Price KCDA Bid price Labor Rates: General Federal Davis Bacon Labor Rates Labor Rates Freight is is not included in above pricing. General Laborer Electrical Apprentice Electrical Journeyman Mfg.Certified Tech. Company Name: Video&Surveillance Price Page of Volume Discounts KCDA-Bid#21-360 Integrated Security Services & Fire Controls (OPTIONAL FORM:) NOTE: If your company provides any of the services listed below, please complete the price schedule. Additional Discount for One Time Purchase OR a Group of Local Agencies in a Geographic Area Combining Requirements (Estimate Annual Spend): Dollar Amount Dollar Amount Manufacturer Additional Discount FOB -Freight, Factory- Cost FROM TO Offered (%) will be extra, Destination - Cost is included in discount Example -$0 $50,000 ManufacturerX 5.0% I : CCDA PURCHASING COOPERATIVE 18639-80TH Ave S.•P.O.Box 5550•Kent,WA 98064-5550•Phone 425-251-8115•Fax 253-395-5402•www.kcda.org INVITATION FOR BIDS BID#21-360 Integrated Security Systems & Fire Controls Attachment A Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion In submitting the proposal to provide products and/or services as outlined in the bid specifications,we hereby certify that we have not been suspended or in any way excluded from Federal procurement actions by any Federal agency. We fully understand that, if information contrary to this certification subsequently becomes available, such evidence may be grounds for non-award or nullification of a bid contract. This certification is required by the regulations implementing Executive Order 12549,Debarment and Suspension, Participant's Responsibilities. Signed: Sf j� Title: Area Sales Manager Firm: Siemens Address: 15900 SE Eastgate Suite 200 City, State,Zip: Bellevue WA 98008 Date: 8/6/21 Email kenneth.drewjr@siemens.com Note: Electronic acceptance of these terms and conditions signifies compliance with above statement. KCDA Integrated Security Systems & Fire Controls BID#21-360 \ ( ® ( \ \ \ \ \�}\ /\ \ y z z z 2 .- ! S » _ _ _ _ = $ et = , 0 . - - - /\ ) ) j } ) } m » � \ _ oz / { {$ ± / /.01 \ � 3k220. $ � E « cFo § EQ / Z 4 J ) { §®E Q { 2 § f) § ƒ / = a m (N CN m � t 4 ) #\\ ( _ / { )/( LLJ z m t LU =) L3 oeJ. ® E L) 7 ®a ® { \ 4 3 / [f( CCD » 2 { E° ) e = e 2 ) E \ k® ~ ® k af > a / 3 \ / / (\/ / � \ j } , / \ID co \ \ \ \ � \ ( � J A § \ s § � § \ LL \ \ / } } } / & \ % \ § { z \ 2 ( M Ua \ \ k\ ( \ LU / L § ) _ ® ® § 5 ) < \ } ) / � ° \ § § § m D * \ 2 \ ( m _ \ / F- \ \ KCDA Certification of Compliance with Wage Payment Statutes The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date (7/21/2021), the bidder is not a "willful" violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction. I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct. Siemens Industry, Inc. - Smart Infrastructure Bidder's Business Name Q Signature of Authorized Official* Kenneth Drew Printed Name Area Sales Manager Title 8/26/2021 Bellevue WA Date City State Check One: Sole Proprietorship ❑ Partnership ❑ Joint Venture ❑ Corporation EZ State of Incorporation, or if not a corporation, State where business entity was formed: Deleware If a co-partnership, give firm name under which business is transacted: N/A *If a corporation, proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, proposal must be executed by a partner. KCDA Integrated Security Systems & Fire Controls BID#21-360 IFCCDAPURCHASING COOPERATIVE 18639—801h Ave. S. • P.O. Box 5550 . Kent,WA 98064-5550 • Phone 425-251-8115 • Fax 253-395-5402 www.kcda.org INVITATION FOR BID/REQUEST FOR PROPSAL Integrated Security Systems & Fire Controls Bid #21-360 ATTACHMENT C—Special Provisions THESE INSTRUCTIONS SUPERCEDE AND TAKE PRECEDENCE OVER ANY OPPOSING LANGUAGE IN THE STANDARD TERMS AND CONDITIONS A. SOLICITATION OBJECTIVES KCDA is seeking manufacturers, providers or dealers/distributors to provide current and emerging Integrated Security Systems &Fire Controls to its members. Total approximate value of spend for this contract is between$1M to$23M. However, KCDA does not guarantee any minimum or maximum value or number of orders. It is KCDA's intent to establish an annual multi-state contract with the potential of up to three (3) one-year extensions if mutually agreed between KCDA and the awarded vendor(s). Bidders must be a manufacturer or a manufacturer's sales representative authorized to provide KCDA Integrated Security Systems& Fire Controls in Washington,with the preferred ability to service surrounding member states (ex: Oregon, Idaho, Montana,Alaska). Contracts established by KCDA are available for use by all public schools, colleges, universities, cities, counties and other government agencies throughout the nation. Participation in KCDA is not required of any governmental agency;however,participation does provide the legally required competition for contracts for commonly purchased products and services,thereby saving the entity the time and expense of a required competitive process. As allowed by specific state statutes, members can issue purchase orders for any amount without the necessity to prepare their own IFB or gather necessary quotations. Bidders must be an authorized manufacturer, sales representative or service dealer having a local sales, service and install presence in Washington State, Oregon, Idaho,Alaska and/or Montana, or is the manufacturer of the products proposed. The Bidder must also include a list identifying the states within which they are authorized to sell, service and install. If a portion of a state is serviced, bidder must specifically list the portion which is serviced. Bidder can list by county, region, or territory. Bidder must provide the list as a separate document when submitting a response. The bidder may propose different pricing and rates for different installation areas as necessary to accommodate applicable wage rates and costs. Bidders must have a local sales presence that either reside or can be contacted within the additional states named to enable KCDA members to have onsite consultation, needs assessment, installation, integration and training. It is the intent of KCDA to award a contract,whereas KCDA member agencies the tools necessary for Integrated Security Systems &Fire Controls centrally or location by location. The scope of this Invitation for Bids (IFB) is to establish a contract for Integrated Security Systems & Fire Controls to meet the diverse requirements of KCDA members. KCDA recognizes that it is essential to contract with experienced operators, using specialized equipment with the ability to install quality materials to a high standard. The types of services and products may include, but are not limited to security consultation, evaluation assessment, surveillance monitoring devices, motion detection, fire detection, access control and human intrusion. Types of services and products may include, but are not limited to: all cables, close circuits monitors, video management and storage, connections, switches, mounting hardware, labor, installation, warranty, maintenance agreements, on-site training for up to four(4) employees and applicable licenses. Other products and services that will enhance and add value to this contract will be considered and evaluated at the sole discretion of KCDA. Contracts established by KCDA are available for use by all public schools, colleges, universities, cities, counties and other government agencies throughout the nation. Participation in KCDA is not required of any governmental agency; however, participation does provide the legally required competition for contracts for commonly purchased products and services, thereby saving the entity the time and expense of a required competitive process. As allowed by specific state statutes, members can issue purchase orders for any amount without the necessity to prepare their own IFB or gather necessary quotations. By conducting this solicitation, KCDA intends to provide savings and to offer its members a choice of Integrated Security Systems & Fire Controls at discounted pricing. KCDA's purpose is to: • Cooperatively serve our members and associate members through a continuous effort to explore and solve present and future purchasing needs. • Provide government agencies opportunities for greater efficiency and economy in acquiring goods and services. • Equalize purchasing power for smaller agencies that are unable to command the best contracts for themselves. • Maintain credibility and confidence in business procedures by maintaining open competition for purchases and complying with purchasing laws and ethical business practices. • Provide competitive price solicitations which meet the procurement laws of our members. • Secure multi-state volume purchasing contracts which are measurable, cost effective and continuously exceed our members' expectations. • Provide quick and efficient delivery of goods and services by contracting with "high performance and quality" vendors who understand our members' needs. B. TIMELINE July 21"2021 & July 28t"2021 Advertised as Bid #21-360 in DJC Seattle, Oregon August 26t", 2021 Bids due no later than 2:00 P.M. PST October 14"', 2021 Award recommendation October 21", 2021 Board Approval November 1st, 2021 Contract Start Date C. SUBMISSION OF BIDS Bidders are requested to submit pricing for Washington state per the drawings and