HomeMy WebLinkAboutCity Council Committees - Committee of the Whole - 08/20/2024 (2) Approved
Kent City Council - Committee
• of the Whole
KENT Committee of the Whole -
WAS M IN G 7 0 N
Regular Meeting
Minutes
August 20, 2024
Date: August 20, 2024
Time: 4:00 p.m.
Place: Chambers
1. CALL TO ORDER
Council President Kaur called the meeting to order.
2. ROLL CALL
Attendee Name Title Status Arrived
Satwinder Kaur Council President Present
Bill Boyce Councilmember Present
John Boyd Councilmember Present
Brenda Fincher Councilmember Present
Marli Larimer Councilmember Present
Zandria Michaud Councilmember Present
Toni Troutner Councilmember Present
3. AGENDA APPROVAL
A. I move to approve the agenda as presented.
ER SULT: MOTION PASSES [UNANIMOUS]
MOVER: Bill Boyce, Councilmember
SECONDER: John Boyd, Councilmember
AYES: Kaur, Boyce, Boyd, Fincher, Larimer, Michaud, Troutner
4. DEPARTMENT PRESENTATIONS
A. Approval of Minutes YES
i. Committee of the Whole - Committee of the Whole - Regular Meeting -
Aug 6, 2024 4:00 PM
Kent City Council - Committee of the Whole August 20, 2024
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
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RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Boyce, Councilmember
SECONDER: John Boyd, Councilmember
AYES: Kaur, Boyce, Boyd, Fincher, Larimer, Michaud, Troutner
B. Payment of Bills - Approve
MOTION: I move to approve: the payment of bills received
through 7/31/24 and paid on 7/31/24; the checks issued for
payroll 7/16/24-7/31/24 and paid on 8/5/24; the payment of
bills received through 8/15/24 and paid on 8/15/24; and the
checks issued for payroll 8/1/24-8/15/24 and paid on
8/20/24, all audited by the Committee of the Whole on
8/20/24.
RESULT: MOTION PASSES [UNANIMOUS] Next: 9/3/2024 7:00 PM
MOVER: Bill Boyce, Councilmember
SECONDER: John Boyd, Councilmember
AYES: Kaur, Boyce, Boyd, Fincher, Larimer, Michaud, Troutner
C. INFO ONLY: June 2024 Financial Report
Financial Planning Manager, Michelle Ferguson provided details on the June
2024 Financial Report.
Ferguson highlighted sales tax revenues that are coming in less than 2023,
but overall for 2024 are $500K higher than 2023.
Utility tax revenues are on budget.
Intergovernmental expenses are slightly lower due to the receipt of a grant
from the General Fund for the Comprehensive Plan.
Lodging Tax expenditures are higher due to the Council-approved Lodging
Tax grant awards.
The Capital Resources Fund expenditures are lower than 2023 year since the
funds that would have been transferred out to projects have not been needed
yet.
Fleet is lower than 2023 due to the influx of ARPA funds to purchase
replacement vehicles.
Insurance revenues have a greater variance - this is due to accounting for
higher insurance premiums.
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Page 2 of 6
Kent City Council - Committee of the Whole August 20, 2024
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
D. Consolidating Budget Adjustment Ordinance for Adjustments
between April 1, 2024, and June 30, 2024 - Adopt
Ferguson provided the breakdown of the Consolidated Budget Adjustments
for April 1, 2024 through June 30, 2024.
There is an overall increase of 6,349,580.
Ferguson talked about the $6,069,620 in previously approved funds that
included:
Grants received totaling $5,719,620;
$60K for LTAC grant awards; and
Other changes totaling $350,360
Adjustments pending approval total $279,960 that include:
$167K for the Comprehensive Plan budgets from operating to a project;
$75K for the Cleanup along Green River
$38K for log placement along the Green River
MOTION: I move to adopt Ordinance No. 4497, consolidating
budget adjustments made between April 1, 2024, and June 30,
2024, reflecting an overall budget increase of $6,349,580.
