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HomeMy WebLinkAboutCAG2022-189 - Amendment - #1 - File Local - Square Feet on BLC Applications and Business Email Address - 8/1/24 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form Dir Asst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional) W A S H I N G T O N Sheet forms. Originator: Department: Andrea Madsen Finance Date Sent: Date Required: > 07/25/2024 07/26/2024 0 CL Dir ctor or Designee to Sign. Date of Council Approval: °- Pa,�A_, n/a a Budget Account Number: Grant? Yes zNo T20217.64160.1902 Budget?W]Yes❑No Type: N/A Vendor Name: Category: FileLocal Contract Vendor Number: Sub-Category: c 2447832 Original 0 z Project Name: Required Fields oProject Details:We are requesting two existing fields change from optional to required: square feet on BLC applications and business email address. C Agreement Amount: 1,795 Basis for Selection of Contractor: Other E *Memo to Mayor must be attached Go i Start Date: 8/1/2024 Termination Date: a Local Business0Yes1_V/1No* lfineets requirements per KCC3.70.100,pleose complete'Vendor Purchose-Local Exceptions"form onCityspace. Business License Verification:El Yes❑In-ProcessFy/lExempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: E]YesF,/�No CAG2022-189 Comments: Cn C 3 3 0 •� L C V1 DMte Routed to the City Clerk's Office. Interlocal Agreement has been uploaded to website: daaw22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 Section 1 - Summary Change Initiator completes section 1 and submits to Change Manager for review. Change Control—Project Change Request#: 380: Kent-Add Answer Requirements to Application Questions Requestor City of Kent,Andrea Madsen Name: Request Date: 6/27/2024 Reason for Change:(Bold applicable reason,delete other options) Display Change Priority': 11 Change Impact: Q4 2024 Need by Date: Q4 2024 Release Approved for Analysis: 7/9/2024 Requirements 7/17/2024 Costing Provided: 7/9/2024 Finalized: Section 2 - Cost Filled out by the Change Managers as part of costing and release planning. Functional Area affected:GBL Application City Specific Questions Schedule Impact:Q4 2024 Cost Impact2 PM BA Front-end Back-end UI/UX CIA Totals Dev Dev Designer Rate3 $135/hour $105/hour $140/hour $175/hour $125/hour $115/hour Change Request 5 2 0 2 0 0 9 hours Testing&Release 0 2 0 2 0 0 4 hours TOTAL $675 $420 $ 0 1 $700 $ 0 $ 0 $1,795 Release Number: 12024.4 Data Interchange Impact (check all that apply) x None WSDL UI Download XML SCS Data Name Change PCS Data Name Change Filel-ocal Payment API SCS Schema Change PCS Schema Change KUBRAAPI CSV Files Structure Affects All Cities SIP alternative—ensure web service equivalent for SIP FAQ Impact (check all that apply) X I None Edit Existing FAQ(Agency Task) Create new FAQ(Agency Task) 'To update Priority, update values in and calculate Impact Assessment table,then select Change Control table and depress F9 to calculate. Z Input ONLY hours,then select table&depress F9 to calculate. 3 Rates pursuant to contract extension executed August 31,2023. 7/17/2024 1 380: Kent-Add Answer Requirements to Application Questions Tool Tip Impact (check all that apply) X None Edit Existing tool tip(Final wording TBD in spec Create new tool tip(Final wording TBD in spec process.) process) Action Log Impact Filled out by requestor. X I None Update existing action log event Create a new action log event Section 3 -Assumptions: To be confirmed by vendor during costing. • UI changes:Adding Answer Required to two city specific questions. • Batch changes: none. • Print changes:none. • Support: none. • Meetings:none. • Specifications:none. Section 4 - Requirements 380.01:City Specific Questions-Mandatory Questions The City of Kent is requesting two questions on the GBL Application City Specific Questions page be required instead of optional. • Main Business Email • Internal Square Footage **See the highlighted sections in the screenshot below Dian Business Email Address Will your business engage in selling,giving away,distributing,dispensing,exchanging for anything of value,planting,growing,processing,packaging,storing,or any other act relating to manjuam as that term is defined in RCW 69.50.101?' O Yes No 1 your Business subject to the State of Washington B&O Tax(Chapter 82.04 Revised Code of YJashmgton)? Oe Yes O No Is your Business subject to City of Kent B&O Tax? p Yes O No Do you rent housing property? O yes 0 No Is your business Nome based? O Yes �No Is your business located in Kent?" p Yes O No Do you have 100 or more Full-Time employees? OQ No O Yes Total s of Full-Time employees(32+hours per week)(including working owners) Total#of Part-Time Eniployees(<32 hours per week) Internal 5q� Footage_� Do You Share a Location with Another Business?