specifications provided in this solicitation. KCDA requests pricing for its members in Oregon, Idaho, Montana, and Alaska as well. Bidder is requested to submit either 1) separate price pages for each state being bid or 2)provide a pricing matrix that shows a price factor to be applied to the Washington state pricing in order to calculate the pricing for other states. Pricing must be provided in hard copy and must be available in excel on flash drive or CD. Online submission of bid through Public Purchase is NOT accepted. • Submit sealed bids in 3-ring binder with an inside pocket and a set of dividers. Submit one(1) bound and signed copy of the bid plus one (1) electronic copy on CD or flash drive. • KCDA reserves the right to reject any or all bids and to accept any proposal deemed most advantageous to KCDA members and to waive any informality in the bid process. • Bids shall be submitted as stated in this solicitation. Deviations to any terms, conditions and/or specifications shall be conspicuously noted in writing by the bidder and shall be included with the bid. No cross outs or delineations shall be made to the existing document. Exceptions and deviations will be considered in award evaluation. KCDA reserves the right to reject any deviations or exceptions stipulated in a bidder response, and may subsequently disqualify such bid if such terms are unacceptable to KCDA. Language to the effect that the bidder does not consider this solicitation to be part of a contractual obligation may result in the bid being disqualified. • Withdrawals of bids will not be allowed for a period of 60 days following the opening. Withdrawal of bids prior to the opening date will be permitted. • Addendums if required, will be issued by KCDA through Public Purchase. Addendums will also be posted on the KCDA website(www.kcda.orO under Bid Information. Addendums will not be mailed or e-mailed. It is bidder's responsibility to check for issuance of any Addendums prior to submitting a bid. All Addendums must be signed and returned with the bid document or the bid will be considered non-responsive. All documents with signatures shall have original ink signatures. Electronic copies shall be scanned with original signatures. D. BID FORMAT 1. Preparation of the Bid Response a. The IFB (#21-360) is published in one PDF document on the KCDA Website, it is also published on the Public Purchase Website with all required documents and forms posted separately. • Cover Page indicates the Due date and where to send Bid documents to • Attachment A contains the Debarment Statement (signature required) • Attachment B, includes Terms by Manufacturer(completion required) • Attachment C Special Provisions that take precedence; (signature required) • Attachment D Manufacture Product Price List(completion required) • Attachment E2 Service Price Schedule (completion required) • Attachment X Deviations and Miscellaneous Fees (signature required) • Company Profile(completion required) • Responsible Bidder Form (completion required) • Certification of Compliance(signature required) b. Bid Forms requiring signatures shall be submitted with original ink signatures, by the person authorized to sign the bid. Failure to properly sign the bid documents or to make other notations as indicated will result in the response being deemed non-responsive. C. Corrections and/or modifications received after the opening time will not be accepted, except as authorized by applicable rule, regulation or statute and KCDA. d. In case of an error in extension of prices in the bid, unit prices shall govern. e. Periods of time, stated as a number of days, shall be in calendar days, not business days. f. It is the responsibility of all Bidders to examine the entire IFB package, to seek clarification of any item or requirement that may not be clear, and to check all responses for accuracy before submitting a bid. Negligence in preparing a bid confers no right of withdrawal after due time and date. g. The Bidders' ability to follow the bid preparation instructions set forth in this solicitation will also be considered to be an indicator of the Bidders' ability to follow instructions should they receive an award as a result of this solicitation. Any contract between the KCDA and a Bidder requires the delivery of information and data. The quality of organization and writing reflected in the bid will be considered to be an indication of the quality of organization and writing which would be prevalent if a contract was awarded. As a result, the bid will be evaluated as a sample of data submission. 2. Format of Bid Response Bidders shall provide bids in a three ring binder using standard size paper, clearly identified with the company name and the name of the IFB being responded to on the outside front cover and vertical spine. Clearly identified tabs must be used to separate the bid into sections, as identified below. Responses should be direct, concise, complete and unambiguous. Bidders failing to organize bids in the manner requested risk being considered non-responsive if bids are not easily read and understood. Awards will be made more efficiently and timely by following the required format. Tab 1 - Company Profile/Information • Responses should include a brief introduction informing KCDA of the qualifications and experience of the Bidder, along with a brief company history. • Reference requirements: (3). Projects should be of similar size and complexity, preference given for government contracts. Tab 2 - Response Forms • Debarment Statement-Attachment A • Certification of Compliance with Wage Payment Statues • Terms by Manufacturer-Attachment B (option: bidder may include this information in their own format as part of the pricing pages) • Attachment C—Special Provisions • Deviations and Miscellaneous Fees—Attachment D • Responsible Bidder Tab 3 -Pricing Pages • Price sheets supplied in IFB. • A listing of products or services which are not listed on the price list which Bidder can provide and may be considered as a value add for KCDA member agencies. Note: All pricing must include the 2% service fee to KCDA. Tab 4 - Product Line Brochures and Literature Tab 5 - Marketing Plan: • List shows, conferences, show examples of flyers or describe how bidder will market the KCDA Integrated Security Systems & Fire Controls Bid#21-360 Tab 6—Authorized DealersNendor Partners • Provide letters from each manufacturer stating authorization to deal. • List all dealers/vendor partners authorized to utilize this contract through the vendor. Tab 7- Addendums The terms of the Agreement Addendum which is attached hereto and incorporated herein shall govern and supersede any contract terms to the contrary with respect to each procurement. All addendums will be made through Public Purchase, and shall be signed and dated and submitted with bid response. "CONTRACT DOCUMENTS: KCDA Member Agency will review proposed contract documents. Vendor Partner's contract document shall not become part of KCDA Member Agency's contract with Vendor Partner unless and until an authorized representative of a KCDA/Member Agency reviews and accepts it. E. VENDOR RESPONSIBILITIES • Designate and assign a dedicated senior-level contract manager(one authorized to make decisions) to the KCDA contract. This employee will have a complete copy and must have working knowledge of the contract. • Train and educate sales staff on what the KCDA contract is including pricing, who can order from the contract, terms/conditions of the contract and the respective ordering procedures for each state. It is expected that the awarded vendor will lead with the KCDA contract. • Develop a marketing plan to support the KCDA contract in collaboration with respective KCDA member agencies. Plan should include, but not be limited to, a website presence, electronic mailings, sales flyers, brochures, mailings, catalogs, etc. • Create a KCDA-specific sell sheet with a space to add a KCDA logo and contact information for use by KCDA and the awarded vendors local sales representatives to market within each state. • Have ongoing communication with the Contract and Procurement Specialist at KCDA and the KCDA member agencies. • Attend two (2) "touch base" meetings at KCDA per year. One of those meetings may be participating in the KCDA Vendor Fair. • Participate in national and local conference trade shows to promote the KCDA contract. • Increase sales over the term of the KCDA contract. F. EQUIPMENT & RELATED PRODUCTS 1. New Integrated Security Systems &Fire Controls All Integrated Security Systems & Fire Controls provided under this contract must be new. Integrated Security Systems & Fire Controls which have not been used previously and are being actively marketed by the manufacturers' authorized dealers. All branded Integrated Security Systems & Fire Controls components, spare parts, application software, and ancillary equipment supplied under this contract must conform to manufacturer specifications and shall be of new manufacture and in current standard production. The awarded vendor is responsible for ensuring that these items are operable and installed in accordance with manufacturer's specifications. See the Attachment D Manufacture Product and Pricing List for specifications for the product details. 