HomeMy WebLinkAboutCAG2023-156 - Original - #4 - KPG Psomas, Inc - Naden Avenue Interurban Trail Improvements - 9/11/24 FOR CITY OF KENT OFFICIAL USE ONLY
Sup/Mgr: 44—
Agreement Routing Form DirAsst: z'�
• For Approvals,Signatures and Records Management Dir/Dep: BL BL
KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (optional)
W A S H I N G T O N Sheet forms. (Print on pink or cherry colored paper)
Originator: Department:
KateLynn Jennings for Bryan Higgins Parks, Recreation&Community Services
_ Date Sent: Date Required:
> 9/4/2024 9/18/2024
O
Q Authorized to Sign: Date of Council Approval:
QMayor or Designee N/A
Budget Account Number: Grant? Yes NOW]
P21079
Budget?ZYes E]No Type: N/A
Vendor Name: Category:
KPG Psomas Inc. Contract
Vendor Number: Sub-Category:
2479959 Original
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Project Name: Naden Ave Interurban Trail Improvements - Amendment 4
3- Project Details: Provide supplemental work for 60%design services
O
C
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O Basis for Selection of Contractor:
Agreement Amount $43,462 Other
E *Memo to Mayor must be
i Start Date: 3/14/2023 Termination Date: 12/31/2024
Q Local Business? Yes Who*If meets requirements per KCC3.70.100,please complete"VendorPurchose-Locol Exceptions"form onCityspace.
Business License Verification: W1 Yes In-ProcessD Exempt(KCC 5.01.045) W1 Authorized Signer Verified
Notice required prior to disclosure? Contract Number:
Yes W1 No CAG2023-156
Comments:
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Date Received:City Attorney: 9/5/24 Date Routed:Mayor's Office 9/11/24 City Clerk's Officeg/1 1/24
adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements
rev.20221201
•
400**
KENT
WASHINGTON
AMENDMENT NO. 4
NAME OF CONSULTANT OR VENDOR: KPG Psomas Inc.
CONTRACT NAME & PROJECT NUMBER: Naden Ave Interurban Trail Improvements
CAG2023-156
ORIGINAL AGREEMENT DATE: 03/14/2023
This Amendment is made between the City and the above-referenced Consultant or Vendor
and amends the original Agreement and all prior Amendments. All other provisions of the original
Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force
and effect. For valuable consideration and by mutual consent of the parties, Consultant or
Vendor's work is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add
additional work or revise existing work as follows:
In addition to work required under the original Agreement and any prior
Amendments, the Consultant or Vendor shall:
As described in the attached Exhibit A, incorporated herein,
provide supplemental work for 60% design services including
plans and engineers cost estimate for Permit submittal (based
on 60% design), additional coordination with PSE for
stormwater improvements, and providing Kent Public Works
with information for Bid Documents for the connecting trail
design at the Willis/Naden Intersection Improvements.
2. The contract amount and time for performance provisions of Section II "Time of
Completion," and Section III, "Compensation," are modified as follows:
Original Contract Sum, $50,339
including applicable WSST
Net Change by Previous Amendments $48,395
including applicable WSST
Current Contract Amount $98,734
including all previous amendments
Current Amendment Sum $43,462
Applicable WSST Tax on this N/A
Amendment
Revised Contract Sum $142,196
AMENDMENT - 1 OF 2
Original Time for Completion 6/30/2024
(insert date)
Revised Time for Completion under 8/31/2024
prior Amendments
(insert date)
Add'I Days Required (f) for this 122 calendar days
Amendment
Revised Time for Completion 12/31/2024
(insert date)
The Consultant or Vendor accepts all requirements of this Amendment by signing below, by
its signature waives any protest or claim it may have regarding this Amendment, and
acknowledges and accepts that this Amendment constitutes full payment and final settlement of
all claims of any kind or nature arising from or connected with any work either covered or affected
by this Amendment, including, without limitation, claims related to contract time, contract
acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise
provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and
warranty provisions of the original Agreement.
Although the term of the agreement expired by its own terms on 8/31/2024, the parties
agree to compensate Consultant for work performed prior to 12/31/2024. The Agreement is
hereby reinstated and amended as provided for by this Amendment. All acts consistent with the
authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the
effective date of this Amendment, are hereby ratified and affirmed, and the terms of the
Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this Amendment, which is binding on the parties of this contract.
IN WITNESS, the parties below have executed this Amendment, which will
become effective on the last date written below.