RESULT: MOTION PASSES [UNANIMOUS] Next: 9/3/2024 7:00 PM
MOVER: Satwinder Kaur, Council President
SECONDER: Bill Boyce, Councilmember
AYES: Kaur, Boyce, Boyd, Fincher, Larimer, Michaud, Troutner
E. Fifth Amendment to Agreement with Axon Enterprise, Inc. —
Authorize
Assistant Chief Hemmen provided details on the Axon Amendment that will
include:
• Axon Investigate Pro - Software for detectives to view and download videos.
• Axon Air - View Realtime drone video - the system also tracks details on
the credentials of the drone operators.
• Draft One - Draft narratives are generated with the use of AI.
• Interview Rooms
The term is through September 2029. The total 5 years cost is $686,387.
Hemmen answered councilmembers' questions about the cost and the use
of AI.
Hemmen advised the Draft one will be slowly rolled to ensure the system
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Page 3 of 6
Kent City Council - Committee of the Whole August 20, 2024
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
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is appropriately evaluated.
Chief Padilla spoke regarding the reliance on AI and indicated that officers
and supervisors will interface with the system to ensure the accuracy of
final reports. Chief also advised the Police Department is consulting with
Legal during the implementation.
MOTION: I move to authorize the Mayor to sign the Fifth
Amendment to the Master Services and Purchasing Agreement
with Axon Enterprise, Inc., subject to final terms and
conditions acceptable to the City Attorney and Police Chief.
RESULT: MOTION PASSES [UNANIMOUS] Next: 8/20/2024 7:00 PM
MOVER: Bill Boyce, Councilmember
SECONDER: John Boyd, Councilmember
AYES: Kaur, Boyce, Boyd, Fincher, Larimer, Michaud, Troutner
F. Project Be Free Professional Services Agreement — Authorize
and Ratify
Sergeant Landon Meyer presented details on the Professional Services
Agreement with Project Be Free.
In October 2023, the Kent Police Department commenced a pilot program
with Project Be Free, a non-profit community-based organization responsible
for Domestic Violence programming, education, and co-responder services.
Project Be Free staff respond alongside Kent Police officers to domestic
violence calls for service to assist victims with case management at the time
of the call. Project Be Free staff are bilingual and trained in providing mental
health services and domestic violence case management. They can provide
transportation to a safe site and/or assist with food, shelter, and medical
needs. Project Be Free will also provide follow-up support to the household,
to include up to ten therapy sessions either online or in person for no charge
to assist individuals, couples, or family members.
Kent Police partnered with Project Be Free to apply for a grant, which will
allow programming to continue beyond the pilot project. Grant funds in the
amount of $205,000 were awarded by the Association of Washington Cities
(AWC) to this project effective July 1, 2024, for a one-year period. Council
previously authorized the acceptance of these grant funds and further
authorized the Mayor to sign the grant Agreement. The grant Agreement with
AWC has been executed and now Kent must enter into an agreement with
Project Be Free for the expenditure of the grant funds and continuation of
domestic violence co-response, case management, and training services for
Kent officers.
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Page 4 of 6
Kent City Council - Committee of the Whole August 20, 2024
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
MOTION: I move to authorize the Mayor to sign the
Professional Services Agreement with Project Be Free, subject
to final terms and conditions acceptable to the Chief of Police
and City Attorney, and ratify all actions prior to and consistent
with this motion.
RESULT: MOTION PASSES [UNANIMOUS] Next: 8/20/2024 7:00 PM
MOVER: Bill Boyce, Councilmember
SECONDER: John Boyd, Councilmember
AYES: Kaur, Boyce, Boyd, Fincher, Larimer, Michaud, Troutner
G. Joint Funding Agreement with the U.S. Geological Survey —
Authorize
Environmental Engineering Manager, Mike Mactutis, presented information on
the Joint Funding Agreement with the U.S. Geological Survey. This has been
an annual Agreement with USGS for over 30 years for the Operation of
Stream and River Gages.
This agreement is part of an ongoing partnership with the City and the U.S.
Geological Survey (USGS) for stream data collection. For federal fiscal year
2025, the City will contribute $127,605 to the total annual program costs of
$175,730 with the USGS and the City of Tukwila providing the remainder.