2. Integrated Security Systems & Fire Controls Installation/Removal a. The installation and/or removal of contract Integrated Security Systems & Fire Controls shall be performed in a professional manner. The member's premises and equipment shall be left in a clean condition. The awarded vendor may be required to repair all damage and/or provide full compensation for damage to the member agencies premises and equipment that occurred during installation/removal. b. Personnel in charge of the installation must be available to coordinate installation with member agency's internal staff. Qualified service support and technical personnel will be required to provide all necessary maintenance and repair. Installation dates and installation schedule must be approved by member agency. c. Installation crews may be working around students, teachers and general staff. Installation may require off hour and weekend work in order to accommodate and complete the project in the timeline required by the member agency. The member agency will try to accommodate access for installation during school/business hours; however, any plan that displaces staff, students or personnel will most likely create disruption to the ordinary daily schedule. After hours and weekend installations are preferred and will be so identified in the proposal to the member agency. d. Project Manager for the awarded vendor shall verify proper installation at multiple and various times throughout the duration of the installation. e. Upon successful completion of installation, test system fiunctionality for all possible scenarios and document all outcomes. f. Installment requirements (electrical certifications, plumbing certifications, licenses, permits etc.). 3. Integrated Security Systems&Fire Controls newly Installed Equipment or Related Product Problems Member agency will evaluate the performance of newly installed Integrated Security Systems & Fire Controls for a 15-day period after installation. If the performance is unsatisfactory, the member agency will immediately contact the awarded vendor to pursue corrective action and resolution of the problem. Resolution of performance problems may result in: • Repair or other action to correct the problem including training or modifications made to member's satisfaction. • The replacement of the Integrated Security Systems & Fire Controls with another Integrated Security Systems &Fire Controls of the same brand and model, at no additional cost (including delivery and installation) to the member agency, or- • Return of the Integrated Security Systems & Fire Controls with cancellation of the order at no charge to the member agency. 4. Integrated Security Systems & Fire Controls Inspection/Testing/Acceptance a. Inspections, tests,measurements, or other acts or functions performed by the member agency shall in no manner be construed as relieving the awarded vendor from full compliance with contract requirements. At a minimum, an installed piece must demonstrate the capability of providing the functions and services specified in the manufacturer's published literature. 5. Integrated Security Systems & Fire Controls Maintenance, Repair and Service a. Maintenance, repair and service related to the operation of Integrated Security Systems & Fire Controls must be provided to member agency. b. Excessive Service and Downtime: Integrated Security Systems & Fire Controls including all components, spare parts, application software, and ancillary equipment supplied through this contract shall be capable of continuous operation. Therefore, awarded vendor shall guarantee that all Integrated Security Systems & Fire Controls will be operational at least 98% of normal business hours. Integrated Security Systems & Fire Controls that develop a trend of requiring an excessive number of service calls shall be reported by the member agency to the awarded vendor or by the awarded vendor to the member agency as the situation warrants and a corrective action and resolution will be made in a manner that is best for the member agency. c. In the event that the performance of maintenance services under the contract results in a need to replace defective parts, such items may only be replaced by new parts. In no instance shall the awarded vendor be permitted to replace defective items with refurbished, remanufactured, or surplus items without prior written authorization of the member agency. d. Awarded vendor must guarantee the availability of repair parts for a minimum of five (5) years subsequent to member agencies acceptance of the contracted Integrated Security Systems & Fire Controls. 6. Integrated Security Systems & Fire Controls Relocation/Transfer a. Member agencies shall be afforded the option to relocate/transfer contract Integrated Security Systems & Fire Controls from one member location to another member location as deemed necessary with no change to agreement or maintenance plans. If self-moves are an option,the awarded vendor must be notified prior to relocating or transferring. The member agency will be responsible for repairs required for damage that occurred during self-moves. b. Alternately member agencies may elect to have the awarded vendor relocate/transfer the Integrated Security Systems & Fire Controls. The awarded vendor is responsible for repairs required following such relocation/transfer. Relocation/transfer of Integrated Security Systems & Fire Controls must be coordinated with member agency contact personnel responsible for the contract. 7. Integrated Security Systems & Fire Controls New products and/or Services Integrated Security Systems & Fire Controls must meet the scope of work to be added to the contract. Pricing shall be equivalent to the percentage discount for other products. Awarded vendor may replace or add product lines to an existing contract if the line is replacing or supplementing products on contract, is equal or superior to the original products offered, is discounted in a similar or to a greater degree, if it is within the same awarded manufacturer and if the products meets the requirements of the solicitation. No products may be added to avoid competitive procurement requirements. KCDA may require additions to be submitted with documentation from KCDA members demonstrating an interest in, or a potential requirement for, the new product or service. KCDA may reject anyadditions without cause. 8. Integrated Security Systems & Fire Controls Discontinued Products If a product or model is discontinued by the manufacturer, awarded vendor may substitute a new product or model if the replacement product meets or exceeds the specifications and performance of the discontinued model, it is within the awarded manufacturer and if the discount is the same or greater than the discontinued model. NOTE: Listing the above specifications shall in no way relieve the awarded vendor from the responsibility to follow proper code and regulations. G. TRAINING & SUPPORT If applicable, please state specifically the amount of training which will be provided at no charge. Then list the charge per hour of additional training if applicable (see Bid Sheet). a. If specified by the member agency, staff in-service shall be offered following the installation. Training needs must be quantified and specified by the member agency. Awarded vendors shall provide appropriate pricing (if applicable) based upon each member agencies training need. It is understood that some training may be provided free of charge and some may incur charges. Please outline your training philosophy and related pricing structure. b. If desired follow up training may also be scheduled to further support usage and to identify Any individual training needs. Please include follow up training pricing as well. H. PUBLIC WORKS LANGUAGE The Vendor agrees that, in performance of the services required under this agreement,Vendor shall abide by all federal, state, local and Washington law and regulations that may apply to construction and public works. It is the responsibility of the Vendor to determine applicability and requirements of any such laws and to abide by them. • Public Works: State of Washington statute requires workers be paid prevailing wages when employed on public works projects and on public building service maintenance contracts. (RCW 39.04.010,RCW 39.12.010 and 020) It is the contractor's responsibility to be acquainted with and comply with State regulations regarding payment of prevailing wages on public works projects. Prevailing Wages are established by the Washington State Department of Labor and Industries and can be obtained on the web at http://www.lni.wa.gov/TradesLicensing/PrevWa e/WageRates/default asp or by contacting Labor and Industries at 360-902-5335. A copy may also be requested from KCDA. KCDA serves all counties in Washington State. The County in which the project is located will be identified once a member initiates a request for the service, and the effective wage rate to be applied to a specific project is to be based on the date of this bid during the original contract term, and if contract extensions are granted,the prevailing wage rate in affect at the time of the latest extension. Application: The Public Works Act regulates wages paid to workers, laborers and mechanics performing public work. It does not apply to work that is clerical, executive