CONSULTANT/VENDOR: CITY OF KENT:
u4lzabeth 61'bson
By;Elizabeth Gibson(Sep 5,202409:21 PDT) By;
Print Name: Elizabeth Gibson Print Name: Dana Ralph
Its Vice President Its Mayor
DATE: 09/05/24 DATE: 09/11/2024
ATTEST: APPROVED AS TO FORM:
(applicable if Mayor's signature required)
Kent City Clerk Kent Law Department
[In this field,you may enter the electronic filepath where the contract has been saved]
AMENDMENT - 2 OF 2
City of Kent
Parks, Recreation and Community Services
Naden Ave Interurban Trail Improvements
Exhibit A— Supplemental Scope of Work
September 3rd, 2024
Project Description and Background
The City of Kent Parks, Recreation and Community Services (Parks) is requesting supplemental design
services for illumination,landscape architecture, relocated pedestrian crossing signalization (RRFB)and trail
design for the existing Interurban Trail segment between Willis Ave and Meeker Street.
Design through 60%has been completed,this supplement will cover extra services performed for 60%and
permit submittal requirements, including plans and engineers cost estimate for Permit submittal (based on
60% design), additional coordination with PSE for stormwater improvements, and providing Kent Public
Works with information for Bid Documents for the connecting trail design at the Willis/Naden Intersection
Improvements.
The following tasks are identified for the supplemental work associated with the Naden Ave Trail
Improvements:
o Provide coordination and support for Kent Meeker Street project as it relates to the
Interurban Trail road crossing.
o Provide support for coordination with PSE for substation redevelopment, including a
combined package for permit submittal.
o Develop Permit Submittal plans and construction estimate including the following:
■ Trail Improvement Plans (grading, trail profile, pavement sections,
layout/stationing), site elements detailing(benches,trash cans, bike racks,
wayfinding signage) and pavement treatments.
■ Trail plaza connection at Meeker and Future Naden intersection, the southeast
and northeast corners.The northeast corner will show a basic connection to the
existing trail from the proposed curb return and ADA access ramps, to provide
for future park improvements to the north.The southeast corner will include a
new RRFB signal infrastructure for the trail crossing, and an additional temporary
connection for PSE trucks (to protect the corner improvements) until the
remainder of Naden Ave is built.
■ Pedestrian-scale lighting for the trail with light bollards and pedestrian pole
lighting at the trail plaza connection.The City's Meeker St design group will be
providing design for the intersection and street illumination.
■ Storm water plans and finalized drainage report (TIR)
■ Formalized maintenance access for PSE sub-station, utilizing paved shared-use
trail and coordination with PSE for access.
■ Revegetation plans, provide for rehabilitated grass and planting areas along the
trail and around the trail node.
o Provide for coordination and adjustments for the Meet Me on Meeker design.
ASSUMPTIONS
Page 1 1 Naden Ave Interurban Trail Improvements—Supplement for 60% Design KPG Psomas
City of Kent
Parks, Recreation and Community Services
Naden Ave Interurban Trail Improvements
• The scope of this work is to be completed November 2024
• Final Design will be completed under a separate contract
• The trail will remain 10' width, per agreement between King County and PSE, with 2' shoulders
each side (total of 14' width) and in relatively the same location as existing.
• Coordination with KC Parks as needed, will be provided by City
• Services will be performed in accordance with the WSDOT Construction Manual, King County Road
and Signal Standards, the City of Kent standard plans, specifications and contract documents
(Contract Documents) as applicable, and Manual of Urban Traffic Control Devices (MUTCD).
• City / Meeker Design Team will provide design and contract documents for the Meeker/Naden
intersection,back of curb to back of curb, including crosswalk stripingfor all legs of the intersection,
and conduit running north-south for the RRFB electrical wiring.
• City will coordinate closing down and removal of the existing RRFB crossing and flashing light, east
of the new Meeker/Naden intersection.
• City will provide roadway illumination analysis for Meeker Street RRFB crossing and intersection
with Naden.
• Stormwater facilities are to include treatment for stormwater runoff from the existing PSE
substation, currently under design for improvements.
• The work is being performed in the PSE ROW trail easement,so will require continued coordination
and approval/review from PSE.
• Public involvement or outreach materials will not be required.
• At the end of the project, documents will be submitted to the City for records, in the format they
were created in, i.e. InDesign,Word and Excel for cost estimates. Project deliverables will be in PDF
and AutoCAD Civil 3D format
• The Consultant will set up and maintain the project.ftp site for the project team.
