HomeMy WebLinkAboutCAG2023-007 - Extension - UtiliSync, LLC - 12/1/24 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr:
Agreement Routing Form Dir Asst:
• For Approvals,Signatures and Records Management Dir/Dep:
KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional)
WASHINGTON Sheet forms.
Originator: Department:
Ikhra Mohamed IT
Date Sent: Date Required:
c 09/17/2024 09/24/2024
CL Director or Designee to Sign. Date of Council Approval:
Q N/A
Budget Account Number: Grant?:Yes ZNo
52001730.64260.1800
Budget? Yes:No Type: N/A
Vendor Name: Category:
UtiliSync, LLC Contract
Vendor Number: Sub-Category:
= 2497363 Extension
0
-110 Project Name: UtiliSync811 Renewal
E
C Project Details:Renewal of UtiliSync811-Ticket Management subscription, at a cost of $6,605.39,
C including any applicable Washington State Use Tax, under Director's signature
authority.
C
Agreement Amount: $6 6 Q 5.39 Basis for Selection of Contractor: Direct Negotiation
*Memo to Mayor must be attached
Start Date: 12/01/2024 Termination Date: 11/30/2025
Im
Q Local Business?F--]YesFv(-]No* If meets requirements per KCC3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace.
Business License Verification:Yes:ln-Process:Exempt(KCC 5.01.045)
Notice required prior to disclosure? Contract Number:
F1Yes7No CAG2023-007
Comments:
JAJ7ENDICOTT(�,202414:21 PDT)
3 0 James Endicott, Deputy IT Director (obo Mike Carrington 000)
cc
N y
�> 3 Date: 09/18/24
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in
Date Routed to the City Clerk's Office: Interlocal Agreement has been uploaded to website:
,,___,o Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20210513
dolft►
UfiliSync
FIELD REPORTS&
_ 811 TICKET MANAGEMENT
INVOICE Invoice Date UtiliSync, LLC
Sep 10, 2024 9980 S 300 West, Ste 200
Invoice Number Sandy, UT 84070
City of Kent IT INV-1681
EIN
xxx-xx-0303
Description Quantity Unit Price Tax Amount USD
UtiliSync TMS: Receive 811 Ticket from Washington811 1.00 4,999.00 Tax Exempt 4,999.00
and show the tickets on a map and in a list view. Includes
the following:
•Access to UtiliSync811 Create custom, branded PDF
reports, including photos taken, for every ticket.
• Send Positive Response to Washington811
• Send email to excavator including custom PDF report.
• Up to 15,000 tickets/year
• Up to 100 811 Locate Users
• Up to 100 View-Only Users
• Up to 100 Admin Users
Term: 1 Year
Renews: December 1
Cityworks 811 Integration: 1.00 995.00 Tax Exempt 995.00
• Create a Cityworks service request every time a new
ticket is received
•When a ticket is close:
•Attach the PDF report to the service request
•Attach photos taken to the service request
• Close the service request
Term: 1 Year
Renews: December 1
Subtotal 5,994.00
TOTAL TAX 0.00
TOTAL USD 5,994.00
Due Date: Dec 1, 2024
View and pay online now
Registered Office:9980 South 300 West,Ste 200,Sandy,UT,84070,USA.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
` Customer City of Kent IT
PAYMENTADVICE Invoice Number INV-1681
To: UtiliSync, LLC Amount Due 5,994.00
9980 S 300 West, Ste 200 Due Date Dec 1, 2024
Sandy, UT 84070 Amount Enclosed
Enter the amount you are paying above
Registered Office:9980 South 300 West,Ste 200,Sandy,UT,84070,USA.
JE TO SIGN_UtiliSync Rneewal
Final Audit Report 2024-09-18
Created: 2024-09-18
By: Ikhra Mohamed(imohamed@kentwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAAPvs471drLINgggGBLdmtZszOjnz2YgC
"JE TO SIGN_UtiliSync Rneewal" History
Document created by Ikhra Mohamed (imohamed@kentwa.gov)
2024-09-18-9:20:25 PM GMT
Document emailed to JAMES ENDICOTT Qendicott@kentwa.gov)for signature
2024-09-18-9:20:30 PM GMT
Email viewed by JAMES ENDICOTT Qendicott@kentwa.gov)
2024-09-18-9:21:22 PM GMT
Document e-signed by JAMES ENDICOTT aendicott@kentwa.gov)
Signature Date:2024-09-18-9:21:45 PM GMT-Time Source:server
Agreement completed.
2024-09-18-9:21:45 PM GMT
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