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Home My WebLink AboutCAG2021-381 - Extension - Xavus Solutions, LLC DBA MySenior Center - Software Application Renewal - 10/1/24 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form Dir Asst: • For Approvals,Signatures and Records Management Dir/Dep: KE N T This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional) WASHINGTON Sheet forms. Originator: Department: Ikhra Mohamed IT Date Sent: Date Required: 0 07/23/2024 07/30/2024 CL Director or Designee to Sign. Date of Council Approval: Q N/A Budget Account Number: Grant?:Yes ZNo 52001770.64160.1800 Budget? Yes:No Type: N/A Vendor Name: Category: Xavus Solutions, LLC dba MySeniorCenter Contract Vendor Number: Sub-Category: = 2433775 Extension 0 a Project Name: MySeniorCenter Renewal E C Project Details:Annual maintenance renewal of MySeniorCenter, at a cost of $2,424.40, including = any applicable Washington State Sales Tax, under Director's signature authority. C Agreement Amount: $2 424.40 Basis for Selection of Contractor: Direct Negotiation *Memo to Mayor must be attached Start Date: 10/01/2024 Termination Date: 09/30/2025 Q Local Business?F--]YesFv(-]No* If meets requirements per KCC3.70.100,please complete"Vendor Purchase-Local Exceptions'form on Cityspace. Business License Verification:Yes:ln-Process:Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: F]Yes7No CAG2021-381 Comments: <<Signature on attached quote pg. 2/3>> 0 3 0 Mike Carrington, IT Director N 'A�> i Date: <<date on attached quote pg. 2/3>> c in Date Routed to the City Clerk's Office: Interlocal Agreement has been uploaded to website: ,c«w»373__,0 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 Xavus Solutions myseniorcenter PO Box 55071 #30713 XAVUS SOLUTIONS Boston,MA 02205-5071 5088344113 tina@myseniorcenter.com Quote ADDRESS SHIP TO QUOTE# s-09091 7-1 1 51 6 Mr.Steven Barton Mr.Steven Barton DATE 07/12/2024 Kent Senior Activity Center Kent Senior Activity Center Attn:Information Technology 600 East Smith St. 220 4th Ave.S. Kent,WA 98030 United Stated Kent,WA 98032 United Stated ACTIVITY QTY RATE AMOUNT MySeniorCenter-Annual Upgrades,Maintenance&Support for staff system 1 1,800.00 1,800.00T software and first touchscreen software. The fee covers the database license,security for the staff system and application/cloud hosting.It also entitles you to: •Access to our technical support team via telephone,email and web between 8:30 am and 8:30 pm ET •Generally available product updates pushed out automatically •Nightly database back-up services •Periodic web-based refresher training MySeniorCenter-Annual Upgrades,Maintenance&Support for mobile scanner 1 100.00 100.00T software Broadcast PREMIUM 1 year-unlimited calls;allows for Center's number to show on 1 300.00 300.00T caller id when using the service.Also includes access to email and text/SMS broadcast functions.This is an annual fee term date: 10/01/24-09/30/25 ..................................................................................................................................................... Please sign/fax to 508-834-4125 or scan/email to SUBTOTAL 2,200.00 tina@myseniorcenter.com. TAX(0.102) 224.40 TOTAL $2,424.40 Accepted By Accepted Date 07/23/24 All prices are in USD unless otherwise stated. 77/12/2024 (MM/DD/YYYY) A�" CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: AIPHOE CN No, Ext: (800)533-7215 'J tC No): (866)828-2424 HUB INTER'L NEW ENGLAND CL CSC ADDRESS: Certificate@Hanover.com PO BOX 696 INSURERS AFFORDING COVERAGE NAIC# WILMINGTON MA 01887 INSURERA: Massachusetts Bay Ins Co 22306 INSURED INSURER B: XAVUS SOLUTIONS LLC INSURER C: DBA MY SENIOR CENTER INSURER D: PO BOX 55071 INSURER E: BOSTON MA 02205 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR POLICYNUMBER MM/DD/YYYY MM/DD/YYYY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE F-/7 OCCUR PREMISES Ea occurrence) $ 300,000 MED EXP(Any one person) $ 5,000 A N N ODN 9141588 13 07/01/2024 07/01/2025 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY JECOT- F,/7 L 0 C PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ MBINED SINGLE LIMIT AUTOMOBILE LIABILITY (CEO, cident $ 1,000,000 ac ANY AUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED AUTOS ONLY AUTOS N N ODN 9141588 13 07/01/2024 07/01/2025 BODILY INJURY(Per accident) $ HIRED / NON-OWNED I PROPERTY DAMAGE $ V AUTOS ONLY V AUTOS ONLY Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 1,000,000 A EXCESS LIAB CLAIMS-MADE N N ODN 914158813 07/01/2024 07/01/2025 AGGREGATE $ 1,000,000 DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ NIA E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Business Personal Property N N ODN 9141588 13 07/01/2024: 07/01/2025 $31,770 Cov/$500 Ded/RC DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. CITY OF KENT-IT DEPARTMENT AUTHORIZED REPRESENTATIVE 220 FOURTH AVENUE SOUTH �� L��_�rf I' KENT WA 01720 n, `t1��44p_�Q @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD MC TO SIGN_MySeniorCenter Renewal Final Audit Report 2024-07-23 Created: 2024-07-23 By: Ikhra Mohamed(imohamed@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAQ2zCmXCBcAc5hVNyrwrX-KwtGV2_wVil WC TO SIGN_MySeniorCenter Renewal" History Document created by Ikhra Mohamed (imohamed@kentwa.gov) 2024-07-23-10:53:29 PM GMT Document emailed to Mike Carrington (mcarrington@kentwa.gov)for signature 2024-07-23-10:53:33 PM GMT 140 Document e-signed by Mike Carrington (mcarrington@kentwa.gov) Signature Date:2024-07-23-10:58:03 PM GMT-Time Source:server Agreement completed. 2024-07-23-10:58:03 PM GMT Powered by Adobe L�KEN7 Acrobat Sign