PROVIDED BY KPG PSOMAS
• Permitting Submittal (based on 60%design)
o Trail Improvements, including minor trail realignment and connections, trail section
rehabilitation, trail amenities (benches, bike racks and trashcans TBD) and trail corridor
revegetation, per City of Kent Permit requirements
o Stormwater Design, including PSE substation storm water treatment.
o Pedestrian illumination design and illumination report
o RRFB system design for trail/ped road crossing
o Preliminary establishment irrigation
o Wayfinding Signage design
o City of Kent Permitting formatted cost estimate
• Additional Coordination with PSE and City Meeker Design Team
• See deliverables lists for individual Tasks
PROVIDED BY THE CITY
The City will provide or obtain the following items:
• Review of permitting package
Page 12 Naden Ave Interurban Trail Improvements—Supplement for 60% Design KPG Psomas
City of Kent
Parks, Recreation and Community Services
Naden Ave Interurban Trail Improvements
• Any additional information on upcoming development along the trail and Naden Ave, including
access to the development(Public Works)
• Coordination with the City design team and design information for Meet Me on Meeker
improvements
• Coordination with PSE design team to address permit submittals.
• Current plans for the new Naden Ave project, including right-in-right-out. Coordination with design
consultant.
• Infiltration testing and geotechnical recommendations for stormwater LID facilities (Geotechnical
report has been provided by Puget Sound Energy) if required.
TASK 1 - MANAGEMENT/ADMINISTRATION/COORDINATION
Task 1 Objective: Management of project team throughout the duration of the project, coordination with,
City Parks Department, Public Works, internal project team, development of invoices and project schedule.
Consultant will attend up to (3) meetings with City Staff and (2) PSE for project review (over approx. 3
month period), discussion of design and coordination, either in person or teleconferencing as necessary-
for review as required for the design.The Consultant will also assist with coordination for PSE and Olympic
Pipeline as necessary.
Task 1 Work Elements:
1.1. Project Management (approx. 3 months)
1.2. Monthly Progress Reports and Invoicing
1.3. Project Coordination Meetings (up to (2) with City Parks Department and (1) City/Meeker
Coordination)
1.4. PSE Coordination Meetings and Permit Submittal (Including 2 Coordination Meetings)
Task 1 Deliverables:
• Monthly progress reports including invoices, emailed.
• Meeting agendas and minutes, including summary of decisions made/needed resulting from design
coordination meeting.
Task 1 Assumptions:
• The Consultant will provide timely and immediate notification of any work items or project
developments constituting a change to the written scope of work and fee budget estimate and
schedule.
• This work assumes ongoing coordination with PSE through permitting.
• The work of this task is estimated to be up to 3 months
TASK 2 —Additional Design 60%
Task 2 Objective: Consultant provided revised 60% documents, per City request to include Meeker
improvements (new curb line, pedestrian crossing and plaza area) including plans, specifications and
estimate for the Interurban bicycle trail from the Willis crossing connection to Meeker, east of the future
Page 13 Naden Ave Interurban Trail Improvements—Supplement for 60% Design KPG Psomas
City of Kent
Parks, Recreation and Community Services
Naden Ave Interurban Trail Improvements
proposed Naden Ave street section.The Consultant also provided additional support for Public Works final
plans and specifications for the Willis intersection project.
Task 2.160% Design Revisions included:
■ Coordination with City Meeker Team
■ Coordination with City Willis Design team, providing plans and specifications for final design.
■ Additional coordination with PSE for truck supported entry area.
■ Incorporating plaza node area to align with proposed Meeker Improvements
■ Revise Illumination Stormwater,Trail, Landscape Plans, to allow for revised pavement node area
■ Revise 60%Construction Cost Estimate, to include plaza area
■ Revise 60%Specifications to include plaza area.
Task 2 Deliverables:
• Revised 60% Plans, specifications and Cost Estimate Package- including:
o Cover Sheet, Index, Abbreviations, Survey Control and Alignment Data
o TESC&Site Prep (3 Plan sheets and 1 Detail sheet)
o Trail Improvements (6 plan sheets, 3 detail sheets), including the corner plaza/node area
o Stormwater Plans (3 plan sheets, 2 detail sheets)
o Trail Revegetation Plan (3 plan sheets, 3 detail sheets)
o Pedestrian Trail Illumination Design ((3 plan sheets, 2 detail sheets)
• Revised Draft Stormwater Technical Report with basis of design, coordinating with PSE to include
stormwater calculations for the substation improvements.
TASK 3 — Permit Submittal
Task 3 Objective:The Consultant shall provide a permit set of documents for submittal including plans and
estimate for the Interurban bicycle trail from the Willis crossing connection to Meeker, east of the future
proposed Naden Ave street section.The permit set shall include design for new RRFB signal infrastructure
for the pedestrian/bicycle road crossing at Meeker, per City direction.