administrative or professional in nature. It does not apply to work of a secretary, engineer or administrator, unless they are performing construction work, alteration work, repair work, etc. Prevailing wage application depends on the work that is performed, regardless of the worker's job title. (RCW 39.12.020 and WAC 296-128-510 through 530) Definition: Public Works is all work, construction, alteration, repair or improvement that is executed at the cost of the state or any other local public agency. This includes, but is not limited to, demolition, remodeling, renovation, road construction, building construction, ferry construction and utilities construction. (RCW 39.04.010) Public Building Service Maintenance Contracts: Prevailing wages are also required on all public building service maintenance (janitorial) contracts. (RCW 39.12.020) Contractors bidding a Public works project exceeding$1,000,000.00 must declare who their HVAC, Mechanical and Electrical subcontractors will be within one hour of bid submission and the listing of structural installation and rebar installation subcontractors within 48 hours of bid submission, and submit this information with bid documents in order for the bid to be responsive. (RCW 39.30.060). Such projects also have special considerations pertaining to use of apprentices (RCW 39.04.310, RCW 39.04.320, and RCW 39.04.350) Reciprocity: In accordance with RCW 39.04.380 any bidding process for public works in which a bid is received from a nonresident contractor from a state that provides a percentage bidding preference, a comparable percentage disadvantage must be applied to the bid of that nonresident contractor. This does not apply to public works procured pursuant to RCW 39,04.155, 39.04.280 or other procurement exempt from competitive bidding. • Prevailing Wage: Definition: Prevailing Wage is the hourly wage, usual benefits and overtime,paid in the largest city in each county,to the majority of workers, laborers and mechanics. The rate is established by the Department of Labor and Industries for each trade and occupation employed in the performance of public work. If Federal funds are used bidders must complyprovisions of Davis-Bacon Act. Basic procedures: A Statement of Intent to Pay Prevailing Wages and Affidavit of Wages Paid must be filed and approved for the contractor and all subcontractors. No payments can be made until all contractors/subs have submitted an approved intent form. KCDA cannot release retainage until all Contractors have an approved Affidavit of Wages Paid form certified by the Industrial Statistician. (RCW 39.12.030, 040, 042) Once the work is successfully completed,KCDA will release 95%of the project cost and withhold 5%retainage for 45 days as dictated by law. The final 5%will be paid when the following is completed: Receipt of approved Affidavit of Wages Paid Forms, Releases from Washington State Department of Labor& Industries, Employment Security Department and the Department of Revenue, and acceptance of project completion to the satisfaction of the KCDA ordering member. The cost of filing required Intents and Affidavits is the responsibility of the Contractor,and may not be added as a line item charged to the member agency. All Intents and Affidavits must name the agency for whom work is being performed as the contract award agency, not KCDA. Federally Funded Projects: In addition to the Federal Requirements of Section III, Housing and Urban Development(HUD) Terms and Conditions,Davis-Bacon prevailing wage requirements apply to public works construction contracts of$2000 or more when a project includes any federal funding of any amount. When there is a difference between applicable state and federal prevailing wages for a particular classification of labor, contractors and subcontractors are required to pay the higher of the two prevailing wages. Applicable federal prevailing wage determinations can be found at http://www.wdol.gov/. Contractors/Subcontractors must be knowledgeable and adhere to all federal prevailing wage requirements, including but not limited to paying workers weekly and providing certified weekly payrolls for the contractor and subcontractors of any tier as required in the Davis-Bacon Act and applicable U.S. Department of Labor regulations. Falsification of any prevailing wage payroll records may subject the contractor or subcontractor to civil or criminal prosecution under section 1001 of Title 18 and section 231 of Title 31 of the United States Code. Contractor shall inform all subcontractors of the Davis-Bacon requirements and the prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses. Contractor must coordinate all requirements related to federal funded projects with the KCDA member Agency. Responsible Bidder Before award,the bidder must meet the following state responsibility criteria and, if applicable, supplemental responsibility criteria to be considered a responsible bidder. The bidder is required to submit documentation demonstrating compliance with the criteria. Low Responsible Bidder A. State Responsibility Criteria. The Bidder must meet the following state responsibility criteria: 1. At the time of bid submittal, have a current certification of registration in compliance with chapter 18.27 RCW. 2. Have a current Washington State Unified Business Identifier(UBI) number. 3.Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3). 4. If applicable: a. Have Industrial Insurance(workers' compensation) coverage for the Bidder's employees working in Washington State, as required in Title 51 RCW; b. Have a Washington State Employment Security Department number, as required in Title 50 RCW; and c. Have a Washington State Department of Revenue state excise tax registration number, as required in Title 82 RCW. 5.New bidder requirement. Certify that within the three-year period immediately preceding the bid solicitation date: a. The bidder is not a"willful"violator, as defined in RCW 49 48 082 or any provision of chapter 49-46, 49.48 or 49.52 RCW. b._As determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgement entered by a court of limited or general jurisdiction. c. As of July 1,2019, WA Labor and Industries has required all businesses to have public works training before bidding and/or performing work on public works projects. This training requirement has been added to the responsible bidder criteria in RCW 39.04.350 and RCW 39.06.020. Awarding agencies are required to verify all contractors submitting bids meet this requirement before awarding the contract. 6. At the time of bid submittal, provide signed sworn statement in accordance with RCW 9A.72.085 verifying under penally or per jury that the bidder is in compliance with the new responsible bidder criteria requirement. 7. Supplemental Bidder Responsibility Criteria. If supplemental criteria apply to this project, the criteria are included as "Exhibit A."The Bidder may make a written request to modify any or all of the supplemental criteria. Modification of supplemental criteria shall be at KCDA's discretion. Any modifications to the supplemental criteria shall be made by addenda prior to bid opening. Subcontractor Responsibility The contractor shall include the language of this section in each of its first tier subcontracts, and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. The requirements of this section apply to all subcontractors regardless of tier. At the time of subcontract execution,the Contractor shall verify that each of its first tier subcontractors meets the following bidder responsibility criteria: 1. At the time of bid submittal,have a current certification of registration in compliance with chapter 18.27 RCW. 2. Have a current Washington State Unified Business Identifier (UBI) number. 3.Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3). 4. If applicable: a. Have Industrial Insurance (workers' compensation) coverage for the Bidder's employees working in Washington State, as required in Title 51 RCW; b. Have a Washington State Employment Security Department number, as required in Title 50 RCW; and c. Have a Washington State Department of Revenue state excise tax registration number, as required in Title 82 RCW 5. Have an electrical contractor license, if required by Chapter 19.28 RCW; 6. Have an elevator contractor license, if required by Chapter 70.87 RCW; Bonds-Payment& Performance: The prime Contractor shall provide a Performance and Payment Bond at 100% of the contract price to the KCDA member with a copy to KCDA before work begins. The only exception is for contracts of one hundred fifty thousand ($150,000) dollars or less. In this instance, at the option of the Contractor,the member may in lieu of the bond retain ten percent of the contract amount for a period of thirty days after date of final acceptance, or until receipt of all necessary releases from the Department of Revenue and the Department of Labor and Industries and settlement of any liens filed under Chapter 60.28 RCW, whichever is later. The bond shall be issued by a surety company authorized to do business in the State of Washington and shall be on standard forms used for public projects (RCW 39.08.010) and as directed by the KCDA member. • Performance and Payment bonds for KCDA members outside Washington must be provided by companies licensed to provide