These gages provide valuable information on stream and weather conditions,
including water surface elevations, flow levels and precipitation. This
information is used to calibrate stream flow models and increase the
accuracy of City design of stormwater flood projection models. The internet
link allows staff and the public to monitor stream flow levels from remote
locations in real time.
The stream flow measured at the Rock Creek and Kent Kangley Road gage is
included in the Clark Springs Habitat Conservation Plan to determine the
City's agreed to augmentation flows in Rock Creek from October through
December.
This agreement will provide for operation, maintenance and data collection at
seven gages. Two are located on Mill Creek, one on Springbrook Creek, one
on Rock Creek, and three on the Green River.
MOTION: I move to authorize the Mayor to sign the Joint
Funding Agreement for Water Resource Investigations with the
U.S. Geological Survey, subject to final terms and conditions
acceptable to the Public Works Director and City Attorney.
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Page 5 of 6
Kent City Council - Committee of the Whole August 20, 2024
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
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RESULT: MOTION PASSES [UNANIMOUS] Next: 9/3/2024 7:00 PM
MOVER: Brenda Fincher, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Kaur, Boyce, Boyd, Fincher, Larimer, Michaud, Troutner
S. ADJOURNMENT
Council President Kaur adjourned the meeting.
Meeting ended at 4:40 p.m.
K%4�ley A. Xcmobc-
City Clerk
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Page 6 of 6
City
WA
Committee of the of Ke
Whole June
August 20, 2024 '
Monthly
Report
oe lY1 O
HwM
Prepared by:
Michelle Ferguson, Financial Planning Manager
Shane Sorenson, Senior Financial Analyst
All Revenues Sources
S �
January 6,450 6,265 7,588
$ix0,o00 February 6,204 5,3&a 7,320
S 1U0,000 March 9,524 7,394 7,726
$80,ODO April 16,943 19,457 17,651
May 10,441 9,359 9,550
$e0,o0o ]une 7,157 6,4E4 7,151
July 11,107 9,0134 0
August 9,206 6,95a 0
September 7,953 6,509 0
�p October 17,945 20,3114 0
Jan Feb near Apr may Jun Jul Aug Sep act NOW De[ NOY mber 8,109 B,755 0
December 19,976 15,916 0
124 Bud -1-23Prelm +24Att Tutal 131,1314 120,975 56,996
$2o,DDD
January - 0 0
$15,DD0 February 125 102 160
March 648 644 519
April 6,254 6,09a 6,652
S10,000 May 1,37E 11390 1,184
]Una a0 311 132
July 74 56 0
August 56 78 D
September 199 270 0
$0 October 6,497 5,867 0
Jan Feb mar Apr MQy Jun Jul Aug Sep ou nmr Dec Norember 64E 1,249 0
December 95 100 D
111111111124Bud 23Prelim-4�24ACt Tbtal 16,953 16,165 8r64$
$40.004 Prior Year Budgeted Actual
Revenues Revenue& Revenues
$35,000
$30000 March 2,717 2,475 2,529
$25,000 April 2,711 2,344 2,441
$20,000 May 3,087 2,740 3r064
$15,000 AMA
]une 2,B43 2,487 2,7 L9
$10'� Augut3,119 2,a22 0
$5,000 September 2,E33 2,622 0
$0Ocwber 2,E95 2,63a 0
Jan Feb Mar Apr May Jun Jul Aug Sep Grit Nov Dec November 2,975 2,795 0
December 31E69 3,235 0
24 Bud f2313relim-4�-24AC Tbtal 34,915 31,682 16,592
$30,000
$23,000 AM Prior Year Budgeted Actual
$20,000 - - Revenues Revenues
$Ss,00a May 2,209 2,159 2,157
$10000 1,943 1,969 2,093
L,3Utl 1,347 it
S.s u00 August 2,014 2,041 0
September 2,060 2,234 0
$0 0cmber 2,116 2,079 0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct NEW Dec November 1,997 2,080 0
December 2,032 21121 0
I♦249ud--dr-23Prelim t24Act
TnMI 26,133 26,462 13,821-
Other Taxes
$�2,000
$20,0110 January 2 67 2
$18,000 February 2 2 20
$16.000 March 33 9 0
$24,000 April 3,373 3,367 4,198