The permitting set shall be incorporated into one package with Puget Sound Energy's submittal for
redevelopment of the substation located south of Meeker.Task shall include coordination with PSE for the
consolidated permit set.
Task 3.1 Permitting Package:The consultant shall coordinate and finalize the permitting package, based on
the 60%drawings and cost estimate.The package shall include
o Cover Sheet
o Drawing Index and Abbreviations Sheet
o Existing Conditions&Survey Plan
o Site Prep and TESC Plan, Notes and Detail Sheets
o Trail Design/Grading Plan and Detail Sheets
o Stormwater/Biofiltration Plans and Details
o Trail Illumination Plans, Schedule and Detail Sheets
o Final Illumination Memo
o RRFB Infrastructure for Meeker Crossing Plan and Detail sheets
Page 14 Naden Ave Interurban Trail Improvements—Supplement for 60% Design KPG Psomas
City of Kent
Parks, Recreation and Community Services
Naden Ave Interurban Trail Improvements
o Planting Plan, Schedule and Detail Sheets
o TIR and Draft CSWPPP, including finalizing coordination with PSE for substation improvements.
Task 3 Deliverables:
• Permit deliverables include cost estimate and plan set
• Final TIR and draft CSWPPP
• Final Illumination Memo
Task 3 Assumptions:
• Contractor will be finalizing the SWPPP at start of construction
The City may require other services of the Consultant.These Services could include other work tasks not
included in the scope of work, such as Survey, Geotechnical or facilitation of Public Involvement.
The scope of these services will be determined at the sole discretion of the City. At the time these
services are required, the Consultant shall provide a detailed scope of work and estimate of costs.The
Consultant shall not proceed with the work until the City has authorized the work and issued a notice to
proceed.
Page 15 Naden Ave Interurban Trail Improvements—Supplement for 60% Design KPG Psomas
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Signature: 87—YK Signature: Be spa s,xox
Email: bhiggins@kentwa.gov Email: parkscontracts@kentwa.gov
Signature: 8rcariLeve�clx�a�rreri
Brian Leven hag,,(Sep 5,2924�A4 VDT)
Email: bj[evenhagen@kentwa.gov
PPD-KPG-Naden Ave Trail-CAG2023-156
AMD4
Final Audit Report 2024-09-05
Created: 2024-09-04
By: KateLynn Jennings(kjennings@kentwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAA--RVuWDwAnF3OYYOUdGfYN5NRwax2gxS
"PPD-KPG-Naden Ave Trail-CAG2023-156 AMD4" History
Document created by KateLynn Jennings (kjennings@kentwa.gov)
2024-09-04-8:40:33 PM GMT
'4 Document emailed to Bryan Higgins (bhiggins@kentwa.gov)for signature
2024-09-04-8:41:58 PM GMT
Email viewed by Bryan Higgins (bhiggins@kentwa.gov)
2024-09-04-8:42:18 PM GMT
Document e-signed by Bryan Higgins (bhiggins@kentwa.gov)
Signature Date:2024-09-04-8:42:48 PM GMT-Time Source:server
Document emailed to Kent Parks (parkscontracts@kentwa.gov)for signature
2024-09-04-8:42:51 PM GMT
Email viewed by Kent Parks (parkscontracts@kentwa.gov)
2024-09-05-3:07:23 PM GMT
c G Document e-signed by Kent Parks (parkscontracts@kentwa.gov)
Signature Date:2024-09-05-3:27:14 PM GMT-Time Source:server
Document emailed to liz.gibson@psomas.com for signature
2024-09-05-3:27:16 PM GMT
Email viewed by liz.gibson@psomas.com
2024-09-05-4:18:41 PM GMT
Signer liz.gibson@psomas.com entered name at signing as Elizabeth Gibson
2024-09-05-4:21:54 PM GMT
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E= Document e-signed by Elizabeth Gibson (liz.gibson@psomas.com)
Signature Date:2024-09-05-4:21:56 PM GMT-Time Source:server
Document emailed to bjlevenhagen@kentwa.gov for signature
2024-09-05-4:21:58 PM GMT
Email viewed by bjlevenhagen@kentwa.gov
2024-09-05-5:04:00 PM GMT
E= Signer bjlevenhagen@kentwa.gov entered name at signing as Brian Levenhagen
2024-09-05-5:04:38 PM GMT
E= Document e-signed by Brian Levenhagen (bjlevenhagen@kentwa.gov)
Signature Date:2024-09-05-5:04:40 PM GMT-Time Source:server
Agreement completed.
2024-09-05-5:04:40 PM GMT
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