bonds for public entities in the member's state. Licenses The prime contractor shall possess and maintain in current status all federal, state, and local licenses, bonds, and permits required for the performance and delivery of any and all products and services offered in its response to the bid solicitation. Before submitting a bid, Bidders must hold a current, valid contractor's license as required in Washington. The contractor's license must be in the name of the legal entity submitting and signing the bid. A Bidder may not substitute a contractor's license held by a subcontractor or joint venture. Bidders submitting bids in Washington State without a valid contractor's license in the name of the Bidder are in violation of RCW 18.27.020. It is the responsibility of the prime contractor to ensure any subcontractors performing under this contract hold and maintain appropriate licenses. KCDA reserves the right to request copies of licenses at any time during the contract. Copies of licenses, upon request, must be submitted to the member prior to performing the work. The Contractor agrees to keep and ensure subcontractors keep any required license, permit or bond current and in compliance with Washington rules, regulations and statutes, as well as in states outside Washington in which contractor performs work under this contract. For work performed for any Washington State school district, public agency or municipality, the Contractor must comply with the bidder responsibility requirements of RCW 39.04.350 prior to the KCDA member awarding a contract. The contractor must verify the responsibility of all subcontractors used in accordance with RCW 39.06.020. • Permits: The acquisition of all permits as well as any drawings needed to obtain those permits is the responsibility of the successful Contractor/Bidder. • Certificate of Insurance: A certificate of insurance demonstrating current coverage of the types and amounts of insurance required by KCDA and the KCDA member must be provided to the KCDA member prior to performance of any work. In addition, the Commercial General Liability policies must be endorsed to name KCDA and the KCDA member as additional insureds. Such policies must be further endorsed to provide that the insurance is primary as respects KCDA and the KCDA member, and that any other insurance maintained by KCDA and the KCDA member shall be excess and not contributing insurance with the Contractor's insurance. These endorsements must be provided along with the certificate of insurance. The KCDA member must both approve the certificate of insurance and endorsements. • Acceptable Pricing Method: KCDA is unable to accept Alternative Costing Method quotations except in certain limited instances, (i.e. sole source) in which KCDA and Vendor may mutually determine the Alternative Costing Method is acceptable. This will be the exception rather than the rule. RS Means or line item bid pricing is acceptable. • Progress Payments: The Contactor shall be paid, upon submission of a proper Payment Request,the prices stipulated herein for work performed (less deductions, if any), in accordance with all payment and retainage instructions herein. Submitted Payment Requests must contain the following minimum information: a. Contact Number b. Bid item ID, bid quantity, unit, unit price and description as appropriate c. Sales Tax as applicable The Payment Request will be reviewed by the Member before payment is made. If the Member is in disagreement with the Payment Request, KCDA will issue a notice requesting a revised Payment Request. KCDA, at its discretion, reserves the right to withhold payment on a given project, pending receipt of payment from the customer. In accordance with RCW 51.12.050, KCDA reserves the right to deduct from the payment any outstanding industrial insurance premiums owed by the Contractor or Subcontractors. ® Payment Retainage: In accordance with RCW 60.28 contract retainage [not to exceed five percent of the moneys em-ned by the conti°actor toward completion of a public improvement contract] shal I be withheld and reserved in one of two ways: a. As a trust fiend for the protection and payment of 1)the claims of any person arising under the contract, and 2) the state with respect to taxes imposed pursuant to Titles 50, 51 and 82 RCW which may be due from such contractor. Upon completion of a contract, the member agency shall notify the Department of Revenue, the Employment Security Department, and the Department of Labor and Industries of the completion of contracts over one hundred fifty thousand dollars. KCDA will issue payment on the retainage amount forty-five days after notice from the KCDA Member Agency that the contract has been accepted as complete or upon receipt of all necessary releases, whichever is later. b. Option of providing retainage bond for the full amount of the retainage (5%of the contract amount with a performance bond). This bond is separate from the performance bond under RCW 39.08.10. Providing a retainage bond means no retainage is withheld. If you choose to provide a retainage bond a copy of the bond must be submitted. e FORCE MAJEURE Except for payments of sums due, neither party shall be liable to the other, nor be deemed in default under this contract, if and to the extent that such party's performance of this contract is prevented by reason of force majeure. The term "force majeure" means an occurrence that is beyond the control or responsibility of the party affected and occurs without its fault or negligence, including, but not limited to the following: acts of God; acts of the public enemy; war; riots; strikes; industry-wide labor disputes; civil disorders; fire; flood; snow; earthquakes; tornadoes or violent winds; hail storms; lockouts; injunctions-intervention-acts, or failures or refusals to act by government authority; and other similar occurrences beyond the control or responsibility of the party declaring force majeure, which such party is unable to prevent by exercising reasonable diligence. The force majeure shall be deemed to commence when the party declaring it notifies the other party of the existence of the force majeure, and shall be deemed to continue as long as the results or effects of the force majeure prevent the party from resuming performance in accordance with the contract. The party receiving the notice of force majeure may contest the declaration of a force majeure. Force majeure shall not include late deliveries of equipment or materials caused by congestion at a manufacturer's plant or elsewhere, an oversold condition of the market, inefficiencies, internal labor disputes, or similar occurrences. If either party is delayed at any time by force majeure, the delayed party shall notify the other party in writing of such delay within forty-eight (48) hours. I. PRICING IFB -The bidder shall submit pricing on the Pricing Pages included or on Attachment B in this IFB. Vendor bid pricing shall include a 2% administrative fee on all line items and charges. The administrative fee must be part of the bid price. If you are bidding a catalog price less a discount, make sure the administrative fee is included in the net price to the member agency. Pricing must include the 2% KCDA service fee so the service fee is invisible to KCDA members. For all Integrated Security Systems & Fire Controls pricing may be by line item or discount off manufacturer price list(Attachment B). Accessories and materials may be from other manufacturers or sources but must be identified and priced in the IFB response either by item or via catalog discount. On the pricing sheet, list and group accessories and materials by manufacturer for ease of identification. Respondents will choose onlypricing method to be used per manufacturer. Alternative pricing methods shall be addressed in Attachment B. Proposals received that provide both for a single manufacturer will be found non-responsive. Fixed prices shall be firm until each anniversary date of contract, unless there is an occurrence of one or more economic price adjustment contingencies outlined in the bid. If price adjustment contingencies occur, or not less than ninety (90) days prior to each contract anniversary date, awarded vendor may submit a fully documented request for price adjustment to KCDA. The documentation must substantiate that any requested price increase was clearly unpredictable at the time of bid submittal and results from an increased cost to awarded vendor that was out of awarded vendor's control. KCDA will review requests for fixed price adjustments to determine if the new prices or another option is in member agencies' best interests. If accepted, new fixed prices shall apply to the contract upon approval from KCDA. Price changes shall be a factor in contract renewal. The awarded vendor agrees that the cost for any item bid on this contract may vary by state due to specific requirements or other jurisdictional impacts. If the overall cost is discounted or lowered for any member agency, however, the cost will be similarly lowered or discounted at the same time for all member agencies for the same scope, size and value. (If a KCDA member agency proposes to purchase a large volume of one product at one time and the awarded vendor agrees to provide an additional discount, that same volume