$12,000 May 1,772 1,329 958
$10,006
June 100 138 160
$8,060
$6,00o July 31339 3,543 0
$4000 - August 1,704 1,348 0
$2,000 - September 219 145 0
5o Dctober 3,853 3,784 0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct K6 Dec November 988 1,093 0
December 6,150 5,637 0
24Bud t23Prelim--#--24Act Total 21,536 20,462 5,330-
Other Revenues
(rintargovernmental,Licenses&Permim,Charges fbr Sarvlca�Fines&Forfafts,and M Ise Revenues)
$33,0ao- Raven"as REYenues Pefvmnue
$30,000 January 1,72E 2,237 2,402
February 1,236 790 1,553
$25,000 March 3,855 2,318 2,331
$20000 April 2,153 1,868 2,060
May 1,996 1,651 2,187
$15,uno June 2,231 2,088 2,047
$10 pp0 July 21310 1,995 0
August 2,312 1,576 0
September 2,642 1,969 0
$0 October 2,583 2,607 0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec November 1,541 1,523 0
December 7,810 5,474 0
�24 eud-*--23Prelim-4-24act
Total 32,357 26,205 12,589
i
Revenues
Taxes;
Property 17,385,913 8,484,029 8,647,544 163,515 1.911/a 53.5%
2022 2023 20241 ' . GF
Budget
Business & Docupatlan 4,530,641 4,961,799 5,027,623 65,824 1.3% 25.7%
Cither 236,252 320,553 310,067 (10,487) -3.39la 35.2%
Licenses and Permits 4,-089,049 3,32-2,053 4,058,061 736,008 22.2la 53.3310
Intergovernmental Revenue 1,679,254 2'823,941 1,740,87-0 (283,071) -14.0"1a 56.0%
Miscellaneous Revenue 903,714 Z,147r468 "375,430 227,963 10.6% 31.0%
Transfers In 295,000 1,950+000 (1r950,000) -100.0-A
Total Revenues 57,020,953 56,718,174 56,986,019 267,945 0.5% 47.1%
CF Revenues thru June
is,o0o,o-ao t
is,aoo,000 �.
14,000,c�o -
12,000,aoo -
ia aoo 000 I 2022
0,000,000 TI M21023
fi,000,000 } y2424
4,000,13oo J -
2,000,000 -
0
Property Sales& Utility Other
Taxes Use Taxes Tax-2s Revenues
2022 1
Operating revenues and expenditures only;capital and non-capital projects are excluded.
Speciall Revenue Funds
Street Fund
Revenues 8,102,496 7,401,078 7,672,132 271,054 3.7%
Expenditures 8,161,924 6,752,327 7,004,904 252,576 3.71%
Net Revenues Less Expenditures (59,427) 648,751 667,229
2022 2023 2024i i
Lodging Tax
Revenues 385,214 120,558 127,066 6,508 5.4°l0
Ex pend itures 85,812 112,277 198,374 86,097 76.7%
Net Revenues Less Expenditures 299,402 8,281 71,308
rournrleen programs
Revenues 541,958 591,532 596,138 4,605 0.811.
Expenditures 3,140 3,310 3,375 65 2.0%
Net Revenues Less Expenditures 538,818 588,223 592,763
2022 2023 2024i i
thru June thru June thru June Variance
Capital Resources
Revenues 12,669,485 14,430,490 14,658,627 228,137 1.6%
Expenditures 1,621,715 3,021,217 1,518,490 (1,502,727) -49.7%
Net Revenues Less Expenditures 11,047,770 11,409,273 1.3,140,1.38
Human Services
Revenues 1,939,421 2,048,411 1,962,929 (85,482) -4.2%
Expenditures 66,507 328,043 330,265 2,222 0.7%
Net Revenues Less Expenditures 1,872,914 1,720,368 1,632,664
ShoWare Operatfng
Revenues - 1,395 7,185 5,790 415.1%
Expenditures 1,493,739 1,743,451 1,257,876 (485,576) -27.9%
Net Revenues Less Expenditures (1,493,739) (1,742,057) (1,250,691)
Admissions Tax revenues received quarterly(April,July,September,January)
Impact Fee Fund
Revenues 1,526,324 532,908 437,741 (95,166) -17.9%
Expenditures 1,072,394 513,108 392,432 (120,676) -23.5%
Net Revenues Less Expenditures 453,930 19,800 45,309
Other Operating
Revenues 14,103,014 12,250 - (12,250) -100.0%
Expenditures 26,955 1,615 18,397 16,782 1039.1%
Net Revenues Less Expenditures 14,076,058 10,635 18,397
Combines several small programs,including City Art Program and Neighborhood Matching Grants
thru June thru June thru June Variance
Operating revenues and expenditures only;capital and non-capital projects are excluded.