(if yes,please email customerservice@kentwa.gov)(m City only)' 7/17/2024 2 380: Kent-Add Answer Requirements to Application Questions City Acceptance of Contents This approval is required prior to costing, and only applies to affected Cities. Role Name Date City of Auburn City of Bellevue City of Des Moines City of Everett City of Kent Andrea Madsen 7/17/2024 City of Lake Forest Park City of Renton City of Seattle City of Shoreline City of Tacoma Section 5 — Assessment Completed by Change Manager. The Change Manager will ensure that risk, security, and impact assessments are completed by those stakeholders required to assess the Change. Risk Assessment (Priority) Changes are prioritized to establish the order in which they should be put forward for consideration.The Priority of RFCs will be decided in collaboration with the Change Initiator. (chooseRisk Assessment:Change Levels Level Criteria Operating Committee Response (OC)Involvement Level 1 A. Is the change defined as a Standard Change? OC review is not No . ..._. B. Is it on the pre-approved list? required Level 2 A. Normal Change OC review is needed Yes B. Change follows normal timelines and is not escalated. Level 3 C. Management needed to approve a violation to the normal OC approval is required No timelines. Security Assessment(Risk and Mitigation) This document has been reviewed to assess security risks and provide mitigation,as follows: MitigationRisk No risk to data integrity or data security. None. PROD will be down for maintenance and may impact None. Scheduled maintenance activity. other Cities; unforeseen issues may delay launch. Performedisk Assessment pril Arnold, FileLocal PM 7/17/2024 © � Reviewed by Rhonda Gilbert, Avenu BA 7/17/2024 7/17/2024 3 380: Kent-Add Answer Requirements to Application Questions Impact Assessment (Categorization) All members of the OC should evaluate the change based on impact, urgency, risk, benefits,and costs. In order to prepare for authorization decisions,change planning,scheduling and remediation are also assessed. Impact Assessment(choose one per category and total score at bottom) Score 4 A. High—Impacts multiple Cities,system owners A. High—5 3 1. Impact to Cities B. Med—Impacts at least one City;some disruption to services B. Med—3 C. Low—No impacts to Cities technology or processes C. Low-0 A. High—Large project(>$10K) A. High—5 3 2. Cost of B. Med—Estimate for costs is low(<$10K) B. Med-3 implementation C. Low—Included as part of base contracted services($0) C. Low-0 3. Impact of not A. High—Key functionality will be unavailable A. High—5 0 implementing the B. Med—Some functions may not be available B. Med-3 Change C. Low—No or minor impacts to system functionality C. Low-0 4. Compliance/ A. High—Addresses major compliance or regulatory concerns A. High—5 0 Regulatory B. Med—Minor compliance or regulatory impacts B. Med-3 considerations C. Low—No compliance impacts C. Low—0 5. Technology teams A. High—3 or more teams will need to be involved A. High—5 3 required to B. Med—2 teams will need to be involved B. Med-3 implement Change C. Low—1 team will need to be involved C. Low-0 A. High—outside normal maintenance window A. High—4 2 6. Scheduling B. Med—during normal maintenance window B. Med—2 requirements C. Low—no outage required C. Low-0 Totals 11 A. Low:0—5 0 B. Medium:6-10 0 C. High:>10 11 Section 6 - Agency & City Approvals The Operating Committee reviewed the CR and authorized and prioritizes the change. Authorize CR Approval: The OC approval is required after costing, and only applies to the payor(s). Cost is for development ONLY.Additional costs for the Testing and Release will be included in a separate CR. That cost will be allocated between the Agency and any Cities requiring City-specific development in the same release. Role Approved by e-Signature Date Cost Agency Program Manager Scott Hitchcock :c�rr.a N;rclvoch 08/28/2024 $0 ' City of Kent Paula Painter ...,-�,... ... ,, 08/28/2024 $ 1,795 ��k TOTAL $1,795 Operating Committee Priority Rankings High =3; Normal =2; Low= 1 City Ranking Final Ranking Date Auburn 2 Bellevue 2 Des Moines 2 4 To calculate Impact Assessment table,input score values then select table and depress F9. s To calculate City Ranking table, update Final Ranking values,select table and depress F9. 7/17/2024 4 380: Kent-Add Answer Requirements to Application Questions Everett 2 Kent 3 Lake Forest Park 2 Renton 2 Seattle 2 Tacoma 2 Average 2 Section 7 - Vendor Approval Completed by Change Manager once the CR is complete and accurate enough for assessment and evaluation. Contract Review A royal Role Approved by Name Approved Date Vendor Project Manager I Steve Park ® Yes ❑ No 7/18/2024 Review RFC A royal Role Approved by Name e-Signature Date Vendor Change Manager Paul Colangelo 1 08/28 2024 Section 8 - Decisionsf Notes Decisions Notes Date Decision/Notes Originated by Agreed/Approved by 7/17/2024 5 380: Kent-Add Answer Requirements to Application Questions