discount would be available to any KCDA member agency.) It is understood and agreed upon between Bidder and KCDA that the Bidder's pricing does not include the cost for any site-specific conditions or requirements. Site specific requirements shall be addressed on a case- by-case basis at the time the order is placed. Any additional cost(s) are to be priced by methods designated under"Options", or by RS Means, as indicated in bidder's response to this solicitation. Warranty: Describe the warranties that apply to the products offered in the IFB response and when warranty date will commence. Identify any website links that cover warranty information. The manufacturer has the primary responsibility to honor a manufacturer' warranty. Awarded vendor agrees to assist the member agency reach a solution in a dispute with the manufacturer over a warranty's terms. Any extended manufacturer's warranty will be passed on to the member agencies. List any pricing applicable to warranties in Attachment D of the IFP response. Risk of Loss or Damage: Awarded vendor shall retain title and control of all goods until they are delivered and received. All risk of transportation and all related charges shall be the responsibility of the awarded vendor. The awarded vendor shall file all claims for visible or concealed damage. The member agency will notify the awarded vendor and/or freight company promptly of any damaged goods and shall assist the freight company/awarded vendor in arranging for inspection. No F.O.B. vessel, car or other vehicle terms will be accepted. Taxes: Member agencies, who have obtained Integrated Security Systems &Fire Controls under the terms of this contract, will be responsible for payment of all taxes related to acquisition of the Integrated Security Systems & Fire Controls such as sales tax, property tax, etc. Awarded vendor must separately list all such taxes on member proposal and subsequent invoice. J. OPERATING LEASES 1. KCDA members may obtain contracted Integrated Security Systems & Fire Controls through an operating lease at rate(s) established in the contract if available no ownership of the machines, equipment and related products, is allowed at the end of the lease period). Cancellation of lease agreements can only occur by the member agency in the case where the vendor partner fails to maintain the Integrated Security Systems & Fire Controls, or if the member is no longer able to finance the remaining term of the lease. Such cancellation shall be permitted, without penalty to the member agency with a thirty-day written notification to the vendor partner. 2. For each Integrated Security Systems & Fire Controls respondents are to identify a single percentage to be applied to the manufacturer's list price operating lease rates for 36 months, 48 months, and 60 month terms. These percentages must be held firm and fixed during the term of the contract, except as may otherwise allowed elsewhere in this solicitation. 3. With a member agencies minimum 30-day written notice prior to the end of the operating lease agreement, the vendor partner shall remove any Integrated Security Systems & Fire Controls at no additional cost to the member agency. Member agencies shall not purchase any Integrated Security Systems & Fire Controls at the end of the term of the operating lease. Should the member agency be asked to sign an operating lease agreement by the vendor partner, any conflicts between the provisions of the vendor's lease agreement and the terms and conditions of this contract shall be resolved in favor of what is most beneficial to the member agency. 4. All operating lease totals must include the 2% service fee to be paid to KCDA. This fee must be paid to KCDA at the beginning of lease period. Alternate process for fee calculation and payment may be proposed and is subject to approval by KCDA. K. STANDARD LEASES 1. Under standard leases, KCDA member agencies may have the option to acquire any Integrated Security Systems & Fire Controls specified in the contract (i.e. ownership of machines, equipment and related products will transfer to the member at the end of the lease period). Standard lease rate(s) must be established in the IFB response if available. Unless otherwise stated in the IFB response the Purchase price(s) shall be used to determine standard lease rates. 2. Cancellation of lease agreements can only occur by the member agency in the case where the vendor partner fails to maintain the Integrated Security Systems & Fire Controls, or if the member agency is no longer able to finance the remaining term of the lease. Such cancellation shall be permitted, without penalty to the member agency, with a thirty-day written notification to the vendor partner. 3. All standard lease totals must include the 2%service fee to be paid to KCDA. This fee must be paid to KCDA at the beginning of the lease period. Alternate process for fee calculation and payment may be proposed and is subject to approval of KCDA. L. FUNDING OUT CLAUSE Any acquisition agreement with a KCDA member agency that exceeds one (1) year shall include a standard "funding out" clause. Such an acquisition is a commitment of the entity's current revenue only,provided the agreement contains either or both of the following provisions: 1. Retains to the entity the continuing right to terminate the contract at the expiration of each budget period during the term of the agreement. 2. Conditioned on a best efforts attempt by the entity to obtain appropriate funds for payment of the acquisition. M. AUTHORIZED DEALERS/VENDOR PARTNERS The bidder must secure from the manufacturer, if the bidder is not the manufacturer, a written guarantee executed by the manufacturer that the bidder is an authorized dealer of that manufacturer. This can be submitted as a Manufacturers Guarantee/Manufacturers Certificate, or a statement on the manufacturer's letterhead with corporate acknowledgement. Failure to provide will result in award disqualification for that manufacturer. Bidder may propose a network of authorized dealers/vendor partners through whom the bidder intends to perform the contract. Member agencies may be directed to bidders network of authorized dealers/vendor partners for Integrated Security Systems &Fire Controls, however the awarded vendor shall be responsible for the actual job performance of each and every authorized dealer/vendor partner. This includes, but is not limited to proper ordering process and reporting, or submittal of 2% service fee. Unresolved problems with the authorized dealer/vendor partner may be referred to the awarded vendor for resolution. Bidders are to identify and list each of the authorized dealers/vendor partners they intend to involve in contract performance. Awarded vendor must be capable of replacing authorized dealers/vendor partners found unsuitable to participate in performance on the KCDA contract, and establish new authorized dealers/vendor partners in a timely manner. During the contract period, the awarded vendor or purchasing agent may remove an authorized dealer/vendor partner from the list of those designated to this contract at any time without further explanation or process. The awarded vendor may propose authorized dealer/vendor partner additions for consideration at any time throughout the contract provided; • The request is in writing on awarded vendors letterhead. • It is filed with the Purchasing Agent a minimum of 30 calendar days before the effective date of the proposed change; • It clearly identifies the authorized dealers/vendor partners involved in the change; It is accompanied by documentation acceptable to the Purchasing Agent sufficient to warrant the change. N. AWARD 1. Evaluation It is the intent of KCDA to award a manufacturer's complete line of products based on the specifications provided when possible and advantageous. KCDA expects to award to the lowest responsive and responsible bidder per unique manufacturer specifications that meet IFB terms, conditions, and criteria specified. An award is at the sole discretion of KCDA. KCDA reserves the right to reject any or all proposals, accept the proposal(s) that are deemed most advantageous for KCDA member agencies, and waive any irregularities in the solicitation process. Awarded vendors will be required to turn in updated specifications for the manufacturers awarded. The following criteria will be used in evaluating responses to this IFB. An award is anticipated to be made to a bidder with the highest rating per manufacturer product line. Subsequently, multiple awards may be made. Evaluation Criteria and Weight Proper submission of proposal 10 Comprehensiveness of product and 10 services provided Related Experience 15 Pricing 50 Presentation of frill and complete product offering that can meet 15 variety of member agencies re uirements/timeline. TOTAL POSSIBLE POINTS 100 Clarification and/or Discussions Clarification of a response may be necessary. KCDA will communicate with the bidder(s) for the purpose of eliminating minor errors, clerical errors, and/or irregularities. Clarification is accomplished by explanation or substantiation, either in response to an inquiry from KCDA or an inquiry initiated by a bidder. Clarification does not give a bidder the opportunity to revise, change or modify their response in any way. Discussion