Councllmanic Debt Service
Revenues 2,216,099 2,103,745 1,943,778 (159,967) -7.6%
Expenditures 2,235,772 2,126,173 1,939,778 (186,395) -8.8%
Net Revenues Less Expenditures (19,673) (22,428) 4,000
Debt service payments are generally due in June and December.
Special Assessments debt Service
Revenues 138,318 147,872 230,726 82,854 56.0%
Expenditures 3,265 - - -
Net Revenues Less Expen itures 135,053 147,872 230,726
Enterprise runds
Water Utility
Revenues 12,748,413 14,626,740 15,104,514 477,775 3.3%
Expenditures 9,550,766 11,031,633 11,538,144 506,511 4.6%
Net Revenues Less Expenditures 3,197,647 3,595,106 3,566,370
Sewer UtiAty
Revenues 17,411,849 19,820,762 20,205,407 1,384,646 7.4%
Expenditures 15,978,078 17,332,896 18,037,824 704,928 4.1%
Net Revenues Less Expenditures 1,433,772 1,487,866 2,167,584
Drainage Utility
Revenues 12,200,411 13,243,634 14,038,170 794,535 6.0%
Expenditures 8,207,612 9,604,207 8,661,216 57,009 C.7%
Net Revenues Less Expenditures 3,992,799 4,639,427 5,370,954
Solid Waste Utility
Revenues 384,852 519,311 469,106 (50,205) -9.7%
Expenditures 625,681 616,082 598,840 (17,242) -2.8%
Net Revenues Less Expen itures 240,830 96,771 129,734
Golf Complex
i [fii i7S i[li ABfI fi f0I_
Fleet Se"ices
Revenues 2r888,281 4,090,526 3,752,650 (337,876) -8.3°A
Expenditures 2,456,338 4,681,6D4 3,293,180 (1,388,424) -29.7°A
Net Revenues Less Expenditures 431,943 (591,078) 459,469
Revenues Yw 128,837 158,411 143,357 (15,054) -9.5%
Expenditures 89,944 111,497 117,828 6,331 5.7%
Net Revenues Less Expenditures 38,892 46,914 25,529
Information Technology
Revenues 4,913,702 5,673,405 6,185,756 512,351 9.0%
Expenditures 5,257,186 5,915,538 6,579,655 664,118 11.2%
Net Revenues Less Expenditures (343,485) (242,133) (393,899)
2022 2023 2024i
thru June th ru 3 une thru June Variance
Operating revenues and expenditures only;capital and non-capital projects are excluded.