takes place after the initial receipt of proposals. KCDA reserves the right to conduct discussions with bidders whose responses are determined to be reasonably inclined toward receiving a contract award. Discussion may occur when oral or written communications between KCDA and the bidder are conducted for the purpose of clarifying information to determine the acceptability of a response. KCDA will not assist the bidder in bringing the bidder's response to the same level of other responses received by KCDA. Further, KCDA will make no indication of pricing or other information received from other bidders. Competitive Rant4e: KCDA reserves the right to establish a competitive range of acceptable responses as part of the evaluation process as defined herein. Responses below the competitive range will be determined to be unacceptable and will not receive further consideration. O. ORDER PROCESS & REPORTING 1. The awarded Vendor must verify the Vendor's customer is a KCDA member. A current list of members is posted on the KCDA website under KCDA membership. If the Vendor's customer is not posted on the KCDA website, the Vendor must verify with the KCDA Purchasing Agent the member is valid. If the customer is not valid, the Purchasing Agent will determine if the customer can participate in the KCDA contract and contact the Vendor's customer to give them instructions on the paperwork which needs to be submitted. 2. The awarded vendor will submit a signed and dated proposal or quote to a KCDA member in accordance with the pricing awarded under this bid. Allpricinlz must include the KCDA 2% service fee_as_a part of the price to the customer. Do not list the 2% as a separate line item. Pricing may be reduced for large sites, volume purchases, or special conditions, but may not exceed bid pricing. If reductions are offered to one agency, such reductions must also be available to any other agency with the same circumstances. It is anticipated that pricing would be lowered if a member agency's location allowed for a significantly lower prevailing wage rate used in calculating bid pricing, providing the contractor to submit a competitive market proposal to the member. 3. The Vendor's proposal to the KCDA member must specifically state the KCDA bid name & number, and identify the contact name, e-mail address and phone#for the person responsible for approving the work. This information is critical and if not provided may be grounds for delaying the approval of the order. 4. KCDA members may have specific ordering requirements to meet their individual policies and procedures, such as requiring certificates of insurance or performance bonds, approval processes, etc. Vendor is required to determine what those requirements might be and conform to such procedures. Questions pertaining to the scope of covered services should be directed to KCDA. 5. KCDA members PO must be made out to KCDA. 6. The vendor will e-mail KCDA a copy of the proposal submitted to the member and the member's PO. KCDA will review and approve the order via e-mail within 48 hours, provided that adequate information has been given to verify that contract pricing has been applied and proposal is within scope of the contract. Additional information may be requested if needed. Failure to provide adequate information may result in delay of approval. 7. KCDA will create Purchase Order to the vendor authorizing the vendor to proceed with the order. 8. A copy will be kept on file at KCDA. 9. Services must not commence using the KCDA contract without a Purchase Order from KCDA. 10. Orders processed against this contract with Vendor customers who are not KCDA members or without a purchase order from KCDA are in violation of the contract. Vendors not following proper procedures may be removed from consideration for future awards. KCDA reserves the right to revise the ordering process above at their sole discretion if deemed necessary for contract management or audit purposes. An implementation for change will be coordinated with the vendor. P. CHRISTIAN DOCTRINE Any federal, state and local governing authority's/jurisdiction's statutes, codes, rules and regulations referenced and/or govern the products, services and activities relating to and are part of this solicitation, whether or not physically noted or included, shall be complied with and adhered to as required. It is sole responsibility of the Bidder to perform and complete any necessary research and investigation required to make themselves aware of and comply with this item. Signature z- Allust be same signat re fhc pears on Bid Affidavit and Acceptance Fortes RESPONSIBLE BIDDER FORM (Contractor's Qualifications) Bid#21-360 Integrated Security Systems& Fire Controls The information provided in this form is part of the KCDA's inquiry concerning bidder responsibility. Please print clearly or type. If you need more space, use plain paper. Company Name Siemens Industry, Inc. Address 15900 SE Eastgate Way, Suite 200 Bellevue, WA 98008 Payment Address P.O. Box 2134 Carol Stream, IL 60132-2134 Contact Telephone No. ( 425 ) 301-9788 Contact Person for this Bid: Ron Nyberg Contact Address: 15900 SE Eastgate Way, Suite 200 Bellevue, WA 98008 State of WA Department of Licensing Contractor's Registration No. SIEME11919PP State of WA UBI Number 601-906-563 State of WA Department of Employment Security No. 7250003 Washington State Excise Tax Registration No. 601-906-563 Federal Tax ID Number 13-2762488 DUNS Number 01-094-4650 "Please provide a current copy of Certificates of Insurance. Number of years the Contractor has been engaged in the business under the present company name, as indicated above 49 Years References: KCDA may conduct reference checks during considerations for award. In the Event that information obtained from the reference checks reveals concern about the bidder's past performance on projects identified as meeting the bidder qualification requirements or their ability to successfully perform the work, KCDA may determine that the bidder is not a responsible bidder. In conducting reference checks, KCDA may include itself or other government agencies and businesses as a reference if the bidder has performed the work, even if the bidder did not identify these sources as a reference. List any major projects of similar nature which have been completed by or supervised by the Contractor within the last 5 years and the gross dollar amount of each project. Name of project Amount Owner Phone# Various Projects $400,000 Kent School District (253) 373-7000 Various Projects $700,000 Northshore School District (425)408-6000 Various Projects $1,000,000 City of Redmond (425) 556-2900 KCDA Integrated Security Systems & Fire Controls BID#21-360 KCDAPURCHA SING COOPERATIVE 18639-80TH Ave S. • P.O.Box 5550•Kent,WA 98064-5550•Phone 425-251-8115• Fax 253-395-5402• www.kcda.org October 22, 2021 Siemens Attn: Kenneth Drew Jr and Ron Nyberg 15900 SE Eastgate, Suite 200 Bellevue, WA 98008 The KCDA Board of Directors, at their October 21, 2021 meeting, awarded the following to Siemens based upon the response to the KCDA 21-360 and Integrated Security Systems & Fire Controls. Category Siemens Intrusion Detection Bosch Access Contol Equipment Genetec Siemens Software House Video & Survelance Genetec Siemens Axis Fire Control Equipment and Access Siemens KCDA also awards Siemens the installation and services included in this solicitation. Please note the bid submitted by Siemens, the award by KCDA Board of Directors, and the signed award letter, forms a contract based upon the terms and conditions set forth in KCDA#21-360 and Integrated Security Systems & Fire Controls. This contract is in effect starting November lst, 2021 through October 31,2022 with options to renew for three one-year periods at the mutual discretion of KCDA and Siemens. Please acknowledge receipt of this contract by signing below and returning this contract to Karl Durham kdurham@kcda.ora Company Name: Siemens Signature Name (printed) Kenneth Ray Drew, Jr. Title Area Sales Manager Date 10/26/2021 Phone 425-449-2213 Email kenneth_drew om 9��D KCDAP' URCHA SING COOPERATIVE 18639-80TH Ave S.