facFllfhas
Revenues 2,791,256 3,070,645 3,487,708 417,063 13.61I
Expenditures 2,569,320 3,419,451 2,848,295 (571,156) -16.71lo
Net Revenues Less Expenditures 221,935 (348,806) 639,414
2022 2023 2024i i
thru June th ru June thru June Variance
Workers Compensation
Revenues 763,790 981,086 1,535,650 554,564 56.5%
Expenditures 1r064,106 1,347,560 1,141,578 (205,982) -15.3%
Net Revenues LOSS Expenditures 300,316 366,474 394,072
Liability Insurance
Revenues 1,643,541 2,208,648 3,061,620 852,973 38.6%
Expenditures 2,594,083 3,441,144 4r092,714 651,570 18.9%
Net Revenues Less Expenditures 950,541 1,232,497 1r031,094
Property zntsurance
Revenues 391,196 478,840 739,356 260,515 54.4%
Expenditures 402,814 428,377 563,456 1.35,079 31.5%
Net Revenues Less Expenditures 11,618 50,464 175,900
Other Fund Revenues thru June Other Fund Expenditures thru June
50,can,000
50 C46 000 50,000,900
40,000,000 _ 40,000,000 —
30 000 000 30,000,900
■2022 ■2022
20,000,000 — ■2023 20,000,000 Y2023
10,000,000 W 2024 10 000 9D0 M 2024
0 0
Special Enterprise Internal Special Enterprise Internal
Revenue Funds Service Funds Revenue Funds Service Funds
Funds Funds
Consolidated Budget Miustmen
April 1 , 2024 through June 30 , 2024
Committee o< the Whole
August 20, 2024
rD LAMMMMID01
►Overall increase of $6,349,580
► Previously Approved
► Increase of $6,069,620
► Pending Approval
► Increase of $279,960
Committee of the Whole
08-20-2024
P R EM 0 L JSLY AP P ROM D
KW- Total of $6,069,620:
• Grants totaling $5,719,620
• $3.07m for 64t" Avenue South and West James Street preservation
• $ 1 .88m for Meeker and 64t" Avenue preservation
• $239k for Reith Road Roundabouts project
• $214k for Earthworks Canyon Sediment Pond culvert replacement
• $ 100k for Criminal Justice
Committee of the Whole
08-20-2024
P R EM 0 L SLY AP P ROM D
_=mom
• $60k for Lodging Tax Grant Award
• $30k transfer out the Lodging Tax Fund and the use of $30k in the
Kent Event Center Operations Fund
($93k) for CDBG budget true-up
• Other changes totaling $350,360
• $320k for Recycling grant carryforwards
• $30k for increased Audit fees
Committee of the Whole
08-20-2024
11111111111FINJS PENDING APPROVAL
• Total of $279,960:
• $ 167k to move Comprehensive Plan budgets from operating to a project
• $75k for cleanup along the Green River
• $38k for log placement along the Green River
Committee of the Whole
08-20-2024
QUESTTONS?
j
�uscs
1 '
US Geological Survey - Joint Funding Agreement
Operation of Stream and River Gages
City of Kent Committee of the Whole
August 20, 2024
USGS Stream Gage
Rock Creek / Clark Springs Watershed
1 26 th 51 '
s
PP 5£2ctlt?I:
252nd St
SE 26 d I- -
IP
m
14
It Pam'• 9 .- -.�.!�.: .t -S FY .'�j ..
.............. ........ ..���.........�........���... ...�........��.............: � �. y{_272ntl St
�.......��..... ..............
• �
SE 276tli St M _ <,1 Z'n:,q - •• F 77(,th.s
a�EP 3
m � N �// �S_ Lye✓- - �' - 5�R �j�
LocalUSGS 'aGages
Mill Creek near 72nd 1 -
s '�� Ave South Springbrook
�, _ O O Creek Near S
a 1�d St
The BoE rng `Z
., Company i�ti , =r
x I ,L�t{ - g•x{,e3rh -s
�•. 1�'alby Floor { _
mot, _-- ornmuney i
-
w d
and
r
L �= ,. Russell `�'James�' - Earthworks Park
Road 1 Kent
R�rei�nd ParA �1�i7�' Sraton
- Goff
�5 C prax 'ab hk•a ic?r 51 Kent
s, v
- u
USGS Green River
Gages
5 Beth st �J l ' 200thStreet Bridge
r7�<
Meeker Street
Z 1 m sE 2061h rt
O _
.` g'2I�h 5C i.1l7irl3 tO�
�� Ll
- •.t
Bridge
y
277th Street Bridge
a
•lsth' nv; _
_ • 1�il�JL11'11 � o -
1
�a , h
Green River Water Surface Elevations, October, 2023 - April, 2024
70
60
50
40
30
20
10
Oct Nov Dec Jan Feb Mar Apr
USGS FFY 2025 Annual Agreement
Funding
Kent Portion - $ 1277605
USGS Portion - $35Y200
Tukwila Portion - $ 127925
Total - $ 175y730