• P.O.Box 5550•Kent,WA 98064-5550•Phone 425-251-8115•Fax 253-395-5402• www.kcda.org October 25tt',2023 Siemens Industry, Inc. Smart Infrastructure Attn: Paul Pritchard BOARD OF DIRECTORS 15900 SE Eastg Y ate Way, Suite 200 Bellevue,WA 98008 Division 1 Paul.pritchardksiemens.com TIM CLARK Kent School District 415 The KCDA Board of Directors, at their October 24tt',2023 meeting, approved the extension#2 of KCDA contract#21-360,Integrated Security and Fire Controls. Division 2 t i t t Terms and conditions of the contract remain the same in extension#2 except for the new STEFANIE p MCIRVIN Siemens payment terms submitted as attached with the Vendor Award letter.New Pricing sheet Renton was submitted and will go into effect in the contract extension#2. School District 403 Division 3 This contract extension#2 will begin on November l st,2023 and run through October 3 V,2024. LORI METSCHAN Please acknowledge receipt of this contract extension by signing below and returning to Enumclaw Karl Durham, kdurham(&kcda.org School District 216 Division 4 VACANT Company Name Siemens Industry, Inc. Division 5 Electronically signed by.Alex RAM DUTT Kleiman VEDULLAPALLI Signature � K Date:Oct 31,2023 09:33 PDT Snoqualmie Valley School District 410 Name(printed) Alex Kleiman Title Branch General Manager Date 10/31/2023 Phone 425-507-4300 Email aleiandro.kleiman@siemens.com King County Directors' Association A Public Procurement Agency Siemens Industry, Inc. Aug 22, 2023 Dear KCDA Team, Please reference below the updated payment terms to be included in proposals going forward. This is to ensure we have secured funding for engineering, upfront project management and procurement costs, and paying our material suppliers. o Installation Projects including Labor & Material ■ 25% up-front upon proposal approval / contract signature / L01 / PO ■ Material to be invoiced (in whole or part) upon receipt at Siemens local warehouse or project job site ■ Progress billings thereafter o Material Only ■ 50% up-front upon proposal approval / contract signature / L01 / PO ■ Material to be invoiced (in whole or part) upon receipt at Siemens local warehouse or customer's warehouse. ■ 100% invoice thereafter. With best regards, Abbas Kazmi Sr. Director Finance - Pacific Northwest abbas.kazmi@siemens.com +1 (732) 331-4583 CC: Alex Kleiman, WA Branch General Manager Siemens Industry Inc. Smart Infrastructure Division 15900 SE Eastgate Way, Ste.200 I Bellevue, WA 98008 COMMERCIAL AUTO POLICY NUMBER: TC2J-CAP-7440L34A-TIL-24 ISSUE DATE: 09-12-24 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET WAIVER OF SUBROGATION This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM With respect to coverage provided by this endorse- required of you by a written contract executed ment, the provisions of the Coverage Form apply prior to any "accident" or"loss", provided that the unless modified by the endorsement. "accident" or "lass" arises out of the operations Paragraph 5. Transfer of Rights Of Recovery contemplated by such contract. The waiver ap- Against Others To Us of the CONDITIONS section plies only to the person or organization desig- is replaced by the fallowing: nated in such contact. S. Transfer Of Rights Of Recovery Against Oth- ers To Us We waive any light of recovery we may have against any person or organization to the extent CA TS 40 08 08 0 2U08 The Travelers Companies,Inc. Page 1 of 1 A DATE(MM/DDIYYYY) ��"® CERTIFICATE OF LIABILITY INSURANCE 09/23/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT MARSH USA,LLC. NAME: HONE FAX 445 SOUTH STREET AI CC.No Ext: AIC No), MORRISTOWN,NJ 07960-6454 E-MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# CN102147003-RAM.-PROF-23/24 4433 RITZ NOC60 INSURERA: HDI Global Insurance Company 41343 INSURED SIEMENS INDUSTRY,INC. INSURER B: Travelers Propefty Casualty Co.of America 25674 1000 DEERFIELD PARKWAY INSURER C: Travelers Casualty&Surety Company 19038 BUFFALO GROVE,IL 60089-4513 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: NYC-012055123-01 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LTR POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY GLD1110115 10/01/2023 10/01/2024 EACH OCCURRENCE $ 1,000,000 DAMAGE TO TED CLAIMS-MADE X� OCCUR PREMISES (E.occurrence) lccurrrence) $ 1,000,000 MED EXP(Any one person) $ 100,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 10,000,000 X POLICY❑ PRO JECT ❑ LOC PRODUCTS-COMP/OP AGG $ INCL OTHER: I $ B AUTOMOBILE LIABILITY TC2J-CAP-744OL34A-TIL-23 10/01/2023 10/01/2024 COMBINED SINGLE LIMIT Ea accident $ 2,000,000 X ANY AUTO BODILY INJURY(Per person) $ N/A X OWNED SCHEDULED BODILY INJURY(Per accident) $ N/A AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY Per accident) ccident $ N/A A X UMBRELLALIAB X OCCUR CUD11102-15 10/01/2023 10/01/2024 EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 5,000,000 DED RETENTION$ $ B WORKERS COMPENSATION UB-8P83929A-23-51-K(AOS) 10/01/2023 10/01/2024 X STATUTE OER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ H AND EMPLOYERS'LIABILITY C Y/N NIA UB-8P79233A-23-51-R(AZ,MA,W) 10/01/2023 10/01/2024 1,000,000 OFFICER/MEMBER EXCLUDED? El B (Mandatory in NH) TWXJ-UB-7440L338-23(OH) 10/01/2023 10/01/2024 E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under """""""$500K LIMIT/$500K SIR""""""" 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A PROFESSIONAL LIABILITY EOD5618804 10/01/2013 10/01/2111 4,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE:KENT COMMONS FIRE ALARM UPGRADE I OPID 006MZ000OOCYBRVIA3 SEE ATTACHED CERTIFICATE HOLDER CANCELLATION CITY OF KENT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ATTN:LEAH BRYANT THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 400 WEST GOWE ST ACCORDANCE WITH THE POLICY PROVISIONS. KENT,WA 98032 AUTHORIZED REPRESENTATIVE of Marsh USA LLC ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: CN102147003 LOC#: Morristown ACOOR o ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMED INSURED MARSH USA,LLC. SIEMENS INDUSTRY,INC. 1000 DEERFIELD PARKWAY POLICY NUMBER BUFFALO GROVE,IL 60089-4513 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance RE:KENT COMMONS FIRE ALARM UPGRADE/OPID 006MZ000OOCYBRVIA3 CITY OF KENT,ET.AL.IS HEREBY ADDITIONAL INSURED AS OBLIGATED UNDER CONTRACT UNDER THE REFERENCED GENERAL LIABILITY AND AUTOMOBILE LIABILITY INSURANCE POLICIES. SUCH INSURANCE AS IS AFFORDED BY THE ADDITIONAL INSURED ENDORSEMENT SHALL APPLY AS PRIMARY INSURANCE&OTHER INSURANCE MAINTAINED BY THE CERTIFICATE HOLDER SHALL BE EXCESS ONLY&NOT CONTRIBUTING WITH INSURANCE PROVIDED UNDER THIS POLICY. WAIVER OF SUBROGATION IS EFFECTUAL WHERE REQUIRED BY WRITTEN CONTRACT. IF THESE POLICIES ARE CANCELLED FOR ANY REASON OTHER THAN NON-PAYMENT OF PREMIUM,THE INSURER WILL DELIVER NOTICE OF CANCELLATION TO THE CERTIFICATE HOLDER UP TO 60 DAYS PRIOR TO THE CANCELLATION OR AS REQUIRED BY WRITTEN CONTRACT,WHICHEVER IS LESS. ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD A DATE(MM/DDIYYYY) ��"® CERTIFICATE OF LIABILITY INSURANCE 09/23/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT MARSH USA,LLC. NAME: HONE FAX 445 SOUTH STREET AI CC.No Ext: AIC No), MORRISTOWN,NJ 07960-6454 E-MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# CN102147003-RAM-PROF-24/25 4433 RITZ NOC60 INSURERA: HDI Global Insurance Company 41343 INSURED SIEMENS INDUSTRY,INC. INSURER B: Travelers Propefty Casualty Co.of America 25674 1000 DEERFIELD PARKWAY INSURER C: Travelers Casualty&Surety Company 19038 BUFFALO GROVE,IL 60089-4513 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: NYC-012055123-02 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LTR POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY GLD1110116 10/01/2024 10/01/2025 EACH OCCURRENCE $ 1,000,000 DAMAGE TO TED CLAIMS-MADE X� OCCUR PREMISES (E.occurrence) lccurrrence) $ 1,000,000 MED EXP(Any one person) $ 100,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 10,000,000 X POLICY❑ PRO JECT ❑ LOC PRODUCTS-COMP/OP AGG $ INCL OTHER: I $ B AUTOMOBILE LIABILITY TC2J-CAP-744OL34A-TIL-24 10/01/2024 10/01/2025 COMBINED SINGLE LIMIT Ea accident $ 2,000,000 X ANY AUTO BODILY INJURY(Per person) $ N/A X OWNED SCHEDULED BODILY INJURY(Per accident) $ N/A AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY Per accident) ccident $ N/A A X UMBRELLALIAB X OCCUR CUD1110216 10/01/2024 10/01/2025 EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 5,000,000 DED RETENTION$ $ B WORKERS COMPENSATION UB-8P83929A-24-51-K(AOS) 10/01/2024 10/01/2025 X STATUTE OER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ H AND EMPLOYERS'LIABILITY C Y/N NIA UB-8P79233A-24-51-R(AZ,MA,W) 10/01/2024 10/01/2025 1,000,000 OFFICER/MEMBER EXCLUDED? El B (Mandatory in NH) TWXJUB-7440L338-TIL-24(OH) 10/01/2024 10/01/2025 E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under """"""'$500K LIMIT/$500K SIR""""""' 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A PROFESSIONAL LIABILITY EOD5618805 10/01/2024 10/01/2125 4,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE:KENT COMMONS FIRE ALARM UPGRADE I OPID 006MZ000OOCYBRVIA3 SEE ATTACHED CERTIFICATE HOLDER CANCELLATION CITY OF KENT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ATTN:LEAH BRYANT THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 400 WEST GOWE ST ACCORDANCE WITH THE POLICY PROVISIONS. KENT,WA 98032 AUTHORIZED REPRESENTATIVE of Marsh USA LLC ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: CN102147003 LOC#: Morristown ACOOR o ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMED INSURED MARSH USA,LLC. SIEMENS INDUSTRY,INC. 1000 DEERFIELD PARKWAY POLICY NUMBER BUFFALO GROVE,IL 60089-4513 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance RE:KENT COMMONS FIRE ALARM UPGRADE/OPID 006MZ000OOCYBRVIA3 CITY OF KENT,ET.AL.IS HEREBY ADDITIONAL INSURED AS OBLIGATED UNDER CONTRACT UNDER THE REFERENCED GENERAL LIABILITY AND AUTOMOBILE LIABILITY INSURANCE POLICIES. SUCH INSURANCE AS IS AFFORDED BY THE ADDITIONAL INSURED ENDORSEMENT SHALL APPLY AS PRIMARY INSURANCE&OTHER INSURANCE MAINTAINED BY THE CERTIFICATE HOLDER SHALL BE EXCESS ONLY&NOT CONTRIBUTING WITH INSURANCE PROVIDED UNDER THIS POLICY. WAIVER OF SUBROGATION IS EFFECTUAL WHERE REQUIRED BY WRITTEN CONTRACT. IF THESE POLICIES ARE CANCELLED FOR ANY REASON OTHER THAN NON-PAYMENT OF PREMIUM,THE INSURER WILL DELIVER NOTICE OF CANCELLATION TO THE CERTIFICATE HOLDER UP TO 60 DAYS PRIOR TO THE CANCELLATION OR AS REQUIRED BY WRITTEN CONTRACT,WHICHEVER IS LESS. ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD